Executive Summary:
This document contains amendments to the Institute of Actuaries of India Transaction of Business at Meetings of the Council Regulations, 2011. These amendments, effective upon final publication in the Official Gazette, primarily concern the use of video conferencing for council meetings. Key changes include provisions for video conferencing participation, quorum requirements, and responsibilities for ensuring meeting integrity.
Key Points / Main Content:
* **Regulation Amendments:**
* The regulations are called the Institute of Actuaries of India Transaction of Business at Meetings of Council Amendment Regulations, 2018.
* The regulations come into force on the date of their final publication in the Official Gazette.
* **Video Conferencing Provisions:**
* Video conferencing is defined as an audiovisual electronic communication facility enabling remote participation.
* Members can participate in council meetings in person or via video conferencing.
* Video conferencing must record participation and store meeting proceedings, including date and time.
* The Council may specify matters unsuitable for video conferencing.
* **Meeting Procedures:**
* Notice of meetings must be sent to council members' registered addresses (post or electronically) at least seven days prior, including business to be transacted and video conferencing details.
* Participation through video conferencing counts toward the quorum.
* Quorum is defined as one-fourth of the total members of the Council.
* **Responsibilities for Electronic Participation:**
* The President, Chairman, and Secretary must safeguard the integrity of video conferencing meetings.
* They must ensure proper video conferencing equipment and facilities.
* They must ensure only council members attend via electronic mode.
* They must address interruptions or garbled statements during video conferencing.
Impact Analysis:
**Council Members:**
* Impact: Council members can now participate in meetings via video conferencing, expanding accessibility.
* Action Required: Council members should familiarize themselves with the new regulations regarding video conferencing and ensure they have the necessary equipment.
**President, Chairman, and Secretary:**
* Impact: These individuals have new responsibilities related to ensuring the integrity and proper functioning of meetings conducted via video conferencing.
* Action Required: They must implement safeguards for video conferencing meetings and ensure the availability of suitable equipment and facilities.
**Institute of Actuaries of India:**
* Impact: The Institute's meeting procedures are updated to accommodate and regulate video conferencing.
* Action Required: Update internal processes and communication strategies to reflect the new regulations and ensure smooth implementation.
Key Entities Referenced
Institute of Actuaries of India: An organization that is issuing regulations regarding the transaction of business at meetings of the council.
Actuaries Act, 2006: The legislative act that grants powers to the Institute of Actuaries of India, specifically section 56, subsection 2, clause h.
Central Government: The government body that must approve the regulations made by the Institute of Actuaries of India.
Institute of Actuaries of India Transaction of Business at Meetings of the Council Regulations, 2011: The original regulations being amended by the current notification.
Institute of Actuaries of India Transaction of Business at Meetings of Council Amendment Regulations, 2018: The title of the new regulations that are amending the 2011 regulations.
Council: Governing body of the Institute of Actuaries of India, whose meeting procedures are being regulated.
Mumbai, Maharashtra: The city where the Institute of Actuaries of India is located and from where the notification was issued.
DINESH CHANDRA KHANSILI: Executive Director who signed the notification.
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EXTRAORDINARY
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PART III—Section 4
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PUBLISHED BY AUTHORITY
