MS Notice No.13 of 2024 - Procedure & Requirement for Pre- Arrival Notification of Security (PANS) to Enter the Indian Port Facilities

ffi dw#s{h -frri grfr Irr6R, GovERllIEt{r oF INDIA qtr{, ctd qR-{b"{ *( qf,fl,f {rlmc trXBTRI OF POf,Ts, SHIPPiIG AIID WAIEftTAYS fu{6{ q-6ffiq1p6q, 1ffi DIRECTORATE GENERAL OF SHIPPING, MUMBAI F. No.:25-63011/4/2023-NT-DGS (C. No 22717) Date:03.09.2024 Merchant Shipnine Notice no l3 of 2024

Subiect: Procedure & Requirements for Pre-Arrival Notification of Securitr (PANS) to Enter the Indian Port Facilities-ree.

Whereas, the Govemment of India has ratified the Intemational Convention for the Safety of Life at Sea, 1974 (SOLAS), and the Convention entered into force on 25th May 1980 through accession. The Intemational Ship and Port Facility Security Code (ISPS Code), was established under Chapter XI-2 of the Intemational Convention for the Safety of Life at Sea (SOLAS) 1974 w.e.f. 0lst July 2004. The ISPS Code sets forth a mandatory security framework for intemational shipping, providing comprehensive maritime and port security requirements.

2. Whereas, under SOLAS Regulation Xl-219.2, a contracting government may reqtire that ships intending to enter its port, fumish the specific information provided under Regulation XI-

219.2.1 to offrcers duly authorised by that govemment to ensure compliance prior to their entry into the port facility. Compliance with this regulation is mandatory.

3. This Directorate has issued various circulars from time to time, to provide guidance to vessels entering Indian port facilities in line with the requirements specified under ISPS Code and specifically the Pre-Arrival Notification pf Security (PANS). Accordingly, the PANS reporting for respective vessels is in format prescribed in these circulars.

4. However, there was a need felt to consolidate the existing circulars and revise the requirements in line with the Govemment policy towards ease of doing business. This circular is being accordingly issued to consolidate all previous circulars including but not limited to NT/ISPS/I 3/2005 dated 2l November 2005; NT/ISPS/SHIP 10212009 dated 02 February 2009;

sfi {Fr(, frer Rfr-'r, qr€ Ri6 2cfr k(, 6iS(.fts tE, 6ig<qr,f (T{) jT{- 4ooo42 gft Floor, BErA Bullding, FThink T€chno Campus, Kanjur Mllago Road, lGnJurmaq (E), Mumbai.{00o42 dfqffa fo.: *r-ZZ-ZSZS 2olo,l,23 k/Fsx: +el-22-25r5 ZOagnS t*A/Emf : rbshlDdosonb.ln ?atmfg/Wbbte: wu,w.doshlDolm.@v.lnNT/ISPS/SHIP/0212011 dared 15 November 2011; NT/ISPS/CIRCULAR No. 01/2011 dated 28 September 2011; NT/ISPS/CIRCULAR No.01/2020 dated 05 February 2020 issued providing "Guidelines to vessels for entry into Indian Port Facilities - ISPS Compliance related issues".

5.

It may be noted that the Merchant Shipping (Ships and Port Facility Secudty) Rules, 2024 have been notified, requiring ships, ports, and companies to comply with the requirement prescribed in the notified Rules. Section 29 of the MS (ISPS) Rules makes it a mandatory obligation for any ship entering a port within the jurisdiction of India to provide information ninely-six hours prior to its arrival.

6.

The reporting requirement of PANS apply to the following vessels on intemational voyages entering Indian waters, vessels trading in coastal waters or coasting between Indian Ports: a.

Passenger ships, including high-speed passenger crafts; b.

Cargo ships, including high-speed craft of 500 GT and above; c.

Mobile offshore drilling units; and d.

Pleasure Yachts e.

Sailing Vessel

7. The Vessels as specified under para 5 or their Ship Master / Ship Owners / Managers / Operators / Ship Agents are required to submit the information contained as per Annexure - I (for passenger ships, cargo ships & mobile offshore drilling units) and Annexure - II (for yachts) with immediate effect to the relevant regional authorities specified in Table 1 as well as Port Facility Security Officer of the ships port of call.

