See Full Document Text
No. RW/NH-33044/02/2023-S&R (Comp No 218375) 130.248
Government of India
Ministry of Road Transport & Highways
Transport Bhawan, 1, Parliament Street, New Delhi-110001
~~
Dated 24th October, 2025
CIRCULAR
To
1. The Chief Secretaries of all the State Governments/ UTs.
2. The Principal Secretaries/ Secretaries of all States/ UTs Public Works Department/
Road Construction Department/ Highways Department (dealing with National
Highways and other centrally sponsored schemes).
3. The Chairman, National Highways Authority of India, G-5 6 6, Sector-10, Dwarka,
New Delhi-110075.
4. The Managing Director, NHIDCL, 1st & 2nd floor, Tower-A, World Trade Centre, Nauroji
Nagar, New Delhi-110029.
5. The Director General (Border Roads), Seema Sadak Bhawan, Ring Road, New Delhi-
110010.
6. All Engineers-in-Chief and Chief Engineers of Public Works Department of States/
UTs/ Road Construction Department/ Highways Departments (dealing with National
Highways and other centrally sponsored schemes).
7. The Secretary General, Indian Roads Congress
8. The Director, IAHE, Noida, UP
9. All CE-ROs, ROs and ELOs of the Ministry.
Subject: Revised Document for Request for Proposal (RFP) for appointment of
Consultancy Services for Authority Engineer (AE) in respect of National
Highways and centrally sponsored road works proposed to be implemented on
EPC mode of contract-reg.
Reference: Ministry's Circular no. RW/NH-39011/30/2015-P&P (Pt-1) dated 15.02.20219
and subsequent amendments.
Madam/Sir,
Please refer to Request for Proposal (RFP) document for appointment of Consultancy
Services for Authority Engineer (AE) in respect of National Highways and centrally sponsored
road works proposed to be implemented on EPC mode of contract. Ministry has
subsequently issued further amendments to the said RFP.
2. Now, in suppression of circular dated 15.02.2019 and all subsequent amendments,
the revised RFP has been prepared. The revised document for Request for Proposal (RFP) for
appointment of Consultancy Services for Authority Engineer (AE) in respect of National
Highways and centrally sponsored road works proposed to be implemented on EPC mode of
contract, is enclosed herewith.
3. Tender issuing Authority may modify the following project specific sections before
issuing of RFP:-i) Appendix to RFPL: Tender Information Summary (TIS)
ii) Appendix -1 to TIS Eligibility Criteria
iii) Section Ill: Appendix to Instructions to Consultants (AITC)
iv) Section V: Special Conditions of Contract (SCC)
v) Section VI: Terms of Reference
vi) Section Vil: Evaluation/ Scoring Criteria- Relevant portion as per project
vii) Schedule for submission of Reports and Documents
viii) Cost Estimate by Tender Issuing Authority (QBS mode)
4. The Revised RFP shall be followed for all National Highways and centrally sponsored
road works, from date of publication of Rating of firms by NHAI/Ministry on its website i.e
01.12.2025.
5. This issues with the approval of Competent Authority.
s aithfully,
Ends: -as above,
(Akil Ahmad)
Superintending Engineer (S&R)
for DG(RD)&SS
Copy:-
1. The Chairman, NHAI, with a request to finalise and publish ratings for AE/IE firms
before 1.12.2025
2. Technical circular file of S&R (P&B) Section
3. NIC-for uploading on Ministry's website under "What's new" and "Comprehensive
Compendium circulars"
Copy for kind information to:
1. PS to Hon'ble Minister (RT&H)
2. PS to Hon'ble MOS (RT&H)
3. OSD to Hon'ble MOS (Corporate Affairs and RT&H)
4. Sr. PPS to Secretary (RT&H)
5. Sr. PPS to DG (RD) & SS
6. Sr. PPS to Addl. Secretary (Transport)/ Addl. Secretary (H & LA)/ Joint Secretary (GA)
7. Sr. PPS/ PPS to AS&FA
8. Sr. PPS/ PPS to all ADGs/ CEs2397404/2025/S&R Zone
Model Tender Document
for
Consultancy Services
Authority Engineer for
supervision of *****
on EPC mode
Request for Proposal (RFP)
Government of India
Ministry of Road Transport &
Highways
< Address of Agency>
< October 2025>
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Table of Contents
SECTION I: REQUEST FOR PROPOSAL LETTER (RFPL) ...........................................1-2
Request for Proposal Letter RFPL)................................................. 1
The RFP Document ..........................................................................1
1.1. Consultants must read the complete ‘RFP Document’ ............................1
1.2. Availability of the RFP Document.....................................................1
1.3. Clarifications....................................................................................1
Eligibility and Qualification Criteria for Participation in this RFP ...............1
Purchase Policies of the Government ..................................................1
4.1. Relaxation in Prior Turnover and Experience to Startups ........................2
Pre-Proposal Conference ........................................................................2
Submission of Proposals........................................................................2
Proposal Opening..............................................................................2
APPENDIX: TENDER INFORMATION SUMMARY (TIS)................................. 4-7
SECTION II: INSTRUCTIONS TO CONSULTANTS (ITC)................................12-15
The RFP Document ............................................................................................12
1.1. Basic Tender Details .......................................................................12
1.2. Interpretations, Definitions, Abbreviations and Document Conventions .......12
1.3. Over view content……………………………………………………………………………………………………12
1.4. Sections of the RFP Document ...........................................................12
1.5. Forms (To be filled, digitally signed, and uploaded by Consultants) ..............14
1.6. Other Formats .....................................................................................14
Procuring Entity - Rights and Disclaimers ...........................................................................15-16
2.1. The Procuring Entity............................................................................15
2.2. Right to Intellectual Property and confidentiality ...................................15
2.3. Right to Reject any or all Proposals ..............................................15
2.4. Disclaimers.................................................................................16
Consultants – Participation in this RFP process....................................................16-18
3.1. Eligibility to Participate ...........................................................16
3.2. Conflict of Interest ...................................................................17
The Terms of Reference (TOR) and Form of Contract .............................................18
4.1. Facilities to be provided by the Procuring Entity ....................................18
4.2. Forms of BOQ/ Contract and Selection Methods........................................18
4.3. Inputs of Key Experts ........................................................................18
Proposal Prices, Taxes and Duties .................................................................................18-21
5.1. Prices .................................................................................................18
5.2. Firm/ Variable Price............................................................................19
5.3. Taxes ................................................................................................20
5.4. Payments...................................................................................................21
Downloading the RFP Document; Corrigenda and Clarifications ..................................................21
6.1. Downloading the RFP Document ..................................................................21
6.2. Corrigenda/ Addenda to RFP Document ..........................................................21
6.3. Clarification of the RFP Document ..........................................................................21
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Pre-Proposal conference .....................................................................................22
Preparation of Proposals..............................................................................22-25
8.1. The Proposal ..................................................................................22
8.2. Documents comprising the Proposal:......................................................23
8.3. Proposal Validity .................................................................................24
8.4. Bid Security - Related Documents ........................................................24
Signing and Uploading Proposals...............................................................25-27
9.1. Relationship between Consultant and eProcurement Portal .................................25
9.2. Signing of Proposal ......................................................................25
9.3. Submission/ uploading of Proposals……………………………………………………………26
9.4. Modification, Re-submission and Withdrawal of Proposals .................27
Proposal Opening ...........................................................................27
Evaluation of Proposals and Award of Contract.........................................28-35
11.1. General norms ...................................................................................28
11.2. Evaluation of Proposals.........................................................................29
11.3. Techno-commercial Evaluation ...............................................................30
11.4. Financial Proposals Evaluation and Ranking of Proposals..............................31
Contract Negotiation ...............................................................................35-36
12.1. Invitation to Negotiate.............................................................................35
12.2. Verification of Original Documents ...............................35
12.3. Availability of Key Experts: .............................................35
12.4. Technical Negotiations.......................................................35
12.5. Financial Negotiations ...............................................................................................36
12.6. Conclusion of Negotiations……………………………………………………………….36
Award of Contract .............................................................36
13.1. Letter of Award (Acceptance - LoA) and Signing of Contract ................36
Grievance Redressal/ Complaint Procedure ......................................37
Code of Integrity in Public Procurement, Misdemeanors and Penalties..........37
SECTION III: APPENDIX TO INSTRUCTIONS TO CONSULTANTS (AITC) ..............38
SECTION IV: GENERAL CONDITIONS CONTRACT (GCC) ..................40
General..........................................................................................40-43
1.1. Tenets of Interpretation.................................................................40
1.2. Definitions...........................................................................................40
1.3. Document Conventions.........................................................................43
1.4. Abbreviations: ................................................................................43
The Contract .............................................................................44
2.1. Language of Contract ....................................................................44
2.2. The Entire Agreement ...............................................................44
2.3. Severability .................................................................................44
2.4. Relationship between Parties ....................................................................44
2.5. Contract Documents and their Precedence .....................................................45
2.6. Modifications/ Amendments, Waivers and Forbearances .............................45
Governing Laws and Jurisdiction ...........................................................46
3.1. Governing Laws and Jurisdiction ..........................................................46
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3.2. Changes in Laws and Regulations ...........................46
4. Communications.............................................................................46-47
4.1. Communications
..........................................................................................46-47
4.2. Persons signing the
Communications...................................................................47
4.3. Address of the parties for sending communications by the other party ...........47
5. Consultant’s Obligations and restrictions on its Rights .....................................48-56
5.1. Changes in Constitution/ financial stakes/ responsibilities of a Contract’s Business
.......48
5.2. Obligation to Maintain Eligibility and Qualifications ...........................48
5.3. Restriction on Potential Conflict of Interests ..............................................48
5.4. Consequences of breach by Constituents of a Consultant ...........................49
5.5. Assignment and Sub-contracting..................................................49
5.6. Obligation to Indemnify Procuring Entity............................................................49
5.7. Confidentiality, Secrecy and Property and IPR Rights ..........................................51
5.8. Performance Bond/ Security ......................................................53
5.9. Permits, Approvals and Licenses ............................................................55
5.10. Insurances ........................................................................................55
5.11. Accounting, Inspection and Auditing.................................................56
5.12. Book Examination Clause ..........................................................................56
5.13. Legal Compliance.................................................................................56
5.14. Custody and Return of the Procuring Entity’s Assets loaned to Consultant ............56
6. Procuring Entity’s Obligations........................................................................56-58
6.1. Assistance by the Procuring Entity.........................................................57
6.2. Facilities to be provided by the Procuring Entity ...........................................57
6.3. Counterpart Personnel ........................................................................57
6.4. Payment Obligation...............................................................................58
7. Scope of Services and Performance Standards ................................58-59
7.1. Scope of Services...................................................................58
7.2. Eligible Services .........................................................................58
Deployment of Resources.........................................................................59-65
8.1. Site and Assets thereon ..........................................................................59
8.2. Key and Non-key Personnel.................................................................60
8.3. Equipment and Tools of Trade......................................................................65
Delivery of Services and delays ..................................................................66-70
9.1. Works plan..............................................................................................66
9.2. Commencement of Services .........................................................................66
9.3. Contract Management .............................................................................67
9.4. Delivery of services, Time of Delivery and Extensions Thereof ..................67
9.5. Damages and Deductions Thereof.....................................................69
9.6. Force Majeure ....................................................................................70
10. Prices and Payments ............................................................71-79
10.1. Prices ...............................................................................................71
10.2. Taxes and Duties ..................................................................................72
10.3. Terms and Mode of Payment .....................................................................73
10.4. Withholding and lien in respect of sums claimed...........................................74
10.5. Payments to Consultant ................................................................74
10.6. Suspension of Payments ................................................................79
10.7. Payment Against Time-Barred Claims ....................................................79
10.8. Commissions and Fees ...............................................................................79
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Resolution of Disputes .......................................................................80-86
11.1. Disputes and Excepted Matters ....................................................................80
11.2. Excepted Matters .................................................................................80
11.3. Adjudication
..................................................................................................80
11.4. Conciliation of disputes ..............................................................................81
11.5. Arbitration Agreement ......................................................................82
12. Defaults, Breaches, Termination, and closure of Contract .................................86-90
12.1. Termination due to Breach, Default, and Insolvency.........................................86
12.2. Termination for Default/ Convenience of Procuring Entity or Frustration of Contract
.........................88
12.3. Closure of Contract ........................................................................89
Code of Integrity in Public Procurement; Misdemeanors and Penalties
..............................................90-
13.1. Code of Integrity..............................................................................91
13.2. Obligations for Proactive Disclosures ...................................................91
13.3. Misdemeanors .................................................................................92
13.4. Penalties for Misdemeanors..............................................................92
SECTION V: SPECIAL CONDITIONS OF CONTRACT (SCC) .....................................94-100
SECTION VI: TERMS OF REFERENCE ..............................................................101-
13.5. Scope…………………………………………………………………………………………………102
13.6. Definitions and interpretation…………………………………………………………..102
13.7. General………………………………………………………………………………………………………102
13.8. Role and responsibility of Officers of the Authority………………………………………………..103
13.9. Construction Period……………………………………………………………………………………………..104
13.10. Maintenance Period …………………………………………………………………………………………….110
13.11. Determination of costs and time………………………………………………………………………120
13.12. Payments ………………………………………………………………………………………………………………120
13.13. Other duties and functions …………………………………………………………………………………121
13.14. Miscellaneous………………………………………………………………………………………………………121
13.15. Performance Clause ……………………………………………………………………………………….121
13.16. Consultant’s Proposal ……………………………………………………………………………………….122
13.17. Period Of Services ……………………………………………………………………………………….123
13.18. Project Coordinator ……………………………………………………………………………………….124
SECTION VII: EVALUATION/ SCORING CRITERIA ..............................................
BIDDING FORMS ................................................................................................287
TECHNICAL PROPOSAL ...........................................................................288
FORM T-1: PROPOSAL FORM (COVERING LETTER)...........................................289-294
FORM T-1A: CONSULTANT’S COMMERCIAL INFORMATION ........................294-297
FORM T-2: CONSULTANT’S ORGANISATION AND EXPERIENCE ...................298-305
FORM T-3: COMMENTS AND SUGGESTIONS ON THE TERMS OF
REFERENCE,COUNTERPART STAFF, AND FACILITIES TO BE PROVIDED
BY THE PROCURING ENTITY………….306
FORM T-4: DESCRIPTION OF APPROACH, METHODOLOGY AND WORK PLAN
IN RESPONDING THE TERMS REFERENCE .....................307
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FORM T-5: WORK SCHEDULE AND PLANNING FOR DELIVERABLES …… 308-309
FORM T-6: TEAM COMPOSITION, ASSIGNMENT, AND KEY EXPERTS’ INPUTS
Annex to Form T-6: Key Expert Curriculum Vitae (CV) ............................310
FORM T-7: TERMS AND CONDITIONS - COMPLIANCE................314
FORM T-8: CHECKLIST FOR CONSULTANTS ....................... 315-316
FORM T-9A: BANK GUARANTEE FORMAT FOR EARNEST MONEY DEPOSIT 317-318
FORM T-9B: BID SECURING DECLARATION.............................................319
FORM T-10: INTEGRITY PACT ........................................................320-324
FORMATS ...........................................................................................326
FORMAT 1: CONTRACT FORM ........................................................327
APPENDIX A: DESCRIPTION OF SERVICES ............330
Terms of Reference ..................................................................................331
Approach and Methodology ...............................................................332
Work Schedule and Planning for Deliverables ..............................................333
APPENDIX B: KEY EXPERTS...........................................................................................334
APPENDIX C – REMUNERATION COST ESTIMATES .........................................336-348
Annex to Appendix C: Breakdown of Agreed Fixed Rates in Consultant’s Contract ..........338
APPENDIX D-1: BANK GUARANTEE FORMAT FOR PERFORMANCE SECURITY ............347-348
APPENDIX D-2: BANK GUARANTEE FORMAT FOR ADVANCE PAYMENT ..................349-350
FORMAT 2: CERTIFICATION BY PROSPECTIVE ARBITRATORS........................... 351
FORMAT 3: AUTHORIZATION TO ATTEND PRE-PROPOSAL CONFERENCE.............352-354
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SectionI:RequestforProposalLetter(RFPL)
Request for Proposal Letter (RFPL)
The President of India through the Secretary (RT&H) / Chairman NHAI/ MD NHIDCL,
(hereinafter referred to as ‘the Authority’, ‘the Head of Procurement’, ‘the Procuring
Entity’ and ‘the Procuring Organisation’ respectively), invites proposals (hereinafter referred
as ‘the Proposal(s)’) from eligible consultants on the basis of International Comptetive
Bidding (please see Tender Information Summary (TIS) appendedtothisletterforreference),
forenteringintoacontractforthedeliveryof Consultancy Services for engaging an Authority
Engineer (AE) (hereinafter referred to as ‘the Services’), using the selection method as
specified in TIS. This Request for Proposal (RFP) Document, reference number, RFP No./
xxxx(hereinafterreferredtoas‘theRFP Document’),gives furtherdetails.
The RFP Document
2.1. Consultantsmustreadthecomplete‘RFPDocument’.
This RFPL, an integral part of the RFP Document, serves the limited purpose of invitation and
does not purport to contain all relevant details for submitting Proposals. ‘Tender Information
Summary’ (TIS) appended to this letter gives a salient summary of the relevant information,
including the Type of BPQ/ Contract, basic eligibility and Selection Method to evaluate RFP.
Any generic reference to RFPL shall also imply a reference to TIS as well. However,
Consultants must go through the complete RFP Document for details before submission of
theirProposals.
2.2. Availability of the RFP Document The RFP Document shall be published on “INFRACON”
(www.infracon.nic.in)/ e-Procurement portal (https://eprocure.gov.in) for download after the
date and time of the start of availability till the deadline for availability as mentioned in TIS.
The Consultant who download the RFP document from the website will be required to pay
the non- refundable fee of Rs. 5,000/- towards cost of RFP at the time of the submission of
the Bid proposal through online mode in favour of MoRTH/NHAI/NHIDCL/Agency. If the
Procuring Entity happens to be closed on the deadline for the availability of theRFP
Document, the deadline shall not be extended. Any query/ clarification regarding
downloading RFP Documents and uploading Proposals on the e-Procurement portal may be
addressedto…….. (pleaserefertoTISfordetails).
As such before submitting the proposal the Consultant shall mandatorily register and enlist
themselves (the firm and all key personnel), on the MoRTH portal “INFRACON” and furnish
registration details along with its RFP. A copy of Infracon Operation Procedure is also
enclosed for bidder’s reference. All the bidders registered on Infracon shall form a Team on
Infracon and which would be assigned unique Infracon Team ID. Bidders while submitting
theproposalshallquotetheInfraconTeamID.Bidmust be submitted onlineat e-tender portal
of<Agency> https://eprocure.gov.in
2.3. Clarifications
AConsultantmayseekanyclarificationoftheRFPDocumentthroughtheeProcurement portal
before thedateandtimestipulatedinTIS (or,ifnotmentioned,before14 days of the deadline
for the proposal submission). This deadline shall not be extended in case of any intervening
holidays.Noother means of submissionofqueries shall beentertained.
EligibilityandQualificationCriteriaforParticipation inthisRFP
Consulting firms meeting the eligibility criteria as mentioned in Appendix-1 to
Tender Information Summary (TIS) are only eligible for applying for this assignment.
Firms notmeetingthese criteria,need not apply.
Purchase Policies of the Government
1) Central Government policies restrict the participationof entities from i) Certain countries
sharing land borders with India and ii) Countries that restrict the participation of Bidders
from India. Consulting firms shall submit the declaration regarding these restrictions as
mentioned in Appendix- 1 to Tender Information Summary ( TIS). They
should ensure that they continue to comply with such declarations till completion of
biddingprocess.
1
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Pre-Proposal Conference:
If indicated in TIS, Consultants are requested to attend a Pre-Proposal conference to clarify
the RFP's technical requirements and commercial conditions at the time, date, and place
mentionedtherein.
Submission of Proposals:
1) Proposals must be uploaded by the submission deadline mentioned in TIS. If the office
happens to be closed on that date, this deadline shall not be extended. Further details are
giveninITC.
2) IntegrityPact:AllConsultantsshallhavetosigntheIntegrityPact with the Procuring Entity
as per ‘Form T-10: Integrity Pact’. Proposals without a signed Integrity Pact shall be
rejected.
Proposal Opening
Proposals received shallbeopened onlineonor after thespecified dateand timeinTIS.Ifthe
officeisclosedonthespecifieddateofopeningoftheProposals,theopeningshall bedoneonthe
nextworkingday at thesame time.
Digitally Signed by Tender Inviting Authority (TIA)
[Insert Name, Designation, and contact details of Tender Inviting Authority]
Appendix: Tender Information Summary (TIS)
2
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AppendixtoRFPL:TenderInformationSummary(TIS)
RFPDocumentNo.RFPNo./xxxx;TenderTitle:ConsultancyServices(Ref ITC-clause 1.4)
Tender Information Summary (TIS)
1.0 BasicTenderDetails
Tender Title/
CONSULTANCYSERVICESFORAUTHORITY’SENGINEER
Name of
FORSUPERVISIONOF ******************ONEPC
Assignment
TenderReference RFPNo./xxxx Tender ID [Fillup]
Number
Tender Type International TenderCategory ConsultancyServices
Competitive
Bidding
No. of Covers [TwoCovers] ProductCategory [Consultancy]
SelectionMethod [QCBS] Appointing Authority for Head of the
Arbitration Procuring
Basedon Highest Organization
score assessed
TheSecretary/
on Technical,PBG The
Chairman
and Financial Secretary/
NHAI/MD
Chairman
Criteria. NHIDCL
NHAI/MD
NHIDCL
Organisation: MoRTH/NHAI/ The Procuring Entity: Procuring Entity
NIHIDCL/BRO
/
PWD
Authority on President of ThroughtheCE/RO/General Head of
whose behalf
Indiathrough Managerasthecasemaybe
RFP isinvited Procurement
thesecretary or
The
chairman
concerned
NHAIor MD RO/General
NHIDCLas Manageras
thecasemay
thecasemaybe
Be
TenderInviting Address [Fillup]
Authority(TIA)
2.0 CriticalDates (ITC-clauses6,7;8;9,and10)
ForthescheduleofdatesforthePre-proposalConference,ifany,pleaserefertoSection7.0 below
3
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Published [Fillup] Proposal Validity (Days from [fill up both periods
Date the date of Proposal Opening) (default 100 days) in days
and the
–ITC-clause 8.3
calculated date]
Document [Normally Document Download End [Normallyuptoafewhours/
DownloadStart start of Date &Time one day before the time of
ProposalOpening]
Date & Time
business on
the day
afterpublishing]
Clarification [Normally Clarification End Date [Normallynotlaterthan7
Start Date & start of &Time days before the Proposal
Time submission deadline to
business on the
give time to the
day after
Procuring Entity for a
publishing]
response]
Proposal [Normally Proposal Submission 45daysfromdateof
Submission start of ClosingDate & Time invitation
Start Date &
Time business on the
day after
publishing]
Proposal Opening (techno- Nextdateofbidclosing date
commercial Proposal) Date &
Time
ProposalOpening(Financial [To be intimated later]
Proposal)Date & Time
3.0 TermsofReference(ITC-Clause4)
Consignee/ [Fillup] GSTIN Code of Consignee [Fillup]
State:
Period of ConstructionPeriod+maintenanceperiodofCivil
Contract contract.
Service ConsultancyServices forAuthority Engineer
Details:
4.0 ObtainingtheRFPDocumentandclarifications(ITC-Clause6)
https://eproc fillthecontactdetails
ure.gov.in/e
Procuring procure/app
Entity’s Portal
andhelpdesk [Fillinyourorganisation’sportalURLandhelpdeskiftheRFPDocument
download/submissionfacilityisalsoprovidedthere]
Cost of Rs5000/-
RFP
Document
(INR)
4
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Office/Contact [SameasTIAabove]
Person/ email
for
clarifications
5.0 Pre-ProposalConference(ITC-clause7)
Is aPre-Proposal Conference yes
proposedtobeheld?
Place,time,anddate ofthePre- [Fillifitis'Yes'aboveanddeletetherowifitis'No'above.Ifonlya
Proposal Conference video-conferenceistobe held,then mentionthis factalong with
credentialsof the meeting,e.g.,MeetingLink,MeetingNumber
and Password]
Place, time, and date before [Fillifitis‘Yes’aboveanddeletetherowifitis‘No’above.]
which Written queries for the
Pre-Proposalconference must be
received
Place, time, and date before [Fillifitis‘Yes’aboveanddeletetherowifitis‘No’above.]
which registration of
participants forthe Pre-
Proposal conference must be
received
6.0Preparation andSubmissionandOpeningofProposals (ITC-clause 8,9and10)
Proposals to PresidentofIndia,ThroughHeadofProcurement,ProcuringEntity
beaddressedto
Instructionsfor All the bidders registered on Infracon shall form a Team on Infracon and
which would be assigned unique Infracon Team ID. Bidders while
submitting the proposal shall quote the Infracon Team ID. All the bidders
Online
registered on Infracon shall form a Team on Infracon and which would be
assigned unique Infracon Team ID. Bidders while submitting the proposal
shall quote the Infracon Team ID. Bid must be submitted online at e-tender
portalof<Agency> https://eprocure.gov.inonor before <Time, Date
ProposalSubmission
Language of [English] BidValidity [100days
Submission
fromopening
date].Noextension
beyond150dayswill
grantedinanycase.The
biddingprocesswilllapse
150days,ifLoAnot
issuedwithin150days.
Proposal [One-procurement portal(s) mentioned above]
Opening
Place
7.0 DocumentsrelatingtoBidSecurity(ITC-clause8.4)andPerformanceSecurity
(ITC-clause13.1.2)
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Bid Security Rs 10,00,000/- Is Bid Securing yes
(EMD) Amount Declaration permitted in
inINR: lieuof BidSecurity
Performance Tobe quote by Bid/ Performance President of
bidder as pert opf
Security Security to be addressed/ India/Chairman NHAI/
financial proposal
infavourof
subjectedto MD NHIDCL
Minimum of 5%
Form of Bid/ AsperprescribedformatinRFP
Performance
Security
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Appendix-1toTIS:EligiblyCriteria
1.1 Consultants should meet the following eligibilitycriteria as of the date of their RFP
submission and should continue to meet these until the subsequent RFP process andcontract
award. Consultants shall be required to demonstrate fulfilment of the Eligibility Criteria in
clause1.2/ Form 1.2(EligibilityDeclarations). Consultant unless otherwisestipulatedin:
1) mustbe:
(a) a natural person (an individual Consultant), a private entity (a Consulting
Company/ LLP /Partnership firm/ Society registered under an applicable Act in
India), a public Entity (Government-owned enterprise or institution), Joint
Venture/ Consortium (an association of several persons, firms, or companies -
hereinafterreferred toas JV/C).
(b) a Consultancy Services provider with valid registration regarding GSTIN, PAN,
EPF, ESI, Labour, or equivalent registration certificate, issued by the concerned
authority/government as applicable tothesubjectServices.
2) must:
(a) notbeinsolvent,inreceivership,bankruptorbeingwoundup,nothaveits affairs
administered by a court or a judicial officer, not have its business activities
suspended and must not be the subject of legal proceedings for any of aforesaid
reasons.
(b) (Including their affiliates, subsidiaries, or contractors/ sub-consultants for any
part ofthecontract):
i) Not stand declared ineligible/ blacklisted/ banned/ debarred by the
MoF/MoRTH/NHAI/NHIDCL/BRO/PWD from participation in its
procurement processes. The applicability of debarment of firm from bidding
shallbe as per Ministryof finance OM No F.1/20/2018-PPDdated 02.11.2021
anditsmodificationifany, thereof ; and/ or
ii) Not be convicted (within three years preceding the last date of RFP
submission) or stand declared ineligible/ suspended/ blacklisted/ banned/
debarred by appropriate agencies of the Government of India from
participationinprocurement processesofall its entities,for:
offences involving moral turpitude in business dealings under the
Preventionof CorruptionAct,1988orany otherlaw; and/or
offences under the Indian Penal Code or any other law for causing any
loss of life/ limbs/ property or endangering Public Health during the
executionofa publicprocurement contract and/ or
Suspected to be or of doubtful loyalty to the Country or a National
Security risk as determined by appropriate agencies of the Government
ofIndia.
iii) Not have changed its name or created a new “Allied Entity”, consequent to
havingdeclaredineligible/suspended/blacklisted/banned/debarredas above.
(c) Not have an association (as a consultant/ partner/ director/ employee in any
capacity)
ofanyretiredemployee(ofGazettedRank)oranyretiredGazettedOfficerof the
Central or State Government or its Public Sector Undertakings, if such a
retired person has not completed theone-year cooling-off period(oranyother
period stipulated by their erstwhile Employer) after his retirement. However,
this shall not apply if such employees/ officers have obtained a waiver of the
cooling-off periodfrom theirformer organisation.
of the near relations of executives of Procuring Entity involved/ likely
tobe involvedinthis procurement process
(d) Not have a conflict of interest (as defined in clause 4.5 below), which
substantially affects fair competition. No attempt should be made to induce any
otherconsultant tosubmitornot tosubmitanRFP torestrict competition.
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(e) mustfulfil any otheradditional eligibilitycondition,ifany, as may beprescribed
intheRFP document.
(f) Mustfulfilthe technical capacityrequirements atthetimeof award.
3) from certain countries shall be eligible subject to certain conditions as detailed in
Clause1.2below.
4) must provide such evidence of their continued eligibility to the Procuring Entity if
requested.
1.2 Eligibility of Consultants from Restricted countries
1.2.1 Restrictions based on Reciprocity.
Entities from countries (if so, identified in Section II: Appendix) as not allowing Indian
companies to participate in their Government procurement shall not be allowed to participate
(directly or as a sub-contractor or as a member of a JV/C) on a reciprocal basis in this RFP
1
process under the “Public Procurement (Preference to Make in India) Order 2017 ” (MII –
para 10 -d) of Department for Promotion of Industry and Internal Trade, (DPIIT). Consultants
mustapprisethemselvesofthelatestversionofthisorder.
1.2.2 Restrictions Based on Land Borders
2
Order (Public ProcurementNo.1)issuedby theGovernmentof India(Ministryof Finance
Departmentof Expenditure PublicProcurementDivision)restrictingprocurementfrom
consultantsfromcertaincountriesthatsharealandborderwithIndiashall applytothis
procurement.Consultants mustapprisethemselves ofthe latestversionofthisorder.Any
3
consultantfromacountrythatsharesalandborderwithIndia ,excludingcountriesto which
the Government of India has extended lines of credit orinwhichtheGovernmentofIndiais
4
engagedindevelopmentprojects(aslistedonthe websiteoftheMinistry ofExternal Affairs ),
–hereinafter called‘RestrictedCountries’shall be
5
Eligible to participate in this RFP, only if the consultant is registered with the Registration
CommitteeconstitutedbytheDepartmentforPromotionofIndustryandInternalTrade(DPIIT).
ConsultantsshallenclosethecertificateinForm1-RFPForm.
6
1.3 Joint Venture/ Consortium (JV/C)
1.3.1 InthecasewhereaconsultantisorproposestobeaJointVenture/Consortium (that is,
an association of several persons, firms, or companies - hereinafter referred to as
JV/C),thenunlessotherwisespecifiedinSectionII:Appendix,inJV/C:
a) membersshouldnotbemorethan
i)Two(02)fortheProjectforwhichAEbidhavebeeninvitedhavingCivilcostupto1000crores
ii)Three (03) for Project for which AE bid have been invited having civil cost more
than1000crores
b) nomembershouldhavelessthan10%participation;
c) members having participation between 10% and 20% shall be termed as non-
substantialmembers.
d) Members having more than 20% participation shall be termed as substantial
members.
e) TheLeadmembermusthaveatleast40%participation.
f) Theleadmember/consultantandvariouscategoriesofmembersoftheJV/Cmust be
identified.
g) Numberofnon-substantialmembersshallnotbemorethanone(01)
1. No.P-45021/2/2017-PP(BE-II)dated16thSeptember2020
2. F.N0.6/18/2019-PPD dated23rdJuly, 2020
3. https://mea.gov.in/india-and-neighbours.htm
4. http://meadashboard.gov.in/indicators/92
5
https://dipp.gov.in/sites/default/files/Revised-Application-Format-for-Registration-of-Consultants-15Oct2020.pdf
6
the expressions "Joint Venture" or "JV" shall mean a joint venture, association, consortium, or other
unincorporatedgrouping oftwo ormore persons, whetherin the form ofapartnership orotherwise. Similarly,
in the context of Joint Venture as the context permits, the word "leader, is synonymous with the words
"representative"and"LeadPartner";theword"member"issynonymouswiththewordwith"partner”.
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1.3.2 TheJV/C andall members mustsatisfyallthe eligibilityrequirements inthisRFP
document.
1.3.3 JV/CanditsmembersmustjointlymeetthequalificationcriteriainSectionIII –
QualificationCriteria. Thetechnical/ experience qualificationof all JV/Cmembers
(substantialmembers,Leadmemberandnon-substantialmembers)shall be evaluated
jointly as per Evaluation Criteria. However, forfinancial criteria of qualification,
credentials ofsubstantialandlead members (excludingnon-substantial members) shall
onlybe considered.
1.3.3 Allthemembersshallbejointlyandseverallyliablefortheentirecontract ifselected
intheRFP Process.
1.3.4 In caseaJoint Venture offirms,theproposal shall beaccompanied byacertifiedcopy
oflegallybindingMemorandum ofUnderstanding(MoU)onastamppaperofRs.
100/-signedbyallfirmstotheJointVentureindicatingroleandshareoftheJV
partners intheproject as pereligibilityconditions.
1.4 Conflict of Interest
1.4.1 Any consultant with a conflict of interest that substantially affects fair competition
shall not be eligible to participate in this procurement process. RFPs found to have a
conflict of interest shall be rejected as non-responsive. Consultant shall be required to
declare the absence of such conflict of interest in Form 1.2 - Eligibility Declarations. A
consultant inthis procurement process shall be consideredtohave a conflict of interest
iftheconsultant:
a) directlyorindirectlycontrols,iscontrolledbyorisundercommoncontrol with another
Consultant;or
b) receives or has received any direct or indirect subsidy/ financial stake from another
consultant;or
c) has the same correspondence address or same legal representative/ agent as another
consultant forpurposes ofthis RFP;or
d) has a relationship with another consultant, directly or through common third parties,
which puts it in a position to have access to information about or influence the RFP of
anotherConsultant; or
e) would be providing goods, works, or non-consulting services resulting from or
directly related to consulting services that it provided (or were provided by any
affiliate that directly or indirectly controls, is controlled by, or is under common
control with that firm) for the procurement planning (inter-alia preparation of
feasibility/ cost estimates/ Detailed Project Report (DPR), design/ technical
specifications,termsofreference (TOR)/ Activity Schedule/ schedule of requirements
ortheRFP Documentetc) of thisprocurement process; or
f) has a close business or family relationship with a staff of the Procuring Organization
who:
i) are directly or indirectly involved in the preparation of the RFP document or Terms of
Referenceoftheprocurementprocessand/ortheevaluationinRFP process;or
ii) wouldbeinvolvedintheimplementationorsupervisionoftheresultingcontract
Any conflict stemming from such a relationship must be reported and resolved in a manner
acceptable to the Procuring Entity throughout the RFP processes and execution of the
contract.
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1.4.2 ParticipationofonlyOneEntityfromAffiliates:OnlyoneentityfromamongaConsultantandits
affiliates (that directlyor indirectlycontrol orare controlledby orare under commoncontrol
with that firm) individually or as part of a joint venture shall be permitted to participate in
RFP.
1.4.3 The consultant shall furnish information on commissions and gratuities,if any,paid or to be
paidtoagents orany otherpartyrelating tothisRFPprocess.
1.5 QualificationCriteria:-
S.No. Experienceofthefirminlast7years Annual
Turnover***
PreparationofDPR Project
Supervision/IC
(NH/SH/Expressway)
(NH/SH/Expressway)
1(a). The firm should have The firm should have minimum Annual turnover
minimumexperienceof experience ofProjectSupervision/ (updatedaverage
preparation of detailed IndependentEngineer/Authority oflast 3years)
Project Report/ Engineer/PMC Consultantof ofthe firm from
Feasibility Study cum 2/4/6**-laning/Bridge projectof consultancy
Preliminary Design aggregatelength equal to3 times businessrelatedto
Report of 2/4/6**- ormoreofsimilarcategory** for civilEngineering
laning/Bridgeproject which RFP is invited. projectsshouldbe
ofaggregatelength equal toor
equal tolengthof
more than
Project or50km
3%% of
whicheveris more, of
Estimatedcivil
similar category for
Project
whichRFP isinvited
Costforwhich
AEisinvited..
1(b) Firm should also have experience of
Project Supervision/ Independent
Engineer/Authority’ Engineer/
PMC of at least one project of similar
category of two/four/six**
laning/bridgeworkof
lengthequalto40%ofprojectlength.
Additional requirement in case of
specialized projects***
** Similar project means 2/4/6 lane project of Expressway/NH/SH standards
andspecificationas applicablefor the project for which RFPisinvited.
For 2-lane projects experience of 4/6 lane also to be considered with a
multiplicationfactor of 1.5.Experience of4/6 lane shall be considered
interchangeably for 4/6 laning projects. For 4/6 laning projects,
experience of 2 lane will be considered with a multiplication factor of
0.4,butonlyforthose2laneprojectswhosecostofconsultancyservices
was more than Rs.3.0 crores. For standalone bridge projects,
experience in
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bridge work (either standalone project or as a part of road project)
onlybe considered.
***Incasetheprojectincludesanyspecializednatureofworksuchas tunnels,
specialized structures etc. in substantial quantum, this requirement
maybesuitablyincluded.
Note:- Experience of only those projects, which has been awarded by Govt
Agencies will be considered for calculating qualification under clause
1.5above.
:
NotetoConsultant:DuringRFPProcess,whileoriginaldocuments/certificates arecalledfor to
authenticate thequalificationclaimed,the followingmay bekept inmind:
1) When a joint venture submits the bid, in that case, all members (other than non-
substantialmembers) in the JV/C must submit their technical and financial statements
in orderofthemember's shareinthepartnership,greatestto least. For determination
of technical compliance, the figure of all members (Lead, substantial and non-
substantial) shall be added to determine compliance with the minimum technical
qualification. The figures of members of a JV/C (other than non-substantial
members) shall be added to determine compliance with the minimum financial
qualifying criteria. However, for JV/C to qualify, the Lead member must meet at
least50percent of thosetechnical/financial minimum criteriaforanindividualBidder
and other substantial members at least 25% of the technical/financialcriteria. Failure to
complywiththisrequirementshallresultintherejectionoftheJV/C'sbid.
2) Theweightage givenfor experience ofa firm woulddepend ontheroleofthe firm
intherespective assignments.The firm’sexperience wouldget full creditifitwasthe
solefirm intherespectiveassignment.Iftheapplicantfirm hascompletedprojectsas
JVwithsomeotherfirms,weightageshallbegivenas per theJVshare***.However
iftheapplicant firm has executedtheproject as associate/ nonsubstantial partner
withsomeother firms,weightage shall begivenas pertheActual share subjected to
maximumof25% totheapplicant firm for theprojects completedunder such
association.
*** Forweightageof experienceinanypastConsultancyassignment,experience
certificatefrom theclient shall besubmittedwithcleardemarcationofJVsharein
clientcertificateAnnualturnoverdulycertifiedbyChartered Accountantshall be
accepted.In caseofnon-availabilityofsuch documents noweightage of
turnover/experience will beconsidered.
3) In case the financial figures and values of services provided are in foreign currency
current market exchange rate (State Bank of India BC Selling rate as on last date of
submission of the bid) will be applied for the purpose of conversion of amount in
foreigncurrency intoIndian Rupees.
4) The consultant shall submit the audited balance sheet and/or banking reference and
certificate from Statutory Auditor with UDIN certifying that turnover is from civil
engineering consultancy business with their RFP proposal. An authorised
representativeofthe consultant must-sign thestatement.
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Section II: Instructions to Consultants (ITC)
The RFP Document
1.1. This‘RFPDocument’Document(hereinafterreferredtoas‘theRFPDocument’)details the
terms and conditions for entering a contract for delivery of the Consultancy Services (hereinafter
called ‘the Services’) described in Section VI: “Terms of Reference”. The ‘Services’ may
include incidental Goods, Works, and other Services if so indicated. Inthis RFP Document, any
generic reference to ‘Services’ shall be deemed to include such incidentalGoods,Works,and
otherServices.Proposalsareinvitedfromthe Consultants meeting the criteria (hereinafter called
‘theConsultants') as mentioned RFPL.
1.2 Interpretations,Definitions,Abbreviations andDocument Conventions
Section IV: General Conditions of Contract (GCC), details tenets of interpretation (GCC-
clause 1.1), definitions (GCC-clause 1.2), document conventions (GCC-clause 1.3) and
abbreviations(GCC-clause1.4),whichshallalsoapplytotherestoftheRFPDocument.
1.3 OverviewofContents
1) Unless otherwise stipulated inAITC, theSections, Forms and Formats comprising this
RFP Document are described in ITC-clauses 1.4, 1.5 and 1.6 below. A separate BOQ
file for Financial Proposal on the eProcurement Portal is also part of this RFP
Document. Any generic reference to RFP Document shall also imply a reference to
any/ all the sections, Forms, Formats and the BOQ file orother files that comprise this
RFP Document.
2) Consultants must submit the Proposal in the Forms/ Formats mentioned in ITC-
clauses 1.5and1.6below(as relevant).
1.4 SectionsoftheRFPDocument
1.4.1 SectionsoftheRFPDocument
UnlessotherwisestipulatedinAITC,theRFPDocumentcontainsthefollowingsections,which
aredescribed insubsequent sub-clauses:
SectionI:RequestforProposalLetter(RFPL) anditsAppendix:TenderInformation Summary
(TIS)
Section II: Instructions to Consultants (ITC)
Section III: Appendix to Instructions to Consultants (AITC) Section IV: General
ConditionsofContract (GCC)
SectionV: Special ConditionsofContract (SCC)
SectionVI:TermsofReference
a) SectionVI-A:ListofKeyExpertsandRequiredQualifications
SectionVII: Evaluation/ScoringCriteria
1.4.2 Section I: Request for Proposal Letter (RFPL) and its Appendix:
TenderInformation Summary (TIS)
Section I – Request for Proposal Letter (RFPL) and its Appendix – Tender Information
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Summary (TIS) provides a synopsis of information relevant for a Consultant to decide on
participating in the RFP. Consultants must fill up ‘Form T-7: Terms and Conditions -
Compliance’ regardinganyproposed deviations from this Section.
1.4.3 Section II: Instructions to Consultants (ITC) and Section III: Appendix to
Instructions to Consultants (AITC)
Section II: “Instructions to Consultants” (ITC), along with Section III: “Appendix to
Instructions to Consultants (AITC)”, provides the relevant information as well as
instructionstoassisttheConsultantsinpreparingtheirproposals.It alsoincludes themode
and procedure adopted for receipt/ opening, evaluation of Proposals, and contract award.
In case of a conflict, provisions of AITC shall prevail over those in the ITC. Any generic
reference to ITC shall also imply a reference to AITC as well. Consultants must fill up
‘Form T-7: Terms andConditions -Compliance’ regarding any proposed deviations from
theseSections.
1.4.4 Section IV: General Conditions of Contract (GCC) and Section V: Special
Conditionsof Contract (SCC)
SectionIV– GeneralConditionsofContract(GCC)andSectionV–SpecialConditions of
Contract(SCC)describetheconditionsgoverningtheresultingcontract.Incaseofa conflict,
provisions of the SCC shall prevail over those in the GCC. Any generic reference to GCC
shall also imply a reference to SCC as well. In case of any conflict, provisions of GCC/
SCC shall prevail over those in ITC/ AITC. Consultants must fill up ‘Form T-7: Terms
and Conditions - Compliance’ regarding any proposed deviations from terms and
conditionsintheseSections.
1.4.5 Section VI: Terms of Reference (TOR) and Section VI-A: List of Key Experts
andRequired Qualifications
SectionVI: Terms ofReference describe thebackground,purpose/ objectives, description/
scope, deliverables/ outcomes, timelines, Procuring Entity’s inputs and counterpart
personnel,statutoryrequirementsofServicesrequiredetc.SectionVI-A:‘List ofKeyExperts
and Required Qualifications’ describes the team composition, expertise, experience and
professional qualifications required for each Key Experts. Any generic reference to TOR
shall imply a reference to Section VI-A: ‘List of Key Experts and Required
Qualifications’ as well. Consultants must fill up ‘Form T-3: Comments and Suggestions
on Terms of Reference, Counterpart Staff, and Facilities to be provided by the Procuring
Entity’regardingtheseSections.RegardingthisSection,Consultantsmust filloutFormT-3:
Comments and Suggestions on Terms of Reference, Counterpart Staff, and Inputs to be
providedbytheProcuringEntity.
1.4.6 SectionVII:Evaluation/ScoringCriteria
1) Section VII – Evaluation/ Scoring Criteria stipulates the scoring scheme for evaluating
various Technical criteria. These may cover scoring of criteria relating to the
Consultant’s experience, Technical Approach and Methodology, understanding of
requirements, qualification and experience of Key Experts, transfer of knowledge etc.
It may also lay down a minimum technical score to qualify for the next stage of
Financial Evaluation. In a specific evaluation scheme, instead of a scheme of scoring,
ascheme maybelaiddown toevaluate criteriaona pass/fail basis.
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2) ConsultantsmustfillupthefollowingFormsregardingthisSection:
a) FormT-2:Consultant’sOrganisationandExperience andpast performance
b) Form2-AConsultant’s TechnicalCapacity
c) Form T-3: Comments and Suggestions on Terms of Reference, Counterpart
Staff,andInputs tobeProvidedbythe ProcuringEntity
d) Form T-4: Description of Approach, Methodology and Work Plan in
RespondingtotheTerms ofReference
e) FormT-5:WorkScheduleandPlanningforDeliverables
f) FormT-6:TeamComposition,Assignment,andKeyExperts’Inputs
i) AnnextoFormT-6:KeyExperts’CurriculumVitae(CV)
1.5 Forms (Tobefilled,digitallysigned,anduploaded byConsultants)Pleaserefer
toITC-clause 1.4abovetorelatethefollowingformstothecorresponding Sections.
1) TechnicalProposal:
a) Form T-1: Proposal Form – (To serve as a covering letter to both the Techno-
commercial and Financial Proposals)
b) Form1.2-EligibilityDeclaration
c) FormT-1A:Consultant’sCommercialInformation
d) FormT-2:Consultant’sOrganisationandExperience
e) FormT-2A:-ConsultantTechnical capacity
f) Form T-3: Comments and Suggestions onTerms of Reference,Counterpart Staff,
andInputs tobeProvidedbythe ProcuringEntity
g) Form T-4: Description of Approach, Methodology and Work Plan
inRespondingtotheTerms ofReference
h) FormT-5:WorkScheduleandPlanningforDeliverables
i) FormT-6:TeamComposition,Assignment,andKeyExperts’Inputs
j) AnnextoFormT-6:KeyExperts’CurriculumVitae(CV)
k) FormT-7: Terms andConditions -Compliance
l) Form T-8: Checklist for Consultants. The consultant must also upload the
Checklist to confirm that he has complied with all the instructions in the RFP
Document and that nothing is inadvertently left out. This checklist is only for
generalguidance,isnotcomprehensive,anddoesnotabsolvetheConsultant from
complyingwithall therequirements stipulatedelsewhere intheRFP Document.
m) FormT-9A:BankGuaranteeFormatforEarnestMoneyDeposit
n) FormT-9B:BidSecuringDeclaration
o) FormT-10:IntegrityPact
p) Any other format/ Form if stipulated in AITC or considered relevant by the
Consultant.
2) Financial Proposal
Thefinancial proposal is tobe submittedina separatefileavailable ontheeProcurement
Portal.
1.6 OtherFormats
Format1:ContractForm(RequiredafterLetterof Award)
AppendixA:TermsofReference
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AppendixB:KeyExperts
AppendixC:RemunerationCostEstimates
i) Annex to Appendix C: Breakdown of Agreed Fixed Rates in Consultant’s
Contract
AppendixD: ReimbursableExpensesCost Estimates
AppendixE-1:BankGuaranteeFormatforPerformanceSecurity
AppendixE-2:BankGuaranteeFormatforAdvancePayment
2) Format2:CertificationbyProspectiveArbitrators
3) Format 3: Authorisation to Attend Pre-Proposal Conference. (To be filled up, if
required, byConsultant)
ProcuringEntity -Rightsand Disclaimers
2.1. TheProcuringEntity
Proposals are to be addressed to the President of India through the Head of Procurement/
Chairman NHAI/ MD NHIDCL, Procuring Entity in the Procuring Organization(headed
by the Head of the Procuring Organisation). The Tender Inviting Authority (TIA) is the
designated officer for uploading and clarifying this RFP Document. The contract may
designate, as required, a counterpart Contract Manager (or Contract Management Team);
andPayingauthoritywhoshalldischargethedesignatedfunctionduringcontract execution.
2.2. RighttoIntellectualPropertyandconfidentiality:
1) The RFP Document and associated correspondence are subject to copyright laws and
shallalwaysremainthepropertyoftheProcuringEntityandmustnotbesharedwiththird
parties or reproduced, whether in whole or part, without the Procuring Entity’s prior
writtenconsent.
2) However,Consultantsmaysharethese toprepare andsubmittheirProposals with their
employees, Sub-consultant(s) or holding Company after obtaining an undertaking of
confidentialitysimilar tothat imposedontheConsultant.
3) This condition shall also apply to Consultants who do not submit a Proposal after
downloadingitor are not awardeda contract.
4) The obligationof the Consultants under sub-clauses above,however, shall not apply to
informationthat:
a) now or hereafter is or enters the public domain through no fault of
Consultant;
b) is legally possessed by consultant at the relevant time and was not previously
obtained,directlyor indirectly, from theProcuring Entity; or
c) otherwise lawfully becomes available to Consultant from a third party with no
obligationofconfidentiality.
5) The provisions of this clause shall survive completion or termination for whatever
reason oftheProcurement Process or thecontract.
2.3. RighttoRejectanyorallProposals
The Procuring Entity reserves its right to accept or reject any or all Proposals, abandon/
cancel the Procurement Process, and issue another RFP for the same or similar Services
before the awardof the contract. It would have no liability to the affected Consultant(s) or
anyobligation toinformthem ofthegroundsfor suchaction(s).
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2.4. Disclaimers
2.4.1 RegardingthePurposeoftheRFPDocument
The RFP Document is neither an agreement nor an offer to the prospective Consultant(s) or
any other party. The purpose of the RFP Document is to provide the Consultant(s) with
informationtoassistthem inparticipationinthisProcurement Process.
2.4.2 RegardingDocuments/guidelines
TheRFP Document, ensuingcommunications, andContracts shall determine the legal and
commercial relationship between the Consultants and the Procuring Entity. No other
Government or Procuring Entity’s document/ guidelines/ Manuals, including its
Procurement Manual (for internal and official use of its officers), notwithstanding any
mention thereof in the RFP Document, shall have any locus-standii in such a relationship.
Therefore, suchdocuments/ guidelines/ Manualsshallnot beadmissibleinlegal ordispute
resolutionorgrievanceredressal proceedings.
2.4.3 RegardingInformationProvided
Informationcontained in the RFP Document or subsequently provided to the Consultant(s)
is on the terms and conditions set out in the RFP Document or subject to which that was
provided. Similar terms apply to information provided verbally, in the documentary, or
any other form, directly or indirectly, by the Procuring Entity, its employees, or associated
agencies.
2.4.4 RegardingRFPDocument:
1) The RFP Document does not purport to contain all the information Consultant(s) may
require. It may not address the needs of all Consultants. They should conduct due
diligence, investigation, and analysis,check the information's accuracy, reliability, and
completeness, and obtain independent advice from appropriate sources. Information
providedintheRFPDocumenttotheConsultant(s)isonvariousmatters, some of which
may depend upon interpreting the law. The information given is not an exhaustive
account of statutory requirements and should not be regarded as a complete or
authoritativestatement oflaw.TheProcuringEntity, itsemployees and otherassociated
agenciesacceptnoresponsibilityfortheaccuracyorotherwisefor any interpretation or
opiniononlawexpressedherein.
2) The Procuring Entity, its employees and other associated agencies make no
representation or warranty for the accuracy, adequacy, correctness, completeness or
reliability of any assessment, assumption, statement, or information in the RFP
Document. They have no legal liability, whether resulting from negligence or
otherwise, for any loss, damages, cost, or expense arising from/ incurred/ suffered,
howsoever caused,toanyperson, includingany Consultant,onsuchaccount.
Consultants– Participation in thisRFP process
3.1. EligibilitytoParticipate
1) Consulting firms meeting the eligibility criteria as mentioned in Appendix-1
to Tender Information Summary (TIS) are only eligible for applying for this
assignment.Firms notmeetingthesecriteria,neednot apply.
2)Participation inonlyoneProposal: TheConsultantshall not participateinmore than
oneProposalinthisRFPProcess.ParticipationinanycapacitybyaConsultant (including
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the participation of a Consultant as a Sub-consultant or as a member of a JV/C or vice-
versa) in more than one Proposal shall result in the disqualification of all Proposals in
which he is a party. A Consultant shall not be allowed to participate both as an
individual Consultantandas apart ofthejointventure
3.2. ConflictofInterest
The Consultant must provide professional, objective, and impartial advice, holding the
Procuring Organisation’s interests paramount at all times, and shall not try to get benefits
beyond the legitimate payments and credentials in the contract. He should strictly avoid
conflicts with other assignments or their corporate interests. Consultants must disclose to
theProcuringEntityinFormT-1‘ProposalForm(CoveringLetter)’any actual or potential
conflict that impacts its capacity to serve the best interest of the Procuring Organisation.
Failuretodisclosesuchsituationsshallbetreatedasaviolationof the Code of Ethics (ITC-
Clause 15) and shall attract penalties mentioned therein. Proposalsfoundtohaveaconflict
of interest shall be rejected as non-responsive. Without limitation on the generality of the
preceding,a Consultant inthis Procurement Process shall be considered to have a conflict
ofinterest iftheConsultant:
1) ConflictingAssociations:-
a) directly or indirectly controls, is controlled by or is under common control
withanother Consultant;or
b) receives or has received any direct or indirect subsidy/ financial stake from
anotherConsultant;or
c) has the same correspondence address or same legal representative/ agent as
anotherconsultant for purposes ofthisproposal; or
d) has a relationship with another Consultant, directly or through common third
parties, that puts it in a position to have access to information about or
influence the Proposal of another Consultant or influence the decisions of the
ProcuringEntityregardingthis Procurement Process;or
2) Unfair Competitive Advantage and Conflicting Activities: had (or any of its
Affiliates) been engaged by the Procuring Entity to provide goods, works, or services
for a project, shall be disqualified from providingconsulting services resulting from or
directly related to those goods, works, or services. Conversely, a firm (or any of its
Affiliates)hiredtoprovideconsultingservicesforthepreparation or implementation of
a project shall be disqualified from subsequently providing goods or works or services
resulting from or directly related to the consulting services for such preparation or
implementation.