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No. 172] NEW DELHI, MONDAY, MAY 27, 2019/ JYAISTHA 6, 1941
भभभभााााररररततततीीीीयययय बबबबीीीीममममााााककककंंंंकककक सससस(cid:13)(cid:13)ंं(cid:13)(cid:13)ंं थथ थथ ाााानननन
अअअअििििधधधधससससचचूूचचूू ननननाााा
मुंबई, 9 अ(cid:2)लै , 2019
फफफफाााा.... सससस..ंं..ंं एएएएमममम----11118888000011113333////0000 1111////2222000011117777----बबबबीीीीममममाााा....I .... ————भारतीय बीमांकक सं(cid:17)थ ान प(cid:21)रषद
,
क(cid:24)(cid:25)ीय सरकार के पूव(cid:29) अनुमोदन स ,े
बीमाकंक अिधिनयम 2006 (2006 का 35) क’ धारा 56 क’ उपधारा (2) के खडं (ज) -ारा (cid:2)द.त शि1त य2 का (cid:2)योग करत े
,
4ए भारतीय बीमांकक सं(cid:17) थान (प(cid:21)रषद क’ अिधवेशन2 म (cid:24) कारबार सं6य वहार) िविनयम 2011 का और संशोधन करन े के
,
िलए िन7 निलिखत िविनयम बनाती है अथा(cid:29)त ् :-
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1111.... ससससििंंििंं (cid:16)(cid:16)(cid:16)(cid:16)(cid:17)(cid:17)(cid:17)(cid:17)तत तत ननननाााामममम औऔऔऔरररर (cid:20)(cid:20)(cid:20)(cid:20)ााााररररंंंंभभभभ ---- (1) इन िनयम2 का संि;<त नाम भारतीय बीमाकं क सं(cid:17)थ ान (प(cid:21)रषद क’ अिधवेशन2 म(cid:24)
कारबार सं6 यवहार) (संशोधन) िविनयम 2018 ह ै ।
,
(2) ये राजप= म(cid:24) उनके अंितम (cid:2)काशन क’ तारीख से (cid:2)वृ.त ह2गे ।
2. भारतीय बीमांकक सं(cid:17)थ ान (प(cid:21)रषद क’ अिधवेशन2 म (cid:24) कारबार सं6य वहार) िविनयम 2011 (िजसे इसम(cid:24) इसके पAच ात्
,
उ1 त िविनयम कहा गया ह)ै के िविनयम 2 के उप िविनमय (i) म (cid:24) खंड (घ ) के पAच ात ् िन7न िलिखत खंड अंत:(cid:17)थ ािपत Dकया
जाएगा अथा(cid:29)त ् :-
,
ड.) िविडयो काE FैGसग से प(cid:21)रषद के सद(cid:17)य 2 जो Dकसी मHय वतI के िबना एक दसू रे के साथ संसूचना के िलए
“( ““““ ””””
6 यि1 तगत Jप से उपि(cid:17)थत नहK हो सकते और बैठक म(cid:24) (cid:2)भावी Nप से भाग नहK ले सकते को समथ(cid:29) बनाने के िलए
,,,,
O6 य-दAृ य इलै1 Pािनक संसूचना सुिवधा अिभ(cid:2)ेत है
;”
3. उ1 त िविनयम के िविनयम 5 म(cid:24) उप-िविनयम (1) के (cid:17)थ ान पर िन7न िलिखत उप-िविनयम रखा जाएगा अथात(cid:29) ् :-
,,,,
(1) अिधवेशन के समय और (cid:17) थान क’ सूचना प(cid:21)रषद के (cid:2).य ेक सद(cid:17)य के रिज(cid:17)P ीकृत पते पर या डाक -ारा या
“
इलै1 Pािनक Jप से ऐसे अिधवेशन क’ तारीख से कम से कम सात Dदन पहल े भेजी जाएगी और ऐसी सूचना म (cid:24)
,,,,
अिधवेशन म(cid:24) सं6 यवहार Dकए जाने वाले कारबार का िववरण और िविडयो काEF ैGसग सुिवधा उपलSध होने के संबंध म(cid:24)
S यौरे अंतUवV ट ह2गे
,,,, ””””
2646 GI/2019 (1)2 THE GAZETTE OF INDIA : EXTRAORDINARY [PART III—SEC. 4]
4. उ1 त िविनयम के िविनयम 7 म(cid:24) उप-िविनयम (1) के (cid:17)थ ान पर िन7न िलिखत उप-िविनयम रखा जाएगा अथा(cid:29)त् :-
,,,,
प(cid:21)रषद के कुल सद(cid:17) य2 के सद(cid:17) य प(cid:21)रषद के अिधवेशन के िलए गणपूUत का गठन कर(cid:24)ग े और िविडयो काEF ैGसग
“(1) ¼
के माH यम से भाग लेन े क’ गणना कोरम के (cid:2)योजन के िलए क’ जाएगी।
”;
5. उ1 त् िविनयम म (cid:24) िविनयम 11 के पA चात् िन7न िलिखत िविनयम अंत:(cid:17)थ ािपत Dकए जाएगं े अथा(cid:29)त:्-
,,,,
अिधवेशन म(cid:24) प(cid:21)रषद के सद(cid:17) य2 का भाग लेना प(cid:21)रषद क’ अिधवेशन म (cid:24) सद(cid:17)य या तो 6य ि1त गत Nप से या
“12. ––––
िविडयो काE FैGसग जो सद(cid:17) य2 के भाग लेने को अिभिलिखत करने और माEय ता दने े म (cid:24) और ऐसी बैठक2 क’ (cid:2)DXयाY को
तारीख और समय के साथ अिभिलिखत करने और भंडारण करने म(cid:24) समथ(cid:29) हZ के माHय म से भाग ले सक(cid:24)गे
,,,, ;;;;
परंत ु प(cid:21)रषद ऐसे मामले िविन[दV ट कर सकेगी िजन पर अिधवेशन म (cid:24) िविडयो काEF ैGसग के माHय म से चचा (cid:29) नहK क’
जाएगी ।
13. इलै1 Pािनक रीित स े भाग लेन े के िलए सभापित अHय ; और सिचव का उ.त रदािय.व -- सभापित अHय ; और सिचव
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का िन7 निलिखत उ. . रदािय. व होगा अथा(cid:29)त्
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क िविडयो काE FैGसग माH यम से बैठक क’ स.य िनVठ ा सुिनिAच त करन े के िलए सुर;ा (cid:2)दान करना
(((( )))) ,,,,
ख उिचत िविडयो काE FैGसग उप(cid:17)क र और सुिवधा को सुिनिAच त करना
(((( )))) ,,,,
ग यह सुिनिA चत करना Dक संब] प(cid:21)रषद सद(cid:17)य से िभEन कोई 6य ि1त इलै1P ािनक रीित स े बैठक म(cid:24) उपि(cid:17)थ त
(((( ))))
नहK हो रहा है
,,,,
घ यDद िविडयो काE FैGसग के माHय म से भाग लेने वाले 6य ि1त के कथन म(cid:24) िव_न पड़ता ह ै या गड़बड़ होती ह ै तो
(((( ))))
बैठक् का सभापित या सिचव दोहराने या पुनराविृ ‘ के िलए अनरु ोध करेगा और यDद आवAय कता हो तो
