**Summary:**
Trade Notice No. 32202425, dated February 28, 2025, addresses difficulties encountered in the closure of Advance Authorizations (AA) due to character limitations in the description column of shipping bills. The Directorate has noted that the online system's inability to capture complete item descriptions (exceeding 120 characters) as per export invoices leads to deficiencies raised by Regional Authorities (RAs) for non-compliance with Para 4.12 (iii) of the Foreign Trade Policy (FTP) 2023.
To resolve this issue, the notice directs RAs to corroborate the complete description of the export item using self-attested copies of GST system-generated e-invoices when such difficulties arise. These documents, along with other prescribed documents, should be uploaded for Redemption/EODC (Export Obligation Discharge Certificate) of Advance Authorizations.
This notice is issued with the approval of the Director General of Foreign Trade (DGFT). For further information, contact K.M. Harilal, Joint Director General of Foreign Trade, at km.harilal@nic.in or 011-23038709. The file number for this notice is 01/94/180/047/AM25/PC4.
Key Entities Referenced
Advance Authorisation: A scheme that allows duty-free import of inputs, which are physically incorporated in export product.
Export Promotion Council: Organizations that promote and support exports from a specific industry or sector.
Commodity Boards: Government bodies responsible for the development of specific commodities.
Regional Authorities: The local offices responsible for implementing and monitoring foreign trade policies.
Shipping Bills: A mandatory document required by customs authorities for export clearance.
FTP 2023: Foreign Trade Policy 2023, a set of guidelines and regulations governing India's foreign trade.
GST: Goods and Services Tax, an indirect tax levied on the supply of goods and services.
DGFT: Directorate General of Foreign Trade, the government agency responsible for formulating and implementing foreign trade policy.
Trade Notice No. 32/2024-25
Dated: 28" February 2025
To,
z. Member of Trade & Industry
a All Export Promotion Council & Commodity Boards
3 All Regional Authorities
Subject: Difficulty in closure of Advance Authorisation due to space constraints in the
description column of the shipping bills-reg.
It has came to the notice of this Directorate that in the process of closure of AA through
the online system, certain issues are being faced by exporters due to inability of the system to
capture complete description of the export items as per the export invoice. Item description with
more than 120 characters, may not completely reflected in Shipping Bills. In such cases,
deficiencies are raised by RA for non compliance of Para 4.12 (iii) of FTP 2023.
2, Therefore, it is directed that wherever such difficulties are encountered, RAs may
corroborate the complete description of the export item and decide such cases on the basis of self
attested copies of GST system generated e- invoices.
a In such cases, the aforesaid documents may be uploaded along with all the other
prescribed documents for Redemption/EODC of Advance Authorisations.
4. This is issued with the approval of the DGFT.
Ss
~<o aie
i
(K.M. Harilal)
o
Joint Director General of Foreign Trade
Email id: km.harilal@nic.in
01123038709
[Issued from File No.: 01/94/1 80/047/AM25/PC-4]