3) ConflictingAssignments:would(includingitsExpertsandSub-consultants)oranyof its
Affiliates)beorareprovidingconsultancyservicesinanotherassignmentfor the same
oranother ProcuringEntitythat,byits nature, mayconflict withthis assignment.
4) Commissions and Gratuities: The Consultant shall disclose any commissions or fees
that may have been paid or are to be paid to agents, representatives, or commission
agents concerning the selection process or execution and performance of the resulting
Contract. The information disclosed must include the name and address of the agent,
representative, or commission agent, the amount and currency, and the purpose of the
commissionorfee.
5) Conflicting Relationships: has close business/ family relationship with a staff of the
Procuring Organisation who are/ would be directly/ indirectly involved in any of the
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followingactivities:
a) preparationoftheRFPdocumentorTORoftheProcurementProcess
b) evaluationof ProposalsorawardofContract,or
c) implementation/supervisionoftheresultingContract
TheTermsofReference(TOR)andFormofContract
4.1 FacilitiestobeprovidedbytheProcuringEntity
All inputs, relevant project data, and reports required for preparing the Consultant’s
Proposal shall be included in the TOR. Unless otherwise stipulated in the TOR, utilities or
facilities (e.g., Rooms, Furniture, Transport, and Access to IT Services etc.) shall NOT be
providedbytheProcuringEntity totheConsultant.
4.2 Forms of BOQ/ Contract and Selection Methods
Evaluation of Proposals and the resulting Contract shall be based on the form of BOQ/
Contractand the Selection method applicable for the RFP, as elaborated in ITC-Clause 11
and12below.
4.2.1 Time-Based(InputsAdmeasurement)formofBOQ/Contract:
Unless otherwise stipulated in the TIS form of BOQ/ Contract shall be ‘Time-Based
(Inputs Admeasurement)’. In such contracts, the Consultant shall provide services on a
timed basis according to the Terms of Reference. The Consultant’s remuneration shall be
determined basedonthe timespentby theConsultantincarryingoutthe Servicesbasedon
(i)agreed-uponunitratesfortheConsultant’sexpertsmultipliedbytheactual time spent by
the experts in executing the assignment and (ii) reimbursable expenses using actual
expensesand/or agreedunit prices.
4.2.2 SelectionMethod
1) Unlessotherwise specifiedinTIS, theselectionmethodapplicableinthis RFPshall
beQualityandCostBasisSelection(QCBS).
2) PleaserefertoITC-Clause 11and12fordetails.
4.3 InputsofKeyExperts
4.3.1 Consultant shall not propose alternative Key Experts. Only one CV shall be
submittedforeachKeyExpert position.Failure tocomplywiththisrequirementshall make
theProposal non-responsive.
ProposalPrices, Taxes and Duties
5.1. Prices
5.1.1 CompetitiveandIndependentPrices
The prices should be arrived at independently, without restricting competition, any
consultation, communication, or agreement with any other Consultant or competitor
relatingto:
i) thoseprices;or
ii) theintentiontosubmitanoffer;or
iii) themethodsorfactorsusedtocalculatethepricesoffered.
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ThepricesshouldnotbeknowinglydisclosedbytheConsultant,directlyorindirectly, to
any other Consultant or competitor before the Financial Proposal opening unless
otherwiserequiredbylaw.
5.1.2 PriceComponents
Consultant shall indicate in the Price Schedule prices/ rates against all the specified
components,includingtheunit prices andtotal Proposal prices.
5.1.3 PriceSchedule
Consultants are to upload only the downloaded BOQ (in excel format) after
entering the relevant fields without any alteration/ deletion/ modification of other
portionsoftheexcelsheet.Allthecolumnsinthepricescheduleshouldbefilled up
as required. If any column does not apply to a Consultant, he should clarify the
same.
Consultants shall fill in rates other than zero value in the specified cells without
leavingthem blank.
The quoted price shall be considered to include all relevant financial
implications, including inter-alia the scope of the Services to be delivered and the
incidental goods/ works to be supplied, location of the Consultant, site(s) of the
deliveryofServices,termsofdelivery, extantrulesandregulationsrelatingto taxes,
duties, customs, transportation, environment, labour, Mining & Forest of the
Consultant's countryand inIndia.
5.1.4 ProvisionsofGST
Break upofdifferent price elements,i.e.,as per GST Act, shallbe
indicatedseparately,alongwithitsassociatedHSNcodeandGSTrate.
While quoting the basic rate, the Consultant should offset the input
credit available as perthe GSTAct.
PleaserefertoITC-Clause5.3for further details.
5.1.5 CurrenciesofProposalandPayment
1) Unless otherwise stipulated in the AITC, the Consultant's currency of Proposal and
payment shall be quoted entirely in Indian Rupees. All payments shall be made in
IndianRupees only.
2) Where the AITC permits quotations in different currencies, then, for Services
performed in or sourced from India, prices shall be quoted in Indian rupees only, and
for Services performed from foreign locations, prices shall be quoted in Indian rupees
or the currency stipulated in the AITC. For evaluation, all quoted prices shall be
converted into Indian Rupees as per the procedure mentioned in ITC-clause
11.4.2 below.
5.1.6 Non-compliance
Tenders,wherepricesarequotedinanyotherway,shallberejectedasnonresponsive.
5.2. Firm/ VariablePrice
5.2.1 FirmPrice
UnlessotherwisestipulatedintheAITC,prices quotedbytheConsultantshallremain firm
andfixedduringthecurrencyofthecontractandnotsubjecttovariationonanyaccount.
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5.2.2 PriceVariation Clause:
1) In case the RFP Documents require/ permit offers on a variable price basis, the price
quoted by the Consultants shall be subject to adjustment during the original delivery
period to take care of the changes in the input cost of labour, material, and fuel/ power
components under theprice variationformulaas stipulatedintheRFP Document.
5.3. Taxes
The Consultant and its Sub-consultants and Experts are responsible for meeting all tax
liabilities arisingfrom theContract.
5.3.1 GSTRegistrationStatus:
1) Allthe Consultants should ensure that they areGST compliantandthat theirquoted tax
structure/ rates are as per GST Act/ Rules. Consultants should be registered under
GST and furnish a GSTIN number and GST Registration Certificate in their offer
unless they are specifically exempted from registration under a specific notification/
circular/ section/ruleissuedbystatutoryauthorities.
2) GST Registration Number (15-digit GSTIN). If the Consultant has multiple
businessverticals inastateandhasseparateregistrationforeachvertical,theGSTIN of
each vertical concerned with the service delivery shall be quoted. If the services
provided are from multiple states, the Consultant should mention GST registration
numbers for eachstateseparately.
3) Composition scheme: If the Consultant has opted for a composition levy under
Section 10 of CGST, he should declare the fact while bidding along with GSTIN and
GSTregistrationcertificate.
4) Exemption from Registration: If a Consultant is not liable to take GST registration,
i.e., having turnover below threshold, he shall submit undertaking/ indemnification
against tax liability. Consultant claiming exemption in this respect shall submit a valid
certificate from practicing Chartered Accountant (CA)/ Cost Accountant with Unique
Document Identification Number (UDIN) to the effect that Consultant fulfils all
conditions prescribed in notification exempting him from registration. Such
Consultant/ dealer shall not charge any GST and/ or GST Cess in the bill/ invoice.In
such case, applicable GST shall be deposited under ReverseCharge Mechanism(RCM)
or otherwise as per GST Act by the Procuring Entity directly to concerned authorities.
The consultant should note that his offer would be loaded with the payable GST under
the RCM. Further, the Consultant should notify and submit to the Procuring Entity
within15days ofbecomingliablefor registrationunder GST.
5.3.2 HSNCode and GST Rate:
1) If provided in this RFP Document, the HSN (Harmonized System of Nomenclature)
codeshallbeonlyindicative.ItshallbetheresponsibilityoftheConsultanttoensure that
they quote the exact HSN Code and corresponding GST rate for each activity of the
Services beingofferedbythem
a) As per the GST Act, the Proposal and contract must show the GST Tax Rates
(and GST Cess if applicable) and GST Amount explicitly and separately from
theProposal/contract price (exclusiveofGST).
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2) Applicability to Imported Goods/ Services: If imported into India, the supply of
commodities, services, or both shall be considered as supply under inter-state
commerce/tradeandshallattractintegratedtax(IGST).TheIGSTrateandGSTcessshall
be applicable on the ‘Custom assailableValue’ plus the ‘Basic Customs duty applicable
thereon’.
5.4. Payments
5.4.1 General
Unless otherwise stipulated in AITC, the usual payment term is 100% on delivery and
acceptance of Services at ‘the Site’ by the Procuring Entity and production of all required
documents. However, periodic “On Account” payments shall be made unless otherwise
stipulatedas pertheprocedure laiddowninGCC.
5.4.2 NoAdvancePayments
Unless otherwise stipulatedinAITC, theProcuring Entityshall make noadvancepayment
of any type (Mobilization, secured advances, etc.). If AITC does stipulate advance
payments,these shall besubject toconditions stipulatedtherein.
Downloading the RFP Document; Corrigenda and Clarifications
6.1. DownloadingtheRFPDocument
TheRFPdocumentcanbedownloadedasperthedetailsgiveninRFPLclause2.2.
6.2. Corrigenda/Addendato RFP Document
1) Before the deadline for submitting Proposals, the Procuring Entity may update, amend,
modify, or supplement the information, assessment or assumptions contained in the
RFPDocumentbyissuingcorrigendaandaddenda.Thecorrigenda andaddendashallbe
publishedin the same manner as the original RFP Document. Without any liability or
obligation, the Portal may send intimation of such corrigenda/ addenda to Consultants
who have downloaded the document under theirlogin.However,the Consultants must
check the website(s) for any corrigenda/ addenda. Any corrigendum or addendum thus
issuedshallbeconsideredapartofthe RFP Document.
2) To give reasonable time to the prospective Consultants to take such corrigendum/
addendum into account in preparing their Proposals,the Procuring Entity may suitably
extend the deadline for the Proposal submission as necessary. After the procuring
entity makes such modifications, any Consultant who has submitted his Proposal in
response to the original invitation shall have the opportunity to either withdraw his
Proposal or re-submit his Proposal superseding the original Proposal within the
extendedtimeofsubmissionas per ITC-clause9.4.1below.
3) The Procuring Entity may extend the deadline for the RFP submission by issuing an
amendment. In this case, all rights and obligations of the Procuring Entity and the
consultants previously subject to the original deadline shall then be subject to the new
deadlinefor theRFP submission.
6.3. ClarificationoftheRFPDocument
As detailedinRFPL clause 2.3,a Consultantrequiring any clarificationregarding theRFP
DocumentmayseekclarificationthroughtheeProcurementPortal.TheProcuring
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Entityshall respond no later than seven days before the deadline for RFP submission. The
query and clarification shall be shared with all Consultants on the portal without
disclosing its source. If a modification of the RFP document is warranted due to such
clarification,anaddendum/corrigendumshallbeissuedasperITC-Clause6.2above.
Pre-Proposal Conference
1) If a Pre-Proposal conference is stipulated in the TIS, prospective Consultants
interested in participating in this tender may attend a Pre-Proposal conference to
clarify the techno- commercial conditions of the RFP at the venue, date and time
specified therein.
2) Participation is not mandatory: However, if a Consultant chooses not to (or fails to)
participateinthePre-Proposal conferenceordoes not submita writtenquery, it shall be
assumedthattheyhavenoissuesregardingthetechno-commercialconditions.
3) The date and time by which the written queries for the Pre-Proposal must reach the
authority and the last date for registration for participation in the Pre-Proposal
conference are also mentionedin the TIS. If the dates are not mentioned,such date and
timeshallbe7days beforethedateandtimeofthepre-Proposalconference.
4) DelegatesparticipatinginthePre-Proposalconferencemustprovideaphotoidentity and
an authorization letter as per Format 3: "Authorization to attend a Pre-Proposal
Conference" from their Company/ principals; else, they shall not be allowed to
participate. The pre-Proposal conference may also be held online at the discretion of
theProcuringEntity.
5) After the Pre-Proposal Conference, Minutes of the Pre-Proposal conference shall be
published on the Procuring Entity’s portal within seven days from the Pre-Proposal
Conference. If required, a clarification letter and corrigendum to RFP Document shall
be issued, containing amendments to various provisions of the RFP Document. As per
ITC-clause6.2above,togivereasonabletimetotheprospectiveConsultants toconsider
such clarifications in preparing their Proposals, the Procuring Entity may suitably
extend,as necessary, thedeadline for theProposal submission.
Preparation of Proposals
8.1. TheProposal
8.1.1 LanguageoftheProposal
Unless otherwise stipulated in the AITC, the Proposal submitted by the Consultant and all
subsequent correspondence and documents relating to the Proposal exchanged between
the Consultant and the Procuring Entity shall be written in the language specified in the
AITC /SCC(hereinafter referred toas the ‘Proposal Language’. If nothingis specified, the
language shall be English). However, the language of any printed literature furnished by
the Consultant in connection with its Proposal may be written in any other language
provided a certified translation accompanies it in the Proposal language. For purposes of
interpretationoftheProposal,translation inthelanguage oftheProposal shall prevail.
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8.1.2 AcquaintancewithLocalConditionsandFactors
Athisowncost,responsibility,andrisk,theConsultantisencouragedtovisit,examine, and
familiarise himself with the local conditions and factors. The Consultant acknowledges
thatbeforethesubmissionoftheProposal,hehas,afteracompleteand careful examination,
made an independent evaluation of the local conditions, infrastructure, logistics,
communications, legal, environmental, and any other conditions or factors which would
have any effect on the performance of the contract. Consultants shall be responsible for
compliance with Rules, Regulations, Laws and Acts in force from time to time at relevant
places.Onsuchmatters,theProcuringEntityshall have no responsibility and not entertain
anyrequestfrom theConsultants.
8.1.3 CostofpreparationandsubmissionofProposals
The Consultant(s) shall bear all direct or consequential costs, losses and expenditures
associated with or relating to the preparation, submission, and subsequent processing of
their Proposals, including but not limited to preparation, copying, postage, delivery fees,
expenses associated with any submission of samples, demonstrations, or presentations
which the Procuring Entity may require, or any other costs incurred in connectionwithor
relating to their Proposals. All such costs, losses and expenses shall remain with the
Consultant(s),andtheProcuringEntityshallnotbeliableinanymanner whatsoever for the
same or any other costs, losses and expenses incurred by a Consultant(s) for participation
in the Procurement Process, regardless of the conduct or outcome of the Procurement
Process.
8.1.4 InterpretationofProvisionsoftheRFPDocument
TheRFPdocument'sprovisionsmustbeinterpretedinthecontextinwhichtheseappear.Any
interpretation of these provisions far removed from such context, contrived, or between-
the-lines interpretationis unacceptable.
8.1.5 AlternateProposalsarenotallowed.
Unless otherwise stipulated in the AITC, conditional offers, alternative offers, and
multipleProposalsbyaConsultantshallnotbeconsidered.ThePortalshallpermitonly one
Proposal tobe uploaded.
8.2. DocumentscomprisingtheProposal:
8.2.1 Techno-commercial Proposal/ Cover
"Technical Proposal" shall include inter-alia the scanned copies of duly signed or digitally
signed copies of forms as per ITC-Clause 1.6 in pdf format. The Technical Proposal shall
notincludeanyfinancialinformation.ATechnicalProposalcontaining materialfinancialinformation
shallbedeclarednon-responsive.
8.2.2 Financial Proposal/ Cover
"Financial Proposal" shall comprise the Price Schedule (Submitted separately as an excel
sheet) available on the eProcurement Portal. Any additional information may be uploaded
as a pdf under "Additional Documents" in the "Proposal Cover Content." It should be
filledconsideringallfinanciallyrelevantdetails,includingTaxesandDuties,
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asperITC-clause5.3.Itshalllistallcostsassociatedwiththeassignment,including(a)
remunerationforKeyExpertsandNon-KeyExperts,(b)reimbursableexpensesintheRFP
Document.Noadditional technical details whichhave not beenbrought outintheTechnical
Proposalshall bebrought out inthe Financial Proposal. AFinancial Proposal containing
material Technical Informationnot disclosedinthe Technical Proposalshall bedeclared
non-responsive.
8.3. ProposalValidity
1) UnlessspecifiedtothecontraryintheTIS,Proposalsshallremainvalidforaperiod not
less than 90100 days from the deadline for the Proposal submission stipulated in TIS.
AProposal validfor ashorter periodshall berejected as non-responsive.
2) In case the day upto which the Proposals are to remain valid falls on/ subsequently
declared a holiday or closed day for the Procuring Entity, the Proposal validity shall
automaticallybedeemedtobeextendeduptothenextworking day.
3) In exceptional circumstances, before the expiry of the original time limit, the
Procuring Entity may request the Consultants to extend the validity period for a
specified additional period. The request and the Consultants' responses shall be made
inwritingorelectronically.
a) The Consultant has the right to refuse to extend the validity of its Proposal, in
whichcase suchProposal shall not befurther evaluated.
b) If the Consultant agrees to extend the validity of its Proposal, it shall be done
without any change in the original Proposal and with the confirmation of the
availabilityof theKeyExperts.
c) If any Key Experts become unavailable for the extended validity period, the
Consultant shall seek permission to substitute another Key Expert. The
Consultant shall provide adequate written justification and evidence to the
Procuring Entity with the substitution request. In such case, a substitute Key
Expert shall have equal or better qualifications and experience than the
originallyproposed one. Thetechnical evaluation score, however,shall remain
basedontheevaluation oftheCVoftheoriginal KeyExpert.
d) If the Consultant fails to provide a substitute Key Expert with equal or better
qualifications,oriftheprovidedreasonsforthereplacementorjustification are
unacceptabletotheProcuringEntity, suchProposalshall berejected.
8.4. BidSecurity-RelatedDocuments
1) EMD/ BSD as Bid Security: The Consultant shall provide Bid Security as Earnest
Money Deposit (EMD) for the amount shown in the TIS (or if permitted in TIS, a Bid
SecuringDeclarationas Form T-9B inlieuof EMD).
2) Modalities of EMD: Unless otherwise provided in TIS, the earnest money shall be
denominated in Indian Rupees. Wherever relevant, it shall be in favour of the Account
specified in TIS and shall be furnished in one of the following modalities valid for
forty-five days beyond thevalidityofthe proposal:
a) E-BankGuarantee
b) InsuranceSuretyBonds
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c) AccountPayeeDemandDraftor
d) FixedDepositReceiptor
e) Banker’scheque
f) Bank Guarantee from/ confirmed by any of the commercial banks in the
format specified inForm T-9A, or
g) Paymentonlineinanacceptableform
3) Forfeiture of EMD (Enforcement of BSD): EMD shall be forfeited (or in case BSD
is permitted, the declaration2 shall be enforced from the date of such decision) if the
Consultantbreaches anyofthe followingobligation(s) under theRFP:
(a) withdraws or amends his Proposal or impairs or derogates from the Proposal in any
respectwithintheperiod ofvalidityofits Proposal;or
(b) after having been notified within the period of Proposal validity of the
acceptanceofhis Proposal bytheProcuring Entity:
i) refuses to or fails to submit the original documents for scrutiny or the
required Performance Security within the stipulated time as per the RFP
document's conditions.
ii) failsorrefusestosignthecontract.
4) ReturnofEMD(ExpiryofBSD):UnsuccessfulConsultants’EMDshallbereturnedto
themwithoutanyinterest(orifBSDispermitted,itshallstandexpired)notlaterthanthirty
days aftertheconclusionof theresultant contract. SuccessfulConsultant’s EMD shall be
returnedwithoutanyinterest(orifBSDispermitted,itshallstandexpired) after receipt
ofperformancesecurity from them.
Signing and Uploading Proposals
9.1. RelationshipbetweenConsultantandeProcurementPortal
The Procuring Entity is neither a party nor a principal in the relationship between the
Consultant and the organisation hosting the e-procurement portal (hereinafter called the
Portal). Consultants must comply with the rules, regulations, procedures, and implied
conditions/ agreements of the eProcurement portal, including registration, compatible
DigitalSignatureCertificate(DSC)etc.Consultantsshallsettleclarifications anddisputes,if
any, regarding the Portal directly with them. In case of conflict between provisions of the
Portal with the RFP Document, provisions of the Portal shall prevail. Consultants may
studytheresources providedbythePortal for Consultants.
9.2. SigningofProposal
The individual signing/ digitally signing the Proposal or any other connected documents
shouldsubmitanauthenticatedcopyofthedocument(s),whichauthorizesthesignatory
2
TheBSDprovidesforautomaticsuspensionoftheConsultant(allmembersindividuallyandjointlyincaseofJV/C)
frombeingeligibleforbiddinginanyprocurementintheMinistry/DepartmentofProcuringOrganizationfor2yearsfrom
thedateofsuchenforcement.
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to commit and submit Proposals on behalf of the Consultant along with Form T-1:
Proposal Form (Covering Letter).
9.3. Submission/uploadingof Proposals.
9.3.1 Submission/ Uploading to the Portal
FurthertodetailsmentionedinRFPLclause6:
1) Proposals must beuploaded on the eProcurement Portal mentioned in the TIS until the
deadline for the Proposal submission as notified therein. If the office happens to be
closed on the deadline to submit the Proposal as specified above, this deadline shall
not be extended. No manual Proposals shall be made available or accepted for
submission. Proposals submitted through modalities other than those stipulated in TIS
shall beliabletoberejected as non-responsive.
2) Inthecaseofdownloadeddocuments,theConsultantmustnotmakeanychanges tothe
contents of the documents while uploading, except for filling in the required
information– otherwise, the Proposal shall be rejected as non-responsive. Uploaded Pdf
documents should not be password protected. Consultants should ensure the clarity/
legibilityofthescanneddocuments uploaded bythem.
3) The date and time of the e-Procurement server clock (also displayed on the dashboard
of the consultants) shall be the reference time for deciding the closing time of the
Proposalsubmission.Consultantsareadvisedtoensuretheysubmittheir Proposal within
the deadline of submission, taking the server clock as a reference, failing which the
portal shall not accept the Proposal. No request on the account that the server clock
was not showing the correct time and that a particular consultant could not submit
their Proposal because of this shall be entertained. Failureordefectsontheinternetor
heavy traffic at the server shall not be accepted as a reason for a complaint. The
Procuring Entity shall not be responsible for any failure,malfunctionorbreakdownof
theelectronicsystemusedduringthee-Tenderprocess.
4) Only one copy of the Proposal can be uploaded, and the Consultant shall digitally sign
allstatements,documents,andcertificates uploadedbyhim,owningsoleand complete
responsibilityfortheircorrectness/authenticityaspertheITAct2000as amended from
time to time. A proposal submitted by a Joint Venture shall be digitally signed by an
authorized representative with a written power of attorney signed by each member’s
authorizedrepresentativetolegallybindallmembers.
5) Unless otherwise instructed in the RFP Document, the consultant need not sign or up-
load the Sections in ITC-clause 1.4 above while uploading his Proposal. However,
they must declare in his Proposal Form (Form T-1: Proposal Form) that theyhaveread,
understood,compliedwith,andstandboundbyallrequirementsofthese sections:
6) Unless otherwise specified, in TIS, originals of the EMD/ Bid Security instrument/ Bid
security declaration must be physically submitted sealed in double cover and
acknowledgement be obtained before the bid submission deadline at the venue
mentioned in TIS. Failure to do so is likely to result in the bid being rejected. If the
office is closed on the deadline for such physical submission, the physical submission
deadlineshallstandextendedtothenext workingdayat the sametimeandvenue.
7) The Procuring Entity reserves its right to call for verification, at any stage of
evaluation, especially from the successful Consultant(s) before the issue of a Letter of
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Award (LoA), originals of uploaded scanned copies of documents (in the RFP stages).
If a consultant fails at that stage to provide such originals or, in case of substantive
discrepancies in such documents, it shall be construed as a breach of the Code of
Integrity (see clause 15 below). Such RFP proposals shall be liable to be rejected as
non-responsiveandother punitiveactions forsuch abreach.
8) RegardingtheprotectedPriceSchedule(excelformat,Cover-2),theConsultantshallonly
enterhisnameinthespaceprovidedinthespecifiedlocation.Consultantshall typerates
in the figure only in the rate column of respective service(s) without any blank cell or
Zero values in the rate column, without any alteration/ deletion/ modification of other
portions of the excel sheet. If space is inadequate, the Consultant may upload
additionaldocumentsunder"AdditionalDocuments"inthe"Proposal Cover Content."
9) All Proposals uploaded by the Consultant to the portal shall get automatically
encrypted. The encrypted Proposal can only be decrypted/ opened by the authorised
persons on or after the due date and time. The Consultant should ensure the
correctness of the Proposal before uploading and take a printout of the system-
generatedsubmissionsummary toconfirm thesuccessfulProposal upload.
10) The selected bidder shall use he Link Data Lake Portal' available on website to
communicatewithAuthorityandEPC Contractorcorrespondence.
11) No Physical document shall be accepted unless and until the same is specifically
statedsointhe RFP orit isa legal requirement
9.3.2 ImpliedacceptanceofproceduresbyConsultants
Submission of Proposal in response to the RFP Document is deemed to be
acceptance of the procedures and conditions of e-Procurement and the RFP
Document.
9.4. Modification,ResubmissionandWithdrawalofProposals
9.4.1 Modification&Resubmission
Once submitted in e-Procurement, the Consultant cannot view or modify his Proposal
since it is locked by encryption. However, resubmission of the Proposal by the
Consultants for any number of times superseding earlier Proposal(s) before the
submission date and time is allowed. Resubmission of a Proposal shall require uploading
all documents, including the financial Proposal, afresh. The system shall consider only the
lastProposal submitted.
9.4.2 Withdrawal
1) TheConsultantmaywithdrawhisProposalbeforetheProposalsubmissiondeadline,and
itshallbemarkedaswithdrawn andshallnotgetopenedduringtheProposalopening.
2) No Proposal should be withdrawn after the Proposal submission deadline and before
theProposalvalidityperiodexpires. IfaConsultantwithdraws theProposal during this
period, the Procuring Entity shall be within its right to forfeit the Bid Security (or
enforce the Bid Securing Declaration, if it was allowed in lieu of Bid
Security), in addition to other punitive actions provided in the RFP Document for such
misdemeanouras per clause 8.4above.
Proposal Opening
TheProposals shallbe openedonor after thedate & time ofthe openingstipulatedin TIS.
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Proposals cannot be opened before the specified date & time, even by the Tender Inviting
Officer, the Procurement Officer, or the Publisher. If the specified date of Proposal
opening falls on is subsequently declared a holiday or closed day for the Procuring Entity,
theProposalsshall be openedat theappointedtimeonthenextworking day.
Evaluationof Proposals andAward ofContract
11.1. General norms
11.1.1 Evaluationisbasedonlyondeclaredcriteria.
1) The evaluation shall be based upon scrutiny and examination of all relevant data and
details submitted by the Consultant in its/ his Proposal and other allied information
deemed appropriate by Procuring Entity. Evaluation of Proposals shall be based only
on the criteria/ conditions included in the RFP Document. The SelectionMethodtobe
usedforevaluationshallbeQCBSasmentionedintheTIS.
2) The determination shall not consider the qualifications of other firms, such as the
consultant's subsidiaries, parent entities, affiliates, or any other firm(s) different from the
consultant.
3) Consultants planning to subcontract any Key Activities indicated in Section VI: terms of
Referenceanditssub-sectionsmustensurecompliancewithITC-Clause3above.
4) Information relating to the evaluation of RFPs and evaluation results shall not be
disclosed to any participant or any other persons not officially concerned with such
process until the notification of shortlisting is made in accordance with clause 13.1
below.
11.1.2 Deviations/Reservations/Omissions-SubstantiveorMinor
DuringtheevaluationofProposals,thefollowingdefinitionsapply:
a) “Deviation” is a departure from the requirements specified in the RFP
Document;
b) “Reservation” is the setting of limiting conditions or withholding from
completeacceptanceof therequirements specifiedinthe RFP Document; and
c) “Omission” is failing to submit part or all of the information or documentation
required inthe RFPDocument.
A deviation/ reservation/ omission from the requirements of the RFP Document
shall be considered a substantive deviation as per the following norm, and the rest
shallbeconsidered aMinordeviation:
a) which affects in any substantive way the scope, quality, or performance
standards ofthe Services;
b) which limits in any substantive way, inconsistent with the RFP Document, the
ProcuringEntity'srights,ortheConsultant'sobligationsunderthecontract; or
c) Whose rectification would unfairly affect the competitive position of other
Consultants presentingsubstantivelyresponsive Proposals.
The decision of the Procuring Entity shall be final in this regard. Proposals with
substantivedeviations shall be rejectedas non-responsive.
Variations, deviations, and other offered benefits (Techno-commercial or
Financial) above the scope/ quantum of Services stipulated in the RFP Document
shall not influence evaluation Proposals. If the Proposal is otherwise successful,
suchbenefitsshallbeavailed bythe ProcuringEntity, whichwouldbecome part of
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thecontract.
The Procuring Entity reserves the right to accept or reject Proposals with minor
deviations.Wherevernecessary,theProcuringEntityshallconveyits observation as
per ITC-clause 11.1.3 below on such ‘minor’ issues to the Consultant by
registered/ speed post/ electronically etc., asking Consultant to respond by a
specified date. If the Consultant does not reply by the specified date or gives an
evasive reply without clarifying the point at issue in clear terms, that Proposal
shallbeliable tobe rejectedas non-responsive.
11.1.3 ClarificationofProposalsandshortfalldocuments
1) During the evaluation of Techno commercial or Financial Proposals, the Procuring
Entity may, at its discretion, but without any obligation to do so, ask the Consultant to
clarify its Proposal by a specified date. The consultant should answer the clarification
withinthatspecifieddate(or,ifnotspecified,7daysfromreceivingsuch arequest).The
requestforclarificationshallbesubmittedinwritingorelectronically, and no change in
prices or substance of the Proposal shall be sought, offered,or permittedthatmaygrant
any undue advantage to such Consultant. Any clarification submitted by a Consultant
regardingits Proposalthatis notinresponsetoarequest by the Purchasing Entity shall
notbe considered.
2) The ProcuringEntityreserves its right to,but withoutany obligationto doso,seek any
shortfallinformation/ documentsonlyincase of historicaldocumentswhichpre-existed
at the time of the Proposal Opening and which have not undergone change since then
and do not grant any undue advantage to any Consultant. There is a provision on the
portal for requesting Short-fall documents from the Consultants. The system allows
taking the shortfall documents from consultants only once after the technical Proposal
opening.
3) Iftheconsultantfailstoprovidesatisfactoryclarificationand/ormissinginformation, its
RFP shallbe evaluatedbasedonavailable informationand documents.
11.1.4 ContactingProcuringEntityduringtheevaluation
From Proposal submission to awarding of the contract, no Consultant shall contact the
Procuring Entity on any matter relating to the submitted Proposal. If a Consultant needs to
contact the Procuring Entity for any reason relating to this tender and/ or its Proposal, it
should do so only in writing or electronically. Any effort by a Consultant to influence the
Procuring Entity during the processing of Proposals, evaluation, Proposal comparison or
awarddecisions shall be construedas a violationof the Code of Integrity, and the Proposal
shall be liable to be rejected as non-responsive in addition to other punitive actions for
violationofCodeofIntegrity as per theRFP Document.
11.2. EvaluationofProposals
11.2.1 Preliminary Examination of Proposals - Determining Responsiveness A
substantively responsive Proposal is complete and conforms to the RFP Document's
essential terms, conditions, and requirements without substantive deviation, reservation, or
omission.Proposalswithsubstantivetechno-commercialdeviationsorotheressential
aspects of the RFP shall be rejected as non-responsive. Only substantively responsive
Proposals shall be considered for further evaluation. Procuring entity reserves its right to
consider and allow minor deviations in technical and Commercial Conditions. Unless
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otherwise stipulated in the AITC, the following are some of the crucial aspects for which a
Proposal shallberejected as non-responsive:
1) TheProposalisnotintheprescribedformatorisnotsubmittedasperthestipulationsin the
RFP Document.
2) Failure to provide and/ or comply with the required information, instructions etc.,
incorporated in the RFP Document or evasive information/ reply against any such
stipulations.
3) Required Bid Security (EMD) (or Bid Securing Declaration BSD if permitted) has not
been provided.
4) Consultantnolongercomplies withtheeligibilitycriteriaintheRFP;
5) TheServicesofferedarenoteligibleaspertheprovisionofthistender.
6) The consultant has quoted conditional Proposals or more than one Proposal or
alternativeProposals unless permittedexplicitlyintheAITC.
7) TheProposalvalidityisshorterthantherequiredperiod.
8) The Proposal departs from the essential requirements stipulated in the bidding
document;
9) The consultant has quoted ‘Nil’ Service charges/ margin/overhead over the minimum
wages
inPersonnelDeploymentSchedule.
10) Non-submission or submission of illegible scanned copies of stipulated documents/
declarations.
11) Furnishing wrong and/ or misguiding data, statement(s) etc. In such a situation,
besides rejecting the Proposal as non-responsive, it is liable to attract other punitive
actions under relevant provisions of the RFP Document for violating the Code of
Integrity.
11.2.2 Theevaluationprocess
Unless otherwise stated, only the techno-commercial Proposals shall be opened on the
stipulated dateof openingof Proposals. After that, the techno-commercial evaluation shall
ascertain whether these Proposals meet the requirements of the Terms of Reference,
Technical Criteria and Minimum Score. Subsequent opening of financial Proposals and
financial evaluation shall be done only of Proposals declared successful in techno-
commercial evaluation. The evaluators of the Technical Proposals shall have no access to
the Financial Proposals until the technical evaluation results are declared and financial
proposalsare opened.
11.3. Techno-commercialEvaluation
11.3.1 Evaluation ofTechnical Proposals/Score
1) Procuring Entity shall evaluate the Technical proposal and assign scores as per the
Scheme of criteria and sub-criteria as laid down in ‘Section VII: Evaluation/ Scoring
Criteria’. This determination shall, inter-alia, consider the Consultant’s (i) “Specific
experience of the Consultant(as a firm) relevantto the Assignment”;ii) “Adequacyand quality
of the proposed methodology, and work plan”; iii) “Key Experts’ qualifications and
competence for theAssignment”.
2) In the case of JV/C, the evaluation of the Technical proposal shall include the
credentials ofall members,includingnon-substantial members.
3) If it is established that any Key Expert nominated in the Consultant’s Proposal was
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included in the Proposal without his/her confirmation, such Proposal shall be
disqualifiedandrejectedfor further evaluationandshallbetreatedas aviolationof the
CodeofEthics andwouldbe liableforpenalties thereunder.
4) All Key Experts (including the Team Lead) must meet the minimum requirements
specifiedinSectionVI-A: ListofKeyExpertsandRequiredQualifications.If anyKey
Expert fails to meet these minimum requirements, his score shall be evaluated as Nil.
If any Key Expert or Team Lead of the successful consultant scores less than the 50%
75% the maximum score, Procuring Entity shall be entitled to ask for a better
replacementbeforethenegotiationsasperITC-Clause12below.
11.3.2 Evaluation of Conformity to Commercial and Other Clauses Consultants must
comply with all the Commercial and other clauses of the RFP Document as per
submissions in Form T-7: ‘Terms and Conditions – Compliance’. The Procuring Entity
shallalsoevaluatethecommercialconditionsquotedbytheConsultant
toconfirmthatallessentialtermsandconditionsstipulatedintheRFPDocumenthave been
acceptedwithoutsubstantiveomissions/reservations/exceptions/deviationbytheConsultant.
Deviations from or objections or reservations to critical provisions such as those
concerning (but not limited to) Governing laws and Jurisdiction (GCC Clause 3),
Consultant’s Obligations and Restrictions of its Rights (GCC Clause 5), Performance
Bond/ Security (GCC Clause 5.8), Force Majeure (GCC Clause 9.6), Taxes & Duties
(GCC Clause 10.2), and Code of Integrity (GCC Clause 13) shall be deemed to be a
substantivedeviationandtreatedas unresponsiveas per clause11.1.2(3) above.
11.3.3 Evaluation of Techno-commercially Suitable Consultants and Opening
Financial Proposals
Each responsive Proposal shall be given a technical score applying the evaluation criteria,
sub-criteria, and scoring system specified in Section VII: Evaluation/ Scoring Criteria. A
Proposal shall be rejected if it fails to achieve the minimum 75% technical score.
Proposals that succeed in the above techno-commercial evaluation shall be considered
techno-commercially suitable. The list of such techno-commercially suitable Consultants
shall be declared on the Portal announcing a date/time and venue for opening their
financial Proposals (not less than 10 days from this declaration, in line with ITC-Clause 14
below).The ProcuringEntityshall notifyall Consultants whether their proposalwasfound
responsive/ non-responsive to the RFP and TOR and whether they met the minimum
qualifying technical score. Financial proposals of successful Consultants only shall be
opened online. The financial proposals of unsuccessful Consultants shall remain
encrypted andunopened.
11.4. Financial Proposals Evaluation and Ranking of Proposals
11.4.1Financial ProposalsEvaluation
1) Financial Proposals of all Techno-commercially suitable Proposals are evaluated
based on the selection method declared in the RFP Document (LCS/QCBS/FBS) and
ranked accordingly. The financial proposal will be in 2 parts consisting of (i) the
amountofPerformanceBankGuaranteeofferedbythebidder,(ii)thefinancial quote of
theservices quotedbythebidder.
2) Unless otherwise stipulated, the evaluation of prices shall be on total outgo from the
Procuring Entity’s pocket, to be paid to the Consultant orany third party, including all
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elements of costs as per the terms of the proposed contract, duly delivered, as the case
maybe,includinganytaxes,duties,levies etc.
3) In the case of JV/C, the financial credentials of non-substantial members shall not be
considered inthefinancial evaluation.
4) As per policies of the Central Government, from time to time, the Procuring Entity
reserves its option to give purchase preferences to eligible categories of Consultants as
indicatedintheRFP Document.
5) evaluation of Proposals shall include and consider the following taxes/ duties, as per
ITC-clause 5.3above:
a) inthe case of Services performed in India or incidental goods of foreign origin
already located in India, GST & other similar duties shall be contractually
payable on the Services and incidental Goods if a contract is awarded to the
Consultant;
b) The offers shall be evaluated based on the GST rate quoted by eachconsultant,
and the same shall be used for determining the inter-se ranking. The Procuring Entity
shall not be responsible for any misclassification of the HSN number or incorrect
GST rate quoted by the Consultant. Any increase in GST rate due to
misclassification of HSN number shall have to be
absorbedbythesupplier;and
c) If GST is quoted extra but with the provision that it shall be charged as
applicable at the time of delivery, the offer shall be evaluated for comparison
purposes by loading the maximum existing rate of GST for the product/ HSN
code.
d) If a bidder enters “zero/blank” GST or an erroneous GST, the financial
evaluationwill be doneconsidering the “Zero” or quoted GSTrate, as the case
may be. In cases where the successful bidder quotes the wrong GST rate for
releasingthe order,the followingmethodologywill befollowed:
i) If the actual GST rate applicable is lower than the quoted GST rate, the
actual GST rate will be added to the quoted basic prices. The final cash
outflowwillbe basedonthe actualGSTrate.
ii) If the actual GST rate applicable is more than the quoted GST rate, the
basic prices quoted will be reduced proportionately, keeping the final cash
outflowthesameas the overallquoted amount.
6) Correction Errors/ adjustments:
a) Loading for Deviations: Unless announced beforehand, the quoted price shall
notbeloadedbasedondeviationsincommercialconditions.Ifitissodeclared,
such loading of a financial Proposal shall be done as per the relevant
provisions;
b) DiscrepanciesbetweenTechnicalandFinancialProposal:
i) Activities and items described in the Technical Proposal but not priced in
the Financial Proposal shall be assumed to be included in the prices of
other activities or items, and no corrections are made to the Financial
Proposal.
ii) If a Lump-Sum contract selection method is declared in the RFP, the
Consultant is deemed to have included all prices in the Financial Proposal,
soneitherarithmeticalcorrectionsnorpriceadjustmentsshall bemade.
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iii) IfaTime-BasedcontractselectionmethodisdeclaredintheRFP,incase of
discrepancy between the Technical and Financial Proposals in indicating
quantitiesofinput,anyhigherquantitiesinTechnicalProposal shall prevail,
and the quoted total prices shall be assumed to apply to this higher
quantum. The unit rate for such activity shall be accordingly adjusted. No
such correction shall be done if quantities are lower in the Technical
proposal.
c) Discounts and Rebates: If any Consultant offers conditional discounts/
rebates in his Proposal or suo-motu discounts and rebates after the Proposal
Opening(techno-commercialor financial),such rebates/discountsshall not be
consideredforrankingtheoffer.ButifsuchaConsultantgetsselectedas perthe
selection method, without discounts/ rebates, such discounts/ rebates shall be
availedand incorporated inthe contracts;
d) Price Variation: If the tenders have been invited on a variable price basis, the
tenders shall be evaluated, compared, and ranked based on the position as
prevailing on the last deadline for techno-commercial Proposal submission
andnot onanyfuture date.
7) AmbiguousFinancialProposal:IfthefinancialProposalisambiguousandleads totwo
equallyvalidtotalprice amounts,it shall berejected as nonresponsive.
8) Time-Based (Input Admeasurement) Contracts: The Consultant’s Proposal must
includetheKeyExperts’time-inputperson-monthsnotlessthantheminimum specified
inSectionVI-A: List ofKeyExperts andRequired Qualifications.
a) Minimum Time Inputs: if a Proposal includes less or more than the required
minimumperson-monthtimeinput,theproposalshallbeconsideredasper sub-
clause6.b)-iii) abovefor that key-position
b) The proposal shall be evaluated based on remuneration cost plus reimbursable
expenses as quoted by the consultants in the prescribed financial forms. The
travel expense (TA/DA for authorized travel outside the home station)shall be
reimbursedbytheProcuringEntityonanactualbasis. It shall be limited to the
entitlement in Appendix D to the Contract Form. Therefore, travel expenses
(TA/DA for authorized travel outside the home station) need not be quoted in
thefinancial proposal for evaluation.
9) Quality and Cost-Based Selection (QCBS): In the case of QCBS, the total score is
calculated by 60% weightage to the technical, 20 % Weightage to the performance
security Quoted by the bidder and 20% weightage to financial quote submitted by
bidder and adding them to obtainacombinedQCBS(Technicalcum Financial)score,
as explained in the sub-clauses below. The proposal obtaining the highest total
combined score in evaluating quality and cost will be ranked as H-1, followed by the
proposals securing lesser marks as H-2, H-3 etc. The proposal securing the highest
combined marks and ranked H-1 will be invited for negotiationsasperITC-Clause12
below.Iftwoormorebidshavethesamehighest score in the final ranking, the bid with
ahigherfinancialscore will beH-1.
a) TheTechnicalProposalsaregivenanabsolutetechnicalscore(Taoutofmax100)
based on the evaluation criteria in Section VII: Evaluation/ Scoring Criteria.
However,to normalisethis w.r.t.FinancialScore Sfbelow,arelative Technical
Score(St)basedontheirrelativerankingshallbecalculated.The
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highest evaluated Technical Score (Ta-max) is assigned the maximum relative
Technical Score (St) of 100 (Hundred). The formula for determining the relative
Technical scores (St)ofall other Proposals is as follows:
St=100xTa/Ta-max,
in which "Ta-max" is the highest evaluated absolute Technical Score, "St" is the
relative Technical score calculated, and "Ta" is the absolute Technical Score of
the proposal under consideration. This normalisation would avoid any unintended
magnification of weightage to the financial score due to different scales of
Technical Scores and Financial Scores.
b) TheFinancialProposalsshallbeevaluatedintwoparts:-
i) The relative ranking of performance security, with the highest performance
Security (PBGm) being assigned the maximum financial score (PBGf) of
100(Hundred). The formula for determining the financial scores (PBGf) of all
otherProposals is as follows:
PBGf=100xPBG/PBGm,
in which "PBGm" is the highest performance security offered, "PBGf" is the
financial score calculated, and "PBG" is the amount of PBG of the proposal under
consideration.
Note:- If quoted Performance Bang Guarantee if less than 5% of the financial
proposal quoted by the bidder, The bid shall be considered as non responsive and
willnot befurther evaluated.
ii) The cost-score based on the relative ranking of prices, with the lowest
evaluatedFinancialProposal(Fm)beingassignedthemaximumfinancialscore
(Sf) of 100(Hundred). The formula for determining the financial scores (Sf) of
allother Proposals is as follows:
Sf=100x Fm/F,
in which "Fm" is the price of the lowest offer, "Sf" is the financial score
calculated,and"F" is theprice of theproposal under consideration.
c) The weights given to the Technical (T), Performance BG (PBG) and Financial (P)
QuoteProposals are specifiedinTIS/ AITC:
T(theweightgiventotheTechnicalProposal)= 60%,and PBG(the
weightgiventothePBGFinancialProposal)=20%%
Sf(theweightgiventotheFinancialQuoteofservicesbybidder)=20%%(withT+
PBGf+Sf =100%)
d) Proposals would be ranked according to their combined QCBS (weighted
technical, St and financial, Sf ( which will include of PBG and financial Quote))
scoresas follows:
S=(StxT+PGBfxPBG+SfxP)/100.
in which "S" is the combined QCBS score, "St" is the relative technical score
calculated as per sub-clause a) above and "Sf" is the financial score calculated as
persub-clauseb) above.
e) Allscoresshallbecalculateduptotwodecimalplacesonly.
11.4.2 GlobalTenderEnquiry(GTE,InternationalCompetitiveBidding)
Thefollowingadditionalaspectsoftheevaluationofthefinancialoffershallalsoapply:
1) CurrencyofTender
In GTE tenders, ifpermitted inAITC, theProposal price maybe inforeign currencies,
except for expenditure incurred in India (includingincidental Works/ Goods/ Services
deliveredinIndia andagencycommission,if any) shouldbestated inIndian Rupees.
2) EvaluationofOffers
All financial Proposals shall be converted to Indian Rupees based on the “Bill for
Collection (BC) selling” exchange rate on the last deadline for the Proposal
submission(Techno-commercialoffer)fromasourceasspecified(StateBankof India,
if not so specified) in the tender document. The offers would becompared based on the
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principle of the total outgo from Procuring Entity’s pockets, including all applicable
taxesandduties(Customsduty,GST,andGSTCess).For ProposalswithLetterofCredit
(LC)payment,thelikelyLCcharges(asascertainedfrom the Procuring Entity’s bankers)
should also be loaded. ImportofGoods or servicesorbothattractintegratedtax(IGST).
TheIGSTrateandGSTcessshallbe applicable on the ‘Custom Assessable Value’ plus
the‘BasicCustomsdutyapplicable thereon’.
The terms FOB, FAS, CIF, DDP etc., shall be governed by the rules & regulations
prescribed in the current edition of INCOTERMS, published by the International
ChamberofCommerce,Paris
Contract Negotiation
12.1. InvitationtoNegotiate
The negotiations shall be held at the date and address announced after the selection of the
successfulConsultantwiththeirrepresentative(s),whomusthavewrittenpowerof attorney to
negotiate and sign a contract on behalf of the Consultant. During the negotiations, it shall be
ensured that no undue advantage accrues to the Consultant and that nothing shall vitiate the
basis on which he has been declared successful. The minutes of negotiations shall be signed
bytheProcuringEntityand theConsultant’sauthorized representative.
12.2. Verification of Original Documents
Before issuing a Letter of Award (LoA) to the successful Consultant(s), the Procuring Entity
may, at its discretion, ask the Consultant to present the originals of all such documentswhose
scanned copies were submitted online during shortlisting process and this RFP process. If so
decided, the photocopies of such self-certified documents shall be verified and signed by the
competent officer and kept in the records as part of the contract agreement. If the Consultant
fails to provide such originals or in case of substantive discrepancies in such documents, it
shall be construed as a violationof the Code of Integrity. Such Proposal shall be liable to be
rejected as non-responsive inadditiontoother punitiveactions inthe CodeofIntegrity.
12.3. AvailabilityofKeyExperts:
As a per-requisite to the negotiations, the invited Consultant shall make the all Key Experts
includedintheProposalavailableforinteraction/interviewatgivendateandtimebefore theAuthorityorthe
committee so constituted for this purpose. Failure to present Key Experts’ for interaction/interview
before the Authority at given date and time may result in the Consultant’s Proposal being
declarednon-responsiveandtheProcuringEntityproceeding to negotiate the Contract with the
next-ranked responsive Consultant. However, Authority may finalise a scheme of
empanelment of key personnel and finding their suitability for a specific job profile and
update the suitability/ empaneled status on Infracon. Those key personnel who have been
declared suitable on Infracon for a particular role shall not be interviewed again at the time of
negotiation. Only those key personnel will be interviewed at negotiation stage who has not
been empaneled for a particular post on Infracon portal shall be interviewed at negotiation
stage tofind theirsuitabilityfor theassignment.
Notwithstanding the above, the substitution of Key Experts at the negotiations may be
considered if due solely to circumstances outside the reasonable control of and not
foreseeablebytheConsultant,includingbutnotlimitedtodeathormedicalincapacity orasper
the conditions specified in this RFP.In such case, the Consultant shall offer a substitute Key
Expert within the period specified in the invitation letter to negotiate the Contract, who shall
haveequivalent orbetterqualifications andexperiencethan theoriginal candidate.
As per ITC-Clause 11.3.1-4), Procuring Entity reserves its right to seek during negotiations
the replacement of the Team Leader/ other Key Experts who found not suitable for
assignmentduringinteraction/interview.
12.4. TechnicalNegotiations
The negotiations include discussions of the Terms of Reference (TORs), the proposed
methodology, the Procuring Entity’s inputs, the special conditions of the Contract, and
finalizing the ‘Appendix A: Terms of Reference’ part of the Contract. These discussions shall
notsubstantiallyaltertheoriginalscopeofservicesundertheTORorthetermsof the contract
lestthequalityofthe final product,its price, ortheinitialevaluation bevitiated.
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12.5. Financial Negotiations-:-
Deleted
12.6. Conclusion of Negotiations
The negotiations are concluded with a review of the finalized draft Contract, which shall be
initiatedbytheProcuringEntityandtheConsultant’sauthorizedrepresentative.
If the negotiations fail, the Procuring Entity shall inform the Consultant in writing of all
pending issues and disagreements and provide a final opportunity for the Consultant to
respond.Ifdisagreementpersists,theProcuringEntityshalldeclaretheproposalnon-responsive,
informing the Consultant of the reasons for doing so. The Procuring Entity shall invite the
next-ranked responsive Consultant to negotiate a Contract. Once the Procuring Entity
commences negotiations withthenext-rankedConsultant,theProcuring Entity shall not reopen
theearlier negotiations.
Award of Contract
13.1. Letter of Award (Acceptance - LoA) and Signing of Contract
13.1.1Letter ofAward (LoA)
After 10 days from the conclusion of negotiations (in line with ITC-Clause 14 below), the
Consultant whose Proposal has been accepted shall be notified of the award by the Procuring
Entity before the expiration of the Proposal validity period by written or electronic means.
This notification (hereinafter and in the Conditions of Contract called the "Letter of Award -
LoA") shall state the sum (hereinafter and in the contract called the"ContractPrice") thatthe
ProcuringEntityshallpaytheConsultantinconsideration ofdeliveryofServices.TheLetterof
Award(LoA)shallconstitutethelegalformationof thecontract,subjectonlytothefurnishingof
performancesecurityaspertheprovisions of the sub-clause below. The Procuring Entity, at its
discretion, may directly issue the contract subject only to the furnishing of performance
security, skippingtheissueof LoA.
13.1.2PerformanceSecurity
1) The performance security shall be criteria for financial evaluation. The consultants are
required to quote the amount of performance Security only. The Cost of proposal shall be
fixedbytheAuthority.
2) Withinthenumberofdays stipulatedinAITC(or21daysifnotspecified)ofreceipt ofthe
Letter of Award (LoA, or the contract if LoA has been skipped), performance Security as
perdetails inGCC-5.8shall besubmittedbytheConsultanttotheProcuring Entity.
3) If the Consultant, having been called upon by the Procuring Entityto furnish Performance
Security,failstodosowithinthespecifiedperiod,itshallbelawfulfor theProcuringEntity
atitsdiscretiontoannultheawardandforfeitEMD(orenforce BidSecuringDeclarationif
it was permitted to be submitted in lieu of Bid Security), besides taking any other
administrativepunitiveaction like‘Removal from List ofRegisteredSuppliers’etc.
13.1.3SigningofContract
1) Publication of Results: The Procuring Entity shall send to each techno-commercially
suitable Consultant the Notification of Intention to Award the Contract to the successful
Consultant. The Notification of Intention to Award shall contain, at a minimum, the
followinginformation:
a) the name and address of the Consultant with whom the Procuring Entity
successfullynegotiated acontract;
b) thecontractpriceofthesuccessfulProposal;
c) thenamesofallConsultantsincludedintheshortlistforRFP,indicating
thosethatsubmittedProposals;
d) thefinalcombinedscoresandthefinalrankingoftheConsultants
e) The name and address of the successful Consultant(s) receiving the contract(s)
shall be published in the Portal and notice board/ bulletin/website of the
ProcuringEntity.
2) After the award notification, the Procuring Entity shall share a copy of the Contract
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Agreement (as per Format 1: Contract Form along with sub-formats) to a successful
Consultant for review. The Consultant may point out to the Procuring Entity, in writing/
electronically, any anomalies noticed in the contract within seven days of receipt. The
ContractAgreementshallbeexecutedwithin21daysafterthedateof issue of the Letter of
Acceptanceandafter submissionandverificationofthePerformance Security.
3) IfaskedbytheProcuringEntity,thesuccessfulConsultantshallreturntheoriginal copy of
the contract, duly signed, and dated, within seven days from the date of receipt of the
contract,totheProcuring Entitybyregistered/ speed post orbyasuitable digital means.
Grievance Redressal/ Complaint Procedure
1) Theconsultanthastherighttosubmitacomplaintorseekde-briefingregardingtherejection
of his proposal, in writing or electronically, within 10 days of the declaration of techno-
commercial or financial evaluation results. The complaint shall be addressed to the Head
ofProcurement.
2) Within 5 working days of receipt of the complaint, the Tender Inviting Officer shall
acknowledge the receipt in writing tothe complainant, indicating that it has beenreceived,
andtheresponseshallbesentinduecourseafteradetailedexamination.
