Date: 2025-11-03Category: Not ApplicableState: Union GovernmentCountry: Europe
Commission Implementing Regulation (EU) 2025/2203 of 31 October 2025 amending Implementing Regulation (EU) 2023/564 as regards the transfer into electronic format of the records of plant protection products kept by professional users
Issued by European Commission
· Directorate-General for Health and Food Safety
**Executive Summary**
Commission Implementing Regulation (EU) 2025/2203, issued on 31 October 2025, amends Implementing Regulation (EU) 2023/564 regarding the electronic transfer of plant protection product records kept by professional users. It grants Member States the option to allow users not to transfer records for uses before 1 January 2027 into electronic format. This regulation enters into force twenty days after its publication in the Official Journal of the European Union.
**Key Points / Main Content**
* **Amendment to Regulation 2023/564:** Implementing Regulation (EU) 2023/564 is amended.
* **Electronic Record Transfer:** Professional users of plant protection products must keep records including product name, application time/dose, treated area, and the crop treated.
* **Delayed Implementation Option:** Member States can permit users not to transfer records of plant protection product use before 1 January 2027 into electronic format.
* **Original Regulation Implementation:** Records not created electronically must be converted within 30 days from the date of product use, applicable from 1 January 2026.
* **Entry into Force:** The Regulation takes effect twenty days after its publication in the Official Journal of the European Union.
**Impact Analysis**
**Member States**
*Impact:* This regulation allows Member States flexibility in the implementation timeline for electronic record keeping regarding plant protection products, particularly for small-scale and elderly farmers.
*Action Required:* Member States must decide whether to allow users not to transfer records for uses before 1 January 2027 into electronic format.
**Professional Users of Plant Protection Products**
*Impact:* Professional users may not be required to transfer plant protection records into an electronic format if their Member State exercises the allowed flexibility.
*Action Required:* Professional users must comply with requirements as determined by their Member State. If required, convert non-electronic records to a machine-readable electronic format no later than 30 days from the date of use of the product, starting from 1 January 2026.
Key Entities Referenced
Regulation (EC) No 1107/2009: Regulation of the European Parliament and of the Council concerning the placing of plant protection products on the market.
Implementing Regulation (EU) 2023/564: Commission Implementing Regulation as regards the content and format of the records of plant protection products kept by professional users.
Commission Implementing Regulation (EU) 2025/2203: Regulation amending Implementing Regulation (EU) 2023/564 regarding the transfer into electronic format of records of plant protection products.
European Union Member States: The geographical scope where the regulation applies.
Official Journal EN
of the European Union L series
2025/2203 3.11.2025
COMMISSION IMPLEMENTING REGULATION(EU) 2025/2203
of 31 October 2025
amending Implementing Regulation (EU) 2023/564 as regards the transfer into electronic format of
the records of plant protection products kept by professional users
(Text with EEA relevance)
THE EUROPEAN COMMISSION,
Having regard to the Treaty on the Functioning of the European Union,
Having regard to Regulation (EC) No 1107/2009 of the European Parliament and of the Council of 21 October 2009
concerning the placing of plant protection products on the market and repealing Council Directives 79/117/EEC
and 91/414/EEC(1), and in particular Article 67(4) thereof,
Whereas:
(1) Pursuant to Article 67(1) of Regulation (EC) No 1107/2009, professional users of plant protection products are to
keep records of the plant protection products they use, containing the name of the plant protection product, the
time and the dose of application, the area treated and the crop where the plant protection product was used.
(2) Pursuant to Article 3 of Commission Implementing Regulation (EU) 2023/564(2), the records that are not initially
created in a machine-readable electronic format are to be transferred into such a format no later than 30 days from
the date of use of the respective plant protection product. That requirement is to apply to uses of plant protection
products that occur starting from 1 January 2026.
(3) Several Member States need more time to prepare for the introduction of the transfer of the records into electronic
format and to provide the necessary training to users, particularly those in the non-agricultural sectors, as well as
small-scale and elderly farmers.
(4) It is necessary to give Member States the possibility to allow users not to transfer into the prescribed electronic format
the records for uses of plant protection products on their territories before 1 January 2027.
(5) Implementing Regulation (EU) 2023/564 should therefore be amended accordingly.
(6) The measures provided for in this Regulation are in accordance with the opinion of the Standing Committee on
Plants, Animals, Food and Feed,
HAS ADOPTED THIS REGULATION:
Article 1
In Article 3 of Implementing Regulation (EU) 2023/564, the following paragraph is added:
‘For uses of plant protection products on their territory before 1 January 2027, Member States may allow that the
respective records are not transferred into the prescribed electronic format.’
(1) OJ L 309, 24.11.2009, p. 1, ELI: http://data.europa.eu/eli/reg/2009/1107/oj.
(2) Commission Implementing Regulation (EU) 2023/564 of 10 March 2023 as regards the content and format of the records of plant
protection products kept by professional users pursuant to Regulation (EC) No 1107/2009 of the European Parliament and of the
Council (OJ L 74, 13.3.2023, p. 4, ELI: http://data.europa.eu/eli/reg_impl/2023/564/oj).
ELI: http://data.europa.eu/eli/reg_impl/2025/2203/oj 1/2EN
OJ L, 3.11.2025
Article 2
This Regulation shall enter into force on the twentieth day following that of its publication in the Official Journal of the
European Union.
This Regulation shall be binding in its entirety and directly applicable in all Member States.
Done at Brussels, 31 October 2025.
For the Commission
The President
Ursula VON DER LEYEN
2/2 ELI: http://data.europa.eu/eli/reg_impl/2025/2203/oj