Commission Implementing Decision (EU) 2016/1115 of 7 July 2016 establishing a format for the submission by the European Chemicals Agency of information concerning the operation of the procedures pursuant to Regulation (EU) No 649/2012 of the European Parliament and of the Council concerning the export and import of hazardous chemicals (notified under document C(2016) 4141)

9.7.2016 EN Official Journal of the European Union L 186/13 DECISIONS COMMISSION IMPLEMENTING DECISION (EU) 2016/1115 of 7 July 2016 establishing a format for the submission by the European Chemicals Agency of information concerning the operation of the procedures pursuant to Regulation (EU) No 649/2012 of the European Parliament and of the Council concerning the export and import of hazardous chemicals (notified under document C(2016) 4141) THE EUROPEAN COMMISSION, Having regard to the Treaty on the Functioning of the European Union, Having regard to Regulation (EU) No 649/2012 of the European Parliament and of the Council of 4 July 2012 concerning the export and import of hazardous chemicals (1), and in particular Article 22(1) thereof, After consulting the Committee established by Article 133 of Regulation (EC) No 1907/2006 of the European Parliament and of the Council of 18 December 2006 concerning the Registration, Evaluation, Authorisation and Restriction of Chemicals (REACH), establishing a European Chemicals Agency, amending Directive 1999/45/EC and repealing Council Regulation (EEC) No 793/93 and Commission Regulation (EC) No 1488/94 as well as Council Directive 76/769/EEC and Commission Directives 91/155/EEC, 93/67/EEC, 93/105/EC and 2000/21/EC (2), Whereas: (1) In order to ensure that the information provided to the Commission by the European Chemicals Agency pursuant to Article 22(1) of Regulation (EU) No 649/2012 is of an appropriate standard, it is necessary to lay down a format to be used for the provision of such information. (2) In order to ensure clarity and consistency, it is appropriate to specify the exact reporting periods for the provision of information by the European Chemicals Agency pursuant to Article 22(1) of Regulation (EU) No 649/2012, HAS ADOPTED THIS DECISION: Article 1 The format for submission by the European Chemicals Agency of the information required under Article 22(1) of Regulation (EU) No 649/2012 shall be a questionnaire as set out in the Annex to this Decision. Article 2 The first report to be submitted by the European Chemicals Agency pursuant to Article 22(1) of Regulation (EU) No 649/2012 shall cover the calendar years 2014, 2015 and 2016. (1) OJ L 201, 27.7.2012, p. 60. (2) OJ L 396, 30.12.2006, p. 1.L 186/14 EN Official Journal of the European Union 9.7.2016 Article 3 This Decision is addressed to the European Chemicals Agency. Done at Brussels, 7 July 2016. For the Commission Karmenu VELLA Member of the Commission9.7.2016 EN Official Journal of the European Union L 186/15 ANNEX QUESTIONNAIRE Section 1: General information 1. Organisation: 2. Period covered: Section 2: Information on the Agency 3. Human resources in the Agency (in full-time equivalent) working on the implementation of Regulation (EU) No 649/2012: 4. Is the Agency staff also involved in the implementation of other EU/international chemical legislation/conventions/ programme? Yes No If yes, please specify which legislation and describe the issues/topics on which staff working on Regulation (EU) No 649/2012 collaborates with staff working on a different piece of legislation: 5. Is the Agency's workload in line with the predicted workload? Yes No Additional information: Section 3: Support to exporters and importers 6. In which of the following activities has the Agency set support and communication activities in place in order to assist exporters and importers in complying with Regulation (EU) No 649/2012? Technical and scientific guidance Web pages on Regulation (EU) No 649/2012 and ePIC Internal messaging in ePIC Awareness-raising campaign Social media Visits to operator establishments Support to individual companies Workshops, webinars and similar training events IT user manuals, factsheets and Q&A (frequently asked questions) Others Additional information, if relevant:L 186/16 EN Official Journal of the European Union 9.7.2016 7. Does the Agency consider that these support and communication activities have improved the compliance of expor­ ters and importers with Regulation (EU) No 649/2012? Yes No Additional information: 8. What is the nature of the most frequent requests for support coming from exporters and importers? Chemicals subject to Regulation (EU) No 649/2012 and other scope-related issues Activation of reference identification numbers and related issues (e.g. export notification and explicit consent/ waiver) Article 10 of Regulation (EU) No 649/2012 on reporting ePIC functionality Others Additional information, including the number of requests received and an indication on the distribution of the ques­ tions across the topics. 9. Estimated amount of time spent on such support (expressed as a percentage of the total number of full-time equiva­ lents): Section 4: Coordination between the Agency and the Commission/Designated National Authorities (DNAs) 10. Is the Agency satisfied with the collaboration with the Commission? Yes No Additional information: 11. Areas in which collaboration could be improved, if any: Article 6(1)(e) of Regulation (EU) No 649/2012 on drafting of decision guidance documents and other techni­ cal documents related to the implementation of the Convention Preparation of notifications of final regulatory action to the Rotterdam Convention Secretariat Technical preparation of meetings (e.g. DNA meetings, Chemical Review Committee, Conference of the Parties to the Rotterdam Convention) Participation in meetings (e.g. DNA meetings, Chemical Review Committee, Conference of the Parties to the Rotterdam Convention) Article 