3) TheTenderInvitingOfficershallconveythefinaldecisiontothecomplainantwithin
15 days of receiving the complaint. No response shall be given regarding the confidential
process of evaluating Proposals and awarding the contract before the award is notified,
although the complaint shall be kept inview during such a process.However, no response
shall be given regarding the following topics explicitly excluded from such complaint
process:
a) Only a Consultant who has participated in the procurement process, i.e., pre-
qualification, Consultant registration or bidding, as the case may be, can make
suchrepresentation.
b) OnlyadirectlyaffectedConsultantcanrepresentinthisregard.
c) In the case of RFP, before the bidding of Technical/ financial Proposals, an
application for review concerning the technical/ financial Proposal may be filed
onlybya Consultantwhohas qualified intheRFP;
d) If a technical Proposal has been evaluated before the opening of the financial
Proposal, an application for review concerning the financial Proposalmaybefiled
onlybyaConsultantwhosetechnicalProposalisfoundtobeacceptable.
4) No third-party information (RFPs, evaluation results) can be sought or included in the
response.
5) ThefollowingdecisionsoftheProcuringEntityshallnotbesubjecttoreview:
a) Determinationoftheneedforprocurement.
b) Complaints against Terms of Reference except under the premise that they are
eithervague ortoospecific tolimit competition
c) Selectionofthemodeofprocurementorbiddingsystem;
d) Choiceoftheselectionprocedure.
e) Provisions limiting the participation of Consultants in the Procurement
Process,interms ofpolicies of theGovernment
f) Provisions regarding purchase preferences to specific categories of
Consultants interms ofpolicies oftheCentral Government
g) Cancellation of the Procurement Process except where it is intended to
subsequentlyre-tender thesameServices.
Code Integrity in Public Procurement, Misdemeanors and
Penalties:
Procuring authorities, Consultants, suppliers, contractors, and consultants should observethe
highest standard of integrity and not indulge in prohibited practices or other misdemeanors,
either directly or indirectly, at any stage during the Procurement Process or the execution of
resultant contracts. GCC-clause 13 (including the penalties prescribed therein) shall be
considered part of this clause ofITC(even though itisnot being reproduced here for brevity)
andshallapply mutatismutandis duringthepre-awardProcurement Process.
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Section III: Appendix to Instructions to Consultants (AITC)
RFPDocumentNo.RFPNo./xxxx;TenderTitle:ConsultancyServices
(Ref ITC-clause 1.4)
{Notefor ProcuringEntity:Text ingrey italicsfont withinsquarebracket[e.g.,Mention …] arejust
suggestions/directions andmust bereplacedbyapplicabletext -removebracketsandconvert the
fonttoregular andblack.Delete the rowsnot required.Clauses other thanthosementionedbelow
mayalsobementioned ifthese needtobechanged}
Note for Consultants: Following clauses (in column 1), wherever these appear in ITC,
shall be taken to be negated or additional provisions be added to, or existing provisions
be altered as per column 2. Whenever there is any conflict between the provision in the
ITC and that in the AITC, the provision contained in the AITC shall prevail.
ITC- Tobereadas
Clauses
ITC1:ContentsofRFP
ITC 1.3, [] As per Section VII of RFP
1.4,1.5
ITC3 Consultants-EligibilityandPreferentialPolicies
ITC3.2 [ConsultantsarenotallowedtoassociatewithotherBidders]
ITC3.2 Participation of Sub-consultants, Key Experts and Non-KeyExpertsinmorethanone
Proposalisnotallowed
ITC4 TheTermsofReferenceandFormofContract
ITC4.1 AsperSectionVI-TermsofReference
ITC5.ProposalPrices,TaxesandDuties
ITC5.1.5 [pricesare tobequotedinINR]
ITC5.2.2 AspersectionIV-GCCandSectionV-SCC]
ITC5.4.1 AspersectionIV-GCCandSectionV-SCC]
ITC5.4.2 AspersectionIV-GCCandSectionV-SCC]
ITC6to10 Downloading, Preparation, Submission and Opening of Proposals
ITC8.1.1 [LanguageinwhichProposalsaretobesubmitted–English]
ITC8.2.1 [IntegrityPactistobeSignedbyallpertrnersofJV/CandSubmittedalongwith
Proposal. NameandContactDetailsoftheIndependentExternal Monitor (IEM) for
Integrity Pactareasfollows:-[Plsaddnames]
ITC11and 12EvaluationofProposals andAward ofContract
ITC 11.2.1 AspersectionVII
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ITC 11.4.2 [Customise by indicating here whether this is a Global Tender Enquiry (International
Competitive Bidding)and theforeign currenciespermitted]
ITC 13.1.2 [MentiontheperiodforsubmissionofPerformanceSecurityifdifferentfrom21days]
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Section IV: General Conditions of Contract (GCC)
General
1.1. TenetsofInterpretation
Unlesswherethecontextrequiresotherwise,throughoutthecontract:
1) Theheadingsoftheseconditionsshallnotaffecttheinterpretationorconstructionthereof.
2) Writing or written includes matter either whole or in part, in digital communications,
manuscript,typewritten,lithographed,cyclostyled,photographed,orprintedunder or over
signatureorsealordigitallyacceptableauthentication,asthecasemaybe.
3) Wordsinthesingularincludethepluralandvice-versa.
4) Words importing the masculine gender shall be taken to include other genders, and words
importing persons shall include any company, association, or body of individuals,
whetherincorporated ornot.
5) Terms and expressions not herein defined shall have the meanings assigned to them in the
contract Act, 1872 (as amended) or the Sale of Goods Act, 1930 (as amended) or the
General Clauses Act, 1897 (as amended) or of INCOTERMS, (current edition published
bytheInternationalChamberofCommerce,Paris)asthecase maybe.
6) Anyreference to‘Services’shall alsobedeemed toinclude theincidental Works/Goods.
7) Any reference to any legal Act, Government Policies or orders shall be deemed to include
allamendments tosuchinstruments,from timetotime,todate.
1.2. Definitions
Inthecontract,unlessthecontextotherwiserequires:
1) “Allied Firm” are all business entities that are within the ‘controlling ownership interest’
(ownership of or entitlement to more than twenty-five per cent of the company's shares or
capital or profits) or ‘control’( including the right to appoint a majorityofthedirectors or
tocontrol the management or policy decisions including byvirtue oftheirshareholding or
management rights or shareholder agreements or voting agreements) of the principal firm
acting alone or together or through one or more juridical persons. All successor firms or
assigns oftheprincipal firm shall beconsidered alliedfirms;
2) “Bill of Quantities” (including the term Price Schedule or BOQ) means the priced and
completedBill ofQuantities formingpart ofthe Proposal;
3) "Commercial Bank" means a bank, defined as a scheduled bank under section 2(e) of the
ReserveBank ofIndiaAct, 1934;
4) “Contract” (including the terms ‘Purchase Order’ or ‘Supply Order’ or ‘Withdrawal Order’ or
‘Work Order’ or ‘Consultancy Contract’ or ‘Contract for Services’, ‘rate contract’ or
‘frameworkcontract’or‘LetterofAward–LoA’(letterormemorandum communicatingto
the Consultant the acceptance of his Proposal) or ‘Agreement’ ora ‘repeat order’ accepted/
acted upon by the Consultant in specific contexts), meansa formal legal agreement in
writing relating to the subject matter of procurement, entered into between the Procuring
Entity and the Consultant on mutually acceptable terms and conditions and which are in
compliance withall therelevant provisions ofthelaws ofthe country;
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5) "Consultant" (as a participant in a Procurement Process - including the term 'contractor',
‘bidder’,‘tenderer‘,participant’or'serviceprovider'inspecificcontexts)means any person
or firm or company, including any member of a consortium or joint venture, every
artificial juridical person not falling in any of the descriptions of Consultants stated
hereinbefore, including any agency branch or office controlled by such person,
participatinginaProcurement Process;
6) “Consultant” (as a contract holder - including the terms ‘Supplier’ or ‘Service Provider’
or ‘Contractor’ or ‘Firm’ or ‘Vendor’ or ‘Successful Consultant’ in specific contexts)
meanstheperson,firm,company,orJointVenturewithwhomthecontractisenteredintoand
shall be deemed to include the Consultant's successors (approved by the Procuring Entity),
agents,Sub-consultant,representatives,heirs,executors, andadministratorsasthecasemay
beunlessexcludedbythetermsofthecontract;
7) “Contract Manager” means (as distinct from Team Leader of the Consultant) the
Procurement Officer or any other officer or a third-party agency who has been assigned
theauthoritytotakeallactionsonbehalfoftheProcuringEntityduringthe execution of the
contractbythe Consultant;
8) “Day”, “Month”, and “Year” shall mean respectively calendar day, month or year (unless
referencetofinancial year is apparent from the context);
9) “EffectiveDate”meansthedateonwhichthisContractcomesintoforceandeffect as per
theContract;
10) “Experts” means, collectively, Key Experts, Non-Key Experts, or any other personnelof the
Consultant, Sub-consultant or JV member(s) assigned by the Consultant to perform the
Services orany part thereof undertheContract;
11) "Goods" (including the terms ‘Stores’, and ‘Material(s)’ in specific contexts) includes all
articles, materials, commodities, livestock, medicines, furniture, fixtures, raw material,
consumables, spare parts, instruments, machinery, equipment, industrial plant, vehicles,
aircraft, ships, railway rolling stock assemblies, sub-assemblies, accessories, a group of
machines comprising an integrated production process or such other categories of goods
or intangible, products like technology transfer, licenses, patents or other intellectual
properties (but excludes books, publications, periodicals, etc., for a library), in specific
contexts, procured or otherwise acquired by a Procuring Entity. Any reference to Goods
shallbedeemedtoincludesmallworkor someservices that are incidental or consequential
tothesupplyofsuchgoods;
12) “Government" means the Central Government or a State Government, as the case may be
andincludes agencies and PublicSector Enterprises underit inspecific contexts;
13) “Intellectual Property Rights” (IPR) means the intellectual property owner's rights
concerning possession/ exploitation of such property by others of tangible or intangible
intellectual property, including rights to Patents, Copyrights, Trademarks, Industrial
Designs,Geographical indications(GI);
14) “JointVenture (JVorJV/C)”meansanassociationoraConsortiumwithor withouta legal
personality distinct from that of its members, of more than one entity where one member
has theauthoritytoconduct all businessesfor andonbehalf of anyandall the members of
the JV, and where the members of the JV are jointly and severally liable to the Procuring
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Entityfor theperformanceoftheContract.;
15) “KeyExpert(s)”meansanindividualprofessional(usuallyidentifiedbyname)whose skills,
qualifications, knowledge, and experience are critical to the performance of the Services
under the Contract and whose Curricula Vitae (CV) was considered in the technical
evaluationoftheConsultant’s proposal;
16) “Non-Key Expert(s)” means an individual professional (usually not identified by name)
provided by the Consultant or its Sub-consultants to perform the Services or any part
thereof under theContract;
17) “Parties”: The parties to the contract are the "Consultant" and the “Procuring Entity”,as defined in
GCCclause 2.4;
18) “Performance Security” (includes the terms ‘Security Deposit’ or ‘Performance Bond’
‘Performance Bank Guarantee’ or other specified financial instruments in specific
contexts) means a monetary guarantee to be furnished by the successful Consultant or
Contractorintheform prescribedfor thedueperformanceof thecontract;
19) “Procurement” (in the context of Public/ Government ‘procurement’ or ‘Purchase’,or
‘Acquisition’ including an award of Public-Private Partnership projects, in specific
contexts)meanstheacquisitionofGoods/Services/worksoracombinationthereof by way
of purchase, lease, license or otherwise, either using public funds or any other source of
funds(e.g.grant,loans,gifts,privateinvestmentetc.)byaProcuring Entity,whetherdirectly
or through an agency with which a contract for procurement is entered into, but does not
include any acquisition without consideration. The term “procure”/ “procured” or
“purchase”/“purchased”shallbeconstruedaccordingly;
20) “Procuring Entity” means the entity in The Procuring Organization procuring Goods,
Works,orServices;
21) “Procurement Officer” means the officer signing the Letter of Award (LoA) and/or the
contractonbehalf of theProcuringEntity;
22) “Procurement Process” (or “Tender”; “RFP”; “RFP”, “Tender Enquiry” in specific
contexts): ‘Procurement Process’ is the whole process from the publishing of the RFP
Document to the resultant award of the contract. ‘RFP Document’ means the document
(including all its sections, appendices, forms, formats, etc.) published by the Procuring
Entity to invite Proposals in a Procurement Process. The RFP Document and Procurement
Process may be generically and interchangeably referred to as “BidDocument”,“Tender"
or"TenderEnquiry,"whichwouldbeclearfromcontext withoutambiguity;
23) "Proposal" (including the term ‘tender’, ‘offer’, ‘quotation’ or ‘bid’ in specific contexts)
means anoffer tosupplygoods, services orexecutionof works made as per the terms and
conditionsset out inadocument invitingsuchoffers;
24) “Services” means the activities to be performed by the Consultant under this Contract, as
described inAppendixAthereto;
25) “Signed” means ink signed or digitally signed with a valid Digital Signature as perIT Act
2000(amendedfromtimetotime).Italsoincludesstamped,exceptinthecase of a Letter of
Award oramendment thereof;
26) “Sub-consultant” means a person or corporate body with an agreement with the
Consultanttocarryoutaspecificpartofthe‘Services’whiletheConsultantremains solely
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liableforthe executionofthe Contract;
27) “Variation” means an instruction given by the Contract Manager, which varies the scope,
quantumor performancestandards oftheService performed;
28) “Works” refer to any activity involving construction, fabrication, repair, overhaul,
renovation, decoration, installation, erection, excavation, dredging, and so on, which
make use of a combination of one or more engineering designs, architectural design,
material andtechnology, labour,machinery, andequipment.
1.3. DocumentConventions
All words and phrases defined in GCC-clause 1.2 are written as ‘Capitalisedwords’ and shall
have the defined meaning. The rest of the words shall be as per grammar, inter-alia‘Services’
shall indicate the definition given in the GCC, while ‘services’ shall have the usual dictionary
meaning.
1.4. Abbreviations:
AITC AppendixtoInstructionsToConsultants
BOQ Bill ofQuantities
BSD BidSecuringDeclaration
CV Curriculum Vitae
EMD Monetaryguarantee tobefurnished byaConsultantalong with
itsproposal
FBS FixedBudgetSelection
GCC General Conditions of Contract
GST GoodsandServicesTax
GSTIN GSTIdentificationNumber
GTE GlobalTenderEnquiry(InternationalCompetitiveBidding)
HSN HarmonizedSystem ofNomenclature
IEM IndependentExternalMonitor
IPR Intellectual Property Rights
ITC InstructionsToConsultants
JV/C JointVenture/Consortium
LCS LeastCostSelection
LoA LetterofAward(Acceptance)
QCBS QualityandCost-BasedSelection
RFP RequestforProposal
RFPL RequestforProposalLetter
SCC SpecialConditions of Contract
TIA Tender Inviting Authority
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TIS TenderInformationSummary
TOR TermsofReference
The Contract
2.1. LanguageofContract
The contract and all subsequent correspondence documents, during its execution, between the
consultant and the Procuring Entity shall be written in the Language (hereinafter called the
contract’s language)as stipulatedintheContract(or, ifnotsospecified, inEnglish). However,
the language of any printed literature furnished by a Consultant may be written in any other
language provided a certified translation accompanies the same in the contract’s language.
Forpurposes ofinterpretation,translationinthecontract’s language shall prevail.
2.2. TheEntireAgreement
This Contract and its documents (referred to in GCC-clause 2.5 below) constitute the entire
agreement between the Procuring Entity and the Consultant and supersede all other
communications, negotiations, and agreements (whether written or oral) of the Parties made
before the date of this Contract. No agent or representative of either Party has the authority to
make, and the Parties shall not be bound by or be liable for, any statement, representation,
promiseoragreement not outlinedinthisContract.
2.3. Severability
If any provision or condition of this Contract is prohibited or rendered invalid or
unenforceable, such prohibition, invalidity or unenforceability shall not affect the validity or
enforceabilityoftheContract oranyofits otherprovisions and conditions.
2.4. RelationshipbetweenParties
1) The parties to the contract are the Consultant and the Procuring Entity, as nominated in the
contract.
2) Nothing contained herein shall be construed as establishing a relationship in the nature of
masterand servant orprincipal andagent betweentheProcuring Entityand theConsultant.
The Consultant,subject tothis Contract, is legallythe mainprincipal/masteroftheExperts
and Sub-consultants, if any, performing the Services and shall be fully responsible for the
Servicesperformedbythemorontheirbehalfhereunder.
3) Authority of Member inCharge: In case the Consultant is aJoint Venture, the members
hereby authorize the member specified in the contract to act on their behalf in exercising
alltheConsultant’srightsandobligationstowardstheProcuring EntityunderthisContract,
includingwithoutlimitationthereceivingofinstructions and payments from theProcuring
Entity.
4) Authorised Representative: Any action required or permitted to be taken and any
document required or permitted to be executed under this Contract by the Procuring
EntityortheConsultant maybetaken orexecutedbythe officials specified inthecontract.
5) Good Faith: The Parties shall act in good faith concerning each other’s rights under this
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Contract and adopt all reasonable measures to ensure the realization of the objectives of
this Contract. The Consultant shall always act, in respect of any matter relating to this
Contract ortheServices, as afaithful adviser totheProcuring Entity and shall at all times
support and safeguard the Procuring Entity’s legitimate interests in any dealings with the
thirdparties.
2.5. ContractDocumentsandtheirPrecedence
The following conditions and documents in indicated order of precedence (higher to lower)
shall be considered an integral part of the contract, irrespective of whether these are not
appended/ referred to in it. Any generic reference to ‘Contract’ shall imply reference to all
thesedocuments as well:
1) ValidandauthorizedAmendmentsissuedtothecontract.
2) The Agreement consisting of the initial paragraphs, recitals, and other clauses, including
the appendices annexed to it and signatures of Procuring Entity, set forth immediately
before theGCC;
3) AppendixA:TermsofReference;
4) AppendixB:KeyExperts;
5) AppendixC–RemunerationCostEstimates;
a) Annex to Appendix C: Breakdown of Agreed Fixed Rates in Consultant’s
Contract;
6) AppendixD–ReimbursableExpensesCostEstimates;
7) theLetterofAward(LoA),ifissued
8) the SCC
9) the GCC
10) theConsultant’sProposal;
11) anyotherdocumentlistedinthecontractasformingpartofthisContract.
12) Integrity Pact, if any
2.6. Modifications/Amendments, WaiversandForbearances
2.6.1 Modifications/Amendments ofContract
1) After the contract documents have been signed, no modified provisions shall be
applicable unless the Procuring Entity suo-moto or, on request from the Consultant, by
writtenorder,amendthecontract,atanytimeduringthecurrencyofthecontract, by making
alterations and modifications within the general scope of the Contract. Requests for changes
and modifications in the Contract may be submitted in writing by the Consultant to the
ProcuringEntity.
2) If the Consultant does not agree to the suo-moto modifications/ amendments made by the
Procuring Entity, he shall convey his views within 14 days from the date of amendment/
modification. Otherwise, it shall be assumed that the Consultant has consented to the
amendment.
3) Any verbal or written arrangement abandoning, modifying, extending, reducing, or
supplementingthecontractoranyofthetermsthereofshallbedeemedconditional and shall
not be binding on the Procuring Entity unless and until the same is incorporated in a
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formal instrument and signed by the Procuring Entity, and till then the Procuring Entity
shall havetheright torepudiate sucharrangements.
2.6.2 Waivers andForbearance
The following shall apply concerning any waivers, forbearance, or similar action taken under
thisContract:
1) Any waiver of a Procuring Entity’s rights, powers, or remedies under this Contract must
be in writing, dated, and signed by an authorized representative of the Procuring Entity
grantingsuchawaiverandmustspecifythetermsunderwhichthewaiver is beinggranted.
2) No relaxation, forbearance, delay, or indulgence by Procuring Entity in enforcing any of
the terms and conditions of this Contract or granting of an extension of time byProcuring
EntitytotheConsultantshall,inanywaywhatsoever,prejudice,affect, or restrictthe rights
ofProcuring Entityunder this Contract,neithershall any waiver byProcuringEntityofany
breachofContractoperateasawaiverofanysubsequentor continuingbreach ofContract.
Governing Laws and Jurisdiction
3.1. GoverningLawsandJurisdiction
1) This Contract,itsmeaning andinterpretation,and therelation between theParties shall be
governedbythe Laws ofIndia for thetimebeinginforce.
2) Irrespective of the place of delivery, the place of performance or the place of payments
under the contract, the contract shall be deemed to have been made at the place from
which the Letter of Award (LoA, or the contract Agreement, in the absence of LoA) has
been issued. The courts of such Delhi shall alone have jurisdiction to decide any dispute
arisingoutorinrespectofthecontract.
3.2. ChangesinLawsandRegulations
Unless otherwise stipulated in the contract, if after the deadline for the Proposal submission
(Techno-commercial), any law, regulation, ordinance, order or bye-law having the force of
law is enacted, promulgated, abrogated, or changed in India (which shall be deemed to include
anychangeininterpretationorapplicationbythecompetentauthorities)thatsubsequentlyaffects
the Delivery Date and/ or the contract Price, then such Delivery Date and/ or Contract Price
shall be correspondingly increased or decreased as per GCC clause 2.6, by agreement
between the Parties hereto, to the extent that the Consultant has thereby been affected in the
performance of any of its obligations under the contract. Notwithstanding the foregoing, such
additional or reduced cost shall not be separately paid orcredited if thesame has already been
accountedforintheapplicable price adjustment provisions.
Communications
4.1. Communications
All communications under the contract shall be served by the parties to each other in
writing, in the contract's language, and served in a manner customary and acceptable
in business and commercial transactions. Any notice, request or consent required or
permitted to be given or made pursuant to this contract shall be routed through Data
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Lake only unless the law required to send such notices requests etc through
physical/any other specified mode only. Any such notice, request or consent shall be
deemed to have been delivered when given ormadeontheDataLaketoanauthorized
representativeofthePartyspecifiedintheSC.
The effective date of such communications shall be either the date when delivered to
the recipient or the effective date mentioned explicitly in the communication,
whicheverislater.
No communication shall amount to an amendment of the terms and conditions ofthe
contract,exceptaformalletterofamendmentoftheContractexpresslysodesignated.
Such communications would be an instruction, a notification, an acceptance, a
certificate from the Procuring Entity, or a submission or a notification from the
Consultant. A notification or certificate required under the contract must be
communicatedseparatelyfromothercommunications.
4.2. PersonssigningtheCommunications
For all purposes of the contract, including arbitration, thereunder all communications to the
otherpartyshall be signedby:
1) On behalf of the Consultant: The person who has signed the contract on behalf ofthe
Consultant shall sign all correspondences. A person signing communication inrespect of
the contract or purported to be on behalf of the Consultant, without disclosing his
authority to do so,shall be deemed to warrant that he has authority tobindtheConsultant.
If it is discovered at any time that the person so signing has no authority to do so, the
Procuring Entity reserves its right, without prejudice to any other right or remedy, to
terminate the contract for default in terms of the contract and/ or avail any or all the
remedies thereunder and hold such person personally and/ or the Consultant liable to the
ProcuringEntityforall costs anddamages arisingfrom suchmisdemeanors.
2) On behalf of the Procuring Entity: Unless otherwise stipulated in the contract, the Contract
Manager signing the contract shall administer the contract and sign communications on
behalfof theProcuringEntity. PayingAuthorities mentioned in
thecontractshallalsoadministerrespectivefunctionsduringContractExecution.
4.3. Address of the parties for sending communications by the other party. For all
purposes of the contract, including arbitration, thereunder, the address of parties to which the
otherpartyshall address all communications and noticesshall be:
1) The Consultant's address as mentioned in the contract, unless the Consultant has notified
change by a separate communication containing no other topic to the Procuring Entity.
The Consultant shall be solely responsible for the consequence of an omission to notify a
change ofaddress inthemanner aforesaid,and
2) The Procuring Entity's address shall be the one mentioned in the contract. The Consultant
shall also send additional copies to officers of the Procuring Entity presently dealing with
thecontract.
3) IncaseofcommunicationsfromtheConsultant,copiesofcommunicationsshallbe marked
to the Contract Manager and the Procuring Entity’s officer signing the contract and as
relevant to the Paying Authorities mentioned in the contract. Unless specified before the
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contract's start, the Procuring Entity and the Consultant shall notify each other if
additionalcopies ofcommunications are tobe addressedtoadditional addresses.
Consultant’s Obligationsand restrictions on itsRights
5.1. Changes in Constitution/ financial stakes/ responsibilitiesBusiness and Contract’s the
Consultant must proactively keep the Procuring Entity informed of any changes in its
constitution/financialstakes/responsibilitiesduringtheexecutionofthecontract.
1) Where the Consultant is a partnership firm, the following restrictions shall apply to
changes intheconstitutionduringtheexecutionofthecontract:
a) Anew partner shall not be introducedinthe firm exceptwiththeprevious consent
inwriting ofthe Procuring Entity, which shall begrantedonlyupon executionofa
written undertaking by the new partner to perform the contract and accept all
liabilities incurred by the firm under the contract before the date of such
undertaking.
b) On the death or retirement of any partner of the Consultant firm before the
complete performance of the contract, the Procuring Entity may, at his option,
terminate the contract for default as per the contract and/ or avail any or all
remedies thereunder.
c) If the contract is not terminated as provided in Sub-clause (b) above,
notwithstandingtheretirementofapartnerfromthefirm,thatpartnershall continue
to be liable under the contract for acts of the firm until a copy of thepublicnotice
given by himunder Section32 of the Partnership Act, has been sent by him to the
ProcuringEntityinwritingorelectronically.
5.2. Obligation to Maintain Eligibility and Qualifications
The contract has been awarded to the Consultant based on evaluation and scoring criteria
stipulated in the RFP process based on eligibility and qualifications criteria stipulatedtherein.
The Consultantiscontractually bound to maintain compliance with all such criteria during the
execution of the contract. Any change which would vitiate the basis on which the Consultant
was shortlisted or awarded the contract should be pro-actively brought to the notice of the
ProcuringEntitywithin7days ofitcomingtotheConsultant’s knowledge.
5.3. RestrictiononPotentialConflictofInterests
1) Neitherthe Consultant noritsSub-consultants northePersonnelshallengage,either directly
orindirectly, inanyofthe followingactivities:
a) During this Contract's term, any business or professional activities in India that
wouldconflict withtheactivities assignedtothem.
b) After this Contract's termination, such other activities as may be stipulated in the
contract.
2) Furthermore, if the Consultant, as part of the Services, has the responsibility of advising
the Procuring Entity on the procurement of goods, works or services, the Consultant shall
at all times exercise such responsibility in the best interest of the Procuring Entity. Any
discounts or commissions obtained by the Consultant in the exercise ofsuchprocurement
responsibilityshallbefortheaccountoftheProcuringEntity.
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3) During the term of this Contract and after its termination, the Consultant and its affiliates,
aswellas anySub-consultant andanyofitsaffiliates,shallbedisqualified from providing
goods, works, or Services (other than the subject Service of this Contract and any
continuation thereof) for any project resulting from or closely related to the subject
Services ofthis Contract.
4) he payment of the Consultant according to (GCC Clause 10.5) shall constitute the
Consultant’sonlypaymentinconnectionwiththisContract.TheConsultantshallnot accept
for its benefit any trade commission, discount, or similar payment in connection with
activities under this Contract or the discharge of its obligations hereunder. The Consultant
shall use its best efforts to ensure that any Sub-consultants and the Experts and agents of
eithershall not receiveany additional payment.
5) The Consultant has an obligation and shall ensure that its Experts and Sub-consultants
shall have an obligation to disclose any actual or potential conflict that impacts their
capacity to serve the best interest of the Procuring Entity, or that may reasonably be
perceived as having this effect. Failure to disclose said situations may lead to the
disqualificationoftheConsultantand/ortheterminationoftheContract.
5.4. ConsequencesofbreachbyConstituentsofaConsultant
ShouldtheConsultantoranyofitspartners,itsSub-consultants,anyofitsmembers in case of
JV/C, or their Personnel commit a default or breach of GCC-clause 5.1 to 5.7, theConsultant
(incaseofJV, bytheLeadMember,orinthecaseoftheLeadMember beingthedefaulter,by
the member nominated as Lead Member of the remaining JV/C) shall remedy such breaches
within 21 days, keeping the Procuring Entity informed. Procuring Entity may call upon the
Lead Member to assign the work of the defaulting member to any other equally competent
party acceptable to the Procuring Entity. However, at its discretion, the Procuring Entityshall
beentitled,anditshallbelawfulon his part, to treat it as a breach of contract and avail any or
all remedies thereunder. The decision of the Procuring Entity as to any matter or thing
concerningorarisingout of GCC-clause 5.1 to5.7 or on any question whether the Consultant
oranypartnerof theConsultantfirmhascommittedadefaultorbreachofanyoftheconditions
shallbefinal andbindingontheConsultant.
5.5. AssignmentandSub-contracting-Deleted
5.6. ObligationtoIndemnifyProcuringEntity
5.6.1 ForbreachofIPRRights
1) theConsultantshallindemnifyandholdharmless,freeofcosts,theProcuringEntity and its
employees and officers from and against all suits, actions or administrative proceedings,
claims, demands, losses, damages, costs, and expenses of any nature, including attorney’s
fees and expenses, which may arise in respect of the Services provided by the Consultant
under this Contract, as a result of any infringement or alleged infringement of any patent,
utility model, registered design, copyright, or other Intellectual Proprietary Rights (IPR)
or trademarks, registered or otherwise existing on the date of the contract arising out of or
inconnectionwith:
a) Anydesign, data, drawing, specification, or other documents orServices provided
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ordesignedbytheConsultant foror onbehalfof theProcuringEntity.
b) The sale by the Procuring Entity in any country of the services/ products
producedbythe Services delivered byConsultant,and
c) The delivery of the Services by the Consultant or the use of the Services at the
ProcuringEntity’sSite
2) SuchindemnityshallnotcoveranyuseoftheServicesoranypartthereofotherthan for the
purpose indicated by or to be reasonably inferred from the contract, neither any
infringement resulting from the use of the Services or any part thereof, or any service/
products produced thereby in association or combination with any other service,
equipment,plant,or materials not deliveredbythe Consultant.
3) If any proceedings are brought, or any claim is made against the Procuring Entity arising
outofthemattersreferredabove,theProcuringEntityshallpromptlynotify theConsultant.
At its own expense and in the Procuring Entity’s name, the Consultant may conduct such
proceedings and negotiations to settle any such proceedings or claim, keeping the
ProcuringEntityinformed.
4) If the Consultant fails to notify the Procuring Entity within twenty-eight (28) days after
receiving such notice that it intends to conduct any such proceedings or claim, then the
Procuring Entity shall be free to conduct the same on its behalf at the risk and cost to the
Consultant.
5) At the Consultant’s request, the Procuring Entity shall afford all available assistance to the
Consultant in conducting such proceedings or claims and shall be reimbursedby the
Consultantforall reasonable expenses.
5.6.2 For LossesandDamages Caused byConsultant
1) the Consultant shall indemnify and keep harmless the Procuring Entity, from and against,
all actions, suit proceedings, losses, costs, damages, charges, claims, and demands of
every nature and description brought or recovered against the ProcuringEntitybecauseof
any act or omission or default or negligence or trespass of the Consultant, his agents, or
employees despite all reasonable and proper precautions may have been taken, during
the execution of the Services. The Consultant shall make good at his own expense all
resultinglossesand/ordamagesto:
the Services themselves or
anyotherpropertyoftheProcuringEntityor
thelives,persons,orpropertyofothers
2) IncasetheProcuringEntityiscalledupontomakegoodsuchcosts,loss,ordamagesor to pay
any compensation, including that payable under the provisions of the Workmen's
CompensationActoranystatutoryamendmentsthereof,theamountof any costs or charges
including costs and charges in connection with legal proceedings, which the Procuring
Entity may incur about it, shall be charged to the Consultant. All sums payable by way of
compensation under any of these conditions shall be considered reasonable compensation
to be applied to the actual loss or damage sustained and whether or not any damage shall
have beensustained.
3) The Procuring Entity shall have the power and right to pay or to defend or compromise
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any claim of threatened legal proceedings, or in anticipation of legal proceedings being
institutedconsequentonthe actionor default of the Consultant, to take such steps as may
beconsiderednecessaryordesirabletowardoff ormitigate theeffect of suchproceedings,
charging to Consultant, as aforesaid, any sum or sums of money which may be paid and
any expenses whether for reinstatement or otherwise which may be incurred and the
propriety of any such payment, defence or compromise, and the incurring of any such
expensesshallnot becalled inquestionbytheConsultant.
5.7. Confidentiality,SecrecyandPropertyandIPRRights
5.7.1 PropertyRights
1) Physical assets, e.g., Equipment, vehicles and materials made available to the Consultant
by the Procuring Entity or purchased by the Consultant wholly or partly with funds
providedbytheProcuringEntity,shallbethepropertyoftheProcuring Entityand shall be
marked accordingly. Upon termination or expiration of this Contract,the Consultantshall
make an inventory of such equipment, vehicles, and materials available to the Procuring
Entity and dispose of such equipment, vehicles, and materials in accordance with the
Procuring Entity’s instructions. While in possession of such equipment, vehicles and
materials, the Consultant, unless otherwise instructed by the Procuring Entity in writing,
shall insure them at the expense of the Procuring Entity in an amount equal to their total
replacementvalue.
2) Intangible assets, e.g., license agreements, Software Packages, and memberships for
purposes of performance of this contract provided by the Procuring Entity or purchased
by the Consultant wholly or partly with funds provided by the Procuring Entity, shall be
the property of the Procuring Entity and shall be registered accordingly., These shall be
obtained in the name of the Procuring entity after obtaining the Procuring Entity’s prior
written approval. The Procuring entity shall have an encumbered right to use such assets,
even after the termination of the Contract. Any restrictions about the future use of these
documentsandsoftwareshallbespecified intheContract.
5.7.2 IPRRights
All deliverables, outputs, plans, drawings, specifications, designs, reports, and other
documents and software submitted by the Consultant under this Contract shall become and
remainthepropertyoftheProcuringEntityandshallbesubjecttolawsofcopyrightand must not
be shared with third parties or reproduced, whether in whole or part, without the Procuring
Entity’spriorwrittenconsent.TheConsultantshall,notlaterthanuponterminationorexpiration
ofthisContract,deliverallsuchdocumentsandsoftwaretotheProcuringEntity,togetherwitha
detailedinventorythereof.TheConsultantmay retain a copy of such documents and software
butshall not useitfor commercial purposes.
5.7.3 Confidentiality
All documents, drawings, samples, data, associated correspondence or other information
furnished by or on behalf of the Procuring Entity to the Consultant in connection with the
contract, whether such information has been furnished before, duringorfollowingcompletion
or termination of the contract, are confidential and shall remain the property of the Procuring
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Entityandshall,withoutthepriorwrittenconsent ofProcuringEntityneitherbedivulgedbythe
Consultant to any third party, nor be used by him for any purpose other than the design,
procurement, or other services and activities required for the performance of this Contract. If
advisedbytheProcuringEntity, all copies of all such information in original shall be returned
oncompletionofthe Consultant’s performance and obligations under this contract.
5.7.4 Secrecy
Ifthecontractdeclares thesubjectmatterofthisContractas comingundertheOfficial Secrets
Act,1923orifthecontractismarkedas“Secret”,theConsultantshalltakeall reasonablesteps
necessary to ensure that all persons employed in any connection with the contract, have
acknowledged their responsibilities and penalties for violations under the Official Secrets Act
andanyregulations framed thereunder.
5.7.5 RestrictionsontheUseofInformation
1) Without the Procuring Entity’s prior written consent, the Consultant shall not use the
informationmentionedinthesub-clausesaboveexceptforperformingthiscontract.
2) The Consultant shall treat and mark all information as confidential (orSecret – as the case
may) and shall not, without the written consent of the Procuring Entity, divulge to any
person other than the person(s) employed by the Consultant in the performance of the
contract. Further, any such disclosure to any such employed person shall be made in
confidenceand onlysofar as necessaryfor suchperformance for this contract.
3) Notwithstanding the above, the Consultant may furnish to its holding company or itsSub-
consultant(s) such documents, data, and other information it receives from the Procuring
Entityto theextent requiredfor performingthecontract.In this event, the Consultant shall
obtain from such holding company/ Sub-consultant(s) an undertaking of confidentiality (or
secrecy – as the case may be) similar to that imposed on the Consultant under the above
clauses.
4) The obligation of the Consultant under sub-clauses above, however, shall not apply to
informationthat:
a) the Consultant needs to share with the institution(s) participating in the financing
ofthecontract;
b) noworhereafter is orenters thepublicdomainthroughnofault ofConsultant;
c) can be proven to have been possessed by the Consultant at the time of disclosure
and which was not previously obtained, directly or indirectly, from the Procuring
Entity; or
d) otherwise lawfully becomes available to the Consultant from a third party with no
obligationofconfidentiality.
5) The above provisions shall not in any way modify any undertaking of confidentiality (or
Secrecy–asthecasemaybe)givenbytheConsultantbeforethecontractdate in respect of
thecontract,theRFP Document, oranypart thereof.
6) The provisions of this clause shall survive completion or termination for whatever reason
ofthecontract.
5.7.6 ProtectionandSecurityofPersonalData
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1) Where the Consultant is processing Personal Data for the Procuring Entity (as part of
Services),the Consultantshall:
a) Process the Personal Data only as per instructions from Procuring Entity (which
may be specific instructions or instructions of a general nature) as set out in this
Contract oras otherwise notifiedbyProcuringEntity;
b) Comply withall applicable laws;
c) Process the Personal Data only to the extent and in such manner as is necessary
for the discharge of the Consultant’s obligations under this Contract or as is
required byLaworany RegulatoryBody;
d) Implement appropriate technical and organisational measures to protect Personal
Data against unauthorized or unlawful Processing and accidental loss,destruction,
damage, alteration, or disclosure. These measures shall be appropriate to the harm
which might result from any unauthorized or unlawfulProcessing,accidentalloss,
destruction,ordamagetothePersonal Data and having regard to the nature of the
Personal Data whichis tobe protected;
e) Take reasonable steps to ensure the reliability of its staff and agents who may
haveaccesstothePersonal Data;
f) ObtainpriorwrittenconsentfromtheAuthoritytotransferthePersonalData to any
Sub-consultantfor theprovisionoftheServices;
g) Not cause or permit the Personal Data to be transferred, stored, accessed, viewed,
or processed outside of India without the prior written consent of the Procuring
Entity.
h) Ensure that all staff and agents required to access the Personal Data are informed
of the confidential nature of the Personal Data and comply withthe obligations set
outinthis clause.
i) Ensure that none of the staff and agents publishes or disclose any personal data to
anythirdpartiesunlessdirectedinwritingtodosobytheProcuring Entity.
j) Not disclose Personal Data to any third parties in any circumstances other than
with the written consent of the Procuring Entity or compliance with a legal
obligationimposedupontheProcuringEntity;
2) NotifytheProcuringEntity(withinfiveWorkingDays)ifitreceivesthe;
a) a request from an employee of Procuring Entity to have access to his or other
employees’Personal Data; or
b) acomplaintorrequestrelatingtotheProcuringEntity’sobligationsunderthelaw;
3) Theprovisionofthis clause shall applyduringthe contract periodandindefinitelyafter its
expiry.
5.8. PerformanceBond/Security
1) Within twenty-one days (or any other period mentioned in RFP Document or Contract)
aftertheissueoftheLetterofAward(LoAorthecontract,ifLoAisskipped)bythe Procuring
Entity, the Consultant shall furnish to the Procuring Entity performance security, validup
tosixtydays(oranyotherperiodmentionedinRFP DocumentorContract)afterthedateof
completionofallcontractualobligationsbytheConsultant.
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2) TheamountofPerformancesecurityasquotedbybidderinhisfinancialproposalin Indian
Rupees orthecurrencyofthecontractandshallbeinoneofthefollowingforms:
a) UnlessotherwisestipulatedintheRFPDocumentortheContract,Insurance Surety
Bonds,AccountPayee DemandDraft,FixedDepositReceiptfromany commercial
bank in India, or online payment in an acceptable form safeguarding the
ProcuringEntity’sinterest, or
b) Bank Guarantee (including an e-Bank Guarantee) issued by a commercial bankin
India,intheprescribedformprovidedinAppendixE-1toFormat1: Contract Form.
3) If the Consultant, having been called upon by the Procuring Entityto furnish Performance
Security,failstodosowithinthespecifiedperiod,itshallbelawfulfor the Procuring Entity
at its discretion to annul the award and forfeit the EMD (or enforce Bid Securing
Declaration, if that was submitted in lieu of Bid Security), besides taking any other
administrativepunitiveaction like‘Removal from List ofRegisteredSuppliers’etc.
4) If the Consultant fails to maintain the quoted Performance Security during the
Contract'scurrency,itshallbelawfulfortheProcuringEntityatitsdiscretion.
(a) treat it as a breach of contract and avail any or all contractual remedies provided for
breaches/default,includingtermination oftheContract for Default,or
(b) without terminating the Contract, recover from the Consultant the amountof such
security deposit by deducting the amount from the pending bills of the Consultant
underthecontractoranyothercontractwiththeProcuringEntityor theGovernmentor
any person contracting throughthe Procuring Organisation or otherwise, howsoever
asper GCC-clause 10.4.
5) If a contract is amended, the Consultant shall furnish amended Performance Security with
revised valueandvaliditywithintwenty-one days oftheissueofsuch anamendment.
6) TheProcuringEntityshallbeentitled,anditshallbelawfulonhispart,
(a) to deduct from the performance securities or to forfeit the said security in whole or in
part intheevent of:
i) Any default, failure, or neglect on the part of the Consultant in the fulfilment
or performance in all respect of this contract or any other contract with the
ProcuringOrganisation oranypart thereof
ii) for any loss or damage recoverable from the Consultant which the Procuring
Entitymaysufferorbeputtoforreasonsoforduetotheabovedefaults/ failures/
neglect
(b) and in either of the events aforesaid to call upon the Consultant to maintain the said
performance security at its original limit by making further deposits, providedfurther
thattheProcuringEntityshallbeentitled,andit shallbe lawful on his part, to recover
any such claim from any sum then due or which at any time after that may become
duetotheConsultantfor similarreasons.
7) Subjecttothesub-clauseabove,theProcuringEntityshallreleasetheperformance security
without any interest to the Consultant on completing all contractual obligations.
Alternatively, upon the Consultant submitting a suitable separate Defect Liability Security
for the duration of Defect Liability obligations, the original Performance Guarantee
Securityshall bereleasedmutatismutandis.
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8) No claim shall lie against the Procuring Entity regarding interest on cash deposits,
Government Securities, ordepreciationthereof.
5.9. Permits,ApprovalsandLicenses
Whenever the Services and incidental Goods/ Works delivery requires the Consultant to
obtain permits, approvals, and licenses from local public authorities or any third party, it
shall be the Consultant's sole responsibility to obtain these and keep them current and valid.
Such requirements may include but not be restricted to licences or environmentalclearanceif
required.IfrequestedbytheConsultant,theProcuringEntity shall make its best effort to assist
the Consultant in complying with such requirements in a timely and expeditious manner
withoutdilutingtheConsultant’s responsibilityinthisregard.
5.10. Insurances
The Consultant (s) shall take out and maintain, and shall cause any Sub-consultants to take
out and maintain,atits(or the Sub-consultants’,as the case may be)own cost but on
terms and conditions approved by the Procuring Entity, insurance against the risks,and for the
coverage, as stipulated in the contract or any applicable law including Labour Codes; and at
the Procuring Entity’s request, shall provide evidence to the Procuring Entity showing that
such insurance has been taken out and maintained and that the current premiums have been
paid. The Consultant shall ensure that such insurances are in place before commencing the
Services as stated in GCC clause 9.2.Alterations to the terms of insurance shall not be made
without the approval of the Contract Manager. The risks and the coverage of insurance shall
beas follows
(a) Third Party motor vehicle liability insurance as required under MotorVehicles
Act,1988 in respect of motor vehicles operated in India by the Consultants or
their Personnel or any Sub-consultants or their Personnel for the period of
consultancy.
(b) ThirdPartyliabilityinsurancewithaminimumcoverage,ofRs.
1.0millionfortheperiodofconsultancy.
(c) Professional liability insurance as per 3.4 (a) (ii) of SC of the consultancy,
witha minimumcoverageequal toestimatedremunerationandreimbursable.
(d) Employer's liability and workers' compensation insurance in respect of the
Personnel of the Consultants and of any Sub-consultant, in accordance with
therelevant provisions of the Applicable Law, as well as, with respect to such
Personnel, any such life, health, accident, travel or other insurance as may be
appropriate; and
(e) Insurance against loss of or damage to(i) equipment purchased in whole or in
partwithfundsprovidedunderthisContract,(ii)theConsultants'property used
in the performance of the Services, and(iii)any documents prepared by the
Consultantsintheperformance oftheServices.
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5.11. Accounting,InspectionandAuditing
TheConsultantshall keepandmake allreasonableefforts tocauseits Sub-consultants tokeep
accurateand systematic accounts and records in respect of the Services and in such form and
detail as shall identify relevant time changes and costs and as per accounting principles
prescribedinIndia.
5.12. BookExamination Clause:-Deleted
5.13 LegalCompliance
The Consultant shall perform the Services in accordance with the Contract and the
Applicable Law and shall take all practicable steps to ensure that any of its Experts and
Sub-consultantscomplywiththeApplicable Law.
5.14 CustodyandReturnoftheProcuringEntity’sAssetsloanedtoConsultant
1) The contractors shall sign accountable receipts for all documents and materials or other
assets/ properties made over to them by the Contract Manager on behalf of the Procuring
Entity. All such assets shall be deemed in good condition when receivedbytheConsultant
unlesshehasnotifiedtheProcuringEntitytothecontrarywithintwenty-fourhoursofreceipt.
Otherwise,heshallbedeemedtohavewaived theright todosoat any subsequentstage.
2) These assets shall remain the property of the Procuring Entity, and the Consultant shall
takeallreasonablecareofallsuchassets.TheConsultantshallberesponsible foralldamage
orlossfromwhatevercausewhileassetsarepossessedorcontrolledby the Consultant, staff,
workmen,or agents.
3) WheretheConsultantinsuressuchassetsagainstlossorfireattherequestoftheProcuring
Entity, such insuranceshall bedeemed tobe byway of additional precautionand shall not
prejudicethe Consultant's liabilityas aforesaid.
4) The Consultant shall return all such assets in good order and repair, reasonable wearand
tear excepted, before the completion/ closure/ termination of the contract and shall be
responsible for any failure to account for the same or any damage done tothat as assessed
bytheProcuringEntitywhosedecisionshallbefinalandbinding.
Procuring Entity’s Obligations
6.1. AssistancebytheProcuringEntity
Unless otherwise specified in the contract, the Client shall use its best efforts to:
• provide the Consultants, Sub-consultants and Personnel with work permits and such other
documentsasshallbenecessarytoenabletheConsultants,Sub-consultants or Personnel to
perform the Services;
• assistforthePersonneland,ifappropriate,theireligibledependentstobeprovided promptly
with all necessary entry and exit visas, residence permits, exchange permits and any other
documentsrequiredfortheirstayinGovernment's country;
• Facilitate prompt clearance through customs of any property required for the Servicesand
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ofthepersonaleffectsofthePersonnelandtheir-eligibledependents;
• Issue to officials, agents and representatives of the Government all such instructions as
may be necessary or appropriate for the prompt and effective implementation of the
Services;
• assist the Consultants and the Personnel and any Sub-consultants and or Associates
employed by the Consultants for the Services from any requirement to register or obtain
any permit topractice their profession or to establish themselves either individually or as a
corporateentityaccordingtotheApplicable Law;
• grantto theConsultants,anySub-consultants andorAssociates and the Personnel of either
of them the privilege, pursuant to the Applicable Law, of bringing into Government's
country reasonable amounts of foreign currency for the purposes of the Services or for the
personal use of the Personnel and their dependents and of withdrawing any such amounts
as maybeearnedthereinbythePersonnel intheexecutionoftheServices: and
• Provide to the Consultants, Sub-consultants and or Associates and Personnel any such
otherassistanceas maybe specifiedintheSC.
2) Issue instructions and information to its officials, agents, and stakeholders for prompt and
effectiveimplementationoftheServices.
3) Access to Project Site: The Procuring Entity warrants that the Consultant shall have, free of
charge,unimpededaccesstotheprojectsiteifsuchaccessisrequiredforthe performance of
theServices.
6.2. FacilitiestobeprovidedbytheProcuringEntity
1) The Procuring Entity shall make available to the Consultant and the Experts, for the
performance of the contract, free of any charge (unless otherwise stated therein), the
services, facilities,and property described in the ‘Terms of Reference’(Appendix A) as per terms
and conditions and against appropriate safeguards (including Insurances,Bank Guarantee,
Indemnity Bonds, Retention Money etc.) specified therein. The Consultant shall use such
propertyfortheexecutionofthecontractandnoother purposewhatsoever.
2) In case such services, facilities and property shall not be made available to the Consultant
asandwhen specifiedinAppendixA,thePartiesshallagreeon(i)any timeextensionthat
it may be appropriate to grant to the Consultant for the performance of the Services, (ii)
how the Consultant shall procure any such services, facilities and property from other
sources, and (iii) the additional payments, if any, to be made to the Consultant as a result
thereof accordingtoGCC clause 10.1.1.
6.3. CounterpartPersonnel
1) The Procuring Entity shall make professional and support counterpart personnel available
totheConsultant,as specifiedinAppendixA.
2) If counterpart personnel are not provided bythe Procuring Entity tothe Consultant as and
when specified in Appendix A, the Procuring Entity and the Consultant shall agree on (i)
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how the affected part of the Services shall be carried out, and (ii) the additionalpayments,
ifany,tobemadebytheProcuringEntitytotheConsultantas aresult thereof.
3) Professional and support counterpart personnel, excluding Procuring Entity’s Contract
Management and liaison personnel, shall work under the exclusive direction of the
Consultant. If any member of the counterpart personnel fails to perform any work
assigned to such member by the Consultant that is adequately consistentwiththeposition
occupied by such member, the Consultant may request the replacement of such member,
andtheProcuringEntityshallnotunreasonablyrefuse toact uponsuchrequest.
6.4. Payment Obligation
Considering the Services performed by the Consultant under this Contract, the Procuring
Entity shall pay the Consultant for the deliverables specified in Appendix A and in such
manneras is provided inthe Contract.
Scope of Servicesand Performance Standards
7.1. ScopeofServices
1) Services: This contract is for the performance/ delivery of Services of the description, scope/
quantum outlined in Appendix A: ‘Terms of Reference’ during the contract period
specified therein.
2) Incidental Works/ Goods/ Other Services: If so stipulated, the Consultant shall be
required to perform/ deliver specified incidental Works/ Goods/ other Services as an
integral part oftheServices inthe contract.
3) Location: The Services shall be performed at such locations as are specified in Appendix
Aand,wherethelocationofaparticulartaskisnotsospecified,atsuch locations,whether
intheProcuringEntity’scountryorelsewhere,astheProcuring Entitymayapprove.
4) Reporting Requirements: The Consultant shall deliver to the Procuring Entity the
reports, deliverables, outputs, and documents specified in Appendix A: ‘Terms of
Reference’, in the form, in the numbers and within the periods outlined in the said
Appendix,besides progressreports as per GCCClause 9.3.
5) Standardof Performance:
a) The Consultant shall perform and carry out the Services with all due diligence,
efficiency, and economy, in accordance with generally accepted professional
standards and practices, observe sound management practices, and employ
appropriate technology and safe and effective equipment, machinery, materials and
methods.
b) Unless otherwise specified, the performance standards and quality of the Services
shall conform to the Terms of Reference as stipulated in the contract or as per best
standards inthemarket, where not sospecified.
c) Defects in Services: TheProcuring Entityshall promptlynotifythe Consultant ofany
identifieddefects,lapses/deficienciesinservicesrequestingthecorrectionof the notified
defect within a reasonable time. If the Consultant has not corrected notified defect
within thetime stipulated in the Procuring Entity’s notice, the Procuring Entity may
suspend payments as per GCC clause 10.6 and terminate the agreement as per GCC
clause 12.1ofcontract agreement.
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6) Consultants' Actions Requiring Client's Prior Approval;- The Consultants shall
obtain the Client's prior approval in writing before taking any of the following
actions:
(a) appointing such members of the Personnel as are listed in Appendix ‘C’
("Consultants'Sub-consultants'KeyPersonnel") merelybytitlebut not byname;
(b) entering into a subcontract for the performance of any part of the Services, itbeing
understood(i)thattheselectionoftheSub-Consultantandtheterms and conditions
of the subcontract shall have been approved in writing by the Client prior to the
executionof the subcontract, and (ii) that the Consultants shall remain fully liable
for the performance of the Services by the Sub-
Consultantand itsPersonnel pursuant tothis Contract;and
(c) taking any action under a civil works contract designating the Consultants as
"Authority’s Engineer", for which action, pursuant to such civil works contract, the
writtenapproval oftheClient as "Employer" isrequired".
7.2. EligibleServices
Unless otherwise stipulated in the Contract, the country of origin of ‘Services’ and related
‘Goods’underthecontractshallhavetheirorigininIndiaorothercountries (if specifiedinthe
Contract).Itmustconform tothe declarationmadebytheConsultant during regarding Central
Government policies restricting the participation of entities from i) Certain countries sharing
landborderswithIndiaandii)Countriesthatrestricttheparticipation ofBidders from India on a
reciprocalbasis.Theyshouldensurethattheycontinuetobefree from suchrestrictions.
Deployment of Resources
8.1. SiteandAssetsthereon
8.1.1 SiteofServiceDelivery
1) The site for Service delivery shall be the lands, spaces, and other places on, under, in or
throughwhichthe Services are tobecarriedoutandanyother lands orplaces provided by
theProcuringEntityforthecontract.
2) NolandorbuildingoranyotherassetbelongingtoorinpossessionoftheProcuring Entity
shall be occupied/ used by the Consultant without the permission of the Procuring Entity.
The Consultant shall not use or allow the site to be used for any purposes other than
executingorconcerning theexecutionoftheservices.
3) Prohibition of Smoking and Intoxicants: The Consultant shall exercise influence and
authoritytotheutmostextenttosecurestrictcompliancebyhisstaff or any labour employed
through Sub-consultants or petty contractors with all the rules and regulations stipulated by the
ProcuringEntityrelatingtotheaccesstotheprojectsite,includingbutnotlimitedto
a) ProhibitionofSmokingin ‘NoSmoking Zone’ and inPublicPlaces
b) Prohibition of the use of any intoxicating substances including, but not limited to,
intoxicatingbeveragesduringtheserviceperiodoron-siteornearthesite or in any
of the facilities, sites, buildings, encampments, or tenements owned, occupied by
orwithinthecontrol oftheConsultant oranyofhis employees.
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c) Safety practices relating to Procuring Entity’s staff, Public and third parties
d) Maintenanceofpeaceandbusiness-likeambience
8.1.2 Clearance of Site on Completion
1) Oncompletionof theservices,theConsultant shall hand overthewhole project site to the
procuring Entity on ‘as it was’ basis. No final payment in settlement of the accounts for
theServicesshallbepaidtotheConsultanttill,inadditiontoanyother condition necessary
forfinal payment,siteclearanceshall have beenaffected byhim.