\,,l:

Table List of Authorities to be notiJied Agency Telephone Number Fax Email Indian Navv For Ports in Gujarat, Daman & Diu, Maharashtra, Goa & Karnataka Joint +91 222275 1022 +91 222266 3583 wncmocmb@naw.gov.in Operations +91 222275 1026 022-22663583 wncjocmb@naly.hov.in Centre. +91 222275 1078 Mumbai 022-22751022 For Ports in West Bengal, Odisha, Andhra Pradesh, Tamil Nadu, Puducherry Joint +91 891 2703432 +91 891 251 2161 enciocv@naw.sov.in Operations Centre, Visakhapatnam For Ports in Kerala, Lakshadweep (L&M) Island Joint +91 484 287 2353 +91 484 266 8889 sncoicjoc@navy. gov. in Operations Centre, Kochi For Ports in Andaman & Nicobar Island Joint +91 3192240 t89 +91 3192240 189 .al.) Q)n o\f.ln Operations +91 3192242 833 +91 3192 242 833 Centre, Port Blair Indian Coast Guard For Ports in the West Coast of India MRCC, 22 2438 8065 22 -24316558 Email: mrcc- Mumbai 22 2431 6558 7832s0888 (F) west@indiancoastguard.ni 22 -24383146 Inmarsat : C 441907210 c.ln MSAR Catl 1554 (Toll Free) For Ports in the East Coast of lndia MRCC. 44 -25395018 44 2346 0405 Email: mrcc- Chennai 44 -29550140 783246626 (F\ east@indiancoastcuard.nic MSAR Call 1554 Inmarsat : C 441922669 n (Toll Free) sareast(a)datazone.in iicemrcc chennai@datazon e.ln For Ports in the Andaman & Nicobar Island MRCC, Port +91 3192 245530 +91 3t92242948 Email : mrcc- BIair +91 3192 246081 lnmarsat- C: 441922666 otb@indiancoasteuard.nic.

MRC Call 1554 in (Toll free)

8.

General Requirements for submission of PANS: a. The PAITIS should be submitted to the concemed port and the relevant regional authority specified under Table 1 at least 96 hours prior to the arrival of the vessel at any Port in India.

b. If the voyage of the vessel is shorter than 96 hours, the PANS may be submitted within 2 hours of departure from the last port. c.

Information regarding armed guards onboard the vessel when calling Indian Ports or transiting through the Exclusive Economic Zone (EEZ) is also required to be forwarded to the Indian Nary, Maritime Rescue Coordination Centre (MRCC), Mumbai and the local Customs Authority (through the vessel's agent at the concemed port).

d. All Indian Ports are advised to take appropriate measures to ensurc that only ships in possession of the relevant ISPS documentation as applicable are permitted to enter the port facility. e. Vessels without appropriate documentation would be permitted to berth only under special circumstances, with prior approval of the Port Facility Security Officer (PFSO).

However, such cases should be immediately brought to the notice of the nearest Mercantile Marine Department and the Directorate General of Shipping by the PFSO explaining the circumstances under which the vessel was permitted to enter the port facility limits without PANS reporting.

9.

The online reporting of PANS in the NLP Sagar Sethu Portal is under development. Once the PANS is fully developed and implemented online, it needs to be submiued online. A Notice for the implementation of PANS will be issued by the Directorate Subsequently.10.

This MS Notice supersede all previous circulars on PANS, including but not limited to NT/ISPS/13/2005 dated 2l November 2005; NT/ISPS/SHIP/02/2009 dated 02 February 2009;

NT/ISPS/SHIP/02/2011 dated 15 November 2011; NT/ISPS/CIRCULAR No. 01/2011 dated 28 September 2011; NT/ISPS/CIRCULAR No. 0l/2020 dated 05 February 2020 issued providing "Guidelines to vessels for entry into Indian Port Facilities - ISPS Compliance related issues".

11.

This MS Notice is issued with the approval of the Director General of Shipping and shall come into force with immediate effect.

1\vy o 3 0 (Capt. Nitin Deputy Nautical Adviser -cum-Sr. DDG (Tech)Annexure - I Pre-Arrival Notification of Security (PANS) for: a) Passenger ships including high speed passenger craft b) Cargo ships, including high-speed craft, of 500 GRT and upwards, and c) Mobile oflshore drilling units.

d) Pleasure Yachts e) Sailing Vessel This form is to be submiued to the port authorities at least 96 hours prior to the arrival of the vessel. If the voyage of the vessel is shorter than 96 hours, the PANS may be submitted within 2 hours of departure from the last port.

l. Particulars ofthe ship and contact details l.l IMO Number 1.2 Name of the ship

1.3 Port of registry : 1.4 Flag state : 1 .5 Type of ship 1 .6 Call sign : 1.7 Inmarsat call Number : 1.8 Gross tonnage :

1.9 Name of company:

1 . 1 0 Name and 24 hour contact details of Company Security Officer

Name:

Tel No.