6(1)(f) of Regulation (EU) No 649/2012 on providing technical and scientific input in order to ensure the effective implementation of the Regulation Providing technical and scientific input and assistance concerning the Commission's role as common DNA of the Union Article 8(5) of Regulation (EU) No 649/2012 on export in case of an emergency situation Article 14(6) and (7) of Regulation (EU) No 649/2012 on decisions that the export can proceed in the absence of an explicit consent Article 20 of Regulation (EU) No 649/2012 on exchange of information Article 21 of Regulation (EU) No 649/2012 on technical assistance9.7.2016 EN Official Journal of the European Union L 186/17 Article 23 of Regulation (EU) No 649/2012 on updating annexes Other Additional information: 12. Is the Agency satisfied with the collaboration with the DNAs? Yes No Additional information: 13. Areas in which collaboration could be improved, if any: Article 8(2) of Regulation (EU) No 649/2012 on the timelines for processing export notifications Article 8(5) of Regulation (EU) No 649/2012 on export in case of an emergency situation Article 8(7) of Regulation (EU) No 649/2012 on additional information to provide on request concerning the exported chemical Article 14(6) of Regulation (EU) No 649/2012 on substances that cannot be exported unless certain condit­ ions are fulfilled Article 14(6) and (7) of Regulation (EU) No 649/2012 on decisions that the export can proceed in the absence of an explicit consent Other Additional information: Section 5: Export notifications forwarded to Parties to the Rotterdam Convention and other countries 14. How many export notifications and related tasks have been handled by the Agency per year (i.e. the year in which the export took place)? Year 1 Year 2 Year 3 Export notifications handled Export notifications forwarded Acknowledgments of receipt received Export notifications forwarded a second time 15. What are the information requirements requested in the export notification form where exporters experience difficulties? Identity of the substance to be exported Identity of the mixture to be exported Identity of the article to be exported Information concerning the export Information on hazards and/or risks of the chemical and precautionary measures Summary of physico-chemical, toxicological and ecotoxicological properties Information on final regulatory action taken by the exporting country Additional information provided by the exporting Party Availability of CN codes or CUS codesL 186/18 EN Official Journal of the European Union 9.7.2016 Intended use of the chemical in the importing country Summary of and reasons for the final regulatory action and date of entry into force Others Not applicable Additional information: 16. What is the number of export notifications sent back to the exporter for the reasons mentioned in the table below? Reason/Number per year Year 1 Year 2 Year 3 Re-submission requested Rejected If relevant, please specify the most frequent reasons for requesting re-submission and for rejecting export notifi­ cations: Reasons for requesting re-submission of export notifications: Reasons for rejecting export notifications: 17. Has the Agency noticed that the DNAs have experienced difficulties in coping with the time frame to forward the notifications to the Agency? Yes No If yes, how many notifications were received late during the reporting period and which percentage of the total number of notifications did this represent: Year No of late notifications % of total yearly No of notifications Year 1 Year 2 Year 3 Total Additional information: 18. Has the Agency experienced difficulties in coping with the time frame to process and forward the notifications to the importing (non-EU) country? Yes No If yes, how many notifications were processed late during the reporting period and which percentage of the total number of notifications did this represent: Year No of late notifications % of total yearly No of notifications Year 1 Year 2 Year 3 Total9.7.2016 EN Official Journal of the European Union L 186/19 Article 8(5) of Regulation (EU) No 649/2012 on export of a chemical relating to an emergency situation 19. Has the Agency experienced difficulties when processing an export notification submitted under the emergency situ­ ation procedure? Yes No No such export notification has been received Additional information: Article 8(7) of Regulation (EU) No 649/2012 on available additional information concerning exported chemicals 20. Was the Agency requested to provide additional information concerning exported chemicals to importing parties and other countries? Yes No If yes, which type of information was requested: Section 6: Export notifications from Parties and other countries Article 9(1) of Regulation (EU) No 649/2012 on export notifications received by the Agency from the author­ ities in non-EU countries 21. How many export notifications did the Agency receive from non-EU countries in the reporting period? Notifications received Year 1 Year 2 Year 3 Total 22. How many acknowledgements of receipt for export notifications from non-EU countries did the Agency send in the reporting period? Acknowledgements sent Year 1 Year 2 Year 3 Total Section 7: Information on export and import of chemicals Reporting of Designated National Authorities to the Agency (Article 10 of Regulation (EU) No 649/2012) 23. Did the Agency experience delays from Designated National Authorities in receiving the aggregated national reports on the quantity of the chemicals (as a substance and as contained in mixtures or in articles) exported to/imported from each Party or other country during the preceding year? Yes NoL 186/20 EN Official Journal of the European Union 9.7.2016 Additional information: 24. Other than the above, did the Agency experience any issues with the Designated National Authorities in relation to the reporting exercise under Article 10 of