2) In the event of failure on the part of the Consultant to comply with this provision within 7
daysafter receiving noticefor clearance ofProcuring Entity’ssiteand lands,the ContractManager
shall cause them to be removed in such a way as deemed fit and convenient and cost as
increased by supervision and other incidental charges shall be recovered from the
Consultant. The Procuring Entity shall not be held liable for any loss or damage to the
Consultant's property as maybe onthesiteandduetosuch removal.
8.2. KeyandNon-keyPersonnel
8.2.1 GeneralRequirements
1) Restrictionson theEmploymentofRetiredStaffor Officers or Managers of Procuring
Entity within One Year of their Retirement: the Consultant shall not himself be a
retired Government employee of Gazetted rank or engage any employee or associate who
is a retired Government employee of Gazetted rank, if such persons have not completed
one year (or any other period prescribed by the relevant authority) from the date of
retirement,inconnectionwiththisContractinanymannerwhatsoeverwithoutobtainingprior
permission of the relevant authority. If the Consultant is found to have contravened this
provision, it shall constitute a breach of contract, and Procuring Entity shall be entitled to
terminatethe contract and/ oravail any orall theremedies thereunder.
2) Team Lead: The Consultant, when he is not personally present on the workplace site,
shall nominate a Team Lead during working hours, which shall, on receiving reasonable
notice, present himself to the Contract Manager. Orders given by the ContractManageror
his representative to the Team Lead shall be deemed tohave the same force as if given to
theConsultant.
3) The Consultant shall employ and provide qualified and experienced Key and Non-key
Experts andSub-consultants as requiredtocarryout theServices.
4) AllkeypersonnelandsubprofessionalstaffoftheAuthorityEngineershallusetheAadhaar
based biometric attendance/ Geo-tagged selfie-based attendance system for marking their
daily attendance. Aadhaar based Biometric attendance/ Geo-tagged selfie-based
attendance shall be marked at least once a day and anytime during the day. 1 Aadhaar
based biometric attendance/ Gee-tagged selfie-based attendance system shall be installed
bytheAuthorityEngineeritsowncost atthesiteofficeinordertofacilitatetheattendance
marking. More systems can be installed near the project highway upto a maximum of 1
system per 50 km in order to encourage frequent visits of project highway by key
personnel and sub professional staff. A copy of monthly Aadhaar based biometric
attendance/ Geo-tagged selfie-based attendance shall be attached with Monthly Status
Report. Proper justification shall be provided for cases of absence of key personnel/ sub
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professional staff which do not have prior approval from Project Director of concerned
stretch.AuthorityEngineerhavetoprovideacertificatethatallkeypersonnelasenvisaged
intheContract Agreement has been actually deployediiithe project.
5) Authority Engineer will intimate concerned Project Director/Project Incharge
immediately after establishing its site office regarding installation of Aadhaar based
Biometric attendance/ Geotagged selfie-based attendance system and complete address of
itssiteoffice
6) Fake CV:- If any case of fake/incorrect/inflated CV is found, it shall be dealt with very
severely and would result in all possible penal action including blacklisting from future
projects of <Agency>. This would alsoapplyeven when the consulting firm is not successful
in getting the assignment. In case CV of a person is turned out to be fake/incorrect/inflated during the
assignment, the consultancy firms will have to refundthesalaryand perksdrawn includinginterest@12%
per annumin respect of the person apart from other consequences. In addition to above, 10% of the
salaryandperks toberefunded shallbe recoveredfrom theFirm as penalty.
8.2.2 KeyPersonnel
1) The titles, job descriptions, minimum qualifications, and estimated periods of the
Consultant’s Key Personnel engagement in carrying out the Services are described in
AppendixB totheContract.
2) TheKey Experts shall not be entitledtobe paidfor overtime nor totake paid sickleave or
vacation leave except as specified inAppendixB, andthe Consultant’s remunerationshall
bedeemed tocovertheseitems.
3) Medical Fitness of certificate as per Appendix-B-1, for all key personnel shall be
submittedalongwithproposal.
4) Workinghours and holidays for Experts are outlinedin Appendix B. Foreign Key Experts
carrying out Services in India shall be deemed to have commenced or finished work in
respect of the Services several days before their arrival in or after their departure from
India,as isspecified inAppendixB.
5) Any leave-taking by Key Experts shall be subject to the prior approval by the Consultant,
who shall ensure that absence for leave purposes shall not delay the progress and or
impactadequatesupervisionoftheServices.IfKeyExpertsarenot deployed for significant
periods, affecting the progress and quality of the assignment,payments may be suspended
as per clause10.6below.
6) SubstitutionofKeyExperts:
a) Unless the Procuring Entity may otherwise agree inwriting, no changes shall be made
intheKey Experts.
b) In case notice to commence services pursuant to Clause 2.1 of this Contract is not
ordered by Client within 90 days of signing of contract the key personnel can excuse
themselves on valid grounds, e.g., selection on some other assignment, health problem
developed after signing of contract, etc. In such a case no penalty shall be levied on
the Firm or on the person concerned. The firm shall however be asked to give a
replacement byanequal orbetter scoringperson,whenevermobilizationisordered.
c) In case notice tocommence services is givenwithin90 days of signing ofcontract the,
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the Authority expects all the Key Personnel specified in the Proposal to be available
during implementation of the Agreement. The Authority will not consider any
substitution of Key Personnel except under compelling circumstances beyond the
control of the Consultant and the concerned Key Personnel. Such substitution shall be
limited to not more than three Key Personnel subject to equally or better qualified and
experiencedpersonnelbeingprovidedtothesatisfactionoftheAuthority.Replacement
oftheTeamLeaderwillnotnormallybeconsideredandmayleadtodisqualificationof
the Applicant or termination of the Agreement. Replacement of one Key Personnel
shall be permitted subject to reduction of remuneration equal to 5 % (five per cent) of
thetotal remuneration specified for the Key Personnel who is proposed to be replaced.
Incaseofsecondreplacement thereductioninremunerationshall beequal to10%(ten
per cent) and for third and subsequent replacement, such reduction shall be equal to
15% (fifteen per cent). The maximum age limit of replaced key personnel shall be 65
years as on the date of submission of proposal for such replacement. The Consultant
shall make all endeavors to ensure that replacement of a Key Personnel is approved
before the concerned Key Personnel leaves the consultancy assignment, in any case
the Consultant shall submit replacement acceptable to Client not more than 3 weeks
after the Key Personnel leaves the consultancy assignment, failing which Client may
terminate the Contract in pursuance to Clause 12.1 of GC. The personnel so replaced
shallbedebarred fromfuture projects for 2 years. For avoidance of doubt it is clarified
that for one position replace shall be allowed only once during currency of contract.
Repeated replacement for one key position shall not be allowed except in case of
death.
d) In case, person permanently employed with the firm is to be replaced, technical score
of both the CVs shall be compared excluding the marks given for employment with
firm. Replacement would be allowed when the Technical Score (excluding the marks
given for employment with firm) of the new key person is equal or better than the
existing key person's Technical Score excluding marks assigned for permanent
employment with the firm. However, the remuneration of such replacement shall be
reduced on proportionate basis in case the overall score of the replacement person is
less thantheoverall score of original person.
e) Replacement after Commercial Operation date of the Project: - One time
replacement without any reduction in remuneration will be allowed after achievement
ofCoD oftheProject. The replacement shall however be ofequal orbetterscore.
f) If the Employer (i) finds that any of the Personnel has committed serious misconduct
or has been charged with having committed a criminal action or (ii) has reasonable
ground to be dissatisfied with the performance of any of the Personnel, then the
consultant shall, at the Employer’s written request specifying the grounds therefore,
forthwith provide a replacement with qualifications and experience acceptable to him.
Forsuchreplacementtherewill benoreductioninremuneration.
g) The remuneration to the replaced key personnel shall be paid at the original quoted
remuneration by the consultancy firm. The amount equivalent to the reduction as
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mentioned in clause 5(e) above shall be deducted from the overhead quoted by the
consultancyfirm.
h) If any member of the approved team of a consultant engaged by <Agency> leaves that
consultant before completion of the job, he shall be barred for a period of6 months to
24monthsfrombeingengagedasateammemberofany otherconsultantworking(orto
beappointed)foranyother<Agency>/MoRTHprojects.
6) AdditionalKeyExperts:IfadditionalKeyExpertsarerequiredtocarryouttheServicesduring
the execution of the contract, the Consultant shall submit to the Procuring Entity for
reviewandapprovalacopyoftheirCurriculaVitae(CVs).IftheProcuring Entitydoesnot
object in writing (stating the reasons for the objection) within twenty-one (21) days from
receiving such CVs, such additional Key Experts shall be deemed approved by the
Procuring Entity. The rate of remuneration payable to such new additional Key Experts
shall be based on the rates for other Key Experts' positions which require similar
qualifications andexperience.
7) NotwithstandinganythingtothecontrarystatedintheGCCandSCC,itshallbemandatory
to deploy the key personnel and sub-professional as per the Man- Months Input specified
intheTerms ofReference.
Inadequate deployment of key personnel and sub- professional shall lead to deduction in
themonthlypayment as per followingtable. The keypersonnel and sub-professional shall
be considered to be inadequately deployed if he/she is not present for 90% (Except the
leaves as specified in the Special Conditions ofContract/ Appendix B: Hours ofWorkfor
Key Personnel) of the time stipulated in the month, as per the Man-Months input in the
Terms ofReferenceand theDeploymentSchedule proposed bythefirm
Sr. Personnel %reductionof
No. monthly
remuneration
NormalHighwayProject
1 TeamLeadercumSeniorHighwayEngineer 20%
2 ResidentEngineercumHighwayEngineer 25%
3 Bridge/Structural Engineer 20%
4 OtherKeyPersonnel 20%
5 Sub-ProfessionalStaff 15%
StandaloneBridgeProject
1 TeamLeadercumSeniorBridgeEngineer 20%
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2 ResidentcumPavementSpecialist 25%
3 Bridge/Structural Engineer 20%
4 OtherKeyPersonnel 20%
5 Sub-ProfessionalStaff 15%
StandaloneTunnelProject
1 TeamLeadercumSeniorTunnelExpert 20%
2 ResidentEngineercumExcavationSpecialist 25%
3 TunnelDesignEngineer 20%
4 OtherKeyPersonnel 20%
5 Sub-ProfessionalStaff 15%
Note:-
1. Inthecaseof“OtherKeyPersonnel(Sr.No.4)”and“Sub–ProfessionalStaff(Sr.No.5)”,
“theaverage availabilityacross thegroupshall beconsideredfor calculation.
2. Thekey personnel shall bepaid forthe onlytimehe has beenactuallybeen present at site.
Further, a deduction equivalent to the percentage mentioned above, shall be deducted
from the gross bill of the consultant as deterrent for inadequate deployment. For
avoidance of doubt, in case the Team Leader cum Senior Highway Engineer has been
made available for 85 % of the stipulated time in the month, then only 85 % of the
monthly remuneration shall be paid for the key personnel and , a penalty equivalent to
20 % of the quoted remuneration of Team leader shall be deducted from the bill. In the
case of “Other Key Personnel (Sr. No. 4)” and “Sub – Professional Staff (Sr. No. 5)”,for
percentage deduction as mentioned above, total remuneration of that group shall be
consideredfor calculation.
3. The non-deployment of any professional staff for any reason including replacement etc
shallbeconsideredasabsence..
4. ConsultantHavetoprovideacertificatethatallkeypersonnelasenvisagedinthe contract
Agreement has been actually deployed in the project. They have to submit the proof of
Aadhar Based Biometric attendance/ Geo –tagged selfie-based attendance/ or any other
document as decidedbytheAuthority, at thetimeofsubmissionofbillstothe<agency>
8.2.3 Non-keyPersonnel
the Consultant must ensure the deployment of non-key Personnel as per Annexure C, the
Terms of Reference, and the approved Works plan as updated. Daily attendance records of
such non-key personnel shall be maintained by the Consultant and shared with the Contract
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Manager. If the Contract Manager believes that the Consultant is not employing sufficient
Non-key personnel as is specified or otherwise for the proper execution of the Services, he
shall issue a notice to the Consultant for remedial measures. The Consultant shall forthwith,
on receiving intimation to this effect, deploy the additional number of non-key personnel as
specified by the Contract Manager immediately, and failure on the part of the Consultant to
comply with such instructions shall entitle the Procuring Entity to suspend payments as per
GCCclause 10.6for theshortfall inperformance or terminate the contract and/ or avail all the
remedies thereunder. Such action shall be in addition to the deduction from the Consultant’s
payment costofshortfall personnel as per AnnexureC.
8.2.4 Removal of Key and Non-key Experts or Sub-consultants on Orders Contract
Manager
1) The Consultant shall, at the Procuring Entity’s written request, provide a
Replacement,iftheProcuringEntityfindsthatanyoftheExpertsorSub-consultant:commits
severe misconduct orhas beenchargedwithhavingcommittedacriminal act
a) persistsinanymisconductorlackofcare;
b) is foundtobenegligent,incompetent or incapable ofdischarging assigned duties;
c) failstocomplywithanyprovisionoftheContract;
d) based on reasonable evidence, is determined to have engaged breached the Code of
Integrity(includingFraudandCorruption)duringtheexecutionoftheWorks;
e) Prolongcontinuousabsenceofmorethan1monthatsite.
2) Subject to the requirements in the sub-clause above, and notwithstanding any requirement
from the Procuring Entity to request a replacement, the Consultant shall take immediate
action as appropriate in response to any violation in the sub-para above. Such immediate
action shall include removing (or causing to be removed) such Key/ Non-Key Expert or
sub-consultant from carryingout theServices.
3) Any replacement of the removed Experts or Sub-consultants shall possess equal or better
qualifications andexperienceand beacceptable totheProcuringEntity.
4) The Consultant shall bear all costs from or incidental to any removal and/or replacement
ofsuchExperts.
8.3. EquipmentandToolsofTrade
TheConsultantmustensurethedeploymentofEquipmentandToolsofTradenecessarytodeliver
services as per the Terms of Reference and approved Works plan as updated. If the Contract
Manager believes that the Consultant is not employing on the Services sufficient
Equipment/Toolsof Trade as is specifiedor otherwise for the properexecution of the Services
within the prescribed time, the Consultant shall forthwith on receiving intimationtothiseffect
deploy the additional equipment/ tools of the trade as specified by the Contract Manager
immediately and failure on the part of the Consultant to comply with suchinstructions shall
entitle the Procuring Entity to suspend payments as per GCC clause 10.6 for the shortfall in
performance or terminate the contract and/ or avail any or all the remedies thereunder for
breachofcontract.
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Delivery of Servicesand delays
9.1. Worksplan
1) BeforethecommencementoftheServices,theConsultantshallsubmitforapproval of the
Contract Manager a Works plan showing the Methods, schedule of delivery of services,
and deployment plans for Personnel, Equipment and Materials for the execution of the
services. The programme of delivery of Services amended as necessary by discussions
with theContractManager shallbetreated as theagreed WorksplanforthisContract.The
Servicesshallbecarriedoutandmonitoredasper theapprovedProgram as updated.
2) TheContractManagershalldirecttheorderinwhichtheseveralcomponentsoftheServices
shall be provided, and the Consultant shall execute all orders the Contract Manager gives
from time to time without delay. Still, the Consultant shall not be relieved thereby from
responsibilityfor thedueperformance of theServices inall respects.
9.2. CommencementofServices
Effective Date of Contract: Consultant shall commence the Services and shall
proceed with due expedition and without delay from the effective date of Contract(all
datesofdeliveryshallbecountedfromsuchadate), whichshallbe thedate mentioned
astheeffectivedateinthecontract,orifnotsomentioned:
a) 30 days from the Procuring Entity’s notice (unless specified otherwise) to the
Consultant instructing him to begin carrying out the Services. This notice shall
confirmthattheeffectivenessprerequisiteslistedinthecontracthavebeen met.
b) If no such order is issued,30 days from the date of the Issue of the LOA or the
signingoftheContract agreement,whichever isearlier.
2) Commencement of Services: Not later than the number of days after the Effective Date
specified in the Contract or the Notice to proceed, the Consultant shall begin carrying out
theServices after confirmingthefollowing:
a) As required by the Contract, all JV members and key experts needed at the
beginningof theassignmentare effectivelyparticipating.
b) That upon provision of Bank Guarantees, advance payments, if any, are
implemented.
c) That the Procuring Entity has provided facilities (including Data, Documents and
BackgroundInformation)as pertheContract
d) thatall parties involved inthe assignment (users, security team, and other relevant
departments of the Procuring Entity and other third-party stakeholders) have been
informedbytheProcuring Entity
e) thatallpermits,licences,andauthorisationshavebeenobtained.
3) Termination of Contract for Failure to Become Effective: If this Contract has not
becomeeffective(as persub-clause1)above) withinsuchperiodafterthe date ofContract
signature as specified in the Contract, either Party may, by not less thanthirty (30) days’
written notice to the other Party, declare this Contracttobe null andvoid,andintheevent
of such a declaration by either Party, neither Party shall have any claim against the other
Partywithrespecthereto.
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9.3. Contract Management
9.3.1 ConsultancyManagementTeams
The Procuring Entity shall nominate a Contract Manager (or a Consultancy Management
Team), and the Consultant shall nominate a counterpart Team Lead to monitortheassignment
sothattheoutputisinlinewiththeProcuringEntity'sobjectivesoftheContract.
9.3.2 ReviewofPhasesandMilestones
The Contract Manager and Consultant/ Team Lead shall hold progress meetings at various
phases and Milestones into which the assignment is divided as per Annexure A. Unless
otherwiseindicatedinAnnexureA,thefollowingactionswouldbetakenduring such progress
meetings.
1) Kick-off Meeting: The contract Manager and the Consultant/ Team Lead shall meet at
the start of the assignment to ensure that the Contract requirements are clearly understood
byallconcernedandthattheContractManagementprocedures are finalised.
2) Inception Phase Review: The inception meeting shall be held at a period (specifiedin
Annexure A or the Notice to Proceed) after the effective date of the contract or, if not so
specified, within 21 days of the effective date. Before this meeting, the consultant must
provide a draft Inception Report for discussion. The Consultant shall submit a final
Inception Report within the specified time in the ‘Terms of Reference’ or as agreed in the
InceptionMeeting,orifnotsospecified,within7days oftheInceptionMeeting.Template
for Inception Report may be agreed to beforehandintheInceptionMeeting.Itshould,atthe
minimum,covercommentsandsuggestions onthefollowing:
a) TermsofReference
b) Workplanandstaffingschedule
c) FacilitiestobeprovidedbytheProcuringEntity
d) Workingarrangements and liaison
3) Periodic Reviews: Unless otherwise decided by the Contract Manager and the
Consultant’s Team Lead, periodic review meetings (monthly if not otherwise stipulated)
shall be held to review the pace of progress as compared to the Work Plan and remedial
actions thereto.
4) Deliverables Reviews: The contract Manager and Consultant/ Team Lead may holdother
meetings toreview andapprove specific deliverables orphases (including
Interim andFinal Reports)as specifiedinAnnexureA oras agreedbetween theparties.
9.4. Deliveryofservices,TimeofDeliveryandExtensionsThereof
9.4.1 DeliveryofServices:
The Consultant shall deliver all Services and submit deliverables as per the approved work
planinthe mannerspecified intheContract.
9.4.2 TimeofDeliveryofServicesisofEssenceoftheContract:
1) ThetimefordeliveryofServicesshallbedeemedtobetheessenceofthecontract. Subject
to any requirement in the contract as to the completion of any portions or portions of the
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Services before completion of the whole, the Consultant shall fully and finally complete
the whole of the services comprised in the contract as per the Delivery and Completion
SchedulestipulatedinAnnexureA:‘TermsofReference’.
2) If at any time during the currency of the contract, the Consultant encounters conditions
hindering the timely performance of services; the Consultant shall promptly inform the
ProcuringEntityinwritingaboutthesameanditslikelyduration.
3) HemayrequesttotheProcuringEntityforanextensionofthedeliveryschedulenotlessthan
onemonthbeforetheexpiryofthedatefixedforcompletionoftheservices.Procuring Entity
may agree to extend the completion schedule, with or without liquidated damages and
denialclause,byissuinganamendmenttothecontractinterms ofthefollowingclauses.
9.4.3 ExtensionforExcusableDelayNotDuetoConsultant
1) If in the opinion of the Consultant, the progress of Services has at any time been delayed
due to the following reasons, then within 15 days of such happening causing delay, he
shall give notice thereof in writing to the Contract Manager, but shall nevertheless do due
diligencetobringdownormakegoodthedelaysandtoproceedwiththeservices:
Proceedingstakenorthreatenedbyordisputewithexternalthirdpartiesarising
otherwise thanfrom theConsultant's own default etc. or
delayduetocircumstancesbeyondthecontrolofeitherparty
delayauthorizedbytheContractManagerpendingarbitration or
Anyact orneglect ofProcuring Entity, e.g.:
i) Delayorfailuretoissuenoticetocommencetheservicesor
ii) delay or failure to issue necessary instructions for which the Consultant had
appliedexplicitlyinwriting.
iii) Delay in or failure to handover of possession of the site or the necessary
facilities/ documents/ data or instructions by the Procuring Entity to the
Consultant
iv) DelaycausedbymodificationissuedbytheContractManager or
v) anyotherdelaycausedbytheProcuringEntityduetoanyothercause.
2) TheConsultantmayalsoindicatetheperiodforwhichtheServices arelikelytobedelayed
and ask for anecessaryextensionoftime. On receipt ofsuch request from the Consultant,
the Contract Manager shall consider the same and grant such extension of time as, in his
opinion, is reasonable regarding the nature and period of delay and the type and quantum
of work affected thereby. No other compensation shall be payable for work carried
forward to the extended period. The same rates, terms, and conditions as the original
Contract shall applyduringtheextendedperiod.
9.4.4 ExtensionofTimeforInexcusableDelayDuetoConsultant
1) If the Consultant fails to deliver theServices within the fixed/ extended period for reasons
otherthanthosestipulatedinGCC-clause9.4.3above,theProcuringEntity may,ifsatisfied
thattheservicedeliverycanstillbecompleted withinareasonable time, extend the period
further.
2) On such extension, the Procuring Entity shall be entitled without prejudice to any other
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right and remedy available on that behalf to recover from the Consultant as agreed
damagesandnotbywayofpenaltyLiquidatedDamagesasperGCC-clause
9.5below.
3) Provided further that if the Procuring Entity is not satisfied that the service can be
completed by the Consultant or in the event of failure on the part of the Consultant to
completetheservicewithintheextensionoftimeallowedfurtherasaforesaid,the Procuring
Entity shall be entitled without prejudice to any other right or remedy available in that
behalf, treat the delay as a breach of contract and avail any or all theremedies thereunder,
whetherornotactualdamageiscausedbysuchdefault.
4) InordinateDelays:DelaysduetotheConsultantofmorethanone-fourth(25%)of the total
completion period shall be treated as inordinate delays. Such inordinate delays shall be
noted as poor performance and be held against the Consultant in future procurements. A
show-causenoticeshallbeissuedtotheConsultantbefore declaring it a poor performance.
Such delays may be considered a breach of the contract at the option of the Procuring
Entity.
9.4.5 ExtensionofTimeforConcurrentDelayDuetoBothParties
If the Contract Manager determines that two or more events responsible for delay overlap
each other. The delays may be concurrently attributable to both Procuring Entity and the
Consultant.Theproportionfor extensionoftimeas perGCC-Clause9.4.3or
9.4.4 above shall be determined by plotting each contributing concurrent delay on the critical
path.
9.5. DamagesandDeductionsThereof
9.5.1 RightoftheProcuringEntitytorecoverDamages.
ProcuringEntityshallbeentitledto,anditshallbelawfultorecoverLiquidateddamagesand any
other penalty, if levied, as detailed in this clause from all payments due, any Performance
Security, or anyretention money.
9.5.2 Liquidateddamages
1) For delays covered under clause 9.4.4 (Extension of Time for Inexcusable Delay Due to
Consultant)above:
a) The Procuring Entity shall, without prejudice to other rights and remedies
availabletotheProcuringEntityunderthecontract,deductfromthecontractprice as
liquidated damages for each week of delay or part thereof until actualdeliveryor
performance,butnotasapenalty,asumequivalenttothe 1%percent(oranyother
percentage if prescribed) of the related monthly bill of the Services. Besides
liquidated damages during such a delay, the denialclauseasperGCC-clause9.5.3
shallalsoapply. Total damages inthe contract shall be limited as per clause 9.5.4
below.
b) Any failure or delay by any Sub-consultant, though their employment may have
beensanctioned,shall notbeadmittedas a groundforanyextension of time or for
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exemptingtheConsultantfrom liabilityforanysuch loss ordamage as aforesaid.
9.5.3 Denial Clause:
1) For delays covered under clause 9.4.4 (Extension of Time for Inexcusable Delay Due to
Consultant)above:
a) no increases in price on account of any statutory increase in or fresh Impositionof
GST, or on account of any other taxes/ duty/ cess/ levy) leviable in respect of the
Services and incidental goods/ works stipulated in the said Contract which takes
placeaftertheoriginaldeliverydateshallbeadmissibleon suchof the said Services,
as are delivered after thesaiddate; and
b) Notwithstanding any stipulation in the contract for an increase in price on any
otherground,includingthepricevariationclause,nosuchincreaseafter theoriginal
deliverydateshallbeadmissibleonsuchServicesdeliveredafterthesaiddate.
c) Nevertheless, the Procuring Entity shall be entitled to the benefit of any decrease
in price on account of reduction in or remission of GST or on account of any
other tax or duty or any other ground as stipulated in the price variation clause,
whichtakes place after theexpiryoftheoriginal deliverydate.
9.5.4 LimitontotalDamages
However, deduction on account of damages for delays under this clause put together shall be
subject to a maximum of 10% of the entirevalueoftheContractofServices or the amount of
performance security, which ever is higher. Penalties/ liabilities outside this clause shall be
coveredbyGCCclause 12.
9.6. ForceMajeure
1) On the occurrence of any unforeseen event beyond the control of either Party, directly
interfering with the delivery of Services arising during the currency of the contract, such
as war, hostilities, acts of the public enemy, civil commotion, sabotage, fires, floods,
explosions, epidemics, quarantine restrictions, strikes, lockouts, or acts of God, the
affected Party shall, within a week from the commencement thereof, notify the same in
writingtotheotherPartywithreasonableevidence thereof.Unless otherwise directedbythe
Procuring Entity in writing, the Consultant shall continue to perform its obligations under
the contract as reasonably practicable and seek all reasonable alternative means for
performance not prevented by the Force Majeure event. If the force majeure condition(s)
mentioned above be in force for 90 days or more at any time, either party shall have the
option to terminate the contract on expiry of 90 days of commencement of such force
majeure by giving 14 days’ notice to the other party in writing. In case of such
termination, no damages shall be claimed by either party against the other except those
whichhad occurredunder anyother clauseofthisContract before suchtermination.
2) Notwithstandingtheremedialprovisions contained inGCC-clause 9.5and12,none of the
Party shall seek any such remedies or damages for the other Party's delay and/ or failure
infulfilling itsobligations underthecontract ifitis theresult ofan event ofForceMajeure.
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PricesandPayments
10.1. Prices
10.1.1ContractPrice
1) The Contract price is outlined in the Contract. The Contract price breakdown is provided
in Appendix C, and the total payments under this Contract shall not exceed this Contract
price.
2) Any change to the Contract price specified above can be only made if the Parties have
agreed to the revised scope of Services under GCC clause 2.6 and have amended the
Terms of Reference inAppendix Ainwriting.
10.1.2FirmPrices
Unless otherwise stipulated in the contract, Prices shall be fixed and firm. If the Price
VariationClauseis included,suchupand down,variations shallalso bepayable.
10.1.3Variations
In case the Contract provides for a Price Variation Clause or variation on any other account,
the price shall be subject to adjustment as per such clauses only during the original Delivery
Period,subject tothefollowing:
For Extension of Time covered by clause 9.4.5 above, any increase due to such
variations during the extended delivery period beyond the original delivery period
shallnotbe paid bythe Procuring Entity; however,it shall be entitled to any reduction
underGCCclause- 9.5.3(Denial Clause).
Taxes and duties, if any, chargeable and payable on the Services shall be charged on
thenett priceafter variations.
While claiming payments where such variations are applicable, the Consultant must
submit its calculations for each invoice, even if the payment for these variationsisnil.
AnypricereductionduetosuchvariationsmustbepassedtotheProcuring Entity.
No Other Claim due to Variations: With the payment of such variations, no
additional individual claim shall be admissible on account of fluctuations in market
rates,increase intaxes/anyother levies/tollsetc.
If the Price Variation clause is applicable as per the contract, the price shall be subject
toadjustmentto takecareofthechangesin thecostoflabour,material, andfuel/power
componentsasperthepricevariationformulaspecifiedtherein.
BaseMonth:Unlessotherwisestipulatedinthecontract,the‘BaseMonth’forthe ‘Price
Variation Clause’ shall be taken as the month before the month of the last date of
Proposal submission. Unless the contract has stipulated a different time lag for
reckoningPriceVariation,themonthofreckoningthevariatedpriceshall be the month
before the month in which delivery has been made. The Price Variationshallbebased
ontherelevantIndicesintheBaseMonthandMonthof reckoning.
Applicability:IftheContractprovidesforsomeinputstobesuppliedbyProcuringEntity
free or at a fixed rate, the cost of such inputs shall be excluded from the value of the
Goodssuppliedintherelevantmonthforpayment/recoveryOfpricevariation.
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10.2. TaxesandDuties
TheConsultant,Sub-consultants,andExpertsshallbeentirelyresponsibleforall taxes,
duties, fees, levies etc., incurred relating to the delivery of the Services. Further
instruction,ifany, shall be as provided inthe Contract.
Ifapplicableunderrelevanttaxlawsandrules,theProcuringEntityshalldeduct fromall
paymentsanddepositrequiredtaxestorespectiveauthoritiesonaccountof GST Reverse
Charge Mechanism; Tax Deducted at Source (TDS), and Tax Collected at Source
(TCS)relatingtoIncome Tax,labourcess,royaltyetc.
PaymentofGSTTaxunderthecontract:
(a) The payment of GST and GST Cess to the Consultant shall be made only on the
latter submitting a GST compliant Bill/ invoice indicating the appropriate HSNcode
and applicable GST rate duly supported with documentary evidence as per the
provision of the relevant GST Act and the Rules made there under. The delivery of
Services shallbeshownasbeingmadeinthename,location/ state,and GSTIN of the
beneficiary of the Services only; the location of the procurement office of the
procuring entityhas nobearing ontheinvoicing.
(b) Provision w.r.t. E-Invoicing requirement as per GST laws: Consultant who is
required to comply with the requirements of E-invoice as per the GST Law, all
payments shall be made against proper e-invoice(s) only. Invoices issuedin violation
shall not be processed for payment, as Procuring Entity shall not be allowed to avail
ofInput Tax Credit (ITC)againstsuch invoices.
(c) Returns and details required to be filled under GST laws & rules regarding invoices
(or e-invoices)shouldbefiledpromptlybythe Consultant.If inputtax credit(ITC)is
not available to Procuring Entity for any reason attributable to the Consultant, then
Procuring Entity shall not be liable to pay or reimburse GST (CGST &
SGST/UTGST or IGST) claimed in the invoice(s) and shall be entitled to deduct /
setoff/ recover such GST amounts (CGST & SGST/UTGST or IGST) together with
penalties and interest, if any, by adjusting against any amounts paid or becomes
payable infuture totheConsultantunder this contract orunder anyothercontract.
(d) Whileclaimingreimbursementofduties,taxesetc.(likeGST)fromtheProcuringEntity,
as and if permitted under the contract, the Consultant shall also certify that incaseit
gets any refund out of such taxes and duties from the concerned authorities at a later
date,it(theConsultant)shallrefundtotheProcuringEntity,theProcuringEntity’sshare
out of such refund received by the Consultant. The Consultant shall also refund the
appropriate amount to the Procuring Entity immediately after receiving the same
from theconcerned authorities.
(e) All necessary adjustment vouchers, such as Credit Notes/ Debit Notes for any short/
excessdeliveryofServicesorrevisioninpricesoranyotherreasonunder thecontract,
shallbesubmittedtotheProcuringEntityincompliancewithGSTprovisions.
(f) GSTshallbepaidaspertherateatwhichitisliabletobeassessedorhasbeen assessed,
providedthe provisionofServices is legally liabletosuchtaxes and ispayableasper
thetermsofthecontractsubjecttothefollowingconditions:
i) The Procuring Entity shall not pay a higher GST rate if leviable due to any
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misclassificationof the HSNnumber orincorrect GST rate incorporated inthe
contract due to the Consultant's fault. Wherever the Consultant invoices the
Goods at GST rate or HSN number, which is different from that incorporated
in the contract, payment shall be made as per GST rate, whichis lower of the
GSTratesincorporatedinthecontractorbilled.
ii) However, the Procuring Entity shall not be responsible for the Consultant's tax
paymentordutyunder amisapprehension ofthelaw.
iii) The consultant is informed that he shall be required to adjust his basic price to
the extent required by a higher tax rate billed as per invoice to match the all-
inclusiveprice mentionedinthe contract.
iv) In case of profiteering by the Consultant relating to GST tax, the Consultant
shall treat it as a violation of the Code of Integrity in the contract and avail
any or all punitive actions thereunder, in addition to recovery and action by
theGSTauthorities under theAct.
(g) The Consultant should issue Receipt vouchers immediately on receipt of all types of
payments along with tax invoices after adjusting advance payments, if any, as per
Contractual terms and GSTProvisions.
(h) Liquidated damages or any other recoveries should be shown as deductions on the
invoice,andGSTshallbeapplicableonlyonthenetbalancepaymentdue.
Statutory Variation Clause: Unless otherwise stated in the contract, statutory
increase in applicable GST rate only during the original delivery period shall beto
Procuring Entity’s account. Any increase in the rates of GST beyond the
originalcompletion date during the extended delivery period (excepting extension under
GCC-Clause 9.4.3) shall be borne by the Consultant. The benefit of any reduction in
the GST rate must be passed on to the Procuring Entity during the original and
extended delivery period. However, GST rate amendments shall be considered for
quoted HSN code only, against documentary evidence, provided such an increase of
GSTrates occursafter thelast proposal submissiondate.
10.3. TermsandModeofPayment
1) Unless otherwise stipulated, the usual payment term is 100% on delivery and acceptance
of Services at ‘the Site’ by the Procuring Entity and the Consultant's production of all
required documents.
2) The payments shall be made as per Procuring Entity’s payment procedures. Unless
otherwise stipulated in the contract, payments above INR 5,000 (or any other specified
threshold) to Consultants shall only be made through EFT (Electronic Funds Transfer). The
Consultant shall consent in a mandate form for receipt of payment through NEFT
(National Electronic Fund Transfer). In case of non-payment through EFT or where the
EFTfacilityisunavailable, paymentmay bereleasedthrough cheque.
3) In DomesticContracts, payments shall onlybemade inIndian Rupees.In Global Tenders,
paymenttoforeignConsultantsshallbemadeinthecurrency/ currencies authorized in the
contract. However, agency commission and local value addition shall be paid only in
IndianRupees.
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4) The Consultant shall send its claim for payment in writing as per GST-compliant Invoice
anddocuments,whencontractuallydue,alongwithrelevant documentsetc., as stipulated in
theContract and as specified therein.
5) Whileclaimingpayment,theConsultantisalsotocertifyinthebillthatthepayment being
claimedisstrictlyinterms ofthecontract andall theConsultant's obligations for claiming
thatpayment has been fulfilledas required.
10.4. Withholdingandlieninrespectofsumsclaimed:
1) Whenever any claim or claims for payment of a sum of money arises against the
Consultant,out of or under the contract, the Procuring Entity shall be entitled, and it shall
belawful onhispart, towithholdandalsohavealien toretainsuchsumor sums,inwhole
orinpartpendingfinalisationoradjudicationofanysuchclaimfrom
-
a) anysecurityorretentionmoney,ifany,depositedbytheConsultant.
b) Any sum(s) payable till now or hereafter to the Consultant under the same
Contract or any other contract with the Procuring Entity if the security is
insufficient orifnosecurityhas been takenfrom theConsultant.
2) Where the Consultant is a partnership firm or a limited company, the Procuring Entity
shallbeentitled,anditshallbelawfulonhispart,towithholdandalsohave a liento retain
towards such claimed amount or amounts in whole or inpart from any sum found payable
toany partner/ limitedcompany, as thecasemaybe,whether inhis capacityor otherwise.
3) Itisanagreedtermofthecontractthatthesum(s)ofmoneysowithheldorretainedunderthe
lien referred above shall be kept withheld or retainedtill the claim arising out of or under
the contract is determined under GCC clauses 11 and/ or 12. The Consultantshallhaveno
claim for interest or damages whatsoever on any account regarding such withholding or
retentionunderthesupralienanddulynotifiedtotheConsultant.
4) Lien in respect of Claims in other Contracts: Any sum of money due and payable to the
Consultant (including the security deposit returnable to him) under the contract may be
withheld or retained by way of lien by the Procuring Entity or Government against any
claim of the Procuring Entity or Government in respect of payment of a sum of money
arising out of or under any other contract made by the Consultant with the Procuring
EntityorGovernment.
10.5. Payments to Consultant
10.5.1 General
1) All payments under this Contract shall be made to the Consultant's accounts Specified in
thecontract.
2) Currency of Payment: Unless otherwise specified in the Contract, any payment shall be
madeinIndianRupees (INR).
3) TheItemized Invoices: As soonas practicable and not later than fifteen (15) days after the
end of each time interval stipulated in the Contract in this regard (if not stipulated, then
aftertheendofeachcalendarmonth),theConsultantshallsubmit totheProcuringEntity,in
duplicate, itemized invoices, accompanied by the receipts or other appropriate supporting
documents, of the amounts payable for such an interval under GCCClause 10.5.Separate
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invoices shall be submitted for expenses incurred in foreign and local currencies. Each
invoiceshallshowremunerationandreimbursable expenses separately.
4) The Contract Manager shall cross-check all relevant records before passing the
Consultant's bills. Upon verification of the records by Procuring Entity, payments can be
releasedtotheConsultant.
5) TheProcuringEntityshallpaytheConsultant’sinvoiceswithinthirty(30)daysafterthereceipt
by the Procuring Entity of such itemized invoices with supporting documents. Only a
portionofaninvoicenotsatisfactorilysupportedmaybewithheldfromthepayment.Should
any discrepancy exist between actual payment and costs authorized to be incurred by the
Consultant, the Procuring Entity may add or subtract the difference from subsequent
payments. If payment of the portion supported with documents not made wthin 30 days
from date of receipt, the procuring entity shall pay interest @9% per annum for such
delayed payments.
6) Except for the final payment under GCC Clause10.5.5 below, payments do not constitute
acceptanceoftheServicesnorrelievetheConsultantofanyobligations.
7) Time-Based(Inputs admeasurement): UnlessinstructedinwritingbytheProcuring entity,
payments shall not be made for any extra inputs deployed over and above Annexure A,
Annexure B, or Annexure C mentioned in the contract. Nevertheless, if such inputs are
deployedlessthanthosestipulated,deductionsshallbemadebasedontherates indicated for
theinputslistedinAnnexures CandDinthecontract.
8) The remuneration for professional staff (Key personnel and sub professional staff quoted in
Appendix C-1 shall be credited into a separate Escrow Account wherein release of the
remuneration of the Key-Personnel in their respective salary account would be jointly
regulated by the Authority and AE firm. The remaining payment (after deducting the
remunerationofprofessionalstaffandanyotherdeduction)asquotedbytheconsultantshall
be credited in the bank account of the consultant firm. All payment of salary to all key
personnel in their respective bank accounts through electronic mode only. No cash
transactionw.r.tsalarywillbemade.
8) Consultants shall be paid billing rates for services rendered by the personnel of all categories
namely (i) key Personnel; (ii) sub-Professional personnel and (iii) Support staff on man-month
basis (iv) transportation, (v) Duty travel to site (vi) Office Rent, (vii) office supplies
communicationetc.(viii)reports&documentprintingand(ix)surveyequipmentetc.
9) Beginning 13thmonths from the last date of submission of bid, billing rates shall be increased to
cover all items of contract i.e. remuneration, vehicle hire, office rent,consumables,furnitureetc.@
percentageequivalentto90% of [{(average AICPI in last 12 month- AICPI of the month preceding last
12 months)/ AICPI of the month preceding last 12 months}x 100]. However, for evaluation and
award of the Bid proposals, the quoted initial rate (as applicable for first 12 monthsfrom last date
of submission of bid) shall bemultiplied by the total time input for each position on this contract,
i.e. without considering the increase in the billing rates. All payments shall be made in Indian
Rupees and shall be subjected to applicable Indian laws withholding taxes if any. Remuneration
paid pursuanttotheratessetforthinAppendix-C shallbeadjustedeverytwelve(12) months (and,
the first time,with effect for the billing ratesearned inthe13th calendar month after the lastdate of
submission of bid). Notwithstanding any other provisions in the agreement in this regard, this
provisionwillprevailandoverrideanyotherprovisiontothecontraryinthisagreement
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10) Payment of Authority Engineer shall be released on approval of the monthly reports.
Report shall be approved by the Authority only if it includes all the sections prescribed in
the format and submitted as per specified timeline. If Monthly report( submitted in
complete format) is not approved within 15 days from date of submission, the same shall
beconsideredas deemedapproved forthepurpose ofrelease ofpayment.
11) PaymentshallbereleasedasperratesquotedinAppendixC3-BreakupofLocalcurrencycosts
12) For equipment based road inspection to be conducted in O&M phase, paymentshallbereleasedas
peractual use of equipment onroad andrates quoted in Appendix C3- Breakup of Local currency
costs.
13) If any of the report is found to be misleading or containing incorrect informationasdeterminedby
theAuthority,10%ofpaymentlinkedtothatreportshallbedeductedaspenalty
14) It is understood(i)that the remuneration rates shall cover(A) such salaries and allowances as the
Consultants shall have agreed to pay to the Personnel as well as factors for social charges and
overhead,and(B)thecostofbackstopping by home office staff not included in the Personnel
listed in AppendixC,and(C)theConsultants' fee;(ii)that bonuses or other means of profit-sharing
shall not be allowed as an element of overhead, and(iii)that anyrates specifiedfor persons not yet
appointedshallbeprovisionalandshallbesubjecttorevision,withthewrittenapprovaloftheClient,
oncetheapplicablesalariesandallowancesareknown.
15) Remuneration for periods of less than one month shall be calculated on an hourly basis
for actual time spent in the Consultants' home office and directly attributable to the
Services (one hour being equivalentto1/240thofamonth)andona calendar-day basis for
timespentawayfromhomeoffice(one daybeingequivalent to1/30thofa month).
10.5.2 Therates forforeignandlocalPersonnelaresetforthinAppendixC-1.
10.5.3 AdvancePayments
1) If thecontract provides explicitlyfor Advance Payments to bemade totheConsultant,
then on the request of the Consultant, the Procuring Entity shall make the advance
payment to the Consultant against submission of an unconditional Bank Guarantee
from a Commercial bank acceptableto the Procuring Entityinamounts equal to110%
(one hundred ten per cent) of the amount of the advance payment being requested.
Such Bank Guarantee shall be in the form outlined in Appendix E-2 or the other form
the Procuring Entity shall have approved in writing. Advance payments shall be
releasedinnotless than twoinstallments commensurate withworkprogress.
2) TheBankGuaranteeshallremaineffective untiltheadvancepayment hasbeen repaid,
but the amounts repaid by the Consultant shall progressively reduce the guaranteed
amount. Interest shall not be charged on the advance payment. However, if the
contract is terminated due to the Consultant's default, the Advance payment shall be
deemed an interest-bearing advance at the prevailing rate (MIBID - Mumbai Inter
bankProposalRate)onthedateofsuchadvancepayment.
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3) The Consultant is to use the advance payment only for the performance of Services.
The Consultant shall demonstrate that the advance payment has been used by
Utilization certificate enclosing copies of invoices or other documents to the Contract
Manager. Further installments shall be released after getting a satisfactory utilization
certificatefromtheConsultantfortheearlierinstalment.
4) The advance payment shall be recovered in a time-based manner not linked with the work
progress by deducting proportionate amounts from payments otherwise due to the
Consultant for the Services performed. Any delayed recoveries due to the late submission
of bills by the Consultant shall attract interest at the prevailing rate (MIBID - Mumbai
Inter bankProposalRate).Noaccount oftheadvancepaymentorrepaymentshallbetaken
in assessing valuations of Services performed, variations, price adjustments, or liquidated
damages.
10.5.3 RemunerationandReimbursableExpenses
a) The Procuring Entity shall pay to the Consultant (i) remuneration that shall be
determined based on time spent by each Expert in the performance of the Services
after the date of commencing of Services or such other date as the Parties shall agree
in writing; and (ii) reimbursable expenses that are actually and reasonably incurred by
theConsultantintheperformanceoftheServices.
b) AllpaymentsshallbeattheratesoutlinedinAppendixCand AppendixD.
c) Unless the Contract provides for the price adjustment of the remuneration rates, said
remunerationshall be fixedfor thedurationof theContract.
d) The remuneration rates shall cover: (i) such salaries and allowances as the Consultant
shall have agreed to pay to the Experts as well as factors for social charges and
overheads (bonuses or other means of profit-sharing shall not be allowed as an
element of overheads), (ii) the cost of backstopping (reinforcement/support)byhome
office staff not included in the Experts’ list in AppendixB,(iii)theConsultant’s profit,
and(iv)anyotheritemsasspecifiedinthecontract.
e) Any rates specified for Experts not yet appointed shall be provisional and be subject
to revision, with the written approval of the Procuring Entity once the applicable
remunerationrates and allowances are known.
10.5.4 "On-Account"Payments
1) the Consultant shall be entitled to be paid (unless otherwise stipulated in the contract)by
way of "On-Account" payment, only for such Services, as in the opinion of the Contract
Manager, the Consultant has executed in terms of the contract during the period. All
payments due against the Contract Manager or his representative's certificates shall be
subject to any deductions, which may be made under the contract, always provided that
the Contract Manager may by any certificate make any correction or modification in any
previous certificate, which he may have issued. The Contract Manager may withhold any
certificate if the Services or any part thereof are not carried out as per the contractual
performance standards.
2) On-Account Payments Not Prejudicial toFinal Settlement:"On-Account" payments made
to the Consultant shall be without prejudice to the final settlement of the accounts.They
shall not be considered or used as evidence of any facts stated in or inferred from such
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accounts, any particular quantity of service being executed, or the manner of its execution
beingsatisfactory.
3) TheFinalPayment:
10.5.5 FinalPayment
1) The final payment under this Clause shall only be made after the final report/ deliverables
and a final invoice, identified as such, shall have been submitted by the Consultant and
approved as satisfactory by the Procuring Entity. Completion certificate/ Final payment
shall be made only after ensuring that all facilities/ documents/ sites have been returned
to the Procuring Entity as per GCC clause
5.14.TheServicesshallbedeemedcompletedandfinallyacceptedbytheProcuringEntity.
2) The Consultant shall submit a final bill on the Contract Manager's acceptance
certificate of final deliverables. The Final payment shall be made as per the following
calculationsafterreceivingaclear"NoClaimCertificate”signedbytheConsultant:
a) necessaryadjustmentforanypaymentsalreadymadeorretained
b) anydeductionwhichmaybemadeunderthecontract,
c) AcompleteaccountofallclaimstheConsultantmayhaveontheProcuring Entity,
andtheContractManagergaveacertificateinwritingthatsuchclaimsare correct,
3) The final report and final invoice shall be deemed approved by the Procuring Entity as
satisfactory ninety (90) calendar days after receipt of the final report and final invoice by
the Procuring Entity unless the Procuring Entity, within such ninety (90) calendar day
period, gives written notice to the Consultant specifying in detail deficiencies in the
Services, the final report or final invoice. The Consultant shall promptly make any
necessarycorrections,and theprecedingprocess shall berepeated.
4) Any amount that the Procuring Entity has paid or has caused to be paid under this Clause
more than the amounts payable under the provisions of this Contract shall bereimbursed
bytheConsultanttotheProcuringEntitywithinthirty(30)daysafter
receipt by the Consultant of notice thereof. Any such claim by the Procuring Entity for
reimbursement must be made within twelve (12) calendar months after receipt by the
Procuring Entity of a final report and a final invoice approved by the Procuring Entity in
accordancewiththeabove.
10.5.6 NoClaimCertificateandReleaseofContractSecurities
TheConsultantshallsubmita‘No-claimcertificate’totheProcuringEntityinsuchformatshall be
required by the Procuring Entity after the Services are finally accepted and before the final
payment/ performance securities are released. The Procuring Entity shall release the contractual
securities without any interest if no outstanding obligation, asset, or payments are due from the
Consultant. The Consultant shall not be entitled to make any claim whatsoever against the
ProcuringEntityunder orarisingoutofthis Contract, nor shall the Procuring Entity entertain
or consider any such claim, if made by the Consultant,afterheshallhavesigneda"NoClaim"
Certificatein favouroftheProcuring Entity. The Contractor shall be debarred from disputing
thecorrectnessof theitemscoveredbythe"NoClaim"Certificate ordemanding arbitration.
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10.5.7 PostPaymentAudit
Notwithstanding the issue of the Completion Certificate and release of final Payment, the
Procuring Entityreserves the right to carry out within 180 days (unless otherwise stipulatedin
the contract) of such completion/ final payment, a post-payment audit and/ or technical
examination of the Services and the final bill including all supporting vouchers, abstracts etc.
If any over-payment to the Consultant is discovered due to such examination, the Procuring
Entityshallclaim suchamount from the Consultant.
10.5.8 SignatureonReceiptsforAmounts
Every receipt for money, which may become payable, or for any security which may
become transferable to the contractors under the contract, shall be signed by a person
authorized to do so by the Consultant (or otherwise as per GCC-Clause 4.2), to be a suitable
and sufficient discharge to the Procuring Entity in respect of the sums of money or security
purported to be acknowledged thereby. In the event of the death of any Consultantorpartner
during the pendency of the contract, every receipt by anyone of the surviving constituents
shall be suitable and sufficient discharge as aforesaid. Nothing in this Clause shall be
deemed to prejudice or effect any claim that the Procuring Entity may have againstthe legal
representative regarding any breach of any contract conditions by any Consultant
partner/member so dying. Nothing in this clause shall be deemed to prejudice or affect the
respective rights or obligations of the Consultant partners/ members and the legal
representatives ofany deceasedConsultant partners/ members.
10.6. SuspensionofPayments
The Procuring Entity may, by written notice of suspension to the Consultant, suspend part or
all payments to the Consultant hereunder if the Consultant fails to deliver the Servicesas per
the Terms of Reference, including the non-rectification of notified defects in the Services/
deliverables, provided that such notice of suspension (i) shall specify the nature of the failure,
and(ii)shallrequesttheConsultanttoremedysuchfailurewithin aperiodnotexceedingthirty
(30) calendar days after receipt by the Consultant of such notice of suspension. Such a
suspensionshallnotentitletheConsultanttoanyextensionoftimefor delivery ofService.
10.7. PaymentAgainstTime-BarredClaims
In accordance with the Limitation Act 1963, all claims against the Procuring Entity shall be
legally time-barred after three years calculated from when the payment falls due unless the
payment claim has been under correspondence. The Procuring Entity is entitled to, and it
shallbelawful toreject suchclaims.
10.8. CommissionsandFees
The Consultant shall disclose any commissions or fees that may have been paid or are to be
paid to agents, representatives, or commission agents concerning the selection process or
executionandperformanceofthisContract.Theinformationdisclosedmust include the name
and address of the agent, representative, or commission agent, the amount and currency, and
thepurposeofthe commissionorfee.
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Resolution Disputes
11.1. DisputesandExceptedMatters
All disputes and differences between the parties hereto, as to the construction or operation of
this Contract, or the respective rights and liabilities of the parties on any matterinquestion,or
anyotheraccountwhatsoever,butexcludingtheExceptedMatters(detailed in GCC-Clause 11.2
below); arising out of or in connection with the contract, within thirty (30) days from
aggrieved Party notifying the other Party of such matters; whether before or after the
completion/ termination of the contract, that cannot be resolved amicably between the
Contract Manager and the Consultant, shall be hereinafter called the “Dispute”. The
aggrieved party shall give a ‘Notice of Dispute’ indicating the Dispute and claims citing the
relevant Contractual clause to the designated authority requesting invoking the following
dispute resolution mechanism. Before any recourse to courts, the dispute shall be resolved
through dispute resolution mechanisms detailed subsequently in the sequence mentioned
below, and the next mechanism shall not be invoked unless the earlier mechanism has been
invokedorhas failedtoresolve itwithinthedeadline mentionedtherein.
Adjudication
Conciliation
Arbitration
11.2. ExceptedMatters
Matters for which provision has been made in any Clause of the contract shall bedeemed
as‘exceptedmatters’(mattersnotdisputable/arbitrable),anddecisionsoftheProcuringEntity,
thereon,shallbefinalandbindingontheConsultant.The‘exceptedmatters’shall stand
expresslyexcludedfrom the purviewofthesub-clauses below,includingArbitration.
However,wheretheProcuringEntityhasraisedthedispute,this sub-clauseshallnotapply.
Unlessotherwisestipulatedinthecontract,exceptedmattersshall include butare not limitedto:
1) Anycontroversiesorclaimsbroughtbyathirdpartyforbodilyinjury,death,propertydamage
orany indirectorconsequentiallossarisingoutoforinanywayrelatedto theperformance
of this Contract (“Third Party Claim”), including, but not limited to,a Party’s right to seek
contributionorindemnity fromthe otherParty inrespectofaThird-Party Claim.
2) Issuesrelatedtothepre-awardProcurementProcessorconditions
3) IssuesrelatedtoambiguityinContracttermsshallnotbetakenupafteraContract has been
signed. All such issues should be highlighted before the signing of the contract by the
Consultant.
4) Provisionsincorporated in thecontract which are beyond the purview ofThe Procurement
EntityorareinpursuanceofpoliciesofGovernment,includingbutnot limitedto
a) Provisionsofrestrictions interms of theMake inIndia policyoftheGovernment
b) Provisions regarding restrictions on Entities from Countries having land borders
withIndia interms oftheCentral Government’s policiesinthis regard.
c) RelaxationsstipulatedforStartupsetc.
11.3. Adjudication
AfterexhaustingeffortstoresolvetheDisputewiththeContractManagerexecutingthe contract
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on behalf of the Procuring Entity, the Consultant shall give a ‘Notice of Adjudication’
specifying the matters which are in question or subject of the dispute or difference indicating
therelevantcontractual clause,asalsotheamountofclaimitem-wise to Head of Procurement
or any other authority mentioned in the contract (hereinafter called the “Adjudicator”) for
invoking resolution of the dispute through Adjudication. During his adjudication, the
Adjudicator shall give adequate opportunity to the Consultant to present his case. Within 60
days after receiving the representation, the Adjudicator shall make and notify decisions in
writingonallmattersreferredtohim.During the adjudication proceedings,the parties shall not
initiate any conciliation, arbitral, or judicial proceedings in respect of a dispute that is the
subjectmatterofthe adjudication proceedings. If not satisfied by the decision in adjudication,
or if the adjudicator fails to notify his decision within the abovementioned time-frame, the
Consultant mayproceedtoinvoketheprocess of Conciliationas follows.
