Date: 2025-10-01Category: Not ApplicableState: Union GovernmentCountry: India
Export Data Processing and Monitoring System (EDPMS) & Import Data Processing and Monitoring System (IDPMS) – reconciliation of export /import entries – Review of Guidelines
**Executive Summary**
This circular, issued by the Reserve Bank of India on October 01, 2025, addresses Authorised Dealer Category-I (AD) banks regarding the reconciliation of export/import entries in the Export Data Processing and Monitoring System (EDPMS) and Import Data Processing and Monitoring System (IDPMS). It outlines a revised procedure for closing entries of value equivalent to ₹10 lakh or less to facilitate timely closure and reduce compliance burden. The new instructions take effect immediately.
**Key Points / Main Content**
* **Revised Procedure for Closing Entries (₹10 lakh or less):**
* Entries shall be reconciled and closed based on a declaration from the exporter (amount realised) or importer (amount paid).
* Reductions in declared value or invoice value are acceptable based on exporter/importer declaration.
* Declarations can be submitted quarterly in a consolidated manner for bulk reconciliation.
* **Charges and Penalties:**
* AD banks must review charges for handling small-value export/import transactions, ensuring they are commensurate with services rendered.
* Penal charges for delays in adherence to regulatory guidelines are prohibited.
* **Implementation and Dissemination:**
* The instructions are effective immediately.
* The Master Directions for Export and Import of Goods & Services will be updated accordingly.
* AD banks should inform their constituents of the circular's contents.
* **Legal Basis:**
* The directions are issued under sections 10(4) and 11(1) of the Foreign Exchange Management Act (FEMA), 1999.
**Impact Analysis**
**Authorised Dealer Category -I Banks (AD Banks)**
* **Impact:** AD banks must implement the new procedure for closing entries in EDPMS and IDPMS, review charges, and ensure compliance. They are also responsible for communicating these changes to their constituents.
* **Action Required:** Adopt the new procedures for closing entries, review charges for small-value transactions, update relevant documentation, and inform constituents about the changes.
**Exporters and Importers**
* **Impact:** Small exporters and importers benefit from a simplified closure process, reduced compliance burden, and the ability to submit declarations on a quarterly, consolidated basis.
* **Action Required:** Provide declarations confirming the amount realised or paid for transactions equivalent to ₹10 lakh or less and utilize the option for quarterly consolidated submissions.
Key Entities Referenced
Export Data Processing and Monitoring System (EDPMS): System for processing and monitoring export data.
Import Data Processing and Monitoring System (IDPMS): System for processing and monitoring import data.
Authorised Dealer Category-I Banks: Banks authorized to deal in foreign exchange.
Master Direction – Export of Goods & Services: RBI master direction regarding the export of goods and services.
Master Direction – Import of Goods & Services: RBI master direction regarding the import of goods and services.
बेटी बचाओ
बेटी पढ़ाओ
भारतीय ररज़र्व बैंक
RESERVE BANK OF INDIA
RBI/2025-26/89
A.P. (DIR Series) Circular No.12
October 01, 2025
All Authorised Dealer Category-I Banks
Madam / Sir,
Export Data Processing and Monitoring System (EDPMS) & Import Data
Processing and Monitoring System (IDPMS) – reconciliation of export /import
entries – Review of Guidelines
Attention of Authorised Dealer Category – I banks (AD banks) is invited to the instructions
in the Master Direction – Export of Goods & Services and Master Direction – Import of
Goods & Services, related to processing of bills in EDPMS and IDPMS respectively.
2. To facilitate timely closure of entries in EDPMS & IDPMS, and to reduce compliance
burden on small exporters and importers, the following directions are being issued.
3. Notwithstanding anything contained in the aforesaid master directions, AD banks shall
adopt the following procedure while closing entries (including outstanding entries) in
EDPMS & IDPMS of value equivalent to ₹10 lakh per entry/bill or less:
a. Such entries shall be reconciled and closed based on a declaration provided by
the concerned exporter that the amount has been realised or by the importer that
the amount has been paid.
b. Any reduction in declared value or invoice value of the shipping bills/bills of entry
shall also be accepted, based on the declaration by the concerned exporter or
importer.
c. The declarations referred above may also be received on a quarterly basis from
the exporters and importers in a consolidated manner (by combining several bills
in one declaration) for bulk reconciliation and closing of EDPMS/IDPMS entries.
वर्देशी मुद्रा वर्भाग, केंद्रीय कायावलय, 5र्ी ींमींविल, अमर भर्न, सर पी.एम.रोड, फोर्व मुींबई - 400 001
Foreign Exchange Department, Central Office, 5th Floor, Amar Building, Sir P.M.Road, Fort, Mumbai – 400 001
Telephone: (91-22) 22603000, Email Id – fedcotrade@rbi.org.in
हहिंदी आसान है, इसका प्रयोग बढाइए
चेतार्नी : भारतीय ररिर्व बैंक द्वारा ई-मेल, डाक, एसएमएस या फोन-कॉल के िररए वकसी की भी व्यक्तिगत िानकारी िैसे बैंक के खाते का ब्यौरा, पासर्डव आवद नही ींमााँगी िाती है।
यह धन रखने या देने का प्रस्तार् भी नही ींकरता है। ऐसे प्रस्तार्ो ींका वकसी भी तरीके में िबाब मत दीविए
Caution: RBI never sends mails, SMSs or makes calls asking for personal information like banks account details, passwords, etc.
It never keeps or offers funds to anyone. Please do not respond in any manner to such offers4. Accordingly, AD banks shall also review the charges levied for handling these small-
value export and import transactions, keeping in view the revised procedure/relaxations
mentioned above and ensure that the same are commensurate with the services
rendered. AD banks shall not levy any penal charges (penalty) for delays in adherence
to any regulatory guidelines.
5. The above instructions shall come into force with immediate effect. The Master
Direction – Export of Goods & Services and Master Direction – Import of Goods &
Services shall accordingly be updated to reflect the above changes.
6. AD banks may bring the contents of this circular to the notice of their constituents
concerned.
7. The directions contained in this circular have been issued under sections 10(4) and
11(1) of the Foreign Exchange Management Act (FEMA), 1999 (42 of 1999) and are
without prejudice to permissions / approvals, if any, required under any other law.
Yours faithfully,
(N. Senthil Kumar)
Chief General Manager
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