सभापित या सिचव वह दोहराएंगे जो उEह 2ने भाग लेने वाले 6य ि1त जो पुिVट या सुधार के िलए कह रहा था
,,,,
सुना था।
”
Dदनेश चं(cid:25) खनसीली काय(cid:29)कारी िनदेशक
,
[िवbापन-III/4/असा./57/19
]
(cid:21)(cid:21)(cid:21)(cid:21)टटटट(cid:17)(cid:17)(cid:17)(cid:17)पप पप णणणण मूल िविनयम भारत के राजप= म (cid:24) तारीख 17 माच(cid:29) 2011 को अिधसूिचत Dकए गए थ े ।
: ,,,,
INSTITUTE OF ACTUARIES OF INDIA
NOTIFICATION
Mumbai, the 9th April, 2019
F. No. M-18013/01/2017-Ins.1 .—In exercise of the powers conferred by clause (h) of sub-section (2)
of section 56 of the Actuaries Act, 2006 (35 of 2006), the Council of the Institute of Actuaries of India, with
the previous approval of the Central Government, hereby makes the following regulations to further amend
the Institute of Actuaries of India(Transaction of Business at Meetings of the Council) Regulations, 2011:-
1. Short title and commencement .—(1) These regulations may be called the Institute of Actuaries of
India (Transaction of Business at Meetings of Council) (Amendment) Regulations, 2018.
(2) They shall come into force on the date of their final publication in the Official Gazette.
2. In the Institute of Actuaries of India (Transaction of Business at Meetings of Council) Regulations,
2011 (hereinafter referred to as the said regulation) in regulation 2, in sub-regulation (i) after clause
(d) the following clause shall be inserted, namely:—
“(e) “Video Conferencing” means audio-visual electronic communication facility to enable members
of the Council who could not attend in person to communicate concurrently with each other without
any intermediary and to participate effectively in the meeting.”;¹Hkkx IIIµ[k.M 4º Hkkjr dk jkti=k % vlk/kj.k 3
3. In the said regulation, in regulation 5, for sub regulation (1), the following sub-regulation shall be
substituted, namely:—
“(1) A notice of the time and place of meeting shall be sent to the registered address of every member
of the Council, either by post or electronically, not less than seven days before the date of such
meeting and such notice shall contain a statement of the business to be transacted at the meeting and
details regarding availability of facility of video conferencing.”;
4. In the said regulation, in regulation 7, for sub regulation (1), the following sub-regulation shall be
substituted, namely:—
“(1) One-fourth of the total members of the Council shall constitute the quorum for a meeting of the
Council and participation through video Conferencing shall be counted for the purpose of Quorum.”;
5. In the said regulation after regulation 11, the following regulations shall be inserted, namely:—
“ 12. Participation of Council members in the meeting.—The participation of members in the Council
meeting may be either in person or through video conferencing, which are capable of recording and
recognizing the participation of the members and of recording and storing the proceedings of such
meetings along with date and time:
Provided that the Council may, specify such matters which shall not be dealt with in a
meeting through video conferencing.
13. Responsibility of President, Chairman and Secretary for Participation through Electronic
Mode .—The President, Chairman and Secretary shall have the following responsibilities, namely:—
(a) to exercise the safeguards to ensure the integrity of the meeting via
videoconferencing,
(b) to ensure proper videoconferencing equipments and facilities,
(c) to ensure that no one other than the concerned Council member is attending the
meeting through electronic mode, and
(d) If a statement of a participant in the meeting via videoconferencing is interrupted
or garbled, the chairperson of the meeting or Secretary shall request for a repeat or
reiteration, and if need be, the Chairman or Secretary shall repeat what he heard
the participant was saying for confirmation or correction.”
DINESH CHANDRA KHANSILI, Executive Director
[ADVT.-III/4/Exty./57/19]
Note : Principal regulation was notified in the Gazette of India on March, 17, 2011.
Uploaded by Dte. of Printing at Government of India Press, Ring Road, Mayapuri, New Delhi-110064
and Published by the Controller of Publications, Delhi-110054.