11.4. Conciliationofdisputes
1) Parties may invoke Conciliation, in terms of the Arbitration and Conciliation Act 1996,
by submitting a “Notice of Conciliation” to the other party with a request to the Head of
the Procuring Organisation to notify a Conciliator. Since conciliation is voluntary, within
30 days of “Notice of Conciliation”, the Head of the Procuring Organisationshallnotifya
soleConciliatoriftheotherpartyisagreeabletoentering Conciliation. If the other party is
notagreeabletoConciliation,theaggrievedpartymayinvoke Arbitration.
2) The Conciliator shall proactively assist the parties to reach an amicable settlement
independently and impartially within the contract terms within 60 days from the
appointmentdate.
3) If the parties agree on a dispute settlement, they shall draw up a written settlement
agreement duly signed by the parties and conciliator. When the parties sign the settlement
agreement, it shall be final and binding on the parties. The dispute shall be treated as
resolved onthedateofsuch agreement.
4) During the conciliation proceedings, the parties shall not initiate any arbitral or judicial
proceedings in respect of a dispute that is the subject matter of the conciliation
proceedings.
5) Termination of Conciliation: Disputes shall remain alive if the conciliation is terminated
as follows:
a) By written declaration of the conciliator, after consultationwith the parties, tothe
effect that further efforts at conciliationare nolonger justified on the date of such
declaration;or
b) By a written declaration of any party to the conciliator to the effect that the
conciliationproceedingsareterminatedonthedateofsuchdeclaration;or
c) Ifthepartiesfailtoreachanagreementonasettlementofthedisputewithin 60 days
oftheappointment oftheConciliator
6) On termination of Conciliation, the aggrieved party shall be free to invoke Arbitration if
thedisputeisstillalive.
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11.5. Arbitration Agreement
11.5.1 ThisAgreement
1) This Arbitration Agreement (hereinafter referred to as this “Agreement”) relating to this
Contract (hereinafter called the “Main Agreement” for this agreement) is made under the
provisions of The Arbitration and Conciliation Act, 1996, as amended from timetotime
and the rules thereunder (hereinafter called The Arbitration Act). This Agreement shall
continue to survive termination, completion, or closure of the Main Agreement for 120
days afterwards.
2) Subject to aforesaid provisions, relevant clauses of the contract shall apply to the
appointmentof arbitrators andarbitration proceedings under thisAgreement.
3) The Micro, Small and Medium Enterprises Development (MSMED) Act, 2006 provides
partiestoadispute(whereoneofthepartiesisaMicroorSmallEnterprise) to be referred to
the Micro and Small Enterprises Facilitation Council if the dispute is regarding any
amount due under Section 17 of the MSMED Act, 2006. If a Micro or Small Enterprise,
being a party to dispute, refers to the MSMED Act 2006, these provisions shall prevail
over this Agreement. However, if an arbitrator has already been appointed under this
agreement before the appointment of a conciliator/ arbitrator by the facilitation council,
the arbitrator already appointed under this agreement shall continue to perform the duties
including on matters related to delayed payments. Such an arbitrator shall be deemed to
be the arbitrator appointed by the facilitation council. None of the parties shall approach
the facilitation council toappoint an arbitrator oncean arbitrator under this agreement has
alreadybeen appointed.
11.5.2 NoticeforArbitration
1) Authority to Appoint Arbitrator(s): For this Arbitration Agreement, ‘The Appointing
Authority’ to appoint the arbitrator shall be Head of the Procuring Organisation or any
other authority or Arbitration Institution named in the contract and includes if there be no
such authority, the officer who is for the time being discharging the functions of that
authority, whetherinadditiontootherfunctions orotherwise.
2) In the event of any dispute as per GCC-clause 11.1 above, if the Adjudicator fails to
decide within 60 days (as referred in 11.3 above), or the Conciliation is
terminated (as referred in sub-clause 11.4 above), then any party to the contract, after 60
days but within 120 days of ‘Notice of Dispute” (clause 11.1 above) shall requesttheother
partythrougha“NoticeforArbitration”inwritingthatthedisputeordifference be referred to
arbitration.
3) The“Noticeforarbitration”shallspecifythemattersinquestionorthesubjectofthe dispute
ordifference,indicatingtherelevantcontractualclauseandtheamountofclaim item-wise.
11.5.3 ReferencetoArbitration
After appointingArbitrator(s), theAppointing Authority shall refer the Dispute tothem. Only
such dispute or difference shall be referred to arbitration regarding which the demand has
beenmade,withcounter-claimsorsetoff.Othermattersshallbebeyond the jurisdiction of the
Arbitrator(s)
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11.5.4 AppointmentofArbitrator
1) QualificationofArbitrators:
a) InthecaseofretiredofficersofTheProcuringorganization,theyshallhave retired
in the rank of Senior administrative grade (or equivalent) and shall have retired at
least 1 year prior and must not be over 70 years of age on the date of Notice for
arbitration.
b) The arbitrator(s) shall be expert withextensive experience in relation to the matter in
dispute.
c) He/ they shall not have had an opportunity to deal with the matters to which the
contract relates or who, in the course of his/ their duties as an officer of the
Procuring Organisation, expressed views on any or all of the matters under
dispute or differences. A certification to this effect (as per Format 1.1.4) shall be
taken from Arbitrators. The proceedings of the Arbitral tribunal or the award
made by such Tribunal shall, however, not be invalid merely for the reason that
oneormore arbitratorshad, inthecourseofhis service,anopportunitytodealwith
the matters to which the contract relates or who in the course of his/ their duties
expressedviewsonalloranyofthematters underdispute.
d) An Arbitrator may be appointed notwithstanding the total number of arbitration
casesinwhich hehas been appointed.
e) NotbeotherthanthepersonappointedbyTheAppointingAuthority,andif for any
reasonthat is not possible,themattershall not bereferred toarbitration.
2) ReplacementofArbitrators
If one or more of the arbitrators appointed as above refuses to act as arbitrator, withdraws
from his office as arbitrator, or in the event of the arbitrator dying, neglecting/ unable or
unwillingorrefusingtoactforanyreason,orhisawardbeing setaside bythecourt forany
reason, orinthe opinionof TheAppointingAuthority fails to act without undue delay,
the Appointing Authority shall appoint new arbitrator/ arbitrators to act in his/ their
place in the same manner in which the earlier arbitrator/ arbitrators had been appointed.
Such a re-constituted Tribunal may, at its discretion, proceed with the reference from the
stageatwhichitwasleft bytheprevious arbitrator (s).
3) AppointmentofArbitrator:
a) In cases where the total value of all claims in question added together does not
exceed Rs 50,00,000/ - (Rupees Fifty Lakh only), the Arbitral Tribunal shall
consistofthesoleArbitrator.Forthispurpose,TheAppointingAuthority shall send
to the Consultant, within 60 days from receipt of a written and valid notice for
arbitration, a panel of at least four (4) names of retired officers duly indicating
theirretirement dates.
b) The Consultant shall be asked to nominate at least two names out of the panelfor
appointmentashisnomineewithin30daysfromthedispatchdate of the request by
The Appointing Authority. The Appointing Authority shall appoint at least one
out of them as the sole arbitrator within 30 days from the receipt of the names of
theConsultant’s nominees.
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c) In cases where the total value of all claims in question added together exceedsRs
50,00,000/ - (Rupees Fifty Lakh only), the Arbitral Tribunal shall consist of three
(3) retired Officers of the Procuring Organisation. arbitrators. For this purpose,
The Appointing Authority shall send a panel of at least four (4) names of such
Officer(s) empanelled to work as Arbitrators duly indicating their retirement date
totheConsultantwithin60 days from the day when a written and The Appointing
Authorityreceives validdemandfor arbitration.
d) The Consultant shall be asked to nominate at least 2 names out of the panel for
appointmentashisnomineewithin30days fromthedispatchdateofthe requestby
The Appointing Authority. The Appointing Authority shall appoint at least one of
themas the Consultant’s nominee.It shall also simultaneously appoint the balance
number of arbitrators from the panel or outside the panel, duly indicating the
‘Presiding Arbitrator’ from amongst the 3 arbitratorssoappointedwithin30 days
fromthereceiptofthenamesoftheConsultant’s nominees.
e) If the Consultant does not suggest his nominees for the arbitral tribunal withinthe
prescribed timeframe, The Appointing Authority shall proceed to appoint the
arbitral tribunal within 30 days of the expiry of such a time Provided to the
Consultant.
11.5.5 Failuretoappoint Arbitrators.
If The Appointing Authority fails to appoint an arbitrator within 60 (sixty) days, then the
Appointment of the Arbitrator may be sought under the relevant provision of the Arbitration
andConciliationAct1996,asamended.
11.5.6 TheArbitralProcedure
1) Effective Date of Entering Reference: The arbitral tribunal shall be deemed to have
entered the reference onthe date the arbitrator(s) received notice of their appointment. All
subsequenttimelimitsshall becountedfrom suchdate.
2) SeatandVenueofArbitration:TheseatofarbitrationshallbewheretheLetter of Award
or the contract is issued. The venue of arbitration shall be the same as the seat of
arbitration. However, in section 20 of The Arbitration Act, the arbitrator, at his discretion,
may determine a venue other than the seat of the arbitration without affecting the legal
jurisdictionalissues linkedtotheseatof thearbitration.
3) IftheAdjudicationand/orConciliationmechanismshadnotbeenexhaustedbefore such a
reference to Arbitration, the Arbitrator should ask the aggrieved party to approach the
designatedauthorityfor suchmechanismsbefore theArbitrationproceedings are started.
4) TheclaimantshallsubmittotheArbitrator(s)withcopiestotherespondenthisclaims stating
thefactssupportingtheclaimsalongwithalltherelevantdocumentsandtherelief or remedy
sought against each claim within 30 days from the date of appointment of the Arbitral
TribunalunlessotherwiseextensionhasbeengrantedbyArbitral Tribunal.
5) On receipt of such claims, the respondent shall submit its defence statement and counter-
claim(s), if any, within 60 days of receipt of the copy of claims, unless otherwise
extensionhas been granted byArbitral Tribunal.
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6) No new claim shall be added during proceedings by either party. However, a party may
amend or supplement the original claim or defence thereof during arbitration proceedings
subject toacceptancebytheTribunal duetothedelayinmakingit.
7) Statement of claims, counterclaims and defence shall be completed within six months
from theeffective reference date.
8) Oralarguments tobeheldonaday-to-daybasis: Oralargumentsasfaraspossible shall be
heard by the arbitral tribunal daily, and no adjournments shall be granted without
sufficient cause. The arbitrator (s) may impose an exemplary cost on the party seeking
adjournment without sufficient cause.
9) Award within 12 (twelve) months: The arbitral tribunal is statutorily bound to deliver an
awardwithin12(twelve)monthsfromwhenthearbitraltribunalentersreference.The award
can be delayed by a maximum of six months under exceptional circumstances where all
partiesconsenttosuchanextension.Thecourt's approval shall require further extension if
the award is not made out within an extended period. When an application for an
extension of time is awaiting before the court, the arbitrator's proceedings shall continue
untilthedisposal ofthe application.
10) Fast Track Procedure: The parties to arbitration may choose to opt for a fast-track
procedure either before or after the commencement of the arbitration. The award in fast-
track arbitration is to be made within six months, and the arbitral tribunal shallbeentitled
toadditionalfees.Thesalientfeaturesoffast-trackarbitrationare:
a) Thedisputeistobedecidedbasedonwrittenpleadingsonly.
b) Arbitral Tribunal shall have the power to call for clarifications and the
necessarywrittenpleadings.
c) An oral hearing may only be held if all the parties request or the arbitral tribunal
considers it necessary.
d) Theparties are free todecide thefees ofthearbitrator(s) fora fast-trackprocedure.
11) Powers of Arbitral Tribunal to grant Interim Relief: The parties to arbitration may
approach the arbitral tribunal toseek interim relief on the grounds available under section
9 of the act. The tribunal has the powers of a court while making interim awards in the
proceedings before it.
12) Confidentiality: As provided in Section 42A of The Arbitration Act, all the details and
particulars of the arbitration proceedings shall be kept confidential except in certain
situations, like if the disclosure is necessary for the implementation or execution of the
arbitral award.
13) Obligation During Pendency of Arbitration: Performance of the contract shall, unless
otherwise directed by the Procuring Entity, continue during the arbitration proceedings,
and no payment due or payable by the Procuring Entity shall be withheld on account of
such proceedings, provided; however, it shall be open for Arbitral Tribunal to consider
and decide whether or not the performance of the contract or payment therein should
continueduringarbitrationproceedings.
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11.5.7 TheArbitralAward
In thecaseoftheTribunal,comprisingthree members,anyrulingonanaward shallbe
made byamajority of members of theTribunal. In theabsenceofsuch a majority, the
viewsof thePresidingArbitrator shall prevail.
The arbitral award shall state item-wise the sum and reasons it is based. The analysis
andreasons shallbe detailedenough toinfer the award.
It is further aterm ofthis arbitrationagreementthatwherethearbitral awardis forthe
payment of money, no interest shall bepayable on the whole or any part of the money
foranyperiodtillthedateonwhichtheawardismadeintermsof Section 31 (7) (a) of
TheArbitrationAct.
Thearbitrator'sawardshallbefinalandbindingonthepartiestothisContract.
Apartymayapplyforcorrectionsofanycomputationalerrors,typographical
orclerical errors, orany othererror of similar natureoccurring inthe award or
interpretationof aspecific pointof theawardtotheTribunal within60days of
receiptoftheaward.
A party may apply to the Tribunal within 60 days of receiving the award to make an
additional award for claims presented in the arbitral proceedings but omitted from the
arbitral award.
11.5.8 Savings
TheArbitralTribunalshalldecideanymatterrelatedtoArbitrationnotcoveredunder this
ArbitrationAgreementas per theprovisions ofThe ArbitrationAct.
11.5.9 CostofArbitrationandfeesoftheArbitrator(s)
1) The concerned parties shall bear the arbitration cost as per section 31 (A) of The
Arbitration Act. The cost shall inter-alia include fees of the Arbitrator. Further, the fees
payable to the Arbitrator shall be governed by instructions issued on the subject by the
Procuring Entity and/ or the Government from time to time, in line with the Arbitration
and Conciliation Act, irrespective of the fact whether the Arbitrator is appointed by the
Procuring Entity or the Government under this clause or by any court of law unless
directed explicitly by Hon'ble court otherwise on the matter. A sole arbitrator shall be
entitledtoa25%extrafeeoversuchaprescribedfee.
2) Thearbitratorshallbeentitledtoa50percentextrafeeiftheawardismadewithin 6months
as per provisions in section 29(A) (2) of The Arbitration Act. The Arbitrator shall also be
entitled to this extra fee in cases where the Fast Track Procedure in section 29 (B) of The
ArbitrationAct is followed.
Defaults,Breaches,Termination,andclosureofContract
12.1. Termination due to Breach, Default, and Insolvency
12.1.1 DefaultsandBreachofContract
In case the Consultant undergoes insolvency or receivership, neglects or defaults or expresses
inability or disinclination to honour his obligations relating to the performance of the contract or
ethicalstandards oranyotherobligationthatsubstantivelyaffectsthe ProcuringEntity’srights
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and benefits under thecontract,itshallbetreated as abreach of contract. Such defaults could
includeinter-alia:
1) Default in Performance and Obligations: if the Consultant fails to deliver any or all of
the Services or fails to perform any other contractual obligations (including Code of
Integrity or obligation to maintain eligibility and evaluation criteria based on which
contract was awarded) within the period stipulated in the contract or within anyextension
thereof granted by the Procuring Entity. In the case of a Joint Venture/Consortium, If the
performance of any JV/C member is persistently un-satisfactory bytheProcuringEntityin
respectoftheresponsibilitiesassignedtohimas perthe JVagreement,which ispart ofthis
Contract. The lapse/ deficiencies in services as mentioned in ToR shall be treated as
default inperformance and Obligations.
2) Insolvency: If the Consultant being an individualor if a firm, any partner thereof, shall at
any time be adjudged insolvent or shall have a receiving order or order for the
administrationofhisestatemadeagainst himorshalltakeanyproceedingfor composition
under any Insolvency Act for the time being in force or make any conveyance or
assignment of his effects or enterinto any assignmentor composition with his creditors or
suspendpaymentorif thefirm bedissolvedunder thePartnershipAct, or
3) Liquidation: if the Consultant is a company being wound up voluntarily, or by order of a
Court or a Receiver, Liquidator or Manager on behalf of the Debenture-holders is
appointed, or circumstances shall have arisen which entitle the Court or Debenture-
holders toappoint aReceiver,Liquidator orManager
12.1.2 NoticeforDefault:
As soon as a breach of contract is noticed, a show-cause ‘Notice of Default’ shall be issued to
the Consultant, giving two weeks' notice, reserving the right to invoke contractual remedies.
After such a show-cause notice, all payments to the Consultant would be suspended as per
GCCclause 10.6above tosafeguard neededrecoveries duetoinvokingcontractual remedies.
12.1.3 RemediesforBreaches/Default
Intheeventofanunsatisfactoryresolutionof‘NoticeofDefault’withintwoweeksofitsissueas
perthesub-clauseabove, theProcuring Entity, ifsodecided, shall
1) takeone;ormoreofthefollowingcontractualremedies.
a) Recoverliquidateddamages andinvokeadenialclausefordelays.
b) In the case of JV/C, Procuring Entity may call upon the Lead Member to assign the
work of the defaulting member to any other equally competent party acceptable to
theProcuringEntity.
c) Temporarily withhold payments due to the Consultant till recoveries due to
invocationofother contractual remedies are complete.
d) Call back any loaned property or payment advances with a levy of interest at the
prevailingrate (MIBID -Mumbai InterbankProposal Rate).
e) Encashand/orForfeitperformanceorothercontractualsecurities.
f) Preferclaimsagainsttheinsurance,ifany.
g) Terminate the Contract for default, fully or partially, including its right for Risk-and-
CostProcurement as per thefollowingsub-clause.
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h) Initiate proceedings in a court of law for the transgression of a law, tort, and loss not
addressablebytheother remedies above.
2) By written Notice of Termination for Default sent to the Consultant, terminate the
contractinwhole orinpart,without compensationtotheConsultant.
a) Suchterminationshall not prejudice oraffect the rightsandremedies,including under
thesub-clausebelow, whichhave accruedand/ or mayaccruetotheProcuring Entity
after that.
b) Unless otherwise instructed by the Procuring Entity, the Consultant shall continue to
perform thecontract totheextentnot terminated.
c) AllDefectLiabilityobligations,ifany,shallsurvivedespitethetermination.
3) Risk and Cost Procurement: In addition to termination for default, the Procuring Entity
shall be entitled, and it shall be lawful on his part, to procure Services similar to those
terminated,with such terms and conditions and in such manneras it deems fit at the “Risk
and Cost” of the Consultant. Such Risk and Cost Procurement must be contracted within
nine months from the breach of contract. The Consultant shall be liable for any losswhich
theProcuringEntitymaysustainonthataccountprovided the procurement,or, ifthere is an
agreementtoprocure,suchagreementismade. The Consultant shall not be entitled to any
gain on such procurement, and the mannerandmethodofsuchprocurementshallbeatthe
discretion of the Procuring Entity. It shall not be necessary for the Procuring Entity to
notify the Consultant of such procurement. It shall, however, be at the discretion of the
Procuring Entity to collect or not the security deposit from the firm/ firms on whom the
contractisplacedat the riskandcostofthedefaultedfirm.
12.1.4 LimitationofLiability
Except in cases of criminal negligence or wilful misconduct, the aggregate liability of the
Consultant to the Procuring Entity, whether under the contract, in tort or otherwise, shall not
exceed the total Contract Price, provided that this limitation shall not apply to the cost of
repairing or replacing defective equipment, or to any obligation of the Consultant to
indemnifytheProcuring Entityconcerning IPR infringement.
12.2. Terminationfor Default/Convenience of ProcuringEntityor Frustrationof Contract
12.2.1 NoticeforDetermination ofContract
TheProcuringEntityreservestherighttoterminatethecontract,inwholeorin part,for
its(theProcuringEntity’s)convenienceorfrustrationofContract as per thesub-clause
below,byservingwritten‘NoticeforDeterminationofContract’ontheConsultantatany
timeduringthecurrencyofthecontract.Thenoticeshall specify that thetermination is
for the Procuring Entity's convenience or the contract'sfrustration.Thenoticeshallalso
indicateinter-alia,theextenttowhich the Consultant’s performance under the contract
isterminated, andthedate from whichsuch terminationshall become effective.
Such termination shall not prejudice or affect the rights and remedies accrued and/ or
shallaccrue after that totheParties.
Unless otherwise instructed by the Procuring Entity, the Consultant shall continue to
perform the contract totheextent notterminated.
AllDefectLiabilityobligations,ifany,shallsurvivedespitethetermination.
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The Services and incidental goods/ works that can be delivered or performed within
thirtydays aftertheConsultant’s receiptof thenotice of terminationshallbeaccepted by
the Procuring Entity as per the contract terms. For the remaining Services and
incidental goods/works, theProcuringEntity maydecide:
a) To get any portion of the balance completed and delivered at the contract terms,
conditions,andprices; and/ or
b) To cancel the remaining portion of the Services and incidental goods/ works and
compensate the Consultant by paying an agreed amount for the cost incurred by
the Consultant, if any, towards the remaining portion of the Services and
incidental goods/ works.
12.2.2 FrustrationofContract
1) Notice of Frustration Event: Upon a supervening cause occurring after the effectivedate
of the contract, including a change in law, beyond the control of either party,whether as a
resultoftheForceMajeureclause(GCC9.6)orwithinthescope of section56oftheIndian
Contract Act, 1872, that makes it impossible to perform the contract within a reasonable
time frame, the affected party shall give a ‘Notice of Frustration Event’ to the other party
giving justification. The parties shall use reasonable efforts to agree to amend the contract
as necessary to complete its performance. However, if the parties cannot reach a mutual
agreement within 60 days of the initial notice, the Procuring Entity shall issue a ‘Notice
forDeterminingthecontract’andterminatethecontractduetoitsfrustration,asinthesub-
clauseabove.
2) However,thefollowingshallnotbeconsideredassuchasuperveningcause
a) Lackof commercial feasibilityorviabilityorprofitability oravailabilityoffunds
b) ifcausedbyeitherparty'sbreachofobligationsunderthisContractorfailuretoactin
goodfaithorusecommerciallyreasonableduediligencetoprevent suchan event.
12.3. Closureof Contract
12.3.1 Unless terminated earlier under GCC clauses 12.1 and 12.2 above, this Contract shall
expire:
At the end of such a period after the Effective Date as specified inthe
Contract.
Uponsuccessfulperformanceofall obligations bybothparties,including
completionofDefectLiabilityobligationsandfinalpayment
termination and settlements after that, if any, as per GCC clause 12.1 or
12.2 above.
12.3.2 CessationofRightsand Obligations
UponterminationofthisContractunderClauses GCC12.1or12.2hereoforexpiration of this
Contract under GCC clause 12.3.1, all rights and obligations of the Parties hereunder shall
cease,except (i)suchrights andobligations as mayhaveaccrued onthe date of terminationor
expiration, (ii) the obligation of confidentiality outlined in GCC clause 5.7. (iii) the
Consultant’s obligation to permit inspection, copying and auditing of their accounts and
recordsoutlined inGCCclause 5andtocooperateand assistinanyinspectionorinvestigation,
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and(iv)anyrightaPartymayhaveundertheApplicable Law.
12.3.3 CessationofServices
Upon termination of this Contract by notice under Clauses GCC 12.1 or GCC 12.2, the
Consultant shall, immediately upon dispatch or receipt of such notice, take all necessary steps
to bring the Services to a close in a prompt and orderly manner and shall make every
reasonable effort to keep expenditures for this purpose to a minimum. Concerning documents
prepared by the Consultant and equipment and materials furnished by the Procuring Entity,
theConsultantshallproceedasprovidedbyClausesGCC 9.4andGCC 5.14.
12.3.4 PaymentsuponTermination
Upon termination of this Contract, the Procuring Entity shall make the following payments to
theConsultant:
(a) payment for Services satisfactorily performed before the effective date of termination;
and
(b) in the case of termination under GCC clause 12.2, reimbursement of any reasonable
cost incidental to the prompt and orderly termination of this Contract, including the cost of
thereturntravel oftheExperts.
CodeofIntegrityin PublicProcurement;Misdemeanorsand Penalties
13.1.Codeof Integrity
Procuring authorities as well as Consultants, suppliers, contractors, and consultants - should
observe the highest standard of ethics and should not indulge in following prohibited
practices, either directly or indirectly, at any stage during the Procurement Process or during
theexecutionof resultant contracts:
1) “Corrupt practice” - makingan offer,solicitationoracceptanceof abribe,rewardorgift or
any material benefit in exchange for an unfair advantage in the Procurement Process or to
otherwise influencethe Procurement Process;
2) “Fraudulent practice” - any omission or misrepresentation that may mislead or attempt to
mislead so that financial or other benefits may be obtained or an obligation avoided. Such
practices include a false declaration or false information forparticipationinaProcurement
ProcessortosecureaContract,orintheexecutionof thecontract;
3) “Anti-competitive practice” - any collusion, Proposal-rigging or anti-competitive
arrangement, or any other practice coming under the purview of the Competition Act,
2002, between two or more Consultants, with or without the knowledge of the Procuring
Entity, that may impair the transparency, fairness, and the progress of the Procurement
Process or toestablishProposal prices at artificial, non-competitivelevels;
4) “Coercive practice” - harming or threatening to harm persons or their property to
influencetheirparticipationintheProcurementProcessoraffecttheexecutionofa contract;
5) “Conflictof interest” –participation byabiddingfirmoranyofitsaffiliates whoare either
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involved in the Consultancy Contract to which this procurement is linked; if they are part
of more than one Proposal in the procurement; or if their personnel havearelationshipor
financial or business transactions with any official of procuring entity who are directly or
indirectlyrelatedtotenderorexecutionprocess of contract; or improper use of information
obtained by the (prospective) Consultant from the ProcuringEntitywith an intent togain
unfairadvantageintheProcurementProcess or forpersonal gain;
6) “Obstructive practice” - materially impede procuring entity’s investigation into
allegations of one or more of the above-mentioned prohibited practices either by
deliberately destroying, falsifying, altering; or concealing evidence material to the
investigation; or by making false statements to investigators and/ or by coercive practices
mentioned above, to prevent it from disclosing its knowledge of matters relevant to the
investigation or from pursuing the investigation, or by impeding the Procuring Entity’s
rights of anaudit oraccess toinformation;
13.1. ObligationsforProactiveDisclosures:
1) Procuring authorities, Consultants, suppliers, contractors, and consultants are obliged
under this Code of Integrity to suo-moto proactively declare any violation of the Code of
Integrity (pre-existing or as and as soon as these arise at any stage) in any Procurement
Processorexecutionofthecontract.Failuretodososhallamounttoaviolationofthiscode of
integrity.
2) Any Consultant must declare, whether asked or not in a Proposal-document, any previous
transgressions of such code of integrity during the last three years or of being under any
category of debarment by the Central Government or the Ministry/ Department of the
Procuring Organisation from participation in Procurement Processes. Failure to do so
shallamounttoaviolationof thiscode ofintegrity.
13.2. Misdemeanours
The following shall be considered misdemeanours - if a Consultant, either directly or
indirectly, at any stage during the Procurement Process or during the execution of resultant
contracts:
1) Commitsanyofthefollowingmisdemeanours:
(a) Violates the code of Integrity mentioned in GCC-clause 13.1 or the Integrity Pact if
includedintheTender/Contract;
(b) Any other misdemeanour, e.g., supply of sub-standard quality of material/ services/
work, non-performance or abandonment of contract, or violations of Bid/
performance Securityconditions.
2) Commitsanyofthefollowingmisdemeanours:
(a) Hasbeenconvictedofanoffence:
i) UnderthePreventionofCorruptionAct,1988;or
ii) The Indian Penal Code or any other law is in force for causing any loss of life
or property or causing a threat to public health as part of the execution of a
publicprocurement contract.
(b) It is determined by the Government of India to have doubtful loyalty to the country
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ornational security considerations.
(c) Employs a government servant who has been dismissed or removed on account of
corruption or employs a non-official convicted for an offence involvingcorruptionor
abetmentofsuchanoffenceinapositionwherehecouldcorrupt governmentservants
or employs a government officer within one year (or any other period prescribed by
the relevant authority) of his retirement, who has had business dealings with him in
anofficial capacitybefore retirement.
13.3. PenaltiesforMisdemeanours
Without prejudice to and in addition to the rights of the Procuring Entity to other remediesas
perthe Tender-documents or the contract, If theProcuringEntityconcludes that a (prospective)
Consultant directly or through an agent has committed a misdemeanour in competing for the
tender or in executing a contract, the Procuring Entity shall be entitled, and it shall be lawful
onhisparttotakeappropriatemeasures,includingthe following:
13.3.1 ifhisProposalsareunderconsiderationinanyprocurement
1) Enforcement of Bid Securing Declaration in lieu of forfeiture or encashment of Bid
Security.
2) callingoffanypre-contractnegotiationsand;
3) rejectionandexclusionofConsultantsfromtheProcurementProcess
13.3.2 ifacontracthasalreadybeenawarded
1) TerminationofContract forDefault andavailing all remedies prescribedthereunder;
2) Encashment and/ or Forfeiture of any contractual security or bond relating to the
procurement;
3) Recovery of payments, includingadvance payments,if any, made bythe Procuring Entity
along with interest thereon at the prevailing rate (MIBID - Mumbai Interbank Proposal
Rate);
13.3.3 Remediesinadditiontotheabove:
In addition to the above penalties, the Procuring Entity shall be entitled, and it shall be
lawful onhis part,to:
1) File information against Consultant or any of its successors with the Competition
CommissionofIndia forfurther processingincase ofanti-competitive practices;
2) Initiate proceedings in a court of law against Consultant or any of its successors underthe
Prevention of Corruption Act, 1988 or the Indian Penal Code or any other law for
transgressionnotaddressablebyotherremedies listedinthis sub-clause.
3) Remove the Consultant or any of its successors from the list of registered suppliers for a
period not exceeding two years. Suppliers removed from the list of registered vendors or
their related entities may be allowed to apply afresh for registration after the expiry of the
removal period.
4) Initiate suitable disciplinary or criminal proceedings against any individual or staff found
responsible.
5) Debar, a Consultant, from participation in future procurements without prejudice to
ProcuringEntity’s legalrights andremedies. Debarment shall automaticallyextendtoall the
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alliedfirms ofthedebarredfirm. Inthecase ofaJoint Venture/consortium,all its members
shall alsostand similarlydebarred:
A Ministry/ Department (or any of its CPSUs, attached offices, autonomous bodies)
may debar a Consultant or any of its successors from participating in any Procurement
Process undertaken by all its procuring entities for a period not exceeding two years
commencing from the date of debarment for misdemeanours listed in GCC sub- clause
13.3 -1) above. The Ministry/Department shall maintain such alist which shall also be
displayed ontheirwebsite.
CentralGovernment(DepartmentofExpenditure(DoE),Ministryof Finance)may debar
a Consultant or any of its successors from participating in any Procurement Process
undertaken by all its procuring entities for a period not exceeding three years
commencing from the date of debarment for misdemeanours listed in GCC sub-clause
13.3 -above. DoE shall maintain such a list which shall be displayed on Central Public
Procurement Portal (CPPP).
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Section V: Special Conditions of Contract (SCC)
DocumentNo.RFPNo./xxxx;TenderTitle:ConsultancyServices(Ref ITC-clause1.4)
{Note for Procuring Entity: Text in grey italics font within square bracket [e.g., Mention…]
are just suggestions/ directions and must be replaced by applicable text - remove brackets
and convert the font to regular and black. Delete the rows not required. Clauses other than
thosementioned below mayalsobe mentionedif theseneed tobe changed}
Note for Consultants: Following Special Conditions of Contract (SCC) shall apply for this
procurement. These Special Conditions shall modify/ substitute/ supplement the
corresponding (GCC) clauses as indicated below. Whenever there is any conflict between the
provisionintheGCC andthat intheSCC,the provisionintheSCCshall prevail
GCC Topic Tobereadas
Clause No.
GCC 1, 2, 3 and 4: General, The Contract, Governing Laws and Jurisdiction,
Communications
1.1, 1.2, General Nochange
1.3,1.4
2.1 LanguageofContract English
3.1 Governing Laws and The courts in Delhi shall have Jurisdiction
jurisdiction
4.1,4.3 Communications and 4.1 Noticewillbedeemed tobeeffectiveasfollows:
notices
(a) inthecaseofpersonal deliveryorregisteredmail,
ondelivery;
(b) inthecaseoftelexes,24hoursfollowingconfirmed
transmission;
(c) in the case of telegrams, 24 hours following
confirmed transmission;and
(d) in the case of facsimiles, 24 hours following
confirmed transmission.
4.3 Theaddressesare:
Client:-AddressofEmployer
Attention:-…………
Telex:-…………..
Facsimile:- ………………
Consultant:-Addressofconsultant
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Attention:-
CableAddress:-
……………….Telex:-
…………………Facsimile:-
……………
(Note:- FillintheBlanks)
4.2 Persons SigningTheAuthorisedRepresentativeare:
Communications
For theClient:……………………
For theConsultants:……………..
GCC5and6:Consultant’sandProcuringEntity’s Obligations
5.7. ConfidentialityandSecrecy Nochange
ofinformation
5.7.1 Property Rights Nochange
5.8 Performance Bond/ Theperformancesecurityshallbequotedbythebiddersubjected
Security tominimumof5%ofcontractPrice
6.1, 6.2, Facilities, Utilities to beNil
providedbyProcuringEntity
6.3
GCC7:Scopeof Services andPerformance Standards
7.1 ScopeofServices Asdefined inTOR
7.1 5(c ) Lapse/deficienciesin As per Annexure-I of SCC
services
7.2 EligibleServices AspertheExtantGuidelinesofGovtofIndiafromtimeto
time
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GCC 8: Deployment of Resources
8.2.2 KeyPersonnel NoReplacementofTeamLeadershallbeallowed.Incaseof
extensionofbidvalidity,theconsultantsshallsubmitthe
replacementCValongwithExtensionrequest.Ifproposal
alongwithextensionrequestnotsubmitted,theno
replacementunderthisclauseshall beallowedwithout
reductioninrenumeration.
lnaddition,casual[eavefor12daysshallbepermittedina
yeartoeachKey Personnel/Sub-Professionalwithprior
intimationtotheAuthority.Outofthis,amaximumof3CLscan
beavailedeitherseparatelyortogetherinaquarterandthe
periodoftheCLswouldbecountedasKey
Personnel I Sub Professional being on duty.
GCC 9: Delivery of Services and Delays
9.1 Works plan NoChange
9.2 Commencement ofThetimeperiodshall be oneorsuchothertimeperiod
Services asthePartiesmayagreeinwriting.
GCC 10: Prices and Payments
10.1.3 Variations Nochange
10.2 TaxesandDuties Nochange
10.3 Terms and Mode ofPaymentshallbereleasedasperratesquotedinAppendixC1
Payment BreakupofLocalcurrencycosts.However,proofof
remunerationpaidtoprofessionalstaffsinpreviousmonth
submittedalongwithshallbecurrentmonth'sbill.Thequoted
remunerationtoprofessionalstaffshallbepaidbytheAuthority's
Engineerdirectlyintotheirrespectivebanaccount.The
overheadchargesshallbepaidattherateasmentionedin
AppendixC-1"Financial
proposal submission form
10.5.2 PaymenttoConsultants An advance payment of 10% of the contract price
in proportion to the quoted Indian currency (INR)
in the bid shall be made within 60 days after
receipt andverification of advance payment bank
guarantee. The advance payment along with
interest will be set off by the Client in equal
instalments against the statements for the first
12 months of the Service until the advance
payment has been fully set off. The advance
paymentshall be inIndian Rupee.
GCC 11 Resolution of Disputes
11.2 Excepted Matters Nochange
11.5 Arbitration
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GCC 12 Defaults, Breaches, Termination and Closure of Contract
12.3.1 PeriodofContract Thetimeperiodshallbe…..months(….
constructionperiod oftheproject and….months
for Maintenanceperiod as perEPCContract).In
caseconstructionperiod ofEPCproject is
extended bymore than1 year, noescalation
shall bepaid totheAuthorityEngineer. Any
period withinwhich aPartyshall,pursuant to
thisContract, completeany actionortask, shall
beextendedfor a periodequal tothetimeduring
whichSuchParty was unable toperform such
actionas aresult ofForce Majeure.
Extensionof TimeforprovidingServices ofthe
Authority’sEngineer may beextended
concurrentlywiththeExtensionofTimegranted,
ifany, totheEPCContractorfor theproject,
subjecttosatisfactoryperformance ofthe
Authority’sEngineerandlimitedtooriginal
periodofconsultancyservices.
12.1.4-7) RiskandCostProcurement Nochange
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Annexure-I
Type oflapses/deficiencies inservices andactiontobe takenagainstconsultant/firm
andkeypersonnel engagedduringconstruction& Maintenance
S. Typeofdeficiencies Actiontobetakenagainstconsultant
engaged duringconstruction &
No.
Maintenance
KeyPersonnel Firm
1 (a) Failuretodetectdesign/quality Forfirstthree,key i)For first three
deficiencyinNon-key)Components* personnel maybe instances,tobekept
kept on“ watchlist”. onwatchlist.
1 (b) Failuretoissuefollow-up notices _to
Thereafter the
contractor/concessionairefordelaysin ii.Thereafter,a
concerned key
closureoff/NCRs,delays infurnishing monetarypenaltyof
Personnel &Team
detail oftime& cost claims/COS/ 1%of the
Leader tobe
consultancyfee(the
removed from the
revisedworkprogrammes/work
aggregateofsuch
methodologies,etc. projectanddebarred
penalties ina
upto6months
1(c) Delayinsubmissionof proper MPRs, contract wouldnot
improperreview ofmethodologies, exceedthe
temporaryworks,QAplan/manual, performance
O& Mplan/ Manualetc Guaranteeamount
and/ordeclaringthe
consultantas Non-
Performer upto6
monthsortill
rectificationof
deficiencies and
takingadequate
measuresnot to
repeat suchinstances
infuture
whicheverisearlier
2 (a) Failuretodetect design/quality The concernedkey Declaring the
deficiency inKeyComponent **not personnel & Team Consultant as Non-
leadertoberemoved Performer upto1
havingsubstantialcost(below 1%of
from theproject and yearor till
civilwork(cost)and/ortime
debarredupto1 year rectificationof
implication
Deficiencies and
taking adequate
(below5%orprojectcompletion
periods
measures not to
repeat such
(b) Failuretodetectdeficiencyinquantity
Instancesinfuture,
executedvis-â-is designnot(having
whicheverisearlier.
substantialfinancial implication(below
1%ofcivilworkcost)
(c) Failure toconduct/witness tests as
prescribedintheconsultancycontract
agreement
98
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(d) DelayinprocessingEOT/COS
proposals,inaccurateassessment of
COSproposals,not issuingNCRs,
delays/improperreview of
designs/drawings/workprogrammeor
failuretosubmit
Completion/Provisional Completion
Certificationasprescribedincontract
3(a) Failuretodetect deficiencyinquantity The concernedkey In additionto
executedvis-à-vis designhaving personnel & team Rectification of
substantialfinancialimplication{1%of leadertoberemoved deficiencies and
from theproject and taking adequate
civilworkcostormore)
debarredupto2 measures not to
(b) Failuretodetect design/quality years repeat such Instances
deficiency inKeyComponent having infuture, the
substantialcost (1% ofcivil workcost consultanttobe
debarredupto2
ormore)and/ortimeimplication(5%of
years.
project completionperiodor more)
(c) Failure to detect deficiency/not
reviewingdesign(includingtemporary
works)and construction(including
methodology)ofstructuralcomponents
of flyover/bridges/ underpasses/
overpasses/ROB/RUBetc.
(d) Failuretopropose action(likecure
periodnotice,levyof damages,etc.)
oncontractor/concessionaireas per
contract agreement for their
default/poorprogress havingmaterial
adverse effect onthe project
implementationintermsofcost(1%of
civilworkcost ormore) and/ time(5%
ofprojectcompletionperiodormore).
(e) Improper/wronginterpretationof
provisionincontract agreement; or
wrongcertificationofpayment/COS
value/cost&timeclaims; orpoor
performanceofservicesleadingtocost
(1%ofcivil workcost) and/o‹time(5%
ofproject completionperiod) claims
againstMoRTH oritsexecuting
agencies awardedby
DRB/CCIE/Arbitration/Court.
Note ‘” Key Components are specified as under:
i) Foundation,sub-structure and super-structureofflyovers, road over bridges,
road under bridges, vehicular under passes, vehicular over passes, major
bridges,minorbridges,etc.
ii) Tunnels
iii) Expansionjointsandbear1ngs
iv) REwalls/retainingwalls
99
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v) Thecrustlayersofflexiblepavement
vi) Thecrustlayersofrigidpavement
vii) Embankment andslopeprotection
viii) Issues affecting roadsafety
ix) Any other work endangering/impacting/stability/ reliability/durability/
performance ofpavement/structures
“TheitemsnotcoveredinabovelistshallbeinthecategoryofNon-key
Components.
# Excludingthedelaysolelyattributabletothecontractorbeyondstipulatedtime.
100
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SectionVI:TermsofReference
RFPDocumentNo.RFPNo./xxxx;TenderTitle:ConsultancyServices(RefITC-clause 1.4)
Note forConsultants:Regarding thisSection,Consultants mustfill followingforms:
a) Form T-3: Comments and Suggestions on Terms of Reference, Counterpart
Inputs tobe ProvidedbytheProcuringEntity
b) Form T-4: Description of Approach, Methodology and Work Plan in
RespondingtotheTerms ofReference
c) Form T-5: WorkSchedule andPlanningforDeliverables
TermofReference
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Note:Theterm “Agreement”andclausesthereofrefertotheEPCAgreementdated-----
- entered between Authority and--------- (the Contractor) for the work offrom
km----to----ofNHNo.-------intheStateof---------------------onEngineering, Procurement and
Construction (EPC) basis].
1. Scope
1.1 These Terms of Reference (the “TOR”) for the Authority’s Engineer are
being specified pursuant to the EPC Agreement dated (the “Agreement”),
which
hasbeen entered intobetweentheAuthorityand (the “Contractor”) for [Two-
Laning] of
the **** section (km ** to km**) of National Highway No. ** in the State
of *** on Engineering, Procurement, Construction (EPC) basis, and a copy of
whichisannexed heretoand marked as Annex-Atoform part ofthis TOR.
1.2 The TOR shall apply to Development, construction and maintenance
period of the Project Highway.
2 Definitionsand interpretation
2.1 The words and expressions beginning with or in capital letters and not
defined herein but defined in the Agreement shall have, unless
repugnant to the context, the meaningrespectively assigned to them in
the Agreement.
2.2 References to Articles, Clauses and Schedules in this TOR shall,
except where the context otherwise requires, be deemed to be reference
to the Articles, Clauses and Schedules of the Agreement, and references
to Paragraphs shall be deemed to be references to Paragraphs of this
TOR.
2.3 The rules of interpretation stated in Clauses 1.2, 1.3 and 1.4 of the
Agreement shall apply,mutatismutandis,tothisTOR.
3 General
3.1 The Authority’s Engineer shall discharge its duties in a fair, impartial
and efficient manner, consistent with the highest standards of
professional integrity and Good Industry Practice.
3.2 The Authority’s Engineer shall perform the duties and exercise the
authority in accordance with the provisions of this Agreement, but
subject to obtaining prior written approval of the Authority before
determining.
(a) anyTimeExtension.
(b) AnyadditionalcosttobepaidbytheAuthoritytothe Contractor;
(c) The Termination Payment; or
(d) Any other matter which is not specified in (a), (b) or (c) above and which
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creates an obligation or liability on either Party for a sum exceeding Rs.
5,000,000 (Rs. Fiftylakh.)
3.3 The Authority’s Engineer shall submit regular periodic reports, once every
month, to the Authority in respect of its duties and functions under this
Agreement. Such reports shall be submitted by the Authority’s Engineer
within 10 (ten) days of the beginning ofevery month.
3.4 The Authority’s Engineer shall inform the Contractor of any delegation of
its duties and responsibilities to its suitably qualified and experienced
personnel; provided, however, that it shall not delegate the authority to
refer any matter for the Authority’s prior approval in accordance with the
provisions of Clause 18.2 EPC Agreement.
3.5 The Authority’s Engineer shall aid and advise the Authority on any
proposal for Change of Scope under Article 13.
3.6 In the event of any disagreement between the Parties regarding the meaning,
scope andnature of Good Industry Practice, as set forth in any provision of the
Agreement, the Authority’sEngineer shall specify such meaning, scope and
nature by issuing a reasoned written statement relying on good industry
practice and authentic literature.
3.7 Development/ Design Period
3.7.1 Authority will engage Authority Engineer at least 3 months before appointed
date of the project. During design and development period of project or
immediately after mobilization at site, the Authority Engineer shall review the
Schedule-A, Schedule-B, Schedule-C, Schedule-D and Schedule-H of the
contract agreement and DPR prepared by the Authority as per site conditions
and project Requirements and submit a comprehensive review report,
indicatingsuggestedmodificationinScopeofproject.
3.7.2 Authority Engineer will witness traffic census, Geotechnical Investigation and
all other investigations being carried out by the contractor and certify the
correctness ofthedata andmaintainthedetails inMPR.
4. RoleandresponsibilityofOfficersoftheAuthority
The officer in-charge of the Authority (e.g. PD/ RO/ CGM/ Member in the
case of NHAI;RO/CE/ADG in the case of MoRTH projects executed through
the State PWDs; and PD/ED/Director in the case of NHIDCL) is responsible
for the overall supervision and monitoring of the execution of project as the
representative of the owner of the project. The Authority's Engineer is
appointed to assist the Authority for carrying out the functions as detailed
under clause 18.2 of the EPC Agreement. As such, an officer of theAuthority
is vested with all such powers and responsibilities as are enjoined upon the
Authority's Engineer and is fully competent to issue any instructions for
proper monitoring and supervising project, either by himself or through the
Authority's Engineer. Instructions issued by the concerned officer of the
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Authority shall have the same effect as that of the Authority's Engineer in
terms of this Agreement. Wherever such concerned officer issues any
instructions or notice to the Contractor, he shall endorse a copy thereof to the
Authority's Engineer.
5 ConstructionPeriod
5.1 During the Construction Period, the Authority’s Engineer shall review and
approve the Drawings furnished by the Contractor along with supporting
data, including the geo- technical and hydrological investigations,
characteristics of materials from borrow areas and quarry sites,
topographical surveys, and the recommendations of the Safety Consultant
in accordance with the provisions of Clause 10.1.6 of EPC Agreement.
The Authority’s Engineer shall complete such review and approve and send
its observations to the Authority and the Contractor within 15 (fifteen) days
of receipt of such Drawings; provided, however that in case of a Major
Bridge or Structure, the aforesaid period of 15 (fifteen) days may be
extendedupto 30(thirty) days.In particular, such comments shallspecifythe
conformity or otherwise of such Drawings with the Scope of the Projectand
Specifications and Standards.
5.2 The Authority’s Engineer shall review and approve any revised
Drawings sent to it by the Contractor and furnish its comments within
10 (ten) days of receiving such Drawings. The review/approval of
drawing should be authenticated by Authority’s Engineer.
5.3 VerificationofMaterialanditsSourcesbyAuthorityEngineer:-
5.3.1 The Authority Engineer shall ensure that all materials used by the
contractor are procured exclusively from sources approved by the
Engineer in accordance with the contract specifications and
standards.
5.3.2 The Authority Engineer shall verify and document the source of
materials proposed by the contractor during the approval process and
maintain a record of all approved material sources, including relevant
test reports, certifications, and compliance documents. The Authority
Engineer shall communicate any changes or updates regarding
materialsourceapprovalstothecontractorin writing.
5.3.3 The Authority Engineer shall conduct periodic inspections to verify
that the materials delivered to the site match the approved source.
Authority Engineer shall ensure that the contractor provides evidence
of procurement from the approved source (e.g., invoices, transport
receipts, or certifications).
5.3.4 In the event of non-compliance, the Authority Engineer shall
immediately notify the contractor in writing and Direct the removal
of non-compliant materials from the site at the contractor's cost. He
shall ensure that corrective actions are taken before work proceeds
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further.
5.3.5 In the Monthly Report the Authority Engineer shall submit
Compliance status of materials used, any issues or deviations
identified, along with corrective measures taken alongwith
supporting documentation such as test reports, certificates, and
inspection records.
5.3.6 The Authority Engineer shall be held accountable for any lapses in
ensuring material compliance that result in deviations from approved
standards or specifications and the suitable action under the
agreement shall be taken against the Authority Engineer.
5.4 Quality Assurance Manual and Plan forms the basis of quality of the
work. It is therefore to be ensured that the Quality Assurance Plan
prepared by the contractor be checked and submitted by Authority
Engineer to Authority within 15 days time period of its submission by
contractor. The Authority shall approve the QAP within 15 days from date
of submission by AE, Thus, the Authority’s Engineer shall ensure that
contents of Quality Assurance Plan is as per requirements of IRC SP 112
and ISO : 9001. The copy of the approved Quality Assurance Plan will be
sent by Authority’s Engineer to the contractor and the Authority. The
Authority’s Engineer will after review and submit to the Authority the
methodology within 10 days of its receipt from the contractor for approval
of Authority. The Authority shall approve the methodology within 10 days
of receiving from Authority Engineer. The Authority Engineer will ensure
that the methodology of the different components of the work are prepared
keeping in view the specifications & Standards and machinery deployed by
the contractor. The Authority Engineer may also offer their comments for
modifying/ improving either of the document. After receiving the
corrected document, the Authority Engineer shall review and formally submit
thesedocuments to Authority for approval of the same
5.5 The Authority’s Engineer shall grant written approval to the Contractor,
where necessary, for interruption and diversion of the flow of traffic in the
existing lane(s) of the Project Highway for purposes of maintenance during
the Construction Period in accordance with the provisions of Clause 10.4
EPC Agreement.
5.6 The Authority Engineer shall approve the CV of Project Manager/ Dy.
Project Manager/ other key personnel deployed by the contractor at site. If
Authority Engineer, observed that qualified Key personnel have not been
deployed by contractor at site, he will submit a report in this regard to the
Authority.
5.7 The Authority’s Engineer shall review the monthly progress report
furnished by the Contractor and send its comments thereon to the Authority
andthecontractorwithin 7 (seven) days of receipt of such report.
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5.8 On a daily basis, the concerned key personnel of Authority Engineer shall
inspect the Construction Works. Following activities need to be undertaken
duringthe visits.
• Review ofconstruction including progress,qualityand safety ofconstruction
• Inspectionofdefects and deficiencies inconstructionworks
• Witnessingqualityinspectiontestsatlabsestablished by
Concessionaire on asample basis
Review of quality of work shall be done in reference to Quality Assurance
Plan(QAP)/Manual and ISO 9001:2008, IRC: SP: 47-1998 and IRC: SP:
57-
2000 for road bridges and roads respectively. The Authority’s Engineer also
needs to capturefollowingdocuments andsendto<Agency> fieldoffice via
email on a daily basis
• ScannedcopyoffilledRFI(RequestforInspection)formincludingcommentary
on‘Satisfactory/Unsatisfactory’natureofworkcompletedbyConcessionaire
• DailyinspectionreportProformaasprovidedinAnnexureI
• Readingsofqualityinspectiontestswitnessed bytheConsultant
• Minimum6highresolutionphotographssupportingtheremarksmadebythe
Authority’sEngineerinRFIform
Team Leader will be responsible for sending daily emails to <Agency> office
5.9 On a monthly basis, the Authority Engineer shall prepare a Monthly
Inspection Report in accordance with the format prescribed in Annexure
V setting forth an overview of the status, progress, quality and safety of
construction, including the work methodology adopted, the materials used
and their sources, and conformity of Construction Works with the Scope of
the Project and the Specifications and Standards. In a separate section of
the Inspection Report, the Authority Engineer shall describe in reasonable
detail the lapses, defects or deficiencies observed by it intheconstructionof
the Project Highway. The Authority Engineer shall send a copy of its
Inspection Report to the Authority and the Concessionaire latest by 7th of
every month. Key sections of the Monthly Progress Report are as follows
SNo. Section Sub-Sections
1.1 Construction progress in current month
1.2 Summary of strip plan
1 Executive Summary
1.3 Detailed strip plan
1.4 Current issues and recommended actions by AE
2.1 Salient Features of the Project
2.2 Project Milestones
2 Project Overview
2.3 Location Map
2.4KkeeyyPlan
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Critical issues and Action 3.1 Pending issues and action log
3
3.2 Obligations as per contract
log
4 Physical Progress 4.1 Detailed physical progress by component
5.1LAsummary
5.2LAdetailbyCALA
5.3LAdetailbyvillage
LandAcquisitionand
Clearances
5.4 Manpower with each CALA
5
5.5 Clearances summary
5.6 Status of utility shifting
6 Change of Scope 6.1 Status of pending COS proposals
7 Mobilization of Resources 7.1 Resource mobilization by contractor/ concessionaire
8.1 Pen picture- Escrow
8 Financial Progress Details
8.2 Escrow details
Summary of quality control 9.1 Tests witnessed by IE/AE
9
tests 9.2 Tests conducted by IE/AE
Monitoring of maintenance 10.1 Critical issues and action log
10.2 Cumulative defects and deficiencies
10 obligationsduring
construction phase
10.3 Status of damages
11.1 Pen picture on safety features at construction site
11.2 Accident report
11 Safety features
Annex 1: Detailed list of physical components as per
Schedule G
12 Annexures
Annex 2 onwards: Additional details provided by AE
5.9.1 If at any time during the Construction Period, the Authority Engineer
determines that the Concessionaire has not made adequate arrangements for
the safety of workersandUsersinthezoneofconstructionorthatanyworkis
beingcarriedoutin a manner thatthreatens the safety of the workers and the
Users, it shall make a recommendation to the Authority forthwith,
identifying the whole or part of the Construction Works that should be
suspended forensuring safety inrespectthereof
5.9.2 The Authority Engineer shall prepare a Milestone Report setting forth an
overview of the status, progress, quality and safety of construction,
including the status of the milestone, the available resources and details of
lack of resources, to achieve the milestone, if any. In a separate section of
the Milestone Report, the Authority Engineer shall describe inreasonable
detail the lapses, defects or deficiencies observed by it in the achievement
of the Project Highway. The Authority Engineer shall send a copy of its
Milestone Report to the Authority within 15 days of schedule Milestone
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Date. The Millstone report shall be approved by the Authority before
making milestone payment.