Regulation (EU) No 649/2012? Yes No Additional information: Section 8: Obligations in relation to export of chemicals other than export notification Substances that cannot be exported unless certain conditions are fulfilled (Article 14(6) of Regulation (EU) No 649/2012) 25. Has the Agency experienced difficulties in relation to its involvement in the explicit consent procedure (e.g. in vali­ dating the explicit consent metadata inserted by the Designated National Authorities)? Yes No Additional information: DNAs decision (in consultation with the Commission supported by the Agency) that export may proceed 60 days after an explicit consent request was made (Article 14(7) of Regulation (EU) No 649/2012) 26. Has the Agency experienced difficulties in processing export notifications subject to the procedure under Article 14(7) of Regulation (EU) No 649/2012 or in assisting the Commission in the implementation of this provis­ ion? Yes No Additional information: Explicit consent reminders (Article 14(6) of Regulation (EU) No 649/2012) 27. How many reminders for explicit consent requests did the Agency send pursuant to the third subparagraph of Article 14(6) of Regulation (EU) No 649/2012? First reminder Second reminder Year 1 Year 2 Year 3 Total Validity of explicit consent (Article 14(8) of Regulation (EU) no 649/2012) 28. Has the Agency experienced difficulties in handling cases where the export was allowed to proceed pursuant to the second subparagraph pending a reply to a new request for explicit consent pursuant to point (a) of the first sub­ paragraph of Article 14(8) of Regulation (EU) No 649/2012? Yes No Additional information:9.7.2016 EN Official Journal of the European Union L 186/21 Section 9: Exchange of information Exchange of information 29. In the context of Article 20(1) of Regulation (EU) No 649/2012, has the Agency received any requests for providing information of scientific, technical, economic or legal nature concerning the chemicals subject to the regulation? Yes No If yes, please provide more details: Reporting on the information transmitted 30. Did the Agency experience difficulties in collecting the information from the Commission and the Member States on the data transmitted? Yes No If yes, please provide more details: 31. Did the Agency experience difficulties in compiling the report in accordance with Article 20(4) of Regulation (EU) No 649/2012? Yes No If yes, please provide more details: Section 10: Technical assistance Cooperation 32. Has the Agency been involved in cooperation with developing countries, countries with economies in transition and non-governmental organisations to improve the proper management of chemicals and in particular to imple­ ment the Rotterdam Convention? Yes No If yes, what type of cooperation: Technical information Technical expertise for the identification of hazardous pesticides formulations Technical expertise for the preparation of notifications to the Secretariat Other If other, please specify. Please specify the countries benefiting from this cooperation: Additional information: Capacity building 33. Has the Agency participated in projects/international activities related to capacity building in chemicals management or supported non-governmental organisations involved in such activities? Yes No If yes, please describe these activities:L 186/22 EN Official Journal of the European Union 9.7.2016 Section 11: Enforcement of Regulation (EU) No 649/2012 Role of the Forum for Exchange of Information on Enforcement (‘the Forum’; Article 18(2) of Regulation (EU) No 649/2012) 34. Is there a regular exchange of information within the Forum on coordination of enforcement of Regulation (EU) No 649/2012? Yes No If yes, please specify the topics discussed. Additional information: 35. Has the Forum coordinated enforcement of Regulation (EU) No 649/2012 in this reporting period? Yes No If yes, please describe these activities: 36. How could the activities of the Forum with regard to the enforcement of Regulation (EU) No 649/2012 be im­ proved? Involvement of the Agency in enforcement activities 37. Has the Agency been involved in any enforcement activities related to Regulation (EU) No 649/2012 other than those handled by the Forum? Yes No If yes, please describe these activities: Section 12: IT-related aspects The electronic system for implementation of Regulation (EU) No 649/2012 (ePIC) 38. How many external organisations/users are using ePIC for each of the following categories? — Industry: — Designated National Authorities: — Commission: — Customs: — National Enforcement Authorities: 39. Which new/enhanced features have been included in ePIC compared to the previous reporting period: Additional information: 40. How many releases of the system were delivered in the reporting period: 41. Please provide details on the availability of the system to external users: 42. High-level summary of feedback received by the Agency on ePIC from the following user communities: — Industry: — Designated National Authorities:9.7.2016 EN Official Journal of the European Union L 186/23 — Commission: — National Enforcement Authorities: — Customs: 43. Please specify identified improvement needs for the IT system, if any: Data dissemination 44. Which data originating from implementation of Regulation (EU) No 649/2012 is made publicly available on the Agency's website: 45. Which new data has been made available since the last reporting period: 46. Has the Agency received any feedback on the data relating to implementation of Regulation (EU) No 649/2012 made available on its website? Yes No If yes, please provide a high-level summary of this feedback: Section 13: Additional comments 47. Please provide any other information or comments related to the operation of the procedures under Regulation (EU) No 649/2012 that you consider relevant within the framework of the reporting pursuant to Article 22 of that Regulation.