2. Port and port facility information

2.1 Port of arrival and port facility where the ship is to berth, if known

2.2 Expected date and time of arrival of the ship in port (paragraphBl4.39.3 of ISPS Code) :

U"i

2.3 Primary purpose ofcall Cargo operation / Taking Bunkers / Taking Supplies / Repair Changing Crew / Passengers (Embarking / disembarking) / Others (Delete as appropriate) If others, please speciff purpose :

3. Information required by SOLAS regulation Xl-219.2.1

3.1 The ship is provided (SOLAS REGULATION 9.2.1.1) with a valid Intemational Ship Security Certificate YES NO Interim Intemalional Ship Security Certifi cate YES NO

3.1.1 Certificate Indicated in 3.1 has been issued by :

Name of issuing authority Date of expiry :

3.1.2 Ifthe ship is not provided with a valid International Ship Security Certificate or valid Interim Intemational Ship Security Certificate, Explain why?

3.1 .2.1 Does the ship have an approved ship security plan on board? YES NO

3.2 Current security level (SOLAS regulation Xl-219.2.1.2) :

3.2.1 Location of ship at the report is made (paragraph B.14.39 .2 of ISPS code) :

Latitude : Longitude : or Port :

3.3 List the last l0 calls in chronological order with most recent call first, at port facilities at which the ship conducted ship/port interface together with the security level at which the ship operated (SOLAS regulation XI-2l9.2.1.3 :

No. Date Port, Country, Port Facility and Security Level From To UNLOCODE I 2 J 4 5 6 78 9 10

3.3.1 Did the ship, during the period specified in 3.3, take any special or additional security measures, beyond those specified in the approved ship security plan? YES NO

3.3.2 If your answer to 3.3. I is YES, for each of such occasions please indicated the special or additional secwity measures which were taken by ship (SOLAS Xl-2/9.2.1.4) No. Date Special or Port, Country, Port Facility and From To additional UNLOCODE measure 1 2 3 4 5 6 7 8 9 l0

3.4 List the ship to ship activities in chronological order with the most recent ship-to-ship activity first, which have been canied out during the period specitied in 3.3 :

No Date Port, Country, Port Facility and Ship-to-ship From To LNLOCODE Activi Uv-3.4.1 Have the ship security procedures, specified in the approved ship security plan, been maintained during each of the ship-to-ship activities specified in 3.4 (SOLAS regulation XI- 2/9.2.1.5)? YES NO

3.4.2 If the answer to 3.4.1 is NO, Identifu the ship to ship activities for which the ship security procedures were not maintained and indicate, for each, the security measures which were applied in lieu.

No. Date Special or Port, Country, Port Facility and From To additional UNLOCODE measure I 2 3 4 5 6 7 8 I l0

3.5 Provide a general description of cargo aboard the ship (SOLAS regulation Xl-2i9.2.1.6 and paragraph B.14.39.5 of ISPS Code):

3.5.1 Is the ship carrying any dangerous substances as cargo? YES NO

2.5.2 If the answer to 3.5.1 is YES, provide details or attach a copy ot the Dangerous Goods Manifest (lMO FAL FORM 7)

3.6 A copy of the ship's Crew List (IMO Form 5 is attached) (SOLAS regulation Xl-2/9.2.1.6 and paragraph 8/4.39.4 of ISPS Code

3.7 A copy of the ship's Passenger List (IMO FAL Form 6 is attached)(SOLAS regulation Xl-219.2.1.6 and paragraph 8,14.39.4 of ISPS Code l. Othcr securify rclated information

4.1 Is there any security related matter you wish to report? YES NO

4.1.1 If the answer to 4.1 is YES, provide details:

5. Agent of ship at the intended port of arrival

5.1 Name and 24-hour contact, details ofagent in intended port ofcall.

Name:

Tel No: Fax No:

6. Identification of the person providing the information

6.1 Name :

6.2 Title or position :

6.3 Signature:

This report is dated at (Place) :

On (Date and time) :

VAnnexure - II Pre-Arrival Notification of Security (PANS) for yachts:

This form is to be submitted to the submitted at least 96 hours prior to the arrival of the vessel.

1 . Particulars of the yacht and contact details l.l Name of the Yacht

1.2 Port of registry: 1.3 Flag State:

1.4 Catl Sign 1.5 MMSI No. 1.6 Gross Tonnage I .7 Name of Owner: l.l0 24 X 7 hour contact details ofowner NAME Tel. No

2. Port and Port Facility Information

2.1 Port of arrival and port facility where the ship is to berth, if known

2.2 Expected date and time ofarrival ofthe ship in port

2.3 Primary purpose of call:

Please specifr purpose

3.2.1 Location of ship at the report is made Latitude................ Longitude.....................or Port .3. List the lasl 5 calls in chronological order with the most recent call first, at port lities at which the ship conducted ship/port interface together with the security level which the shi o d o Country ATE I OM 1 J 6 co ofthe achl's Crew & P List Securi related information I there any security related matter you wish to report? H NO

1.1 f the answer to 4.1 is Yes, vided details V