5.10 The Authority’s Engineer shall conduct the pre-construction review of
manufacturer’sreportsand standard samples of manufactured Materials, and such
otherMaterials as theAuthority’s Engineer mayrequire.
5.11 For determining that the Works conform to Specifications and Standards, the
Authority’s Engineer shall require the Contractor to carry out, or cause to be
carried out, tests at such time and frequency and in such manner as specified
in the Agreementand in accordance with Good Industry Practice for quality
assurance. For purposes of this, the tests specified in the IRC Special
Publication-11 (Handbook of Quality Controlfor Construction of Roads and
Runways) and the Specifications for Road and Bridge Works issued by
MORT&H (the “Quality Control Manuals”) or any modifications/substitution
thereof shall be deemed to be tests conforming to Good Industry Practice for
qualityassurance.
5.12 The Authority’s Engineer shall witness all the quality control tests and
calibrations of plants and equipment carried out by the contractor at its site
laboratory/ main laboratory/field/plants. Those include test for all material,
mixes, products etc. Authority Engineer shall also witness all test of
proprietary products like bearing in the manufacturer’s laboratory as
mandated in respective standards. Authority Engineer will also conduct
review of quality control documents in respect of factory manufactured
materials/ proprietaryproducts etc as per IRC:SP:112.
5.13 The timingand location of tests referred to in Paragraph 5.10, and the criteria for
acceptance/rejection of their results shall be determined by the Authority’s
Engineer in accordance with MoRTH specifications for road & Bridge works
and respective Indian Road Congress Standards/Guidelines/Manuals together
with any other Indian/ International Standards, the methodology proposed by
him at the time of bid submission referred thereto. Authority
Engineer/Independent Auditors/ officers of Authority may also undertake
minimum 1% random tests as directed by the Authority, on random sample
basis at the locations to be decided by the Authority/Independent Auditors/
officers of Authority. These random tests shall be in addition to, and
independent of, the tests that may be carried out by the Contractor for its
own quality assurance in accordance with Good Industry Practice. These
random tests shall be tested by the Authority Engineer in contractor’s
laboratory or any third party NABL accredited laboratory as directed by the
Authority. The payments of these test shall be made by the Authority
separately if the result of these tests are as per specifications/ guidelines. If
random sample/ test result is not as per the standards/ specifications, the cost
of such testing shall be paid by the Contractor
5.14 The Authority Engineer shall witness collection of the all test samples
including random samples collected by AE/Independent Auditors/
Authority officers from site and geotagged location of the collected sample
shall be mentioned on the sample/ records. The details of the sample
collected, and its geotag location data shall be uploaded on datalake or any
other app developed by Authority for this purpose.
5.15 In the event that results of any tests conducted under Clause 11.10
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establish any Defects or deficiencies in the Works, the Authority’s
Engineer shall require the Contractor to carry out remedial measures.
5.16 The Authority’s Engineer may instruct the Contractor to execute any work
which is urgently required for the safety of the Project Highway, whether
because of an accident, unforeseeable event or otherwise; provided that in
case of any work required on account of a Force Majeure Event, the
provisionsofClause21.6ofEPC Agreement shallapply.
5.17 In the event that the Contractor fails to achieve any of the Project
Milestones, the Authority’s Engineer shall undertake a review of the
progress of construction and identify potential delays, if any. If the
Authority’s Engineer shall determine that completion of the Project
Highway is not feasible within the time specified in the Agreement, it
shall require the Contractor to indicte within 15 (fifteen) days the steps
proposed to be take to expedite progress, and the period within which the
Project Completion Date shall be achieved. Upon receipt of a report from
the Contractor, the Authority’s Engineer shall review the same andsend its
comments tothe Authority andtheContractor forthwith.
5.18 The Authority’s Engineer shall obtain from the Contractor a copy
ofallthe Contractor’squalitycontrolrecords and documents before
the Completion Certificate is issued pursuant to Clause 12.2 of
EPC Agreement.
5.19 Authority’s Engineer may recommend to the Authority suspension of the
whole or partof the Works if the work threatens the safety of the Users
and pedestrians. After the Contractor has carried out remedial measure,
the Authority’s Engineer shall inspect such remedial measures forthwith
and make a report to the Authority recommending whether or not the
suspension hereunder may be revoked.
5.20 In the event that the Contractor carries out any remedial measures to
secure the safety of suspended works and users, and requires the
Authority’s Engineer to inspect such works, the Authority’s Engineer
shall inspect the suspended works within 3 (three) days of receiving such
notice, and make a report to the Authority forthwith, recommending
whether or not such suspension may be revoked by the Authority.
5.21 The Authority’s Engineer shall carry out, or cause to be carried out, all the
Tests specifiedinSchedule-KandissueaCompletionCertificateor
ProvisionalCertificate asthecasemaybe. Forcarrying outisfunctions
underthisParagraph 4.18andall mattersincidental thereto, the Authority’s
Engineer shall act under and in accordance with theprovisions of Article
12 and Schedule-K. The Authority’s Engineer shall use following
equipment in carrying out the tests.
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SNo Key metrics of Asset Equipment to be used
1 Surface defects of pavement Network Survey Vehicle (NSV)
2 Roughness of pavement Laser Profilometer
3 Strength of pavement Falling Weight Reflectometer (FWD)
4 Bridges Mobile Bridge Inspection Unit (MBIU)
5 Road signs and road markings Retro-reflectometer
6 Maintenance Period
6.1 The Authority’s Engineer shall aid and advise the Contractor in the
preparation of itsmonthly MaintenanceProgrammeandforthispurpose
carryoutajointmonthly inspection with Contractor.
6.2 The Authority’s Engineer shall undertake regular inspections, at least
once every month to evaluate compliance with the Maintenance
Requirements and submit a Maintenance Inspection Report to the
Authority and the Contractor.
6.3 Visual Inspection of project highway
6.3.1 TheAuthorityEngineershallcarryoutvisualinspectionofentirehighway
stretchas per the frequency defined in the following table
Frequency
Nature of defect or deficiency of
inspection
ROADS
(a) Carriageway and paved shoulders
(i) Breach or blockade Daily
(ii) Potholes Daily
(iii) Cracking Weekly
(iv) Rutting Weekly
(v) Bleeding/skidding Weekly
(vi) Ravelling/Stripping of bitumen surface Weekly
(vii) Damage to pavement edges Weekly
(viii
Removal of debris Daily
)
(b) Hard/earth shoulders, side slopes, drains and culverts
i) Variation by more than 2% in the prescribed slope of camber/cross fall Weekly
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(ii) Edge drop at shoulders Weekly
(iii Variation by more than 15% in the prescribed side (embankment) Weekly
) slopes
(iv Rain cuts/gullies in slope Weekly
)
Damage to orsilting of culverts and side drains during and
(v) immediately Weekly
preceding the rainy season
(vi Desilting of drains in urban/semi-urban areas Daily
)
(c) Road side furniture including road signs and pavement marking
Damage to shape or position;
(i) Daily
poor visibility or loss of retro-reflectivity
(d) Street lighting and telecom (ATMS)
(i) Any major failure of the system Daily
(ii) Faults and minor failures Daily
(iii Streetlight with Lux Meter Weekly
)
(e) Trees and plantation
Obstruction in a minimum head-room of 5 m above carriageway or
(i) Daily
obstruction in visibility of road signs
(ii) Deterioration in health of trees and bushes Weekly
(iii Replacement of trees and bushes Weekly
)
(iv Removal of vegetation affecting sight line and road structures Weekly
)
(f) Rest areas/Wayside amenities
(i) Cleaning of toilets Daily
(ii) Defects in electrical, water and sanitary installations Daily
(g) Toll plaza[s]
(i) Failure of toll collection equipment including ETC or lighting Daily
(ii) Damage to toll plaza Weekly
(h) Other Project Facilities and Approach roads
Damage or deterioration in Approach Roads,-[pedestrian facilities,
(i) trucklay-bys,bus-bays,bus-shelters,cattlecrossings,Traffic AidPosts, Daily
MedicalAidPostsandotherworks]
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(j) Incident Management
Frequency
Nature of defect or deficiency ofinspection
Instances of Incident Management as reported including time of
(i) call, Daily
response time, services rendered and time of clearing of the
Highway.
(ii) List of the Incident Management Services rendered. Weekly
BRIDGES
(a) Superstructure of bridges
(i) Cracks Weekly
(ii) Spalling/scaling Weekly
(b) Foundations of bridges
(i) Scouring and/or cavitation Weekly
(c) Piers, abutments, return walls and wing walls of bridges
(i) Cracks and damages including settlement and tilting Weekly
(d) Bearings (metallic) of bridges
(i) Deformation Weekly
(e) Joints in bridges
(i) Loosening and malfunctioning of joints Weekly
(f) Other items relating to bridges
(i) Deforming of pads in elastomeric bearings Weekly
Gathering of dirt inbearings and joints; or clogging of spouts,
(ii) weep holes Weekly
and vent-holes
(iii) Damage or deterioration in parapets and handrails Weekly
(iv) Rain-cuts or erosion of banks of the side slopes of approaches Weekly
(v) Damage to wearing coat Weekly
Damage or deterioration in approach slabs, pitching, apron, toes,
(vi) floor or Weekly
guide bunds
(vii) Growth of vegetation affecting the structure or obstructing the Weekly
waterway
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6.3.2 All elements which have daily inspection frequency shall be inspected weekly
as well. Similarly, all elements which have weekly inspection frequency
shall be inspected monthly as well.
6.3.3 Daily inspection report format and weekly inspection report format has been
provided in Annexure II and III of this document respectively. Manpower
which needs to conduct visual inspection and mode of reporting is defined
in the following table
Frequency of inspection Inspection to be carried outby Mode of reporting
Daily Sub-professional staff Softcopy by Email
Weekly Keypersonnel Softcopy by Email
Monthly Keypersonnel Hard copy and Softcopy
6.3.4 High resolution photographs and video of the highway stretches having
defects and/or deficiencies shall be submitted along with Weekly
Inspection Report and Monthly Status Report. Summary of key
observations around defects and deficiencies in highway stretch shall be
reported in Monthly Progress Report and detailed inspectionreport shall be
providedas AnnexuretoMonthlyProgress Report.
6.3.5 The Authority’s Engineer shall also be responsible for inspection and
monitoring of Wayside Amenities. ETC (Electronic Toll Collection) and
ATMS(Advanced Traffic ManagementSystem) andincident management.
6.4 Road conditions surveys
6.4.1 The carrying out of condition surveys will be one of the most important and
crucial field tasks under the project. The Authority Engineer shall carry out
condition surveysusing equipment and following a frequency as defined
under.
Frequencyof
SNo Key metrics of Asset Equipment to be used
condition
survey
At least twice ayear (Asper
Surfacedefectsof
1 Network Survey Vehicle (NSV)
pavement surveymonthsdefinedforthe
statebasisrainyseason)
Atleasttwiceayear(As
2 Roughness of pavement LaserProfilometer per surveymonthsdefinedfor
the
statebasis rainy season)
Falling Weight Reflectometer
3 Strength of pavement At least once a year
(FWD)
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Atleasttwiceayear(As
MobileBridgeInspectionUnit
persurveymonthsdefined
(MBIU)
4 Bridges
forthe
state basis rainy
season)
Atleasttwiceayear(Asper
surveymonthsdefinedfor
5 Road signs Retro-reflectometer
the
state basis rainy
season)
The first equipment based inspection shall be conducted at the time of completion
testing.Theother inspections shall be conducted before and after the rainy seasons as
per the schedule defined in Annexure IV, except for FWD testing which shall be
conductedonce ayear.
Calibration of equipment, wherever needed, is required to be done in presence of
Competent Authority. Once approval of equipment, the settings and a sample data set
is provided by Competent Authority, network level data for entire project stretch can
be collected. Month of survey for each state has been defined in Annexure IV of
thisdocument.
6.4.2 Measurementofpavement surfacedefects androughness
i. The Authority Engineer shall use Network Survey Vehicles mounted
with equipment such as Laser based automatic crack detection , high
resolution digital cameras for RoW and pavement, high accuracy
DGPS receiver and in vehicle data processing software or better
technology to accurately measure following pavement surface
properties
Surface defect Dimensions to be reported
• Length
• Width
Cracking
• Depth
• Area
Potholes
• Depth
Raveling • Indicator
• %
• Area
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• Depth
Rutting
• Width
Concrete Joint/ Faulting • Length
Roughness • IRIin both wheel paths
ii. Thefollowingcriteria shallbemetbytheprocessofdefectsdetection
• Measurement of 3D road profile using such technologies as laser
scanning orother proven technologies.
• Ability to operate (collect data) at different speeds with a minimum
speed of30km/hr and upto at least 75 km/ hr.
• Profiledepthaccuracyof0.5mm
• Capability for lane tracking to control driver wander’ and ensure
high repeatability of data between surveys.
• Measureatleast3.5mwidthofhighwaylane.
• Transverse Profile including rut depth measurement of pavement
surface widths of both carriageway and shoulders. The rut depth
data must be convertible to different straightedge lengths (1.8m to
3.5m) and meet industrystandards (ASTM E1703 / E1703M).
• Pavementimageswith capability toautomaticallyidentifyand ratedistresses
• Roughness measurement with outputs of both raw longitudinal
profiles and International Roughness Index (IRI) calculation shall
be reported at least 100m referenced to the preceding Location
Reference Post (LRP). The roughness must meet ASTM-E950
(equivalent to Class I road profiler). The IRI shall be determined in
both wheel paths.
• Abilitytorecordimagesatuser-definedintervals(e.g.every5,10m,etc.)
• Minimum imagesresolutionof1600x1200
• OutputsmustincludeStandard JPEG image orsimilar industry standard
• Distanceresolutionof<1mm,
• Capable of achievingdistance accuracy of0.1% (i.e.within 1m
over1km distance)
• Alldataoutputsshould be in anon-proprietaryformat
(e.g..CSV,.MDB, Excel)and notrequire specialistsoftware in
ordertoview or format data
• Data should also be capable of being easily formatted into
data compatiblewith HDM-4
iii. The following are the set of deliverables which should be submitted
after completion of survey as part of Monthly Progress Report
• Raw data generated from the equipment which are part of Network Survey
covering the parameters mentioned in above table. It should also include
o SurveyID, Description,Date, Lane
o GPSreferenceddataforGISmapping
• Videologging
o Pavement imagery (AVI/JPEG)
o 360degreeimagery(JPEG)
• Interpretation report covering summary of entire survey and
analysisof defects and deficiencies
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6.4.3 Measurementof pavement strength
(i) The Authority Engineer shall carry out structural strength surveys for
existing pavements using Falling Weight Deflectometer technique in
accordance with the procedure given in IRC:115-2014 (Guidelines for
Structural Evaluation and Strengthening of Flexible Road Pavements
Using Falling Weight Deflectometer (FWD) Technique) and IRC: 117-
2015 (Guidelines for the Structural Evaluation of Rigid Pavement by
Falling Weight Deflectometer)
(ii) The interval at which deflection measurements are to be taken up are as
per IRC:115- 2014 / IRC:117-2015. For flexible pavements, the sample
size and the interval of the data to be collected depends on the length of
the uniform section calculated and condition of the pavement section i.e.
‘good’, ‘fair’ and ‘poor’ for each lane, established on the pavement
condition data based on the criterion given in IRC:115-2014. For
rigidpavements, the deflection data may be collected at interiors, corners,
transverse joints and longitudinal joints in the outer lanes at intervals as
specified in IRC:117-2015.
(iii) The following are the set of deliverables which should be submitted after
completionof inspection test as part of Monthly Progress Report
• Data reportcoveringfollowingparameters
o DeflectionBowl(Transient Deflections atsevendifferentpoints)
o Corrected Elastic Modulus Bituminous E1
o Corrected Elastic Modulus Granular E2
o Corrected Elastic Modulus Subgrade E3
o Subgrade CBR
• Interpretationreport covering summaryofentire survey
results and analysisof key parameters
6.4.4 The Authority Engineer shall carry out the condition and structural
assessment survey of the bridges in accordance with IRC-SP; 35 with the
useofMobileBridge Inspection unit (MBIU) or better technology.
(i) Thefollowingcriteria shallbemetbytheprocessofbridgeconditionassessment
• Automatic foldingand unfolding ofplatform
• 90degreerotationofplatform
• Sufficient safety featurestobe incorporated such asdedicatedpower
supply, emergency cut off system, etc
• Completeaccesstohiddenpartsofthebridgebytheraters
(ii) Detailed bridge inspection report shall be submitted as per the Inspection
Proforma provided in IRC-SP 35
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6.4.5 Measurement of retro reflection of road signs
(i) The Authority Engineer shall measure Coefficient of retro reflected
luminance RA (night time retro reflection) of road traffic signs using a
portableretroreflectometer.
(ii) The following criteria shall be met by the process of road signs retro
reflection measurement
• Measurementofretroreflectivesigns shallbeconductedin
accordance with ASTME1709 and ASTM E2540
• Measurementtimeafterpressingtriggershallbelessthanorequalto1sec
• Observationangleadjustmentfrom 0.2degrees to2.0degrees
• Entrance angleadjustmentfrom -45degrees to +45degrees
• Self-contained commercially available battery
• Inbuilt data storage of at least 2,000 measurements so that data
transfer requirement is minimized while the survey is being
conducted
• Interface for transferringdata from device toComputer
• BuiltinGPStocaptureGPScoordinatesofroadsign
• Rangeshallbeatleast0-2000cd/lx/m2
(iii) The following are the set of deliverables which should be
submitted after completionof survey as part of Monthly Progress
Report
• Systemgeneratedcoefficientofretro reflected luminance RA
(nighttimeretro reflection) of all road signs
• Interpretationreportcoveringanalysisofroadsignsfallingin
differentrange ofRA and actions to be taken
6.5 TheAuthorityEngineershallcarryoutfollowinginspectionsofETC
lanesattoll plazason a month basis:
(i) Infrastructure:
• AvailabilityofcivilinfrastructureattollplazasrequiredforinstallationofETCsystems
• Adequacyofhardware,softwareandotherrelateditemsasper
IHMCL/<Agency>technicalspecificationsandrequirements
(ii) Operations:
• Adherenceofvariousstakeholders(acquirerbank,systemintegrator,tolloperator,
issuerbanketc)oftheETCsystemtotheservicelevelagreements
• Efficacy of the ETC system (RFID tagging, AVC, WIM etc) in terms of accuracy
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anduptime
• Trackingandreportingtollplazaexperiencemetricssuchasaveragewaitingtime,
transactiontimesfordifferentmodesofpayment(RFID,cash,smartcards,QR codes
etc)andcongestionlevels(eg.lengthofqueueindifferentlanes)across4differenttimes
inaday
• Robustnessofdisputeresolutionmechanismsinplaceforthetagholderandtoll
operatorsbytheissuerandacquirerbanks
6.6 The AuthorityEngineer shall prepare a Monthly Status Report in O&M
phase of project in respect of its duties and functions under this Agreement
and in accordancewiththeformatprescribed inAnnexureVI.1st
deliverableofthereport which is an executive summary to the main report
(Section 1) shall be submitted to the Authority and updated on the PMIS
and project specific website by 4th of every month. Main report (Section 2
onwards) shall be submitted to the Authority and updated on the PMIS and
project specific website by 7thof every month. Key sections of the
Monthly Status Report are as follows;
S.No Sections Sub sections
1.1 Overall roadcondition
1.2 Key reporting metrics
1.3 Key maintenance activities undertaken
1 Executive Summary
1.4 Pending issues
1.5 Recommended actions by AE
1.6 Strip plan for maintenance
2.1 Key project details
2.2 Location map
2 Project Overview
2.3Key plan
2.4 Summary of project features
2.5 RoW availability
3.1 Issue and action log
3.2 Summary of deficiencies
Criticalissuesand
actiontaken
3
3.3 Obligations as per contract
3.4 Inspection schedule
4.1 Summary of NCR issued
4 Monthly Inspection Report
4.2 Equipment based inspection report
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5.1 Monthly ETC Report
5 Monitoring of ETC Lanes 5.2 On-ground infrastructure report
5.3 On ground ETC operations & SLA adherence
6.1 Damages for non completion of project facilities
6.2 Damages for breach of maintenance activities
6 Status of damages
6.3Damagesfornoncompletionofmajormaintenance
works
ChangeofScope
7 7.1 Change of Scope proposals
proposals
8 Statusofpending 8.1 Status of pending disputes
disputes
9.1 Toll collection statement
9 Reports
9.2 Accident Report
9.3 Details of user complaints
9.4 Encroachment list
9.5 Lane closure report
AnnexI-Detailedvisualinspectionreportofproject
highway
10 Annexures
Annex II onwards- Additional details provided by AE
6.7 The Authority’s Engineer shall specify the tests, if any, that the
Contractor shall carry out, orcause to be carried out, forthe purpose of
determining that the Project Highwayis in conformity with the
Maintenance Requirements. It shall monitorandreview theresultsofsuch
testsandremedialmeasures,ifany,taken by the Contractor in this behalf.
6.8 Inrespectofanydefectordeficiencyreferred toinParagraph 3of
Schedule-E,the Authority’s Engineer shall, in conformity with Good
Industry Practice, specify the permissible limit of deviation or
deterioration with reference to the Specifications andStandardsandshall
alsospecifythetime limitforrepairorrectificationofany deviationor
deterioration beyond the permissible limit.
6.9 TheAuthority’sEngineershallexaminetherequestoftheContractorfor
closureof anylane (s)of the Project Highway for undertakings
maintenance/repair thereof, and shallgrant permission with such
modifications, as it may deem necessary, within 5(five) days of receiving
a request from the Contractor. Upon expiry of the permitted period of
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closure,theAuthority’sEngineershallmonitorthereopening of such lane
(s),and in case of delay, determine the Damages payable bythe Contractor
to the Authority underClause 14.5 of EPC Agreement
7 Determination of costs and time
7.1 TheAuthority’sEngineershalldeterminethecosts,and/ortheir
reasonableness, that are required to be determined by it under the
Agreement.
7.2 TheAuthority’s Engineer shall determine theperiod ofTimeExtension
thatis requiredto be determined by it under the Agreement.
7.3 TheAuthority’sEngineershallconsulteachPartyineverycaseof
determinationin accordance with the provisions of Clause 18.5 of EPC
Agreement.
8 Payments
8.1 TheAuthority’sEngineershallwithholdpaymentsfortheaffectedworks
forwhich the Contractor fails to revise and resubmit the Drawings to the
Authority’s EngineerinaccordancewiththeprovisionofClause10.2.4(d)
ofEPCAgreement.
8.2 Authority’s Engineer shall
(a) within 10 (ten) days of receipt of the Stage Payment Statement
from the Contractor pursuant to Clause 19.4, determine the
amount due to the Contractor and recommend the release of 90
(ninety) percent of the amount so determined as part payment,
pending issue of the Interim Payment Certificate;and
(b) within 15 (fifteen) days of the receipt of the Stage Payment
Statement referredto in Clause 19.4, deliver to the Authority and
the Contractor an Interim Payment Certificate certifying the
amount due and payable to the Contractor, after adjustments in
accordancewiththeprovisionsofClause
19.10 ofEPC Agreement.
8.3 The Authority’s Engineer shall, within 15 (fifteen) days of receipt of the
First stage Maintenance Payment Statement from the Contractor pursuant
to Clause 19.6 of EPC Agreement, verify the Contractor’s statement and
certify the amount to be paid to the Contractor in accordance with the
provisions of the Agreement.
8.4 The Authority’s Engineer shall certify final payment with 30 (thirty)
days of the receipt of the final payment statement of Maintenance in
accordancewiththe provisions of Clause 19.16 of EPC Agreement.
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9. Other duties and functions
TheAuthority’s Engineershall perform all other dutiesandfunctions as
specified intheAgreement.
10Miscellaneous
10.1 All key personnel and sub professional staff of the Authority Engineer
shall use the fingerprint based (biometric) attendance system for marking
their daily attendance. Attendance shall be marked at least once a day and
anytime during the day. 1 Biometric Attendance System shall be installed
by the Authority Engineer at its own cost at the site office in order to
facilitate the attendance marking. More systems can be installed near the
project highway upto a maximum of 1 system per 50 km in order to
encourage frequent visits of project highway by key personnel and sub
professional staff. A copy of monthly attendance records shall be attached
with Monthly Status Report. Proper justification shall be provided for
cases of absence of key personnel/ sub professional staff which do nothave
prior approval from Project Director of concerned stretch
10.2 A copy of all communications, comments, instructions, Drawings or
Documents sent bythe Authority’s Engineer to the Contractor pursuant to
this TOR, and a copy of all the test results with comments of the
Authority’s Engineer thereon, shall be furnished by the Authority’s
Engineer to the Authority forthwith.
10.3 The Authority’s Engineer shall retain at least one copy each of all
Drawings and Documentsreceivedbyit,including‘as–built’Drawings
andkeepthem initssafe custody.
10.4 Within 90 (ninety) days of the Project Completion Date, the
Authority’s Engineer shallobtainacompletesetofasbuiltDrawingsin2
(two)hardcopiesandinmicro film form or in such other medium as may
be acceptable to the Authority, reflectingthe ProjectHighwayasactually
designed,engineeredandconstructed, including anas-built survey
illustrating the layout of the Project Highway and setback lines, if any, of
the buildings and structures forming part of project Facilities; and shall
hand them over to the Authority against receipt thereof.
10.5TheAuthority’sEngineer,ifcalleduponbytheAuthorityorthe
Contractororboth, shallmediate and assistthe Parties in arriving atan
amicable settlementofany Disputebetween the Parties.
10.6TheAuthority’sEngineershallinformtheAuthorityandtheContractorof
anyevent ofContractor’s Default within one week of its occurrence.
11. PERFORMANCE CLAUSE
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Authority’s Engineers shall be expected to fully comply with all the
provisions of the
`Terms of Reference’, and shall be fully responsible for supervising the
Designs, Construction and maintenance and operation of the facility takes
place in accordance with the provisions of the EPC Agreement and other
schedules.Any failure of the AuthorityEngineer innotifying to Employer and
the Contractor on non-compliance of the provisions of the EPC Contract
Agreement and other schedules by the EPC Contractor, non-adherence to the
provision of ToR and non-adherence to the time schedule prescribed under
ToRshall amount tonon-performance.
The Authority Engineer shall appoint its authorized representative, who shall
issueonbehalf of the AE, Completion Certificate along with the Team Leader
and shall carry out any such task as may be decided by Employer. The AE
shall take prior approval of Employer before issuing Completion Certificate.
The proposal submitted shall also include the name of the authorized
representativealong withtheauthorizationletter andpower ofattorney.
12. CONSULTANT’S PROPOSAL
12.1 List ofkey personnel tobefielded by theConsultants shall
beas below:
Normal Highway Project:
i. TeamLeaderCumSeniorHighwayEngineer
ii. Resident cum Highway Engineer
iii. SeniorQuantitycum MaterialExpert
iv. Bridge/Structural Engineer
v. Senior Pavement Specialist
vi. Planning Engineer
vii. RoadSafetyExpert
StandaloneBridgeProject:
i. Team LeaderCum SeniorBridge Engineer
ii. Resident cum Pavement Specialist
iii. Bridge/Structural Engineer
iv. Planning Engineer
v. SeniorQuantitycum MaterialExpert
vi. Road Safety Expert
Standalone TunnelProject:
i. TeamLeaderCumSeniorTunnelExpert
ii. Resident cum Excavation Specialist
iii. Senior Geotechnical Expert
iv. TunnelDesign Engineer
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v. TunnelSafetyExpert
vi. Planning Engineer
vii. SeniorGeologist
12.2 Broad job-description and minimum qualification for key personnel
mentioned in Section-VIA . However, higher marks shall be accorded to the
Candidate with higher relevant qualification and experience. All the CV’s
of the personals mentioned in Para5.3 (iii) of Data Sheet shall be evaluated
at the time of evaluation of technical proposal. The age of the Key
Personnel should not be more than 65 years on the date of submission of
proposal. Consultants are advised in their owninterest to frame the technical
proposal in an objective manner as far as possible so that these could be
properly assessed inrespect ofpoints to begivenas partof evaluation criteria.
The bio-data of the key personnel should be signed on every sheet by the
personnel concerned and the last sheet of each bio-data should also be
signed by the authorised signatory for the Consultant. The key personnel
shall also certify at theendof their bio-data proforma that they have not left
any of the Employer works without completing of their assignment and
have not accepted any other offer at the time of signing of the bio-data and
as such shall be available to work with the Authority Engineer, if the
Project isawarded. In case the key personnel leaves the assignmentwithout
approvalofEmployer,Employer would beatliberty totakeany appropriate
action against that key personnel including debarment. The CV submitted
by selected firm/JV shall be hoisted on official website of Employer.
12.3 In addition to above, consultants are required to propose other key personnel,
sub-professional staff and other field engineers as detailed in Section-
VIA and the minimum qualification requirements for the same is
enclosed in Section VIA
13. PERIOD OF SERVICES
13.1 The services of an Authority’s Engineer will be in phases as per
Contract Agreement.
13.1.1 The appointment of the Authority’s Engineer shall initially be as per
details givenbelow.
Periodofservice(in Construction Maintenance/DLP
period Period
months)
(inmonths) (inmonths)
Construction Period DLPPeriodasper
CivilContract
+DLPPeriodasper
Agreement
CivilContract
Agreement
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The proposed manpower deployment for this period shall be matching the
activities to be performed during the said period. The time frame for services
during the deployment of key personnel during this period shall be as shown
in Section VIA. Extension of Time for providing services of Engineer may
the Authority’s be_- extended concurrently with the Extension of EPC Time
granted, if any, to the Contractor for the project, Subject to satisfactory|
performance of the Authority’s Engineer and limited to original period of
consultancyservices.
14. ProjectCoordinator
The Firm shall appoint a personnel from its head office to act as Project
Coordinatorforthe assignment with approval of the Authority. The CV of the
project coordinator shall be submitted to the Authority for approval and he
shall full fill the eligibility criteria for Team Leader as per RFP. For the firms
having rating score of more than 90, no approval of coordinators CV is
required. He will be authorized to communicate with the Authority in respect
of all matters pertaining to the project. If the performance of the project
coordinator is found unsatisfactory, the Authority may direct replacement of
the project coordinator. The cost of the Project Coordinator shall be incidental
totheConsultancyAssignment.
Annexure I- Daily Inspection Report in construction period
Resultsoflab
tests
Description Nameofkey
conducted
ofinspection personnel
(Test
Componen Item Description work inspecting
conducted,
t carriedout thework
Pass/Fail)
1.Roadworks
Embankment/ Sub
includingculverts,
Grade/ GSB/
andminorbridges
WMM/DBM/ BC
Foundation/ Sub
2. Major Bridge
structure/ Super
works, Flyovers,
structure
ROB, RUB, VUP,
PUP
Foundation/ Sub
3. Approach to
structure/ Super
ROB/RUB/
structure
Major Bridges/
Viaduct /REwall
4. Other Works
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Annexure II- Daily Inspection Report in O&M period
Nature of defect/ deficiency Defect Ifdefect Complianceof AE
found found, previousdefect Remarks
(Yes/No) Chainage&
(Yes/No/NA)
side
ROADS
Carriageway and paved shoulders
Breach or blockade
Potholes
Removal of debris
Hard/earth shoulders, side slopes, drains and culverts
Desilting of drains in urban/semi-urban areas
Road side furniture including road signs and pavement marking
Damage to shape or position; poor
visibility or loss of retro-reflectivity
Street lighting and telecom (ATMS)
Any major failure of the system
Faults and minor failures
Trees and Plantation
Obstruction in a minimum head-roomof5mabove
carriagewayorobstructioninvisibilityofroadsigns
Rest areas
Cleaning of toilets
Defects in electrical, water andsanitary installations
Toll plaza[s]
Failure of toll collection equipmentincluding ETC or
lighting
Other Project Facilities and Approach roads
DamageordeteriorationinApproachRoads, -
[pedestrianfacilities,trucklay-bys,bus-bays,bus-
shelters,cattlecrossings,TrafficAidPosts,Medical
AidPosts
and other works]
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Annexure III- Weekly Inspection Report in O&M period
Defect Ifdefect Complianceof AERemarks
found found, previousdefect
(Yes/No) Chainage& (Yes/No/NA)
Natureofdefectordeficiency
side
ROADS
(a) Carriagewayandpavedshoulders
(i) Breachorblockade
Roughnessvalueexceeding2,500
mminastretchof1km(as
measuredbyastandardised
(ii)
roughometer/bumpintegrator)
(iii) Potholes
(iv) Crackinginmorethan5%of
roadsurfaceinastretchof1km
Ruttingexceeding10mminmore
than2%ofroadsurfaceina
stretchof1km(measuredwith3m
(v)
straightedge)
(vi) Bleeding/skidding
(vii) Ravelling/Strippingofbitumen
surfaceexceeding10sqm
(viii) Damagetopavementedges
exceeding10cm
(ix) Removalofdebris
(b) Hard/earthshoulders,sideslopes,drainsand
culverts
Variationbymorethan2%inthe
prescribedslopeofcamber/cross
(i)
fall
(ii) Edgedropatshouldersexceeding
40mm
Variationbymorethan15%in
theprescribedside(embankment)
(iii)
slopes
(iv) Raincuts/gulliesinslope
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Defectfound Ifdefectfound, Complianceofprevious AE
(Yes/No) Chainage& defect(Yes/No/NA) Remarks
side
Natureofdefectordeficiency
Damagetoorsiltingofculvertsandsidedrains
duringandimmediatelyprecedingtherainy
(v)
season
(vi) Desiltingofdrainsinurban/semi-urbanareas
(c) Roadsidefurnitureincludingroadsignsandpavementmarking
Damagetoshapeorposition;
(i) poorvisibilityorlossofretro-reflectivity
(d) Streetlightingandtelecom(ATMS)
(i) Anymajorfailureofthesystem
(ii) Faultsandminorfailures
(e) Treesandplantation
Obstructioninaminimumhead-roomof5m
abovecarriagewayorobstructioninvisibilityof
(i)
roadsigns
(ii) Deteriorationinhealthoftreesandbushes
(iii) Replacementoftreesandbushes
(iv) Removalofvegetationaffectingsightlineand
roadstructures
(f) Restareas
(i) Cleaningoftoilets
(ii) Defectsinelectrical,waterandsanitary
installations
(g) Tollplaza[s]
(i) Failureoftollcollectionequipmentincluding
ETCorlighting
(ii) Damagetotollplaza
(h) OtherProjectFacilitiesandApproachroads
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Defect Ifdefect Complianceof AE
found found, previousdefect Remarks
(Yes/No) Chainage& (Yes/No/NA)
Nature of defect or deficiency
side
DamageordeteriorationinApproachRoads,
-[pedestrianfacilities,truck
lay-bys,bus-bays,bus-shelters,cattle
crossings,TrafficAidPosts,MedicalAidPosts
(i) andotherworks]
BRIDGES
(a) Superstructure of bridges
(i) Cracks
(ii) Spalling/scaling
(b) Foundations of bridges
(i) Scouring and/or cavitation
Piers,abutments,returnwallsand wingwallsofbridges
(c)
Cracksanddamagesincludingsettlement and
(i)
tilting
(d) Bearings (metallic) of bridges
(i) Deformation
Jointsinbridges
(e)
Looseningandmalfunctioningofjoints
(i)
(f) Other items relating to bridges
Deformingofpadsinelastomericbearings
(i)
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Gatheringofdirtinbearingsandjoints;or
cloggingofspouts,weepholesand vent-holes
(ii)
Damageor deteriorationinparapetsand
(iii)
handrails
Rain-cutsorerosionofbanksofthesideslopesof
(iv)
approaches
(v) Damage to wearing coat
Damageordeteriorationinapproachslabs,
pitching,apron,toes,floororguidebunds
(vi)
Growthofvegetationaffectingthestructureor
obstructingthewaterway
(vii)
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Annexure IV- Month of survey for equipment based road condition assessment
Equipment based road inspection shall be done by the Authority’s Engineer twice a
yearas per themonthof theyear defined inthefollowingtable.
However, since the first survey shall be conducted at the time of completion testing,
the following modification to the schedule shall be adopted. For example, if majority
of highway length (>50%) passes through a state, where defined survey months are
May and November, if completion testing is conducted in April, then the first
equipment based survey shall be conducted in the month of April. This shall be
considered as the equipment based survey to be conducted in the month of May. The
2nd equipment based survey shall be conducted in the month of November, the 3rd
survey shall be conducted in the month of May and so on. As regards FWD, the first
test/survey shall be conducted at the time of completion in April. The 2nd test/survey
shall beconductedinApril ofnextyear andso on.
Region State Surveybefore Survey after rains
rains
East Bihar May Nov
East Chhattisgarh May Nov
East Jharkhand May Nov
East Orissa May Nov
East West Bengal May Nov
Central Madhya Pradesh May Nov
NE Arunachal Pradesh Mar Oct
NE Assam Mar Oct
NE Manipur Mar Oct
NE Meghalaya Mar Oct
NE Mizoram Mar Oct
NE Nagaland Mar Oct
NE Sikkim Mar Oct
NE Tripura Mar Oct
North Chandigarh May Nov
North Delhi May Nov
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North Haryana May Nov
North Himachal May Nov
North Jammu And Kashmir May Nov
North Punjab May Nov
North Uttar Pradesh May Nov
Region State Surveybefore Survey after rains
rains
North Uttaranchal May Nov
Andaman And Nicobar
South Apr Nov
Islands
South Andhra Pradesh Apr Nov
South Karnataka Apr Nov
South Kerala Apr Nov
South Pondicherry Jun Jan
South Tamil Nadu Jun Jan
West Dadar Nagar Haveli Apr Oct
West Daman And Diu Apr Oct
West Goa May Nov
West Gujarat Apr Oct
West Maharashtra May Nov
West Rajasthan Apr Oct
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Annexure V- Monthly Progress Report in Construction Phase
[NAME & LOGO OF IMPLEMENTING AGENCY]
[PROJECT NAME]
Authority Engineer
[NAME OF CONSULTING FIRM]
MONTHLY PROGRESS REPORT NO.
[XX]FOR THE MONTH OF:
[MONTH], [YEAR]
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Table of content
Contents Page Nos.
1 Executive Summary............................................................................................................
1.1 Construction progress in current month
1.2 Current issues and recommended actions by IE / AE
1.3 Strip Plan (Summary)
1.4 Strip Plan (Details)
2 Project Overview.................................................................................................................
2.1 Salient Features of Project
2.2 Project Milestones
2.3 Location Map
2.4 Key Plan
3 Critical Issues & Action Log..............................................................................................
3.1 Pending Issues & Action Log
3.2 Obligations as per Contract
4 Physical Progress................................................................................................................
4.1 Detailed Scope of Work & Physical Progress by Component
4.2 Details of verification of source of material
5 Land Acquisition and Clearance.......................................................................................
5.1 LA Summary
5.2 LA Detail by CALA
5.3 LA Detail by Village for each CALA
5.4 Manpower details of CALA
5.5 Clearances Summary
5.6 Status of utilities shifting
6 Change of Scope.................................................................................................................
7 Mobilization of Resources..................................................................................................
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8 Financial Progress Details (for PPP projects)..........................................................
8.1 Pen Picture - Escrow
8.2 Escrow details
9 Summary of quality control tests.....................................................................................
9.1 Tests witnessed by IE/ AE
9.2 Tests conducted by IE / AE
10 Monitoring of maintenance obligations during construction phase...............
10.1 Critical issues and action log
10.2 Summary of repair work
10.3 Status of damages
11 Safety features.................................................................................................................
11.1 Pen picture of safety features
11.2 Accident Report
12 Annexures..........................................................................................................................
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1 Executive Summary
1.1 Construction progress in current month
Key reporting metrics Value/ %/ Amount
Scheduled Physical Progress (%)
Cumulative Physical Progress upto current month (%)
Physical Progress during current month (%)
Financial progress (%)
Cumulative Expenditure till date (Rs Cr)
Tests passed as % of total tests witnessed by IE
Tests passed as % of total tests conducted by IE
Number of pending COS proposals
Amount for pending COS (Rs Cr)
1.2 Current issues and recommended actions by IE / AE
1. SlowProgressofStructures:Theprogressofstructures(especially,
majorbridges,flyoversandROB’s)isveryslow. Overall progressis
only XX%. Out of the total YY underpasses not even single
underpass structure and its approaches is completed so far. No
bridge is open to traffic sofar.
a. Recommendation: Concessionaire should improve the progress
of structures. Request for revised workplan from Concessionaire
including specific activities on structures.
2. Statusof Change of Scope Proposals: Concessionaire has submitted Xx No.
Change of Scope proposals. Yy No. of them are still pending for decision.
Concessionaire has not submitted necessary clarifications /details for the
following Changes of Scope in spite of severalreminders.
a. Recommendation: Concessionaire to submit all pending clarifications
to Authority. Authority and Concessionaire to expedite pending COS
proposals.
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1.3 Strip Plan
1. Work Front Unavailable & reason 2.Length Completed by layer 3. Length Completed by
for unavailability (MCW) layer ( Service Road)
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1.3 Strip Plan (Details)
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Detailed report
2 Project Overview
2.1 Salient Features of Project
Project Name
NH No. (New/ Old)
Scheme/ Phase
ModeoftheExecution(BOTToll/BOTAnnuity/EPC/
HAM/ItemRate/Others)
No. of Lanes/ Configuration
Length of the Project (in Km)
Total Project Cost (in Cr)
No. of Bypasses (Name of Town, Length)
No. of Major Bridges (Number and Location)
No. of Toll Plazas (Number and Location)
No. of Fly Overs (Number and Location)
DPR Authority’s EngineerName
Lead & Consortium Members of Banks
Concessionaire Name (SPV & Parent Company)
Date of Award (LOA Date)
Appointed Date
Concession Period
Construction Period (in Days)
O&M Period (in Days)
Scheduled Date of Completion
Authority Engineer
IE / AE Agreement Date
IE / AE Mobilization Date
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2.2 Project Milestones
Ac
Pla
tu
Descripti n
al
on ned Dela
Projec y(No. Curren
t (Days Physical Physical of t
Scheduled
Milest from Progress Progress mont Status
Date
one Appoint Revised Date hs)
ed (%) (%)
Date)
Mileston [Description 25 [DD/MM/YY 25 [DD/MM/YY 5 Achi
] YY YY eve
eI
d
] ]
Started
[Description 65 [DD/MM/YY [DD/MM/YY 22 ,not
Milesto
] YY YY achiev
ne II
ed
] ]
Schedule
Not
d
start
[DD/MM/YY [DD/MM/YY
Com
ed
YY YY
pleti
[Description 100 21
] ] ]
on
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2.3 Location Map
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2.4 Key Plan
[Above image is illustrative only. Please include chainage and name below the
axisandlist offeaturesabove theaxis]
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3 Critical Issues & Action Log
3.1 Pending Issues & Action Log
Ongoin Expected
g/New date/
Chainage( Action(s
Issue/ Lengt Action(s) ActualDate
s)
S.N Issue Type Resolve Concerned h takentill for
affected )
Description d Authorit affect now resolving
dueto
o y e d
theissue suggeste
issue
dby
(km)
theAE
1.Proposal
submitted
to
MoEFLetter
Diversionof Escalateto [DD/MM/Y
sentbyRO
Xxhaof higher YY
toMoEF
1 forestLand Clearance Ongoin MoEF [Chainag 4kms level
nodal
gIssue e] officersat Y]
officeron MoEF
[DD/MM/YY
Y
Y]
1.
Escalated
tochief
secretary
21
level
Crcompensati [CALANa [DD/MM/Y
throughDO
on m YY
from
2 disbursement Land Resolve [Chainag 2.4
Chairman/
pending Acquisition d e] e] km Y]
Secretary,
dated
[DD/MM/YY
Y
Y]
Project
Directorto
Slow callhigher
progressby upsof
concessionair Concession New [Concess concession [DD/MM/Y
e aireIssue Issue . aire YY
3 [Chainag 57km None
Name] e] Y]
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3.2 Obligations as per Contract
4 Physical Progress
Physical
Progress
Physical
(Cumulati
%
Progress(Duri ve,Upto
Compone
Weighta ng Current
nt
ge Month) Current
Month
)
Road Works 35.00% 5% 15.0%
MajorBridge worksandROB/ 40.00% 1.20% 26.2%
RUB
Structures 21.00% 0.00% 0.8%
Other Works 4.00% 0.00% 0.0%
Physical
2 42.0%
Progress
%
File No. RW/NH-33044/02/2023-S&R (Computer No. 218375)
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4.1 Detailed Scope of Work & Physical Progress by Component
Cost
Cost Value of
Weightag
Weightag Planned in Physical
ein ein Scope(As Progress %Physica Progress
Component Project Item Componen per Scope till Date l (7X4)
(%) Description t ofWork) Progress
(%)
1 2 3 4 5 6 7 8
35.00% 1.C&G 5.00% 80km 45km 56% 2.8%
1.Roadworks
including 2.Embankment 5.00% 80km 40km 50% 2.5%
culverts,minor
3.SubGrade 5.00% 80km 35km 44% 2.2%
bridges,
underpasses, 4.GSB 5.00% 80km 33km 41% 2.1%
overpasses,
5.WMM 5.00% 80km 30km 38% 1.9%
approachesto
ROB/RUB/Major 6.DBM 5.00% 80km 28km 35% 1.8%
Bridges/
7.BC 5.00% 80km 27km 34% 1.7%
Structures(but
excludingservice
roads)
40.00% 1. Major Bridges 10.00% 6No 6No 100% 10.0%
2.MajorBridge
works and 2. Minor Bridges 5.00% 23No 21No 91% 4.6%
ROB/RUB
3.Flyovers 5.00% 2No 0 0% 0.0%
4.ROB 5.00% 228 No 121 No 53% 2.7%
5.VUP 5.00% 11No 6No 55% 2.7%
6.PUP 5.00% 15No 6No 40% 2.0%
7.RUB 5.00% 136 No 114 No 84% 4.2%
3.Structures 21.00% 1.Foundation 5.00% 35km 2.2km 6% 0.2%
(elevated
2. Sub-structure 5.00% 35km 2.1km 6% 0.2%
sections,
reinforcedearth) 3. Super-structure 5.00% 35km 2.1km 6% 0.2%
4. Reinforced Earth 6.00% 35km 2.1km 6% 0.2%
Wall
4.Other 4.00% 1.TollPlaza 4.00% 4No 0 0% 0.0%
Works
GRAND TOTAL 100% 42.0
%
File No. RW/NH-33044/02/2023-S&R (Computer No. 218375)
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4.2 DetailsofverificationofSourceofmaterialreceivedatyard/Plant/site
Material Quantityreceivedat Approvedquantityand Quantityreceivedfrom
Project Site source of material the approved source
1. Earth
3. Cement
4. Steel
5. Bitumen
6. Admixtures
7. Bearings
8. Othermaterials
i)
ii)
iii)
File No. RW/NH-33044/02/2023-S&R (Computer No. 218375)
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5 Land Acquisition and Clearance
5.1 LA Summary
Total Total in Totaltobeacquired
Descriptio
(ha)
n
Required possessionat
(ha) start(ha)
Existing ROW 135.00 135.00 0.00
Pvt. Land To be Acquired 240.00 0.000 240.00
Public Land To be Transferred 52.00 50.35 1.65
Grand Total 427 185 242
5.2 LA Detail by CALA
Amount
3G Amoun Amount Pendin
Disburse
TotalLand t Deposite g
3H 3DD 3ADo
Pend dby
lefttobe Awarde d(Crore Amount
CALA 3HDo 3GD 3DPend 3APendi CALA(Cro
Acquired Pend- o ne(h d Rs.) (Crore
-ing
ing ng(Ha
(Ha) ing ne(h a (Crore Rs.)
n (ha) o reRs.)
(ha)
(ha) a
e(ha ne(ha ) ) Rs.)
)
) )
CALA1] 150 15 15 15 135 0 150 0 150 396 370 327 43
[CALA2
67 0 0 0 67 0 67 0 67 132 132 120 23
]
[CALA
23 23 23 23 0 14 9 0 23 0 0 0 0
3]
Grand
240 38 20 38 20 14 226 0 240 528 502 447 66
Total
2 2
5.3 LADetail by Village for each
CALACALA 1
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5.4 Manpower details of CALA
Provided Revenu Tehsilda
Patwaris Compu
by e rs/
ter
Amins /Village Inspect Dep. Clerks
operat
<Agency
CALA / account ors/ Tehsilda / Accounta ors Peons Chain Tota
> ant Kanung rs nts l
Survey Sahay
man
/State ors o aks
Govt
<Agency
[CALA1] 4 1 0 0 3 0 3 1 0 12
>
[CALA1] State Govt 2 0 2 0 0 0 1 0 0 5
<Agency
[CALA2]
>
[CALA2] State Govt
Grand
Total
5.5 Clearances Summary
Environmen
t
Length
Proposal Description Status Current Stage Issues/ Comments
Impacte
d
Approvalofconstructionincoastal Obtaine Nil Completed
zone d
Forest Land
Length
Proposal Description Status Current Stage Issues/ Comments
Impacted
DiversionofXxha([Chainage]) Pending [Lengthin Completed Stage1clearance
km] pending
DiversionofXxHa.([Chainage]) Obtaine Nil Ongoing
d
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Wildlife
Length
Proposal Description Status Current Stage Issues/ Comments
Impacted
Diversion ofXxHa.of Pending [Lengthin Ongoing Queries sent to MoEF by
forest land RO, compliance pending
km]
TreeCutting
Proposal Description Status Length Current Issues/ Comments
Impacted Stage
N.A. N.A. N.A. N.A. N.A.
Railway (ROBs/RUBs)
Proposal Description Status Length Current Issues/ Comments
Impacted Stage
[GADNumber] Proposal [Chainage] Uploaded on N.A.
Submitted, portal on
Approval [DD/MM/YYY
pending Y]
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5.6 Status of utilities shifting
Date Date of
when Certific
Date of Date Date Prog
Estimat at ion
request of of re ss
e was from
Utilit Leng Esti
by Appro Depos ofPh
Receive Agency
y th ma
Authori val by it of ys
Na Depar d from for Issue
Categ affec te
ty for Author ical
m t concern Comple /
o ry ted super- Amo
e Statu estimat e it Shift tio Comm
vision un t
s ment e yRO/ i ng
e nts
charg
ddept. HQ n
e
Estim [DD/M
a te M
[Leng [DEPA [DD/MM [DD/MM/ [DD/M Not
Appr
t h RT / M/ / start
o
Wate YYYY] TBD
inkm] ed
r MENT] YYYY] YYYY] YYYY]
ved
Estim [DD/M
a te M
Electri [Leng [DEPA [DD/MM [DD/MM/ [DD/M Not
Appr
c ity t h RT / M/ / start
o
YYYY] TBD
inkm] ed
MENT] YYYY] YYYY] YYYY]
ved
Estim
a te
[Leng [DEPA [DD/MM [DD/MM/ [DD/M [DD/M
Appr
t h RT / M/ M/
o ved
Other YYYY] TBD
inkm]
s MENT] YYYY] YYYY] YYYY]
6 Change of Scope
Dateof
COS ed/Actual Date
first
SNo. Proposal Details submission Current Status Amoun ofApproval
to t
AE
Construction of Approved in principle by
[+/-
[Flyover Authority.
1 [DD/MM/YYYY [DD/MM/YYYY]
Amou
Name] at ] Detailed quantities in
nt]
proper order yet to be
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[Chainage] submitted
Clarifications to be
Nallah diversion [+/-
submitted by
through box culvert
[DD/MM/YYYY [DD/MM/YYYY]
2 Concessionaire , expected Amou
at[Chainage]
]
nt]
date[DD/MM/YYYY]
1 MobilizationofResources:-Allcontractorequipmentshouldbemandatorilyfittedwith
GPS and the tracking ofthe same shallbemaintained bythe AE and submitted as partofthe
MPR. Vehicles without evidence of GPS history shall not be accepted as part of machinery
deployment of the Contractor by the AE. The details of Mobilization of resource shall be
submitted in the following format
Details Expecte
Deploy Reason(s)
of
dDelay
ownershi ed for
Ageof Planned due to
S Equipment Ma Mod p/Hiring Actual During Under/Ove Remark
Equipm Under-
Name / Quantit the r s
No ke el ent Mobilizat
Require y Month Mobilizatio
ion
. d n
Quantit
y
Excavator/
Poclain
5
Paver 2
Transit Meter 0
Plate
Compactors
0
[ADD
OTHERS
]
2. Financial Progress Details (for PPP projects)
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2.1 Pen Picture - Escrow
Cumulative
Cumulative Inflow to Outflow from
inflowtoEscrow
TPC (Cr) outflowfrom Escrowduring Escrow during
tillprevious
Escrowtill themonth(Cr) themonth(Cr)
month (Cr)
previous
month(Cr)
1,206 1,033 900 30 35
Are the Escrow withdrawals in accordance with the order of withdrawal as
specifiedin the Concession Agreement?
Tick as applicable
If not, details to be provided below:
2.2 Escrow details
EscrowPlan Escrow Escrow
tilldate- Actualtill Actualtill
Cumulativ EscrowPlan EscrowPlan EscrowActual
Equity date- date-
eexp.till tilldate- till date- tilldate-
TPC(Cr) (BOT)(Cr) Debt VGF
date(Cr) Debt VGF (BOT) Equity(BOT)
(BOT) (BOT)
(BOT)(Cr) (Cr) (Cr)
(Cr) (Cr)
1,206 1,033 900 306 - 769 264 -
3. Summary of quality control tests
3.1 Tests witnessed by IE/ AE
Totaltestup
toPrevious
Frequenc TotaltestinThis Cumulative No.
Month
Month
Descriptio yof Uni oftests Remar
n tests t ks
No. Conducte Pas Fai Conducte Pas Fai Conducte Pas Fai
s d s l d s l d s l
Qty.
Subgrade
150
Procter test 1 m3 0 0 0 0 0 0 0 0 0
File No. RW/NH-33044/02/2023-S&R (Computer No. 218375)
Generated from eOffice by Akil Ahmad, SE (S&R Zone), SE, MORTH on 24/10/2025 10:341 a5m12397404/2025/S&R Zone
0
Atterberg 150
1 m3 0 0 0 0 0 0 0 0 0
Limits
0
FreeSwell 150
1 m3 0 0 0 0 0 0 0 0 0
Index
0
GrainSize 150
1 m3 0 0 0 0 0 0 0 0 0
Analysis
0
300
C.B.R 1 m3 0 0 0 0 0 0 0 0 0
0
Granular Sub Base
Gradation 1 200 m3 151 151 0 5 5 0 156 156 0
Atterberg
1 200 m3 151 136 15 5 5 0 151 136 15
Limits
150
Procter test 1 m3 0 0 0 0 0 0 0 0 0
0
WetMix
Macadam
Filter
materia
l
Concrete
Cement
Water
Prim
e
Coat
Tack coat
Dense
Bituminou
File No. RW/NH-33044/02/2023-S&R (Computer No. 218375)
Generated from eOffice by Akil Ahmad, SE (S&R Zone), SE, MORTH on 24/10/2025 10:341 a5m22397404/2025/S&R Zone
Totaltestup
toPrevious
Frequenc TotaltestinThis Cumulative No.
Month
Month
Descriptio yof Uni oftests Remar
n t ks
tests
No. Conducte Pas Fai Conducte Pas Fai Conducte Pas Fai
s d s l d s l d s l
Qty.
s
Macadam
Bituminou
sConcrete
Bitumen
test
DLC
Steel
3.2 Tests conducted by IE / AE
<Quality inspection test results to be reported in a table similar to the table
provided inprevious section>
File No. RW/NH-33044/02/2023-S&R (Computer No. 218375)
Generated from eOffice by Akil Ahmad, SE (S&R Zone), SE, MORTH on 24/10/2025 10:341 a5m34. Monitoring of maintenance obligations during construction phase
4.1 Critical issues and action log
154
oNS
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weN/gniognO
eussI
denrecnoC ytirohtuA )s(eganiahC euddetceffa eussiehtot
htgneL
detceffa
nekat)s(noitcA
wonllit )s(noitcA ybdetseggus
CS
etaDdetcepxE gnivloserrof
2397404/2025/S&R Zone
1 Dryingup Ongoing Concessionaire 325+200 2.6 Irregular Replacement NA
ofplants watering ofplantsand
to
onmedian daily
327+800
watering
2 Large New Concessionaire 387+300 0.1 None Fillingof <DD/M
potholes potholes M>
LHS
4.2 Summary of repair work
Work Work
doneupto done
previous during
SNo Description Unit Total month reporting Balance Remarks
month
1 Carriageway and paved shoulders
(a) PotHoles Sqm 42 - - 42
(b) Roughnessvalue mm
exceeding2,500mm
(c) Crackinginmorethan5% Sqm 7179 - - 7179
of road surface
(d) Rutting exceeding 10mm Sqm 5 - - 5
inmorethan2%ofroad
surface
(e) Bleeding/Skiding Sqm
(f) Ravelling Sqm
(g) Damagetopavement m
edgesexceeding10cm
2 Hard/Earth Shoulders
File No. RW/NH-33044/02/2023-S&R (Computer No. 218375)
Generated from eOffice by Akil Ahmad, SE (S&R Zone), SE, MORTH on 24/10/2025 10:34 am2397404/2025/S&R Zone
Work Work
doneupto done
previous during
SNo Description Unit Total month reporting Balance Remarks
month
(a) Rain cuts/ gullies in slope Cum 650 25 - 625
(b) Edgedropatshoulders m
exceeding40mm
3 Drains and culverts
(a) Cleaning of Culvert Nos 1 - - 1
(b) Damagetoorsiltingof
culverts
(c) Siltingofdrainsin
urban/semiurbanareas
4 Road furniture
(a) Sign Boards Nos 456 - - 456
(b) Kilometer Stones
(c) Metal Beam Crash Barrier
(d) BusShelters Nos 72 4 - 68
(e) Junction signs Nos 26 8 - 18
(f) Median Grills Rmt 894 - - 894
(g) Studs Nos 5328 - - 5328
(h) Delinators Nos 8236 - - 8236
(i) Road Marking Sqm 1899 - - 1899
(j) KerbPainting Sqm 4575 - - 4575
(k) Guard Posts Nos 3657 - - 3657
File No. RW/NH-33044/02/2023-S&R (Computer No. 218375)
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5 Street lighting and telecom (ATMS)
(a) Street lights Nos
(b) Telecom Nos
6 Trees and plantation
(a) Removal of vegetation Ha 77.42 - 3.57 73.85
affecting sight line and
roadstructures
(b) Replacementoftreesand Nos 15072 - - 15072
bushes
File No. RW/NH-33044/02/2023-S&R (Computer No. 218375)
Generated from eOffice by Akil Ahmad, SE (S&R Zone), SE, MORTH on 24/10/2025 10:341 a5m62397404/2025/S&R Zone
Work Work
doneupto done
previous during
SNo Description Unit Total month reporting Balance Remarks
month
7 Buildings and bridges
(a) Rest areas
(b) Tollplazas
(c) Bridges
4.3 Status of damages
SNo Period Amount of damages (Rs)
1 Upto June 2016
2 Jul2016
3 Aug 2016
4 Sep 2016
Total
5. Safety features
5.1 Pen picture of safety features
Details to be provided after assessment of the site requirement vis-à-vis
provisions inthe Concession Agreement:
SuggestedRemedial
Financialimplicationsof
Measures within
additionalRemedial
LocationofBlack provisionsof Additional
Measures for
Spots Remedial
Concession Authority(Cr.)
Measures(ifany)
Agreement
File No. RW/NH-33044/02/2023-S&R (Computer No. 218375)
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158
oNS etaD on eganiahC
tnediccafoemiT
)F/M(xeS
A B C D E F G H I J K
No of
affecte
d persons noitacol
tnediccA
tnedicca
fo
erutaN
fo noitacifissalC sesuaC fo snoitidnoc
daoL
noitidnoc
daoR
fo epyt
noitcesretnI
noitidnoc
rehtaeW
mitcivfoegA mitcivfo
epyT
elcihevfoepyT
lataF rojaM roniM
yb
dedivorp
pleH
2397404/2025/S&R Zone
382/050 05:25
1 1/1/17 RHS pm M 2 2 3 4 1 1 - 1 3 1 3 - 1 1 Ambu
File No. RW/NH-33044/02/2023-S&R (Computer No. 218375)
Generated from eOffice by Akil Ahmad, SE (S&R Zone), SE, MORTH on 24/10/2025 10:34 am2397404/2025/S&R Zone
Mapping of report fields to responses
A 1.Urban2.Rural
1. Overturned 2. Head On Collision 3. Hit from Back 4. Hit to Fix Object 5. Right turn Collision
B
6. Left turn Collision 7. Veered Out off The Road 8. Hit Pedestrian 9. Unknown/Hit & Ran Away
C 1. Fatal 2. Major injury 3. Minor injury
1. Drunken 2. Over Speeding3. Vehicle out of Control 4. Driven on wrong side 5. Mechanical
D
Problem6.Drowsiness/NotApplicable7.Faultof Driver
E 1. Normally Loaded 2. Overloaded/Handing 3. Empty 4. Unknown
F 1. Straight road 2. Slight Curve 3. Sharp Curve 4. Hump 5. Dip
1. T-Junction 2. Y-Junction 3. Four armJunction 4. Staggered Junction 5. Junction withmore
G
than6.Round about
1. Fine/Clear 2.Mist/Fog 3. Cloudy 4. Light Rain 5. Heavy Rain 6. Strong Wind 7. Dust Storm 8.
H
Cold 9. Hot
I 1. 0-18 Years 2. 18-25 Years 3. 25-40 Years 4.40-60 Years 5. 60-80 Years
J 1. Driver 2. Passenger 3. Pedestrian 4. Cyclist 5. Others
1. Two Wheeler 2. Auto Rickshaw 3. Car/Jeep 4. Bus 5. Light Truck 6. Heavy Truck 7. Tractor
K
8. Bicycle 9. Cycle Rickshaw 10. Hand Drawn Cart 11. Animal Drawn Cart
6. Annexures
Annex1. DetailedListofPhysicalComponentsasperScheduleG
Physical
Component
Item
A- Widening and strengthening of existing road
(1) Earthwork up to top of the sub-grade
(2)Granularwork (sub-base,base,shoulders)
(a)GSB
(b)WMM
(3)Shoulders
(4) Bituminous work
(a)DBM
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(b) BC
(5)RigidPavement
Concrete work
(6) Widening and repair of culverts
(7) Widening and repair of minor bridges
B-Newrealignment/bypass
(1) Earthwork up to top of the sub-grade
(2)Granularwork (sub-base,base,shoulders)
(a)GSB
(b)WMM
(3)Shoulders
(4) Bituminous work
Roadworks (a)DBM
includingculverts,
(b) BC
minorbridges,
underpasses, (5)RigidPavement
overpasses,
Concrete work
approachesto
ROB/RUB/Major C-Newculverts,minorbridges,underpasses,overpassesonexisting
Bridges/ road,
Structures(but
realignments, bypasses:
excludingservice
roads) (1)Culverts
(2) Minor bridges
(a)Foundation
(b) Sub-structure
(c) Super-structure (including crash barriers etc. complete)
(3) Cattle/Pedestrian underpasses
(a)Foundation
(b) Sub-structure
(c) Super-structure (including crash barriers etc. complete)
(4) Pedestrian overpasses
(a)Foundation
(b) Sub-structure
(c) Super-structure (including crash barriers etc. complete)
(5) Grade separated structures
(a)Underpasses
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Physical
Component
Item
(i)Foundation
(ii) Sub-structure
(iii) Super-structure (including crash barriers etc.complete)
(b)Overpass
(i)Foundation
(ii) Sub-structure
(iii) Super-structure (including crash barriers etc. complete)
(c)Flyover
(i)Foundation
(ii) Sub-structure
(iii) Super-structure (including crash barriers etc. complete)
(d) Foot over Bridge
A- Widening and repairs of Major Bridges
(1)Foundation
(a)OpenFoundation
(b) Pile Foundation/Well Foundation
(2) Sub-structure
(3) Super-structure (including crash barriers etc. complete)
B- Widening and repair of
(a)ROB
(1)Foundation
(2) Sub-structure
(3) Super-structure (including crash barriers etc. complete)
(b)RUB
(1)Foundation
(2) Sub-structure
(3) Super-structure (including crash barriers etc. complete)
C- New Major Bridges
(1)Foundation
(a) Open Foundation
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(b) Pile Foundation/Well Foundation
MajorBridge works (2) Sub-structure
andROB/RUB
(3) Super-structure (including crash barriers etc. complete)
D- New rail-road bridges
(a)ROB
(1)Foundation
(2) Sub-structure
(3) Super-structure (including crash barriers etc. complete)
(b)RUB
(1)Foundation
(2) Sub-structure
(3) Super-structure (including crash barriers etc. complete)
Structures (1)Foundation
(elevatedsections,
(2) Sub-structure
reinforced
(3) Super-structure (including crash barriers etc. complete)
earth)
(4) Reinforced Earth Wall (includes Approaches of ROB, Underpasses,
Overpasses, Flyover etc.
(i) Service roads/ Slip Roads
(ii)Toll Plaza
(iii) Road side drains
(iv) Road signs, markings, km stones, safety devices, ….
(a)Road signs, markings, km stones, ….
(b) Concrete Crash Barrier/ W-Beam Crash Barrier in Road work
(v) Project facilities
(a)Busbays
(b) Truck lay-byes
(c)Restareas
(vi) Repairs to bridges/structures
(vii) Road side plantation
(viii) Protection works
Other Works
(a) Boulder Pitching on slopes
(b) Toe/Retaining wall
(ix) Tunnel
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(a)Excavation
(b) Construction of support systemincluding rock bolting, lining etc.
(c) On complete completion of tunnel
(x)Miscellaneous
* The above list is illustrative and may require modification as per the
actual scopeof the work
Annex 2. Onwards
IE / AE should include comments, status update, data points and reports
in followingannexures which have not been included elsewhere in the
main report. Such reports may include but not limited to:
• Review statusof drawings/ design reports
• Reviewstatusofotherdocuments
• Minutesofreviewmeeting
• DetailedInspection reportof project highway
• Correspondence details
• Weather report
• Organizational chart ofConcessionaire / Contractor and IE /AE
• Listoflabequipment
• Detailsofusercomplaints
• Project photographs
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ANNEXURE-VI - FORMAT FOR MONTHLY PROGRESS REPORT DURING O&M PHASE
[NAME & LOGO OF IMPLEMENTING AGENCY]
[PROJECT NAME (O&M)]
Authority Engineer
[NAME OF CONSULTING FIRM]
MONTHLY STATUS REPORT NO. [XX]
FOR THE MONTH OF: [MONTH], [YEAR]
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Table of content
Contents PageNos.
1 Executive Summary............................................................................................................
1.1 Overall road condition
1.2 Key reporting metrics
1.3 Key maintenance activities undertaken
1.4 Pending issues
1.5 Recommended actions by Authority Engineer
1.6 Strip Plan for maintenance
2 Project Overview.................................................................................................................
2.1 Key project details
2.2 Location Map
2.3 Key plan
2.4 RoW availability
2.5 Summary of project features
3 Critical Issues and Action taken.......................................................................................
3.1 Issue and action log
3.2 Summary of items (Cumulative Observations/ Deficiencies)
3.3 Obligations as per contract
3.4 Major maintenance and Inspection schedule
4 Inspection Report...............................................................................................................
4.1 Summary of NCR issued
4.2 Equipment based inspection report
5 Monitoring of ETC lanes....................................................................................................
5.1 Monthly ETC Report
5.2 On-ground infrastructure report
5.3 On-ground ETC operations and SLA adherence
6 Status of Damages for breach of maintenance activities
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6.1 Damages for non completion of project facilities
6.2 Damages for breach of maintenance activities
6.3 Damages for non completion of major maintenance/ periodic overlay
7 Change of Scope proposals
8 Status of pending disputes................................................................................................
9 Reports.................................................................................................................................
10 Monthly Toll Collection Report (Applicable only if project highway is tolled)
10.1 Accident Report
10.2 Details of complaints
10.3 Encroachment list
10.4 Lane Closure Report
11 Annexures
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1 Executive Summary
1.1 Overall road condition
Road LHS RHS
condition
Satisfactory road condition 40km 20km
Poor road condition 50km 70km
Total length of project 90km 90 km
1.2 Key reporting metrics
Key metrics Value/Amoun
t
No of pending NCRs 35
Damages amount recommended on Concessionaire (Rs Cr) Rs5.9Cr
No of pending Change of Scope proposals 2
No of pending disputes 2
Monthly toll collection (Rs Cr)If(appcliable) Rs3.8Cr
Noofaccidents 12
Noofencroachments 47
1.3 Key maintenance activities undertaken
Asset Maintenanceactivities
undertaken
• Concessionaire has commenced the work forrenewal and repair of pavement
Pavement
ontheprojecthighwayw.e.f14thSeptember2016
Shoulder
Drainage • Cleaning of drainage in built up areas n progress
Median
• ConcessionairehastakenuprepairsandmaintenanceofMBCBandelectric
Roadfurniture
poles,etconissuanceofNCPsfromAuthorityEngineer
Bridges
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• AsperprovisionsofCAandpolicydecidedbyMoRTH/<Agency>,2ETClanes
ateach tollplazahave been operationalised w.e.f.25thSeptember2016.The
connectivityof ETC lanes with Central Clearing House(CCH) has beenachieved
Buildings
and presently ETC lanes are operationalized in Hybrid Mode due to less
numberoftagspurchasedby highwayusers
• Planting of new trees from Chainage 200+300 to 226+650
Horticulture
• Trimming of plants which were causing obstruction to highway users
File No. RW/NH-33044/02/2023-S&R (Computer No. 218375)
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1.4 Pending issues
• Overlayontheentirestretchofprojectlengthof252kmandserviceroadshasnot
been taken upby Concessionaireyet since thedate ofcompletionofoverlay isdue
innext 25 days
• Over all progress is very slow regarding repair of potholes and rutting on Main
Carriageway which is causing inconvenience to highway users and is also a concern
from road safety point of view.
• Street lighting in
– Anantapurbypasscompleted on main carriageway and is energized but
for service roads street lighting is pending on both sides
– Kurnoolbypasserectionofpolesonlycompletedinmaincarriagewaynot
yetenergized till to date, but for service roads not started
1.5 Recommended actions by Authority Engineer
• In spite of the repeated requests, there is no material change in status of works
pertaining to repairs/ rectifications of defects on the project highway. AE has
recommended the damages of Rs 5.9 Cr on the Concessionaire on account of delay
inrepairs of defects in road and bridge works in terms of the provision of Clause
15.8.1oftheConcessionAgreement. Concessionaire shall be liable for imposition
of furtherdamages on similar lines till the date of completion
• Concessionaire is requested totake at most care for completingthe overlay before
31.03.2017 since the existing road condition is getting deteriorated day by day
causing much inconvenience to the traffic
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1.6 Strip Plan for maintenance
Satisfactory road condition
(Maintenancenotrequired)
Poorroadcondition
(Maintenance
required)
File No. RW/NH-33044/02/2023-S&R (Computer No. 218375)
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Main report
2 Project Overview
2.1 Key project details
Project Name
NHno(New/Old)
Mode of the Project
No.ofLanes
Length of the Project
Total Project Cost
Concessionaire/ Contractor
Date of Award (LOA date)
Appointed Date
Commercial Operation Date (COD)
Concession Period
O&M Period
Authority Engineer
AE Agreement Date
AE Mobilization Date
AE Scheduled Completion Date
AE EOT (Extension Of Time)
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2.3 Key plan
2.4 RoW availability
Width of RoW available on both sides of the highway
172
elbaliava
WoRfohtdiW-SHL
>20m
20m
18m
16m 16 16 16 16 16 16 16
14m
12m
10m
8m 8.2 8.2 8.2 8.2 8.2
6m
4m 4.7 4.7 4.7 4.7 4.7
2m 1.8 1.8
Chainage
elbaliavaWoR
fohtdiW-SHR
2397404/2025/S&R Zone
2m
4m
6m 6.2 6.2 6.2 6.2 6.2 6.2
8m
10m 10 10
12m
14m
16m
18m 17.5 17.5 17.5 17.5 17.5 17.5 17.5 17.5
20m
>20m 25 25 25
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2.5 Summary of project features
SNo Particular Value
s
1 Noofflyovers 2
2 Service Road 45
3 ROBs 5
261.975, 299.606, 350.547,
4 ROB location (chainage)
396.135 & 420.302
5 RUBs 0
6 RUB location (chainage) NA
7 NoofBypass 7
8 Length of Bypass 43
9 NoofMajorBridges 7
10 NoofMinorBridges 67
11 NoofCulvert 640
12 NoofVUP 16
13 NoofPUP/CattleUnderpass 12
14 No of Major Intersection/ Junction 22
15 NoofTollPlaza 3
16 Location of Toll Plaza (chainage)
17 NoofTruckLaybye 30
18 NoofBusBays 122
19 No of Wayside Amenities 0
20 Location of Wayside Amenities (chainage) NA
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3.1 Issue and action log
174
oNS
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)s(eganiahC eud
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eussi
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etaDdetcepxE gnivloserrof
2397404/2025/S&R Zone
Replacement
Dryingup
ofplants
ofplants
on Concession 325+200to 2.6 Irregular anddaily NA
1 Ongoing waterin
aire
327+800 g watering
median
387+300 0.1 None Fillingof <DD/M
Large Concession
2 New potholes M>
potholes aire
LHS
3.2 Summary of items (Cumulative Observations/ Deficiencies)
Work Work
doneupto done
previous during
SNo Description Unit Total Balance Remarks
month reporting
month
1 Carriageway and paved shoulders
(a) PotHoles Sqm 42 - - 42
(b) Roughnessvalue mm
exceeding2,500mm
(c) Crackinginmorethan5% Sqm 7179 - - 7179
of road surface
(d) Rutting exceeding 10mm Sqm 5 - - 5
inmorethan2%ofroad
surface
(e) Bleeding/Skiding Sqm
(f) Ravelling Sqm
(g) Damagetopavement m
edgesexceeding10cm
2 Hard/Earth Shoulders
(a) Rain cuts/ gullies in slope Cum 650 25 - 625
File No. RW/NH-33044/02/2023-S&R (Computer No. 218375)
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Work Work
doneupto done
previous during
SNo Description Unit Total Balance Remarks
month reporting
month
(b) Edgedropatshoulders m
exceeding40mm
3 Drains and culverts
(a) Cleaning of Culvert Nos 1 - - 1
(b) Damagetoorsiltingof
culverts
(c) Siltingofdrainsin
urban/semiurbanareas
4 Road furniture
(a) Sign Boards Nos 456 - - 456
(b) Kilometer Stones
(c) Metal Beam Crash Barrier
(d) BusShelters Nos 72 4 - 68
(e) Junction signs Nos 26 8 - 18
(f) Median Grills Rmt 894 - - 894
(g) Studs Nos 5328 - - 5328
(h) Delinators Nos 8236 - - 8236
(i) Road Marking Sqm 1899 - - 1899
(j) Kerb Painting Sqm 4575 - - 4575
(k) Guard Posts Nos 3657 - - 3657
5 Street lighting and telecom (ATMS)
(a) Street lights Nos
(b) Telecom Nos
6 Trees and plantation
File No. RW/NH-33044/02/2023-S&R (Computer No. 218375)
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(a) Removal of vegetation Ha 77.42 - 3.57 73.85
affecting sight line and
roadstructures
(b) Replacementoftreesand Nos 15072 - - 15072
bushes
7 Buildings and bridges
(a) Rest areas
(b) Tollplazas
(c) Bridges
3.3 Obligations as per contract
Please write a summary ofcontractualobligations ofConcessionaire and non-
compliances ofcritical obligations highlighting reasons for delay and stating pending
actions
• Critical obligations of Concessionaire as per contract
• Non compliance of critical contractual obligations
3.4 Major maintenance and Inspection schedule
Item Responsibility Lastcompleted Duedate
on
Majormaintenance Concessionaire [DD/MM/YY] [DD/MM/YY]
Periodic overlay Concessionaire [DD/MM/YY] [DD/MM/YY]
Pavement
inspection
usingNSV Authority Engineer [DD/MM/YY] [DD/MM/YY]
Roughnessusing
Authority Engineer [DD/MM/YY] [DD/MM/YY]
Laser Profilometer
Pavement
Authority Engineer [DD/MM/YY] [DD/MM/YY]
strengthusing
FWD
Bridgeinspection
Authority Engineer [DD/MM/YY] [DD/MM/YY]
using MBIU
Roadsign
inspection
using Authority Engineer [DD/MM/YY] [DD/MM/YY]
Reflectometer
Other
File No. RW/NH-33044/02/2023-S&R (Computer No. 218375)
Generated from eOffice by Akil Ahmad, SE (S&R Zone), SE, MORTH on 24/10/2025 10:341 a7m64 Inspection Report
4.1 Summary of NCR issued
Total NCR
NCRissuedin NCRclosedin
issuedtill
reporting reporting
previous BalanceNCR
SNo Highway month(B) month(C)
(A+B-C)
asset
month
(A)
1 Pavement 48 12 25 35
2 Shoulder 7 0 3 4
3 Drainage
4 Median
5 Roadfurniture
6 Bridges
7 Buildings
8 Horticulture
9 [Otherassets]
Total
4.2 Equipment based inspection report
Pavement Surface Defects Roughness Pavement Strength
177
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htpederutxeT
)mm(
dikS
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lanoitanretnI(
citsalE suludoM citsalE suludoM citsalE suludoM
0.000 0.500 L1 2X10 20X35 2.5X1.2 4X12 25 1.4 4.23 7110 34 14
0.500 1.000 L1 3X5 10X15 1.5X0.8 3X10 24 1.8 2.68 7430 36 15
1.000 1.500 L1
Report of equipment based inspection needs be provided as an Annexure to
monthly reportas per the defined frequency. Following documents/media to be
submitted for equipment based inspection.
•
andpavement camera
suonimutiB
2397404/2025/S&R Zone
Video footage of all cameras installed on Network Survey Vehicle- ROW cameras
File No. RW/NH-33044/02/2023-S&R (Computer No. 218375)
Generated from eOffice by Akil Ahmad, SE (S&R Zone), SE, MORTH on 24/10/2025 10:34 am2397404/2025/S&R Zone
• NetworkSurveyVehiclereportcapturingdimensionsoffollowingkeymetrics
ofpavement
– Cracks
– Potholes
– Raveling
– Bleeding
– Rutting
– Texture depth
– Skid resistance
– Roughness (IRI)
• FallingWeightDeflectometer(FWD)reportcapturingfollowingkeymetrics
ofpavement strength
– Deflection Bowl (Transient Deflections at seven different points)
– Corrected Elastic Modulus Bituminous E1
– Corrected Elastic Modulus Granular E2
– Corrected Elastic Modulus Subgrade E3
– Subgrade CBR
– Bituminous layer coefficient A1
– Base layercoefficient A2
– Granular base layer coefficient A3
– Modified structural number
• MobileBridge Inspection Report (MBIU) capturingfollowing keymetrics of bridges
– Condition Approach
– Condition Signs
– Condition Debris
– Condition Joint
– Condition Deck
– Condition Rails
– Condition Protect
– Condition Stream
– Condition Superstructure
– Condition Piers
– Condition Abutment
• Retro reflectometer reportcapturing following key metrics of road furniture
– CoefficientofretroreflectedluminanceR A(nighttimeretroreflection)of
roadtraffic signs
File No. RW/NH-33044/02/2023-S&R (Computer No. 218375)
Generated from eOffice by Akil Ahmad, SE (S&R Zone), SE, MORTH on 24/10/2025 10:341 a7m82397404/2025/S&R Zone
5 Monitoring of ETC lanes
5.1 Monthly ETC Report
For
Corresponding
TYPE OF VEHICLE For Previous Month For Current Month
monthofprevious
year
No of Fee Noof Fee Fee No of FeeCollected
vehicles Collected vehicles Collected vehicles
per
vehicle
A Car Total 3845 384500 4659 465,900.00 100 4289 428,900.00
B LCV Total 1521 243360 1312 209,920.00 160 1399 223,840.00
C Bus Total 2404 793386 2284 765,207.00 201 2349 786,915.00
D Truck Total 1603 528924 1523 510,138.00 134 1566 524,610.00
E 3Axle Total 18990 6836400 16310 5,953,150.00 365 15127 5,521,355.00
F MAV Total 16119 8381880 21111 11,188,830.00 530 18790 9,958,700.00
Over
G Total 1 630 27 17,280.00 640 36 23,040.00
Size
Totalforthe
49844 18,050,61 52963 19,898,834 49016 18,265,661
Month
8
5.2 On-ground infrastructure report
Total number of plaza lanes =
Total number of dedicated ETC
lanes =Total number of hybrid
lanes =
Equipmentas
Units Equipment
per
damaged owner/
Tota Units specifications
SNo Description provider Remark
l working (Y/N)
/ s
unit
missing
s
1 Hardware
(a) Over-head transceiver 4 3 1 ABC Co. Y
File No. RW/NH-33044/02/2023-S&R (Computer No. 218375)
Generated from eOffice by Akil Ahmad, SE (S&R Zone), SE, MORTH on 24/10/2025 10:341 a7m92397404/2025/S&R Zone
(b) Hand-held reader
(c) Lane controller
(d) AVC
(e) Camera
(f) Weigh-in-motion
(g) Static weigh bridge
(h) Any other items
2 Softwares
(a) Software–Lane/Plaza
level
(b) TMS
(c) Any other items
5.3 On-ground ETC operations and SLA adherence
Average Average
Average
queue queue
transctio
length length Average Average Average Average
ntime
during during Transactio transaction transactio transactio
Lane (others)
peaktime ntime time ntime ntime
nonpeak (cash) (RFID) (cards) (wallet)
time
UPI–20
Lane 1 10vehicles 5vehicles 15seconds 10seconds 20seconds 25seconds
seconds
Lane 2
Lane 3
• Averagesystemuptime=80%
• Transactionsuploaded(asperSLA)=80%
• Blacklistsuploaded(asperSLA)=50%
• Blacklistsdownloaded(asper SLA) = 85%
File No. RW/NH-33044/02/2023-S&R (Computer No. 218375)
Generated from eOffice by Akil Ahmad, SE (S&R Zone), SE, MORTH on 24/10/2025 10:341 a8m02397404/2025/S&R Zone
6 Status of Damages for breach of maintenance activities
6.1 Damages for non completion of project facilities
SNo Period Amountofdamages
(Rs)
1 Upto June 2016 15,00,35,000
2 Jul2016 2,00,88,000
3 Aug 2016 2,00,88,000
4 Sep2016 1,94,40,000
Total 20,96,51,000
Supporting Calculations for damages for Sep 2016
• Noof days in Sep = 30
• PerformancesecurityisRs64,80,00,000
• AsperCAClause12.3.2damagespayableis0.1% ofperformance
security perday = Rs 6,48,000
• Totaldamages payable=30 X6,48,000=Rs1,94,40,000
File No. RW/NH-33044/02/2023-S&R (Computer No. 218375)
Generated from eOffice by Akil Ahmad, SE (S&R Zone), SE, MORTH on 24/10/2025 10:341 a8m16.2 Damages for breach of maintenance activities
SNo Period Amount of damages (Rs)
1 Upto June 2016 1,00,35,000
2 Jul2016 6.63,196
3 Aug 2016 6,63,196
4 Sep 2016 52,22,444
Total 1,65,83,836
Supporting Calculations for damages for reporting month
182
oNS
foerutaN
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fo
etaD
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sasyadfooN
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segamaD
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2397404/2025/S&R Zone
6.3 Damages for non completion of major maintenance/ periodic overlay
SNo Period Amount of damages (Rs)
1 June 2016 6,48,000
2 Jul2016 2,00,88,000
3 Aug 2016 2,00,88,000
4 Sep 2016 1,94,40,000
Total 6,02,64,000
Supporting Calculations for damages for Sep 2016
• No of days in Sep = 30
• Performance security isRs 64,80,00,000
• AsperCAClause12.3.2damages payableis0.1%ofperformancesecurityper
day =Rs 6,48,000
• Total damages payable = 30 X 6,48,000 = Rs 1,94,40,000
File No. RW/NH-33044/02/2023-S&R (Computer No. 218375)
Generated from eOffice by Akil Ahmad, SE (S&R Zone), SE, MORTH on 24/10/2025 10:34 am2397404/2025/S&R Zone
7 Change of Scope proposals
Dateof Expected
SN
first
o Proposal Details submission Current status COS Amount / Actual
date of
toAE
approval
Approvedinprincipleby
Authority.Detailed
Constructionof[Flyover [DD/MM/YYY [+/-Amount] [DD/MM/YYY
1
Name]at[Chainage] Y quantitSCsinproperorder
yettobesubmitted Y]
]
Nallahdiversion Clarificationstobe
throughbox culvert at submittedby
[Chainage] [DD/MM/YYY [+/-Amount] [DD/MM/YYY
2
Y Concessionaire,expected
date[DD/MM/YYYY] Y]
]
8 Status of pending disputes
Dateoffirst Dispute
SN Curren
submission Amount (if
t
Dispute Details toAE Suggested resolution by AE applicable)
o
stage
Increased tollable Nomeritinincreasingtollable
length to be lengthhencenoactionrequired
applicableintollfee [DD/MM/YYYY] by<Agency> NA SAROD
1
calculations
Fillingstations <Agency>toconsiderthe B/w
energizedwithout Concessionaire'srequestfor Concession
obtainingNOCfrom [DD/MM/YYYY] interventionandassistance [+/- aireand
2
ministry Amount] <Agency>
9 Reports
9.1 Monthly Toll Collection Report (Applicable only if project highway is tolled)
For
Corresponding
TYPE OF VEHICLE For Previous Month For Current Month
monthofprevious
year
Fee
No of Fee No of Fee Noof Fee
per
vehicles Collected vehicles Collected vehicles Collected
vehicl
File No. RW/NH-33044/02/2023-S&R (Computer No. 218375)
Generated from eOffice by Akil Ahmad, SE (S&R Zone), SE, MORTH on 24/10/2025 10:341 a8m32397404/2025/S&R Zone
e
Single 3845 384500 4659 465,900.00 100 4289 428,900.00
A Car Return 1506 218370 1972 295,800.00 150 1758 263,700.00
Local 769 38450 979 48,950.00 50 1029 51,450.00
Single 1521 243360 1312 209,920.00 160 1399 223,840.00
B LCV Return 134 31490 162 38,880.00 240 132 31,680.00
Local 1683 134640 1838 147,040.00 80 1461 116,880.00
Single 2404 793386 2284 765,207.00 201 2349 786,915.00
C Bus Return 359 177903 173 87,567.00 303 203 102,717.00
Local 277 45738 205 34,782.00 102 318 54,060.00
Single 1603 528924 1523 510,138.00 134 1566 524,610.00
D Truck Return 240 118602 116 58,378.00 202 136 68,478.00
Local 185 30492 136 23,188.00 68 212 36,040.00
Single 18990 6836400 163105,953,150.00 365 15127 5,521,355.00
E 3Axle Return 131 70740 34 18,700.00 550 37 20,350.00
Local 69 12420 84 15,540.00 185 131 24,235.00
Single 16119 8381880 21111 11,188,830.00 530 18790 9,958,700.00
F MAV Return 2 1550 20 15,800.00 790 35 27,650.00
Local 6 1560 18 4,770.00 265 8 2,120.00
Single 1 630 27 17,280.00 640 36 23,040.00
Over
G Return 0 0 - 965 -
Size
Local 0 0 - 320 -
Totalforthe
49844 18,050,61 52963 19,898,834 49016 18,265,66
Month
8 1
File No. RW/NH-33044/02/2023-S&R (Computer No. 218375)
Generated from eOffice by Akil Ahmad, SE (S&R Zone), SE, MORTH on 24/10/2025 10:341 a8m49.2 Accident Report
185
oNS etaD
on
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A B C D E F G H I J K
No of
affecte
d
noitacol
tnediccA
tnedicca
fo
erutaN
tnedicca
fo
noitacifissalC
sesuaC
elcihev
fo
snoitidnoc
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noitidnoc
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epyt
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noitidnoc
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mitcivfoegA mitcivfoepyT elcihevfo
epyT
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dedivorp
pleH
2397404/2025/S&R Zone
382/050 05:25
1 1/1/17 M 2 2 3 4 1 1 - 1 3 1 3 - 1 1 Ambu
RHS pm
Mapping of report fields to responses
A 1.Urban2.Rural
B 1. Overturned 2. Head On Collision 3. Hit from Back 4. Hit to Fix Object 5. Right turn Collision
6. Left turn Collision 7. Veered Out off The Road 8. Hit Pedestrian 9. Unknown/Hit & Ran Away
C 1. Fatal 2. Major injury 3. Minor injury
D 1. Drunken 2. Over Speeding3. Vehicle out of Control 4. Driven on wrong side 5. Mechanical
Problem6.Drowsiness/NotApplicable7.Faultof Driver
E 1. Normally Loaded 2. Overloaded/Handing 3. Empty 4. Unknown
F 1. Straight road 2. Slight Curve 3. Sharp Curve 4. Hump 5. Dip
G 1.T-Junction2.Y-Junction 3. Four armJunction 4.StaggeredJunction 5.Junctionwithmore
than6.Round aboutJunction
H 1. Fine/Clear 2.Mist/Fog 3. Cloudy 4. Light Rain 5. Heavy Rain 6. Strong Wind 7. Dust Storm 8.
Cold 9. Hot
I 1. 0-18 Years 2. 18-25 Years 3. 25-40 Years 4.40-60 Years 5. 60-80 Years
J 1. Driver 2. Passenger 3. Pedestrian 4. Cyclist 5. Others
K 1. Two Wheeler 2. Auto Rickshaw 3. Car/Jeep 4. Bus 5. Light Truck 6. Heavy Truck 7. Tractor
8. Bicycle 9. Cycle Rickshaw 10. Hand Drawn Cart 11. Animal Drawn Cart
File No. RW/NH-33044/02/2023-S&R (Computer No. 218375)
Generated from eOffice by Akil Ahmad, SE (S&R Zone), SE, MORTH on 24/10/2025 10:34 am2397404/2025/S&R Zone
9.3 Details of complaints
Contact
Toll Complaint Nameofthe Detailsof Compliancebythe
details
plaz No person complaint concessionaire
SNo Date
a
of
person
Mr.Shailendra Mr. Shailendra
Gurjar,LIG- Complaints
44,RSS regardingPotholes
ontheHighway
1 81 8/9/2016 mohalla, maycause Potholesare
ShivajiNagar, repaired
Bhopal(M.P.) accidents.
Dr.Diwakar
Animalsare
complaintsthat
continuouslydriven
Dr. Anil presenceof
outfromtheRoad
Diwakar,HIG Animalsand also
bytheHighway
Swarganga Potholesonroad
Patrollingteamand
ComplexBus are obstructing the
2 82 10/9/2016 Potholesare
Stand Seoni
repaired.
(M.P.) drivingwhichmay
causeaccidents.
TheExemption
underIndianToll
(ArmyandAir
force)Act1901,to
armypersonnel
travellinginprivate
Maj.Sidharthwhile
vehiclemaybe
travellingin
givenifonGovt.
personalcarwants
dutywithrequisite
Exemptionfrom
pass as specified
Maj.Sidharth, TollFeeon
intheIndianToll
238Fdwksp productionofI.D.
(ArmyandAir
3 83 11/9/2016 Card
C/o-56APO
Force Rules, 1942)
File No. RW/NH-33044/02/2023-S&R (Computer No. 218375)
Generated from eOffice by Akil Ahmad, SE (S&R Zone), SE, MORTH on 24/10/2025 10:341 a8m69.4 ncroachment list
187
oNS
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/
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,llats
aeT(
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egde
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ecnatsiD
dnahtdiwtnemhcaorcnE
htgnel
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2397404/2025/S&R Zone
212+50 Temporar Tea VijayKumar
1 LHS Kurnool Kurnool New 7 5mX3.5m
y stall Reddy
0
213+20 Dinnedevara Permanen Godow 10.5m X
2 RHS Kurnool Existing 5 Buddana
Padu t n
0 4m
9.5 Lane Closure Report
S.No Date Chainage (Km) Side Time of Closure ReasonsforLane Remarks
Closure&Approval
From To Details
9/9/201 215+30 215+35
1 RHS 1pm-4pm Patch work
6 0 0
File No. RW/NH-33044/02/2023-S&R (Computer No. 218375)
Generated from eOffice by Akil Ahmad, SE (S&R Zone), SE, MORTH on 24/10/2025 10:34 am2397404/2025/S&R Zone
10 Annexures
Annexure 1: Detailed visual inspection report of project highway
Assets to be covered- Pavement, Shoulder, Drainage, Median, Bridges,
Road furniture,Buildings, Horticulture, Service Road
Description
SNo NCP/ Dateof Chainage Side AERemarks
issue
ofdefect
SNo
1 311 15.08.2016 Potholes 311+200 LHS Toberepaired
Tobefilled
2 312 15.08.2016 Cracking 311+500 RHS
immediately
3
4
Annexure 2 onwards:
AE should include comments, status update, data points and reports in
following annexures which have not been included elsewhere in the main
report. Such reportsmay include but not limited to:
• Minutesofreviewmeeting
• Correspondence details
• Weather report
• Organizational chart of Concessionaire and AE
• Project photographs
File No. RW/NH-33044/02/2023-S&R (Computer No. 218375)
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Annexure VII-OUTPUT FORMAT FROM NETWORK SURVEY VEHICLE AND
FWDTESTING
[NAME & LOGO OF IMPLEMENTING AGENCY]
[PROJECT NAME]
Authority Engineer
[NAME OF CONSULTING FIRM]
OUTPUT FROM NETWORK SURVEY VEHICLE AND FWD TESTING
File No. RW/NH-33044/02/2023-S&R (Computer No. 218375)
Generated from eOffice by Akil Ahmad, SE (S&R Zone), SE, MORTH on 24/10/2025 10:341 a8m92397404/2025/S&R Zone
Table of contents
Contents Page Nos.
SECTION ROAD INVENTORY DATA
1
161
1.1. Location Reference Post (LRP) Master 161
1.2. Carriageway Type 162
1.3. Road Type 162
1.4. Pavement Type 163
1.5. Pavement Width 164
1.6. Shoulder Type 165
1.7. Shoulder Width 166
1.8. Topography 166
1.9. Cross Section 167
1.10. Drain Type 168
1.11. Median Opening 169
1.12. Right Of Way 170
1.13. Pavement composition 171
1.14. Carriageway Furniture 173
1.15. Wayside Amenities 174
1.16. Land Use 175
SECTION ROAD CONDITION DATA 176
2
2.1. Visual condition 176
2.2. Roughness 179
2.3. Rutting 180
2.4. Texture Depth 181
2.5. Skid Resistance 182
2.6. Falling Weight Deflectometer (FWD) 183
2.7. Falling Weight Deflectometer (FWD) Rigid
File No. RW/NH-33044/02/2023-S&R (Computer No. 218375)
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Annexure VII: OUTPUT FORMAT FROM NETWORK SURVEY VEHICLE AND
FWDTESTING (SECTION 1: TESTING AT TIME OF COMPLETION, SECTION 2:
FWD ATTRIBUTES - ANNUALLY, BALANCE PARAMETERS –BIANNUALLY
AFTER CONSTRUCTION PHASE)
In addition to the reports being submitted on equipment based inspection as
specified in Section 4.2 of the Monthly Progress Report in the O&M phase, the
Authority Engineer (AE) shall submit electronically in excel (.xls) format certain key
parameters to the Project Director in thefollowing format.
Worksheets under Section 1 (‘Road inventory data’) shall be updated from surveys
conducted only once at the time of completion testing. Worksheets under Section 2
(‘Road condition data’) shall be updated from surveys carried out annually for FWD
attributes and biannually for the remaining attributes.
The fields to be updated in each of the worksheets are described below. Each
description is followed by an example of data for a sample project.
SECTION 1 - ROAD INVENTORY DATA
Road inventory data consists of parameters which provide basic information about
roads such as pavement type, number of lanes, topography, etc. These parameters
are largely static in nature, and therefore a survey to update this dataset shall be
conducted only once at the time of completion testing. The road inventory data shall
be used to update specific worksheets listed below.
1.1 Location Reference Post (LRP) Master
The following table lists the fields which need to be populated for the ‘LRP Master’
attribute. The descriptions of the fields are given below.
Field Description Example
NHNumber New National Highway number NH0065
LRP Name Name of location reference post (LRP) Kmstone 17
Chainage Chainage of the survey point (in km) 17
Direction Direction of survey Increasing
• Increasing (chainage)
• Decreasing (chainage)
Latitude Latitude of survey point 9.98897
Longitude Longitude of survey point 78.02671
Survey Date Date of survey in the format <DD-MM-YY> 06-05-17
OldNHNumber Old National Highway number NH0065
Section Code HYD-VIJ(Hyderabad-
Codeindicatingstartingandendinglocations of section
Vijayawada)
File No. RW/NH-33044/02/2023-S&R (Computer No. 218375)
Generated from eOffice by Akil Ahmad, SE (S&R Zone), SE, MORTH on 24/10/2025 10:341 a9m12397404/2025/S&R Zone
A sample output is shown below for reference
NH Survey OldNH Section
LRP Name Chainag Direction Latitud Longitude Altitude
Date Numbe Code
e e
Numbe
r r
NH0xxx Road Start 1.230 Increasing 9.98897 78.02671 63.07767 23-12-15 NH0yyy ABC-DEF
NH0xxx Km Stone 8 8.000 Increasing 9.98444 78.02934 68.60126 23-12-15 NH0yyy ABC-DEF
NH0xxx Km Stone 8 8.030 Increasing 9.98341 78.03004 68.15520 23-12-15 NH0yyy ABC-DEF
NH0xxx Km Stone 9.008 Increasing 9.98107 78.03078 65.17153 23-12-15 NH0yyy ABC-DEF
NH0xxx Km Stone 12.012 Increasing 9.96328 78.04160 56.03436 23-12-15 NH0yyy ABC-DEF
NH0xxx Km Stone 17 17.085 Increasing 9.95385 78.05255 56.24748 23-12-15 NH0yyy ABC-DEF
1.2 Carriageway Type
The following table lists the fields which need to be populated for the
‘Carriageway Type’attribute. The descriptions of the fields are given below.
Field Description Example
NHNumber New National Highway number NH0065
HYD-VIJ
Section Code Code indicating starting and ending locations of section (Hyderabad-
Vijayawada)
Start Chainage Chainage of the start point (in km) 0.500
EndChainage Chainage of the end point (in km) 1.500
Typeofcarriageway,classifiedintooneofthebelow Divided
categories:
• Divided
Carriageway Type
• Undivided
Survey Date Date of survey in the format <DD-MM-YY> 06-05-17
Latitude Latitude of survey point 9.98897
Longitude Longitude of survey point 78.02671
File No. RW/NH-33044/02/2023-S&R (Computer No. 218375)
Generated from eOffice by Akil Ahmad, SE (S&R Zone), SE, MORTH on 24/10/2025 10:341 a9m22397404/2025/S&R Zone
A sample output is shown below for reference
Start End Carriagewa Dateof
NHNumbe Section Latitude Longitude
Chainage Chainage y Survey
r
Type
NH00xx ABC-DEF 0.000 0.794 Undivided 06-05-17 9.98897 78.02671
NH00xx ABC-DEF 0.794 1.000 Undivided 06-05-17 9.98444 78.02934
NH00xx ABC-DEF 1.000 2.810 Undivided 06-05-17 9.98341 78.03004
NH00xx ABC-DEF 2.810 4.335 Undivided 06-05-17 9.98107 78.03078
NH00xx ABC-DEF 4.335 6.666 Undivided 06-05-17 9.96328 78.04160
NH00xx ABC-DEF 6.666 12.906 Undivided 06-05-17 9.95385 78.05255
1.3 Road Type
The following table lists the fields which need to be populated for the ‘Road
Type’ attribute.The descriptions of the fields are given below.
Field Description Example
NHNumber New National Highway number NH0065
Codeindicatingstartingandendinglocationsof HYD-VIJ(Hyderabad-
Section Code
section Vijayawada)
Start Chainage Chainage of the start point (in km) 0.500
EndChainage Chainage of the end point (in km) 1.500
Classification of road on basis of number of lanes Four Lane
• Single Lane
• Two Lane
Road Type
• Intermediate Lane
• Four Lane
• SixLane
Survey Date Date of survey in the format <DD-MM-YY> 06-05-17
Latitude Latitude of survey point 9.98897
Longitude Longitude of survey point 78.02671
File No. RW/NH-33044/02/2023-S&R (Computer No. 218375)
Generated from eOffice by Akil Ahmad, SE (S&R Zone), SE, MORTH on 24/10/2025 10:341 a9m32397404/2025/S&R Zone
A sample output is shown below for reference:
Start End Dateof
NHNumbe Section RoadType Latitud Longitude
Chainage Chainage Survey
r e
NH00xx ABC-DEF 0.000 0.794 TwoLane 06-05-17 9.98897 78.02671
NH00xx ABC-DEF 0.794 1.000 TwoLane 06-05-17 9.98444 78.02934
NH00xx ABC-DEF 1.000 2.810 TwoLane 06-05-17 9.98341 78.03004
NH00xx ABC-DEF 2.810 4.335 TwoLane 06-05-17 9.98107 78.03078
NH00xx ABC-DEF 4.335 6.666 TwoLane 06-05-17 9.96328 78.04160
NH00xx ABC-DEF 6.666 12.906 TwoLane 06-05-17 9.95385 78.05255
1.4 Pavement Type
The following table lists the fields which need to be populated for the
‘Pavement Type’attribute. The descriptions of the fields are given below.
Field Description Example
NHNumber New National Highway number NH0065
Codeindicatingstartingandendinglocationsof HYD-VIJ(Hyderabad-
Section Code
section Vijayawada)
Start Chainage Chainage of the start point (in km) 0.500
EndChainage Chainage of the end point (in km) 1.500
Direction of survey Increasing
Direction • Increasing (chainage)
• Decreasing (chainage)
Pavement Type Classification of pavement based on type of surface: Asphalt
File No. RW/NH-33044/02/2023-S&R (Computer No. 218375)
Generated from eOffice by Akil Ahmad, SE (S&R Zone), SE, MORTH on 24/10/2025 10:341 a9m42397404/2025/S&R Zone
Field Description Example
• Asphalt
• Cement concrete
Survey Date Date of survey in the format <DD-MM-YY> 06-05-17
Latitude Latitude of survey point 9.98897
Longitude Longitude of survey point 78.02671
A sample output is shown below for reference:
Start End Pavement Date
NHNumbe Section Directio Latitud Longitude
Chainage Chainage Type of
r n e
Survey
ABC-
NH00xx 0.000 0.804 Both Asphalt 06-05-17 9.98897 78.02671
DEF
ABC-
NH00xx 0.804 1.000 Both Asphalt 06-05-17 9.98444 78.02934
DEF
ABC-
NH00xx 1.000 1.172 Both Asphalt 06-05-17 9.98341 78.03004
DEF
ABC-
NH00xx 1.172 2.821 Both Asphalt 06-05-17 9.98107 78.03078
DEF
ABC-
NH00xx 2.821 4.350 Both Asphalt 06-05-17 9.96328 78.04160
DEF
ABC-
NH00xx 4.350 6.710 Both Asphalt 06-05-17 9.95385 78.05255
DEF
ABC-
NH00xx 6.710 12.925 Both Asphalt 06-05-17 9.93102 78.05648
DEF
1.5 Pavement Width
The following table lists the fields which need to be populated for the
‘Pavement Width’attribute. The descriptions of the fields are given below.
Field Description Example
NHNumber New National Highway number NH0065
Codeindicatingstartingandendinglocationsof HYD-VIJ(Hyderabad-
Section Code
section Vijayawada)
Start Chainage Chainage of the start point (in km)
File No. RW/NH-33044/02/2023-S&R (Computer No. 218375)
Generated from eOffice by Akil Ahmad, SE (S&R Zone), SE, MORTH on 24/10/2025 10:341 a9m52397404/2025/S&R Zone
EndChainage Chainage of the end point (inkm) 1.500
Direction of survey Increasing
Direction • Increasing (chainage)
• Decreasing (chainage)
Widthofthepavementinmetres,classifiedintooneof >7m and <10.5m
thebelow categories
• >= 3.75m and < 5.5m
• >5.5mand<7m
Pavement Width
• >=7mand<10.5m
• >=10.5m and <=12.5m
• >12.5m
Widthof the pavement inmetres, rounded to two 7.0
Pavement Width Value
placesafterdecimal
Field Description Example
Survey Date Date of survey in the format <DD-MM-YY> 06-05-17
Latitude Latitude of survey point 9.98897
Longitude Longitude of survey point 78.02671
A sample output is shown below for reference:
Pavemen
Section Start End Pavement Survey
t
Code Chainage Chainage Width Date
NH Directio Latitud Longitud
Widt
n e
h
Number e
Value
NH00xx ABC-DEF 0.000 0.794 Both 7–10.5m 7.00 06-05-17 9.98897 78.02671
NH00xx ABC-DEF 0.794 1.000 Both 7–10.5m 7.00 06-05-17 9.98444 78.02934
NH00xx ABC-DEF 1.000 2.810 Both 7–10.5m 7.00 06-05-17 9.98341 78.03004
NH00xx ABC-DEF 2.810 4.335 Both 7–10.5m 7.00 06-05-17 9.98107 78.03078
NH00xx ABC-DEF 4.335 6.666 Both 7–10.5m 7.00 06-05-17 9.96328 78.04160
NH00xx ABC-DEF 6.666 12.906 Both 7–10.5m 7.00 06-05-17 9.95385 78.05255
1.6 Shoulder Type
The following table lists the fields which need to be populated for the
File No. RW/NH-33044/02/2023-S&R (Computer No. 218375)
Generated from eOffice by Akil Ahmad, SE (S&R Zone), SE, MORTH on 24/10/2025 10:341 a9m62397404/2025/S&R Zone
‘Shoulder Type’attribute. The descriptions of the fields are given below.
Field Description Example
NHNumber New National Highway number NH0065
Codeindicatingstartingandendinglocationsof HYD-VIJ(Hyderabad-
section Vijayawada)
Section Code
Start Chainage Chainage of thestart point (in km) 0.500
EndChainage Chainage ofthe end point (in km) 1.500
Direction of survey Increasing
• Increasing (chainage)
Direction
• Decreasing (chainage)
Type of shoulder, classifiedinto one of the below Gravel
categories:
• None
• Paved
• Gravel
• Earth
Shoulder Type
Survey Date Date of survey in the format <DD-MM-YY> 06-05-17
Latitude Latitude of survey point 9.98897
Longitude Longitude of survey point 78.02671
A sample output is shown below for reference:
Section End
NH Start Directio ShoulderType Survey Latitud Longitude
Code Chainage
Chainage n Date e
Number
NH00xx ABC-DEF 0.000 0.763 Increasing NoShoulder 09-01-16 9.98897 78.02671
NH00xx ABC-DEF 0.763 0.834 Increasing Gravel 09-01-16 9.98444 78.02934
File No. RW/NH-33044/02/2023-S&R (Computer No. 218375)
Generated from eOffice by Akil Ahmad, SE (S&R Zone), SE, MORTH on 24/10/2025 10:341 a9m72397404/2025/S&R Zone
NH00xx ABC-DEF 0.834 1.254 Increasing Gravel 09-01-16 9.9834178.03004
NH00xx ABC-DEF 1.254 2.945 Increasing Gravel 05-01-16 9.9810778.03078
NH00xx ABC-DEF 2.945 4.327 Increasing Gravel 05-01-16 9.9632878.04160
NH00xx ABC-DEF 4.327 4.405 Increasing Gravel 05-01-16 9.9538578.05255
NH00xx ABC-DEF 4.405 6.844 Increasing Gravel 05-01-16 9.9310278.05648
NH00xx ABC-DEF 6.844 9.359 Increasing Gravel 05-01-16 9.9122978.04961
NH00xx ABC-DEF 9.359 12.966 Increasing Gravel 05-01-16 9.8904178.03458
1.7 Shoulder Width
The following table lists the fields for the ‘Shoulder Width’ attribute, which
need to bepopulated. The descriptions of the fields are given below.
Field Description Example
NHNumber New National Highway number NH0065
Codeindicatingstartingandendinglocationsof HYD-VIJ(Hyderabad-
section Vijayawada)
Section Code
Start Chainage Chainage of the start point(in km) 0.500
EndChainage Chainage of the end point (in km) 1.500
Direction of survey Increasing
• Increasing (chainage)
Direction
• Decreasing (chainage)
Widthoftheshoulderinmetres,classifiedintooneof <1m
thebelow categories
• Noshoulder
• <1m
• >=1mand<=2m
• >2m
Shoulder Width
Widthoftheshoulderinmetres,roundedtooneplace 0.5
afterdecimal
Shoulder Width Value
File No. RW/NH-33044/02/2023-S&R (Computer No. 218375)
Generated from eOffice by Akil Ahmad, SE (S&R Zone), SE, MORTH on 24/10/2025 10:341 a9m82397404/2025/S&R Zone
Survey Date Date of survey in the format <DD-MM-YY> 06-05-17
Latitude Latitude of survey point 9.98897
Longitude Longitude of survey point 78.02671
A sample output is shown below for reference:
Shoulder
Section Start End Shoulder Survey
Width
Code Chainage Chainage Width Date
NH Direction Value Latitude Longitude
Number
No
NH0xxx ABC-DEF 0.000 0.785 Increasing 0.0 03-01-16 9.98897 78.02671
Shoulder
No
NH0xxx ABC-DEF 0.785 2.612 Increasing 0.0 03-01-16 9.98444 78.02934
Shoulder
NH0xxx ABC-DEF 2.612 3.170 Increasing 1-2m 2.0 03-01-16 9.98341 78.03004
NH0xxx ABC-DEF 3.170 5.194 Increasing 1-2m 2.0 03-01-16 9.98107 78.03078
NH0xxx ABC-DEF 5.194 6.793 Increasing 1-2m 2.0 03-01-16 9.96328 78.04160
NH0xxx ABC-DEF 6.793 11.404 Increasing 1-2m 2.0 03-01-16 9.95385 78.05255
1.8 Topography
The following table lists the fields which need to be populated for the
‘Topography’ attribute.The descriptions of the fields are given below.
Field Descriptio Example
n
NHNumber New National Highway number NH0065
Codeindicatingstartingandendinglocationsof HYD-VIJ(Hyderabad-
section Vijayawada)
Section Code
StartChainage Chainage of the start point (in km) 0.500
EndChainage Chainage of the end point (in km) 1.500
Topographyoftheroad,classifiedintooneofthe Flat
below categories
• Flat
• Rolling
• Hilly
Topography
File No. RW/NH-33044/02/2023-S&R (Computer No. 218375)
Generated from eOffice by Akil Ahmad, SE (S&R Zone), SE, MORTH on 24/10/2025 10:341 a9m92397404/2025/S&R Zone
Survey Date Date of survey in the format <DD-MM-YY> 06-05-17
Latitude Latitude of survey point 9.98897
Longitude Longitude of survey point 78.02671
A sample output is shown below for reference:
Section Start End Survey
NH Topography Latitud Longitude
Code Chainage Chainage Date
e
Number
NH0xxx ABC-DEF 0.000 0.808 Flat 05-01-16 9.98897 78.02671
NH0xxx ABC-DEF 0.808 1.254 Flat 05-01-16 9.98444 78.02934
NH0xxx ABC-DEF 1.254 2.828 Flat 05-01-16 9.98341 78.03004
NH0xxx ABC-DEF 2.828 4.363 Flat 05-01-16 9.98107 78.03078
NH0xxx ABC-DEF 4.363 6.724 Flat 05-01-16 9.96328 78.04160
NH0xxx ABC-DEF 6.724 12.933 Flat 05-01-16 9.95385 78.05255
1.9 Cross Section
The following table lists the fields which need to be populated for the ‘Cross
Section’ attribute. The descriptions of the fields are given below.
Field Description Example
NHNumber New National Highway number NH0065
Codeindicatingstartingandendinglocationsof HYD-VIJ(Hyderabad-
section Vijayawada)
Section Code
Start Chainage Chainage of thestart point (in km) 0.500
EndChainage Chainage of the end point (in km) 1.500
Direction of survey Increasing
• Increasing (chainage)
Direction
• Decreasing (chainage)
Crosssection type,classifiedintooneofthebelow Fill
categories
Cross Section
File No. RW/NH-33044/02/2023-S&R (Computer No. 218375)
Generated from eOffice by Akil Ahmad, SE (S&R Zone), SE, MORTH on 24/10/2025 10:342 a0m02397404/2025/S&R Zone
Field Description Example
• Cut
• Fill
• Cutand Fill
• Level
Survey Date Date of survey in the format <DD-MM-YY> 06-05-17
Latitude Latitude of survey point 9.98897
Longitude Longitude of survey point 78.02671
A sample output is shown below for reference:
Section Start End
NH Direction CrossSection Survey Latitud Longitude
Code Chainage Chainage
Date e
Number
NH0xxx ABC-DEF 0.000 0.822 Increasing Level 03-01-16 9.98897 78.02671
NH0xxx ABC-DEF 0.822 2.642 Increasing Level 03-01-16 9.98444 78.02934
NH0xxx ABC-DEF 2.642 3.199 Increasing Level 03-01-16 9.98341 78.03004
NH0xxx ABC-DEF 3.199 5.360 Increasing Level 03-01-16 9.98107 78.03078
NH0xxx ABC-DEF 5.360 5.715 Increasing Fill 03-01-16 9.96328 78.04160
NH0xxx ABC-DEF 5.715 6.941 Increasing Level 03-01-16 9.95385 78.05255
NH0xxx ABC-DEF 6.941 11.163 Increasing Level 03-01-16 9.93102 78.05648
1.10 Drain Type
The following table lists the fields which need to be populated for the ‘Drain
Type’ attribute.The descriptions of the fields are given below.
Field Description Example
NHNumber New National Highway number NH0065
Codeindicatingstartingandendinglocationsof HYD-VIJ(Hyderabad-
section Vijayawada)
Section Code
Start Chainage Chainage of the start point (in km) 0.500
EndChainage Chainage of the end point (in km) 1.500
File No. RW/NH-33044/02/2023-S&R (Computer No. 218375)
Generated from eOffice by Akil Ahmad, SE (S&R Zone), SE, MORTH on 24/10/2025 10:342 a0m12397404/2025/S&R Zone
Direction of survey Increasing
• Increasing (chainage)
Direction
• Decreasing (chainage)
Type ofdrain, classified intoone of the below Open lined drain
categories
• Openunlined drain
• Open lined drain
• Covered line drain
• Nodrain
Drain Type
Survey Date Date of survey in the format <DD-MM-YY> 06-05-17
Latitude Latitude of survey point 9.98897
Longitude Longitude of survey point 78.02671
A sample output is shown below for reference:
NH Section Start End Direction DrainType Survey Latitud Longitud
Code Chainage Chainage Date e e
Number
OpenUnlined
NH0xxx ABC-DEF 0.000 0.069 Increasing 09-01-16 9.98897 78.02671
Drain
NH0xxx ABC-DEF 0.069 0.782 Increasing OpenLinedDrain 09-01-16 9.98444 78.02934
OpenUnlined
NH0xxx ABC-DEF 0.288 0.000 Decreasing 09-01-16 9.98341 78.03004
Drain
OpenUnlined
NH0xxx ABC-DEF 0.782 0.846 Increasing 09-01-16 9.98107 78.03078
Drain
OpenUnlined
NH0xxx ABC-DEF 0.846 1.254 Increasing 09-01-16 9.96328 78.04160
Drain
OpenUnlined
NH0xxx ABC-DEF 1.254 2.265 Increasing 05-01-16 9.95385 78.05255
Drain
OpenUnlined
NH0xxx ABC-DEF 1.929 0.288 Decreasing 09-01-16 9.93102 78.05648
Drain
NH0xxx ABC-DEF 1.952 1.929 Decreasing NoDrain 09-01-16 9.91229 78.04961
OpenUnlined
NH0xxx ABC-DEF 2.265 3.005 Increasing 05-01-16 9.89041 78.03458
Drain
OpenUnlined
NH0xxx ABC-DEF 2.680 1.952 Decreasing 09-01-16 9.88489 78.02995
Drain
File No. RW/NH-33044/02/2023-S&R (Computer No. 218375)
Generated from eOffice by Akil Ahmad, SE (S&R Zone), SE, MORTH on 24/10/2025 10:342 a0m22397404/2025/S&R Zone
OpenUnlined
NH0xxx ABC-DEF 3.005 4.424 Increasing 05-01-16 9.87474 78.02828
Drain
OpenUnlined
NH0xxx ABC-DEF 3.109 2.680 Decreasing 09-01-16 9.87363 78.02744
Drain
CoveredLine
NH0xxx ABC-DEF 3.320 3.109 Decreasing 09-01-16 9.84857 78.01535
Drain
OpenUnlined
NH0xxx ABC-DEF 3.917 3.320 Decreasing 09-01-16 9.83764 78.00392
Drain
OpenUnlined
NH0xxx ABC-DEF 4.424 4.601 Increasing 05-01-16 9.83711 77.98576
Drain
OpenUnlined
NH0xxx ABC-DEF 4.601 5.693 Increasing 05-01-16 9.83386 77.97729
Drain
1.11 Median Opening
The following table lists the fields which need to be populated for the ‘Median
Opening’attribute. The descriptions of the fields are given below.
Field Description Example
NHNumber New National Highway number NH0065
Codeindicatingstartingandendinglocationsof HYD-VIJ(Hyderabad-
section Vijayawada)
Section Code
Start Chainage Chainage of the start point (in km) 0.500
EndChainage Chainage of the end point (in km) 1.500
Direction of survey Increasing
• Increasing (chainage)
Direction
• Decreasing (chainage)
Typeofmedian,classifiedintooneofthebelow Raised
categories
• Raised;
• Depressed;
• Barrier;
• None.
Median Type
File No. RW/NH-33044/02/2023-S&R (Computer No. 218375)
Generated from eOffice by Akil Ahmad, SE (S&R Zone), SE, MORTH on 24/10/2025 10:342 a0m32397404/2025/S&R Zone
Field Description Example
Widthofthemedianinmetres,roundedtooneplace 0.5
afterdecimal
Median Width
Survey Date Date of survey in the format <DD-MM-YY> 06-05-17
Latitude Latitude of survey point 9.98897
Longitude Longitude of survey point 78.02671
A sample output is shown below for reference:
Section Start End Median Median Survey
NH Direction Latitud Longitud
Code Chainage Chainage Type Width Date
e e
Number
NH00xx ABC-DEF 0.000 0.794 Both Raised 0.5 05-01-16 9.98897 78.02671
NH00xx ABC-DEF 0.794 1.000 Both Raised 0.5 05-01-16 9.98444 78.02934
NH00xx ABC-DEF 1.000 2.810 Both NoMedian 0.0 05-01-16 9.98341 78.03004
NH00xx ABC-DEF 2.810 4.335 Both Raised 1.5 05-01-16 9.98107 78.03078
NH00xx ABC-DEF 4.335 6.666 Both NoMedian 0.0 05-01-16 9.96328 78.04160
NH00xx ABC-DEF 6.666 12.906 Both NoMedian 0.0 05-01-16 9.95385 78.05255
1.12 Right Of Way
The following table lists the fields which need to be populated for the ‘Right of
Way’ attribute.The descriptions of the fields are given below.
Field Description Example
NHNumber New National Highway number NH0065
Codeindicatingstartingandendinglocationsof HYD-VIJ(Hyderabad-
section Vijayawada)
Section Code
Start Chainage Chainage of the start point (in km) 0.500
EndChainage Chainage of the end point (in km) 1.500
Direction of survey Increasing
• Increasing (chainage)
Direction
• Decreasing (chainage)
File No. RW/NH-33044/02/2023-S&R (Computer No. 218375)
Generated from eOffice by Akil Ahmad, SE (S&R Zone), SE, MORTH on 24/10/2025 10:342 a0m42397404/2025/S&R Zone
Row Width WidthofRightofWay(inmetres) 24
Remarks
Survey Date Date of survey in the format <DD-MM-YY> 06-05-17
Latitude Latitude of survey point 9.98897
Longitude Longitude of survey point 78.02671
A sample output is shown below for reference:
Section Start End ROW Survey
NH Direction Remark Latitud Longitude
Code Chainage Chainage Date
s e
Width
Number
NH0xxx ABC-DEF 0.000 1.000 Increasing 28 05-05-15 9.98897 78.02671
NH0xxx ABC-DEF 1.000 2.000 Increasing 24 05-05-15 9.98444 78.02934
NH0xxx ABC-DEF 2.000 3.000 Increasing 30 05-05-15 9.98341 78.03004
NH0xxx ABC-DEF 3.000 4.000 Increasing 26 05-05-15 9.98107 78.03078
NH0xxx ABC-DEF 4.000 11.000 Increasing 24 05-05-15 9.96328 78.04160
1.13 Pavement composition
The following table lists the fields which need to be populated for the ‘Pavement
composition’attribute. The descriptions of the fields are given below.
Field Description Example
NHNumber New National Highway number NH0065
Codeindicatingstartingandendinglocationsof HYD-VIJ(Hyderabad-
Section Code
section Vijayawada)
Start Chainage Chainage of the start point (in km) 0.500
EndChainage Chainage of the end point (inkm) 1.500
Direction of survey Increasing
Direction • Increasing (chainage)
• Decreasing (chainage)
Typeofpavement Asphalt
Pavement Type • Asphalt
• Cement concrete
BituminousSurface Type of bituminous surface course BC
CourseType
Bituminous Surface Thickness of BSC layer in mm 40
File No. RW/NH-33044/02/2023-S&R (Computer No. 218375)
Generated from eOffice by Akil Ahmad, SE (S&R Zone), SE, MORTH on 24/10/2025 10:342 a0m52397404/2025/S&R Zone
Course Thickness MM
BSC Construction Year Yearofconstruction of BSClayer inflexiblepavements 2015
Bituminous Base Type of bituminous base course DBM
Course Type
BituminousBase Thickness of BBC layerin mm 100
CourseThick—ness
BBC Construction Year Yearofconstruction of BBClayerinflexiblepavements 2015
Granular Base Type Type of granular base WMM
GranularBaseThick- Thickness of GBlayer in mm 250
ness
GB Construction Year Year of construction of GB layerin flexible pavements 2015
PavementQuality Type of pavement quality concrete PQC
ConcreteType
Pavement Quality Thickness of PQC layerin mm 300
Concrete Thickness
PQC Construction Year Yearof construction of PQC layer in rigid pavements 2015
DryLeanConcrete Thickness of DLC layerin mm 100
ThicknessMM
DryLeanConcrete Type of dry lean concrete DLC
Type
DLC Construction Year Yearof construction of DLC layer in rigid pavements 2015
Granular Sub Base Type of granular sub base GSB
Type
GranularSubBase Thickness of GSB layer in mm 200
Thickness
GSB Construction Year Year of construction of GSB layer 2014
Design CBR Design CBR of the subgrade, expressed in % 5%
Survey Date Date of survey in the format <DD-MM-YY> 06-05-17
Latitude Latitude of survey point 9.98897
File No. RW/NH-33044/02/2023-S&R (Computer No. 218375)
Generated from eOffice by Akil Ahmad, SE (S&R Zone), SE, MORTH on 24/10/2025 10:342 a0m62397404/2025/S&R Zone
Field Description Example
Longitude Longitude of survey point 78.02671
A sample output is shown below for reference:
Bitumino
Bitumino Bitumino BSC Bitumin BBC Granula
usBase
us us ous rBase
Sec- Star End Course Granu
NH Direc Pavem Surface Surface Constru Base Constru Thickne
tion t Chai Thicknes l ar
ent Course Course c-tion Course c-tion ss
Code Chai nag s
No. - Type Type Thickness Year Type Year
e Base
nag Type
tion
e
NH00xABC- Both
0.0 5.0 Asphalt BC 40.0 2015 DBM 100 2015 WMM 250
DEF side
x
NH00xABC- Both
5.0 11.0 Asphalt BC 40.0 2015 DBM 80 2015 WMM 250
x DEF side
NH00xABC- Both
11.0 20.0 Asphalt SDBC 25.0 2015 BM 115 2015 WMM 250
DEF side
x
NH00xABC- Both
20.0 22.0 Asphalt BC 40.0 2015 DBM 100 2015 WMM 250
x DEF side
NH00xABC- Both
22.0 30.0 Asphalt SDBC 25.0 2015 BM 115 2015 WMM 250
DEF side
x
NH00xABC- Both
30.0 31.0 Asphalt BC 40.0 2015 DBM 100 2015 WMM 250
DEF side
x
(table continued…)
Pavem
Dry
Pavem ent Granul
Lean
GB ent Quality PQC Concre Dry DLC Granul ar GSB
Quality Concre te SubBas Desi
Lean ar
Const Concre te Const Thickn Const e Constr gn Surve Lati Longi
Concre SubBa CBR
r teType Thickn r ess te r se Thickn uction y t tude
uctio e uctio uctio ess Year Date ude
Type Type
nYear n n
ss
Year Year
05-05-
2015 NA NA NA NA NA NA GSB 300 2015 5% 9.99 78.03
15
05-05-
2015 NA NA NA NA NA NA GSB 300 2015 5% 9.98 78.03
15
05-05-
2015 NA NA NA NA NA NA GSB 300 2015 5% 9.98 78.03
15
File No. RW/NH-33044/02/2023-S&R (Computer No. 218375)
Generated from eOffice by Akil Ahmad, SE (S&R Zone), SE, MORTH on 24/10/2025 10:342 a0m72397404/2025/S&R Zone
05-05-
2015 NA NA NA NA NA NA GSB 300 2015 5% 9.98 78.03
15
05-05-
2015 NA NA NA NA NA NA GSB 300 2015 5% 9.96 78.04
15
05-05-
2015 NA NA NA NA NA NA GSB 300 2015 5% 9.95 78.05
15
1.14 Carriageway Furniture
The following table lists the fields which need to be populated for the ‘Carriageway
Furniture’attribute. The descriptions of the fields are given below.
Field Description Example
NHNumber New National Highway number NH0065
Codeindicatingstartingandendinglocationsof HYD-VIJ(Hyderabad-
Section Code
section Vijayawada)
Chainage Chainage of the point (in km) 0.500
Direction of survey Increasing
Direction • Increasing (chainage)
• Decreasing (chainage)
Field Description Example
Waysideamenitiesclassifiedintooneofthebelow Road sign
categories:
• Crash barriers
• Signs
Wayside Amenity Type
• Street Lights
• Kmstone
Survey Date Date of survey in the format <DD-MM-YY> 06-05-17
Latitude Latitude of survey point 9.98897
Longitude Longitude of survey point 78.02671
A sample output is shown below for reference:
NHNumbe SectionCode Chainage Direction EventType SurveyDat Latitud Longitude
r e e
StreetLight
NH00xx ABC-DEF 0.012 Increasing 03-01-16 9.98897 78.02671
Start
StreetLight
NH00xx ABC-DEF 0.287 Increasing 03-01-16 9.98444 78.02934
End
File No. RW/NH-33044/02/2023-S&R (Computer No. 218375)
Generated from eOffice by Akil Ahmad, SE (S&R Zone), SE, MORTH on 24/10/2025 10:342 a0m82397404/2025/S&R Zone
NH00xx ABC-DEF 2.491 Decreasing Road Sign 03-01-16 9.98341 78.03004
NH00xx ABC-DEF 2.708 Decreasing Road Sign 03-01-16 9.98107 78.03078
NH00xx ABC-DEF 3.496 Increasing Road Sign 03-01-16 9.96328 78.04160
NH00xx ABC-DEF 5.160 Increasing Road Sign 03-01-16 9.95385 78.05255
NH00xx ABC-DEF 5.356 Decreasing Road Sign 03-01-16 9.93102 78.05648
NH00xx ABC-DEF 8.402 Decreasing Road Sign 03-01-16 9.91229 78.04961
NH00xx ABC-DEF 10.966 Decreasing Road Sign 03-01-16 9.89041 78.03458
1.15 Wayside Amenities
The following table lists the fields which need to be populated for the ‘Wayside
Amenities’attribute. The descriptions of the fields are given below.
Field Description Example
NHNumber New National Highway number NH0065
Codeindicatingstartingandendinglocationsof HYD-VIJ(Hyderabad-
Section Code
section Vijayawada)
Chainage Chainage of the point (in km) 0.500
Direction of survey Increasing
Direction • Increasing (chainage)
• Decreasing (chainage)
Waysideamenitiesclassifiedintooneofthebelow Restaurant/Motel
categories:
• Busshelter;
File No. RW/NH-33044/02/2023-S&R (Computer No. 218375)
Generated from eOffice by Akil Ahmad, SE (S&R Zone), SE, MORTH on 24/10/2025 10:342 a0m92397404/2025/S&R Zone
Field Description Example
• Telephone booth;
• Petrol pump/minor repair shop (optional);
• Police Station;
• Temple /Mosque;
• Bridges.
Survey Date Date of survey in the format <DD-MM-YY> 06-05-17
Data Source
Remarks
Latitude Latitude of survey point 9.98897
Longitude Longitude of survey point 78.02671
A sample output is shown below for reference:
NH Section Survey Data
ChainageDirection Wayside Remark Latitude Longitude
Code Date Source
Amenity s
Number
ABC-
NH00xx 0.650 Increasing Restaurant/Motel 05-01-16 9.98897 78.02671
DEF
ABC-
NH00xx 1.998 Increasing Restaurant/Motel 05-01-16 9.98444 78.02934
DEF
ABC-
NH00xx 5.524 Increasing Petrol Pump 05-01-16 9.98341 78.03004
DEF
ABC-
NH00xx 11.413 Increasing Restaurant/Motel 05-01-16 9.98107 78.03078
DEF
1.16 Land Use
The following table lists the fields which need to be populated for the ‘Land
Use’ attribute.The descriptions of the fields are given below.
Field Description Example
NHNumber New National Highway number NH0065
Codeindicatingstartingandendinglocationsof HYD-VIJ(Hyderabad-
Section Code
section Vijayawada)
Start Chainage Chainage of the start point (in km) 0.500
File No. RW/NH-33044/02/2023-S&R (Computer No. 218375)
Generated from eOffice by Akil Ahmad, SE (S&R Zone), SE, MORTH on 24/10/2025 10:342 a1m02397404/2025/S&R Zone
EndChainage Chainage of the end point (in km) 1.500
Direction of survey Increasing
Direction • Increasing (chainage)
• Decreasing (chainage)
Land use classified into one of thebelow categories: Commercial
• Residential;
• Commercial;
• Industrial;
Land Use
• Agricultural;
• Water bodies;
• Mixed.
Survey Date Date of survey in the format <DD-MM-YY> 06-05-17
Latitude Latitude of survey point 9.98897
Field Description Example
Longitude Longitude of survey point 78.02671
A sample output is shown below for reference:
NHNumbe SectionCode StartChainag EndChainage Direction LandUse SurveyDat Latitude Longitud
r e e e
NH00xx ABC-DEF 0.000 0.797 Increasing Mixed 03-01-16 9.98897 78.02671
NH00xx ABC-DEF 0.511 0 Decreasing Mixed 03-01-16 9.98444 78.02934
NH00xx ABC-DEF 0.797 2.699 Increasing Mixed 03-01-16 9.98341 78.03004
NH00xx ABC-DEF 0.835 0.511 Decreasing Mixed 03-01-16 9.98107 78.03078
NH00xx ABC-DEF 0.987 0.835 Decreasing Mixed 03-01-16 9.96328 78.04160
NH00xx ABC-DEF 1.641 0.987 Decreasing Agriculture 03-01-16 9.95385 78.05255
Barren
NH00xx ABC-DEF 2.081 1.641 Decreasing 03-01-16 9.93102 78.05648
Land
NH00xx ABC-DEF 2.378 2.081 Decreasing Agriculture 03-01-16 9.91229 78.04961
NH00xx ABC-DEF 2.458 2.378 Decreasing Agriculture 03-01-16 9.89041 78.03458
NH00xx ABC-DEF 2.699 3.234 Increasing Agriculture 03-01-16 9.88489 78.02995
File No. RW/NH-33044/02/2023-S&R (Computer No. 218375)
Generated from eOffice by Akil Ahmad, SE (S&R Zone), SE, MORTH on 24/10/2025 10:342 a1m12397404/2025/S&R Zone
SECTION 2 - ROAD CONDITION DATA
Road condition data consists of parameters which directly affect maintenance
requirements of the road. These parameters are dynamic in nature, and therefore a
survey to update this dataset shall be conducted annually for FWD testing and every
six months as per Annexure IV for network survey vehicle testing. The first survey
shall be conducted at the time of completion testing and the remaining surveys shall
be conducted as per the defined frequency.
As an example, if majority of highway length (>50%) passes through a state, where
defined survey months are May and November, if completion testing is conducted
in April, then the first network survey shall be conducted in the month of April. This
shall be considered as the network survey to be conducted in the month of May.
The 2ndsurvey shall be conducted in the month of November, the 3rdsurvey shall be
conducted in the month of May and so on. As regards FWD, the first test/survey
shall be conducted at the time of completion in April. The 2nd test/survey shall be
conducted in April of next year and so on.
The road condition data shall be used to update specific worksheets, which are listed below.
2.1Visual condition
The following table lists the fields which need to be populated for the ‘Visual
Condition’attribute. The descriptions of the fields are given below.
Field Description Example
NHNumber New National Highway number NH0065
Field Description Example
Codeindicatingstartingandendinglocationsofsection HYD-VIJ(Hyderabad-
Section Code
Vijayawada)
Start Chainage Chainageof thestart point (in km) 0.500
EndChainage Chainage of the endpoint (in km) 1.500
Direction of survey Increasing
Direction • Increasing (chainage)
• Decreasing (chainage)
Numberofthelane:L1,L2,R1,R2,etc.,L1being1st laneontheleftfromcentreline of L1
carriageway,L2being
Lane Number
2ndlane on theleftfromcenterline and soon
File No. RW/NH-33044/02/2023-S&R (Computer No. 218375)
Generated from eOffice by Akil Ahmad, SE (S&R Zone), SE, MORTH on 24/10/2025 10:342 a1m22397404/2025/S&R Zone
Percentofpavementareaaffectedbyravelling,whichisconvertedtothefollowingrating 2
scale:
• 1-VeryPoor(>30%)
• 2-Poor(11-30%)
Ravelling • 3-Fair(6-10%)
• 4-Good(1-5%)
• 5-VeryGood(0%)
No.ofpotholes,whichisconvertedtothefollowing ratingscale: 1
• 1-VeryPoor(>5)
• 2-Poor(3-5)
• 3-Fair(2)
PotHoles
• 4-Good(1)
• 5-VeryGood(0)
Pavementareacontainingedgebreaks,whichisconvertedtothefollowingratingscale: 3
• 1-VeryPoor(>5m2)
• 2-Poor(1-5m2)
• 3-Fair(0.5-1m2)
Edge Break
• 4-Good(0-0.5m2)
• 5-VeryGood(0m2)
Percentofpavementareaaffectedbycracking,whichisconvertedtothefollowingrating 3
scale:
• 1-VeryPoor(>30%)
• 2-Poor(21-30%)
Cracking • 3-Fair(11-20%)
• 4-Good(5-10%)
• 5-VeryGood(<5%)
Percentofpavementareaaffectedbydisintegration,whichisconvertedtothefollowing 2
ratingscale:
• 1-VeryPoor(>50%)
• 2-Poor(20-50%)
Disintegration • 3-Fair(10-20%)
• 4-Good(1-10%)
• 5-VeryGood(<1%)
File No. RW/NH-33044/02/2023-S&R (Computer No. 218375)
Generated from eOffice by Akil Ahmad, SE (S&R Zone), SE, MORTH on 24/10/2025 10:342 a1m32397404/2025/S&R Zone
Field Description Example
Percentofpavementareaaffected bydepression, 5
whichisconvertedtothefollowingratingscale:
• 1-VeryPoor(>5%)
• 2-Poor(3-5%)
Depression • 3-Fair(1-2%)
• 4-Good(0-1%)
• 5-VeryGood(0)
Percentofpavementareaaffectedbybleeding,which 3
isconvertedtothefollowingratingscale:
• 1-VeryPoor(>50%)
• 2-Poor(20-50%)
Bleeding • 3-Fair(10-20%)
• 4-Good(1-10%)
• 5-VeryGood(<1%)
Percentofpavementareaaffectedbypatching,which 4
isconvertedtothefollowingratingscale:
• 1-VeryPoor(>30%)
• 2-Poor(16-30%)
Patching • 3-Fair(6-15%)
• 4-Good(2-5%)
• 5-VeryGood(<2%)
Conditionofthedrain,whichisconvertedto 2
thefollowingratingscale:
• 1-Poor
• 2-Fair
Drain Condition
• 3-Good
Conditionoftheshoulder,whichisconvertedtothe Fair
followingratingscale:
• 1-Poor
• 2-Fair
Shoulder Condition
• 3-Good
File No. RW/NH-33044/02/2023-S&R (Computer No. 218375)
Generated from eOffice by Akil Ahmad, SE (S&R Zone), SE, MORTH on 24/10/2025 10:342 a1m42397404/2025/S&R Zone
Survey Date Date of survey in the format <DD-MM-YY> 06-05-17
Latitude Latitude ofsurvey point 9.98897
Longitude Longitude of survey point 78.02671
A sample output is shown below for reference:
Start End Lane
NHNumbe Section Directio Ravelling PotHoles EdgeBreak Cracking
Chainage Chainage Numbe
r n
r
NH00xx ABC-DEF 0.000 0.500 Increasing L1 4 4 4 4
NH00xx ABC-DEF 0.500 1.000 Increasing L1 4 4 4 5
NH00xx ABC-DEF 1.000 1.500 Increasing L1 5 5 4 5
NH00xx ABC-DEF 1.500 2.000 Increasing L1 5 5 5 5
NH00xx ABC-DEF 2.000 2.500 Increasing L1 5 5 5 5
NH00xx ABC-DEF 2.500 3.000 Increasing L1 5 5 4 5
NH00xx ABC-DEF 3.000 3.500 Increasing L1 5 5 4 5
NH00xx ABC-DEF 3.500 4.000 Increasing L1 5 4 3 5
File No. RW/NH-33044/02/2023-S&R (Computer No. 218375)
Generated from eOffice by Akil Ahmad, SE (S&R Zone), SE, MORTH on 24/10/2025 10:342 a1m52397404/2025/S&R Zone
Start End Lane
NHNumbe Section Direction Ravelling PotHoles EdgeBreak Cracking
Chainage Chainage Numbe
r
r
NH00xx ABC-DEF 4.000 4.500 Increasing L1 4 4 4 5
NH00xx ABC-DEF 4.500 5.000 Increasing L1 5 5 4 5
NH00xx ABC-DEF 5.000 5.500 Increasing L1 5 5 4 5
NH00xx ABC-DEF 5.500 6.000 Increasing L1 5 5 4 5
NH00xx ABC-DEF 6.000 6.500 Increasing L1 5 5 4 5
NH00xx ABC-DEF 6.500 7.000 Increasing L1 5 5 4 5
NH00xx ABC-DEF 7.000 7.500 Increasing L1 5 5 5 5
NH00xx ABC-DEF 7.500 8.000 Increasing L1 5 5 4 5
NH00xx ABC-DEF 8.000 8.500 Increasing L1 5 5 4 5
NH00xx ABC-DEF 8.500 9.000 Increasing L1 5 5 4 5
NH00xx ABC-DEF 9.000 9.500 Increasing L1 5 5 4 5
NH00xx ABC-DEF 9.500 10.000 Increasing L1 5 5 3 5
(tablecontinued…)
Drain Dateof
Disintegratio Depression Bleeding Patching ShoulderConditio Latitude Longitude
Condition Survey
n n
4 4 4 4 2 2 06-05-17 9.98897 78.02671
4 4 4 4 2 2 06-05-17 9.98444 78.02934
5 5 5 4 2 2 06-05-17 9.98341 78.03004
5 5 5 5 2 2 06-05-17 9.98107 78.03078
5 5 5 5 2 2 06-05-17 9.96328 78.04160
5 5 5 5 2 2 06-05-17 9.95385 78.05255
5 5 5 5 2 3 06-05-17 9.93102 78.05648
4 4 4 4 2 3 06-05-17 9.91229 78.04961
4 4 4 4 2 2 06-05-17 9.89041 78.03458
5 5 5 5 2 2 06-05-17 9.88489 78.02995
5 5 5 5 2 2 06-05-17 9.87474 78.02828
5 5 5 5 2 2 06-05-17 9.87363 78.02744
5 5 5 5 2 2 06-05-17 9.84857 78.01535
5 5 5 5 2 2 06-05-17 9.83764 78.00392
5 5 5 5 2 2 06-05-17 9.83711 77.98576
5 5 5 5 1 2 06-05-17 9.83386 77.97729
File No. RW/NH-33044/02/2023-S&R (Computer No. 218375)
Generated from eOffice by Akil Ahmad, SE (S&R Zone), SE, MORTH on 24/10/2025 10:342 a1m62397404/2025/S&R Zone
5 5 5 5 2 2 06-05-17 9.81804 77.97875
5 5 5 5 2 2 06-05-17 9.77426 77.98129
5 4 4 4 2 2 06-05-17 9.73071 77.97999
5 5 5 3 2 2 06-05-17 9.68686 77.97017
2.2 Roughness
The following table lists the fields which need to be populated for the
‘Roughness’ attribute.The descriptions of the fields are given below.
Field Description Example
NHNumber New National Highway number NH0065
Codeindicatingstartingandendinglocationsof HYD-VIJ(Hyderabad-
Section Code
section Vijayawada)
Field Description Example
Start Chainage Chainage of the start point (inkm) 0.500
EndChainage Chainage of the end point (in km) 1.500
Direction of survey Increasing
Direction • Increasing (chainage)
• Decreasing (chainage)
LwpIri Internationalroughnessindex(IRI)ofleftwheelpath 2.33
measuredfromlaserprofilometer
RwpIri Internationalroughnessindex(IRI)ofrightwheelpath 1.97
measuredfromlaserprofilometer
LaneIri AverageoftheInternationalroughnessindex(IRI) 2.15
ofleftandrightwheelpaths
Speed Speed of vehicle in km/h 42
Survey Date
Date of survey in the format <DD-MM-YYYY> 06-05-17
Latitude
Latitude of survey point 9.98897
Longitude
Longitude of survey point 78.02671
A sample output is shown below for reference:
NH Section Start End Lane Survey
Directio LwpIr RwpIr LaneIr Speed Latitud Longitude
Code Chainage Chainage Date
Numbe n Numbe i i i e
r r
File No. RW/NH-33044/02/2023-S&R (Computer No. 218375)
Generated from eOffice by Akil Ahmad, SE (S&R Zone), SE, MORTH on 24/10/2025 10:342 a1m72397404/2025/S&R Zone
ABC- 06-05-
NH00xx 0.0 0.1 Increasing L1 3.31 5.16 4.24 20 9.98897 78.02671
DEF
17
ABC- 06-05-
NH00xx 0.1 0.2 Increasing L1 2.81 3.54 3.18 37 9.98444 78.02934
DEF
17
ABC- 06-05-
NH00xx 0.2 0.3 Increasing L1 2.31 1.92 2.12 42 9.98341 78.03004
DEF
17
ABC- 06-05-
NH00xx 0.3 0.4 Increasing L1 2.17 2.37 2.27 46 9.98107 78.03078
DEF
17
ABC- 06-05-
NH00xx 0.4 0.5 Increasing L1 2.11 1.72 1.92 42 9.96328 78.04160
DEF
17
ABC- 06-05-
NH00xx 0.5 0.6 Increasing L1 2.33 1.97 2.15 49 9.95385 78.05255
DEF
17
ABC- 06-05-
NH00xx 0.6 0.7 Increasing L1 2.37 2.00 2.19 42 9.93102 78.05648
DEF 17
ABC- 06-05-
NH00xx 0.7 0.8 Increasing L1 2.15 2.17 2.16 33 9.91229 78.04961
DEF
17
ABC- 06-05-
NH00xx 0.8 0.9 Increasing L1 2.45 2.05 2.25 32 9.89041 78.03458
DEF 17
ABC- 06-05-
NH00xx 0.9 1.0 Increasing L1 2.18 2.51 2.35 48 9.88489 78.02995
DEF
17
2.3 Rutting
The following table lists the fields which need to be populated for the ‘Rutting’
attribute. Thedescriptions of the fields are given below.
Field Description Example
NHNumber New National Highway number NH0065
HYD-VIJ (Hyderabad-
Section Code Codeindicatingstartingandendinglocationsof section
Vijayawada)
Start Chainage Chainage of thestart point (in km) 0.500
File No. RW/NH-33044/02/2023-S&R (Computer No. 218375)
Generated from eOffice by Akil Ahmad, SE (S&R Zone), SE, MORTH on 24/10/2025 10:342 a1m82397404/2025/S&R Zone
Field Description Example
EndChainage Chainage of the end point (in km) 1.500
Direction of survey Increasing
Direction • Increasing (chainage)
• Decreasing (chainage)
Numberofthelane:L1,L2,R1,R2,etc.,L1being1st L1
laneontheleftfromcentrelineofcarriageway,L2being
Lane Number
2ndlane on theleftfrom centerline andso on
Rutting Left Rut depth in mm, measured from left wheel path 20
Rutting Right Rut depth in mm, measured from left wheel path 18
Rutting Avg Averagerutdepthmeasuredfromleftandrightwheel 19
paths
Speed Speed of vehicle in km/h 42
Survey Date Date of survey in the format <DD-MM-YYYY> 06-05-17
Latitude Latitude of survey point 9.98897
Longitude Longitude of survey point 78.02671
A sample output is shown below for reference:
NH Section Start End Lane Ruttin Ruttin Ruttin Survey
Directio Speed Latitud Longitud
Code Chainage Chainage Numbe g g g Date
Numbe n e e
r r Left Right Avg
ABC- 06-05-
NH00xx 0.0 0.5 Increasing L1 15 14 15 20 9.98897 78.02671
DEF
17
ABC- 06-05-
NH00xx 0.5 1.0 Increasing L1 20 18 19 37 9.98444 78.02934
DEF
17
ABC- 06-05-
NH00xx 1.0 1.5 Increasing L1 10 8 9 42 9.98341 78.03004
DEF
17
ABC- 06-05-
NH00xx 1.5 2.0 Increasing L1 5 6 6 46 9.98107 78.03078
DEF 17
ABC- 06-05-
NH00xx 2.0 2.5 Increasing L1 10 10 10 42 9.96328 78.04160
DEF
17
ABC- 06-05-
NH00xx 2.5 3.0 Increasing L1 7 9.95385 78.05255
File No. RW/NH-33044/02/2023-S&R (Computer No. 218375)
Generated from eOffice by Akil Ahmad, SE (S&R Zone), SE, MORTH on 24/10/2025 10:342 a1m92397404/2025/S&R Zone
DEF 17
ABC- 06-05-
NH00xx 3.0 3.5 Increasing L1 20 18 19 42 9.93102 78.05648
DEF
17
ABC- 06-05-
NH00xx 3.5 4.5 Increasing L1 5 5 5 33 9.91229 78.04961
DEF
17
ABC- 06-05-
NH00xx 4.5 5.0 Increasing L1 5 5 5 32 9.89041 78.03458
DEF
17
2.4 Texture Depth
The following table lists the fields which need to be populated for the
‘Texture Depth’attribute. The descriptions of the fields are given below.
Field Description Example
NHNumber New National Highway number NH0065
HYD-VIJ (Hyderabad-
Section Code Codeindicatingstartingandendinglocations of section
Vijayawada)
Start Chainage Chainage of the start point (in km) 0.500
Field Description Example
EndChainage Chainage of the end point (in km) 1.500
Direction of survey Increasing
Direction • Increasing (chainage)
• Decreasing (chainage)
Numberofthelane:L1,L2,R1,R2,etc.,L1being1st L1
laneontheleftfromcentrelineofcarriageway,L2being
Lane Number
2ndlane on theleftfromcenterline andsoon
Texture Left Texturedepthofpavementinmm,measuredfromleft 0.40
wheelpath
Texture Right Texturedepthofpavementinmm,measuredfromleft 0.30
wheelpath
Texture Average Averagetexturedepthmeasuredfromleftandright 0.35
wheelpaths
Speed
Speed of vehicle in km/h 42
Survey Date Date of survey in the format <DD-MM-YYYY> 06-05-17
Latitude Latitude of survey point 9.98897
File No. RW/NH-33044/02/2023-S&R (Computer No. 218375)
Generated from eOffice by Akil Ahmad, SE (S&R Zone), SE, MORTH on 24/10/2025 10:342 a2m02397404/2025/S&R Zone
Longitude Longitude of survey point 78.02671
A sample output is shown below for reference:
NH Section Start End Lane Textur Textur Texture Survey
Direction Speed Latitud Longitud
Code Chainage e e Average Date
Numbe Chainag Numbe e e
r e r Left Right
ABC- 06-05-
NH00xx 0.0 0.5 Increasing L1 0.40 0.30 0.35 20 9.98897 78.02671
DEF
17
ABC- 06-05-
NH00xx 0.5 1.0 Increasing L1 0.60 0.50 0.55 37 9.98444 78.02934
DEF
17
ABC- 06-05-
NH00xx 1.0 1.5 Increasing L1 0.80 0.90 0.85 42 9.98341 78.03004
DEF 17
ABC- 06-05-
NH00xx 1.5 2.0 Increasing L1 0.40 0.40 0.4 46 9.98107 78.03078
DEF
17
ABC- 06-05-
NH00xx 2.0 2.5 Increasing L1 0.30 0.30 0.3 42 9.96328 78.04160
DEF 17
ABC- 06-05-
NH00xx 2.5 3.0 Increasing L1 0.70 0.60 0.65 49 9.95385 78.05255
DEF
17
ABC- 06-05-
NH00xx 3.0 3.5 Increasing L1 0.40 0.50 0.45 42 9.93102 78.05648
DEF
17
ABC- 06-05-
NH00xx 3.5 4.5 Increasing L1 0.90 0.80 0.85 33 9.91229 78.04961
DEF
17
ABC- 06-05-
NH00xx 4.5 5.0 Increasing L1 0.40 0.30 0.35 32 9.89041 78.03458
DEF
17
2.5 Skid Resistance
The following table lists the fields which need to be populated for the ‘Skid
Resistance’attribute. The descriptions of the fields are given below.
Field Description Example
NHNumber New National Highway number NH0065
HYD-VIJ (Hyderabad-
Section Code Codeindicatingstartingandendinglocations of section
Vijayawada)
File No. RW/NH-33044/02/2023-S&R (Computer No. 218375)
Generated from eOffice by Akil Ahmad, SE (S&R Zone), SE, MORTH on 24/10/2025 10:342 a2m12397404/2025/S&R Zone
Field Description Example
Start Chainage Chainage of the start point (in km) 0.500
EndChainage Chainage of the end point (in km) 1.500
Direction of survey Increasing
Direction • Increasing (chainage)
• Decreasing (chainage)
Numberofthelane:L1,L2,R1,R2,etc.,L1being1st L1
laneontheleftfromcentrelineofcarriageway,L2 being
Lane Number
2ndlane ontheleftfrom centerline andsoon
SkidLeft Skidresistanceofpavementmeasuredasskid 25
number,measuredfromleftwheelpath
Skid Right Skidresistanceofpavementmeasuredasskidnumber, 24
measuredfromleftwheelpath
SkidAverage Averageskidresistancemeasuredfromleftandright 24.5
wheelpaths
Speed Speed of vehicle in km/h 42
Survey Date Date of survey in the format <DD-MM-YYYY> 06-05-17
Latitude Latitude of survey point 9.98897
Longitude Longitude of survey point 78.02671
A sample output is shown below for reference:
NH Section Start End Lane Skid Skid Skid Surve
Directio Speed Latitud Longitud
Code Chainage Chainag Number Left Right Averag y
Numbe e n e e e
r Date
ABC- 06-05-
NH00xx 0.0 0.5 Increasing L1 25.0 24.0 24.5 20 9.98897 78.02671
DEF
17
ABC- 06-05-
NH00xx 0.5 1.0 Increasing L1 23.0 23.0 23.0 37 9.98444 78.02934
DEF
17
ABC- 06-05-
NH00xx 1.0 1.5 Increasing L1 23.0 24.0 23.5 42 9.98341 78.03004
DEF
17
ABC- 06-05-
NH00xx 1.5 2.0 Increasing L1 22.0 22.0 22.0 46 9.98107 78.03078
DEF 17
File No. RW/NH-33044/02/2023-S&R (Computer No. 218375)
Generated from eOffice by Akil Ahmad, SE (S&R Zone), SE, MORTH on 24/10/2025 10:342 a2m22397404/2025/S&R Zone
ABC- 06-05-
NH00xx 2.0 2.5 Increasing L1 20.0 21.0 20.5 42 9.96328 78.04160
DEF
17
ABC- 06-05-
NH00xx 2.5 3.0 Increasing L1 24.0 24.0 24.0 49 9.95385 78.05255
DEF 17
ABC- 06-05-
NH00xx 3.0 3.5 Increasing L1 28.0 28.0 28.0 42 9.93102 78.05648
DEF
17
ABC- 06-05-
NH00xx 3.5 4.5 Increasing L1 21.0 21.0 21.0 33 9.91229 78.04961
DEF
17
ABC- 06-05-
NH00xx 4.5 5.0 Increasing L1 25.0 24.0 24.5 32 9.89041 78.03458
DEF 17
2.6 Falling Weight Deflectometer (FWD)
The following table lists the fields which need to be populated for the ‘FWD’
attribute. Thedescriptions of the fields are given below.
Field Description Example
NHNumber New National Highway number NH0065
Field Description Example
HYD-VIJ(Hyderabad-
Section Code Code indicating starting and ending locations of section
Vijayawada)
Chainage Chainage of survey point (in km) 0.500
Direction of survey Increasing
Direction • Increasing (chainage)
• Decreasing (chainage)
Numberofthelane:L1,L2,R1,R2,etc.,L1being1stlaneonthe L1
leftfromcentrelineofcarriageway,L2being2ndlaneontheleft
Lane Number
from centerlineandso on
AirTemperature Air temperature recorded in °C 33
Surface Temperature Temperature of the pavement surface, recorded in °C 39.3
PeakLoad Peak impulse load, measured in kN 45.7
Deflection0 Surface deflection at the test load center, measured in micron 246
Surfacedeflectionatlocation1fromthetestloadcenter,
Deflection1
measuredinmicron
110
Distance1 Distance oflocation 1 from the test load center 300
File No. RW/NH-33044/02/2023-S&R (Computer No. 218375)
Generated from eOffice by Akil Ahmad, SE (S&R Zone), SE, MORTH on 24/10/2025 10:342 a2m32397404/2025/S&R Zone
Surfacedeflectionatlocation2fromthetestloadcenter,
Deflection2
measuredinmicron
153
Distance2 Distance oflocation 2 from the test load center 600
Surfacedeflectionatlocation3fromthetestloadcenter,
Deflection3
measuredinmicron
110
Distance3 Distance oflocation 3 from the test load center 900
Surfacedeflectionatlocation4fromthetestloadcenter,
Deflection4
measuredinmicron
76
Distance4 Distance oflocation 4 from the test load center 1200
Surfacedeflectionatlocation5fromthetestloadcenter,
Deflection5
measuredinmicron
59
Distance5 Distance oflocation 5 from the test load center 1500
Surfacedeflectionatlocation6fromthetestloadcenter,
Deflection6
measuredinmicron
44
Distance6 Distance oflocation 6 from the test load center 1800
Surfacedeflectionatlocation7fromthetestloadcenter,
Deflection7
measuredinmicron
35
Distance7 Distance oflocation 7 from the test load center 2100
Surfacedeflectionatlocation8fromthetestloadcenter,
Deflection8
measuredinmicron
28
Distance8 Distance oflocation 8 from the test load center 2400
ElasticModulus
Elastic modulus of bituminous layer, back calculated in MPa 3359
BituminousE1
ElasticModulus
Elastic modulus of granular layer, backcalculated in MPa 396
GranularE2
ElasticModulus
SubGradeE3 Elastic modulus of subgrade, back calculated in MPa 90
File No. RW/NH-33044/02/2023-S&R (Computer No. 218375)
Generated from eOffice by Akil Ahmad, SE (S&R Zone), SE, MORTH on 24/10/2025 10:342 a2m42397404/2025/S&R Zone
Field Description Example
CorrectedElastic
Corrected elastic modulus of bituminous layer in MPa 3424
ModulusBituminousE1
CorrectedElastic
ModulusGranularE2 Corrected elastic modulus of granular layer in MPa 300
CorrectedElasticModul
Corrected elastic modulus of subgrade in MPa 69
usSubGradeE3
Bituminous Layer Thickness of bituminous layer in mm 105
Base Layer Thickness of base layer in mm 230
GSBLayer Thickness of GSB layerin mm 200
Subgrade CBR CBRofsubgrade 0.08
BituminousLayerCoeffic
Layer coefficient of the bituminous layer
ientA1
0.36
BaseLayerCoefficientA2
Layer coefficient of the baselayer
0.17
GranularBaseLayerCoe
Layercoefficient of the GSBlayer
fficientA3
0.17
Structural Number Structural number of the pavement 3.86
ModifiedStructural
Modified structural number including contribution from subgrade
Number
4.85
Survey Date Date of survey in the format <DD-MM-YY> 06-05-17
Latitude Latitude of survey point 9.98897
Longitude Longitude of survey point 78.02671
A sample output is shown below for reference:
Pe
NH Lane Air Surface
ak
Numb Temperatu Temperatu
Sectio Chainag Directi Deflectio Deflectio Locatio Deflectio
Numb er re re
nCode e on Loa n0 n1 n1 n2
er d
ABC-
NH00xx 0.500 RHS R2 32.6 43.7 45.7 333 188 300 243
DEF
ABC-
NH00xx 1.000 LHS L1 29.9 32.6 45.4 317 163 300 217
DEF
ABC-
NH00xx 1.499 RHS R1 33.0 3399..33 45.7 246 110 300 153
File No. RW/NH-33044/02/2023-S&R (Computer No. 218375)
Generated from eOffice by Akil Ahmad, SE (S&R Zone), SE, MORTH on 24/10/2025 10:342 a2m52397404/2025/S&R Zone
DEF
ABC-
NH00xx 2.000 LHS L2 28.7 32.4 46.0 293 130 300 187
DEF
ABC-
NH00xx 2.500 RHS R2 33.7 45.8 45.3 429 232 300 316
DEF
ABC-
NH00xx 3.000 LHS L1 29.0 33.0 45.7 343 204 300 252
DEF
ABC-
NH00xx 3.500 RHS R1 33.5 45.4 44.5 373 194 300 268
DEF
ABC-
NH00xx 4.010 LHS L2 28.9 33.5 45.0 348 201 300 254
DEF
ABC-
NH00xx 4.500 RHS R2 33.3 40.3 46.0 393 241 300 301
DEF
(tablecontinued…)
ocatio Deflectio Locatio Deflectio Locatio Deflectio Locatio Deflectio Locatio Deflectio Locatio Deflectio
n2 n3 n3 n4 n4 n5 n5 n6 n6 n7 n7 n8
600 180 900 128 1200 102 1500 75 1800 58 2100 42
600 158 900 104 1200 70 1500 48 1800 38 2100 28
600 110 900 76 1200 59 1500 44 1800 35 2100 28
600 126 900 81 1200 62 1500 44 1800 32 2100 23
600 227 900 152 1200 116 1500 86 1800 71 2100 58
600 196 900 144 1200 117 1500 85 1800 65 2100 48
600 187 900 118 1200 83 1500 47 1800 31 2100 22
600 198 900 135 1200 105 1500 64 1800 42 2100 26
600 231 900 162 1200 123 1500 82 1800 62 2100 46
(table continued…)
Sub
gra
LocaElasticMod ElasticMod ElasticMod CorrectedElasti CorrectedElast CorrectedElast Bitum Bas GS de
tionulusBitumi ulusGranul ulusSubGra c i i i eLa CB
8 nousE1 arE2 deE3 ModulusBitumi cModulusGran cModulusSubGr nousL yer BLa R
yer
nousE1 ularE2 adeE3 ayer
2400 6213 185 100 6447 135 78 105 230 2000.08
2400 5356 195 100 5295 143 78 105 230 2000.08
2400 3359 396 90 3424 300 69 105 230 2000.08
2400 4830 226 100 4770 169 78 105 230 2000.08
File No. RW/NH-33044/02/2023-S&R (Computer No. 218375)
Generated from eOffice by Akil Ahmad, SE (S&R Zone), SE, MORTH on 24/10/2025 10:342 a2m62397404/2025/S&R Zone
2400 4570 137 97 4781 93 75 105 230 2000.08
2400 8454 135 100 8374 91 78 105 230 2000.08
2400 4394 165 100 4590 117 78 105 230 2000.08
2400 7817 139 96 7762 95 74 105 230 2000.08
2400 7666 123 95 7847 81 73 105 230 2000.08
(tablecontinued…)
GranularBase Modifie
BituminousLayer BaseLayer Structura Survey
Layer d
CoefficientA1 CoefficientA2 l Date
CoefficientA3 Structura LatitudeLongitud
Number
e
l
Number
0.45 0.13 0.13 3.68 4.82 01-07-16 9.98897 78.02671
0.42 0.13 0.13 3.56 4.70 23-06-16 9.98444 78.02934
0.36 0.17 0.17 3.86 4.85 01-07-16 9.98341 78.03004
0.41 0.14 0.14 3.65 4.79 23-06-16 9.98107 78.03078
0.41 0.11 0.11 3.24 4.34 01-07-16 9.96328 78.04160
0.49 0.11 0.11 3.58 4.72 23-06-16 9.95385 78.05255
0.40 0.12 0.12 3.34 4.48 01-07-16 9.93102 78.05648
0.48 0.12 0.12 3.67 4.75 23-06-16 9.91229 78.04961
0.48 0.11 0.11 3.53 4.59 01-07-16 9.89041 78.03458
File No. RW/NH-33044/02/2023-S&R (Computer No. 218375)
Generated from eOffice by Akil Ahmad, SE (S&R Zone), SE, MORTH on 24/10/2025 10:342 a2m72397404/2025/S&R Zone
2.7Falling Weight Deflectometer (FWD) Rigid
The following table lists the fields which need to be populated for the ‘FWD
Rigid’ attribute.The descriptions of the fields are given below.
Field Description Example
NHNumber New National Highway number NH0065
HYD-VIJ(Hyderabad-
Code indicating starting and ending locations of section
Vijayawada)
Section Code
Chainage Chainage of the point (inkm) 0.500
Direction of survey Increasing
• Increasing (chainage)
Direction
• Decreasing (chainage)
Lane Number Numberof thelane: L1,L2, R1, R2,etc. L2
AirTemperature Air temperature recorded in °C 30.1
Surface Temperature Temperature of the pavement surface, recorded in °C 39.4
Peak Load Peak impulse load, measured in kN 103.7
Deflection1 Surface deflection at the test load center, measured in micron 140
Surfacedeflectionat300mmfromthetestloadcenter,measured
inmicron
Deflection2 121
Surfacedeflectionat600mmfromthetestloadcenter,measured
inmicron
Deflection3 108
Surfacedeflectionat900mmfromthetestloadcenter,measured
inmicron
Deflection4 101
ConcreteSlab
Thicknessh Thickness of concrete slab, measured in mm 300
Areaofdeflectionbasin,calculatedfrom measureddeflections,in
AreaofDeflection
Basin cm2
761
RadiusofRelative
Stiffness Radius of relative stiffness, calculated in mm 823
NormalizedDeflectiond Normalized deflection at location 1, in mm 3.1
1
NormalizedDeflectiond2
Normalized deflection at location 2, in mm 2.9
NormalizedDeflectiond
Normalized deflection at location 3, in mm 2.4
3
File No. RW/NH-33044/02/2023-S&R (Computer No. 218375)
Generated from eOffice by Akil Ahmad, SE (S&R Zone), SE, MORTH on 24/10/2025 10:342 a2m82397404/2025/S&R Zone
NormalizedDeflectiond
Normalized deflection at location 4, in mm 1.9
4
ModulusofSubgrade
Modulus of subgrade reaction, measured in MPa/m 131
Reactionk
ElasticModulusof
Elastic modulus of concrete, calculated in MPa 26118
ConcreteEc
Cube Strength of Cube strength of concrete, calculated inMPa 27
Concrete fck
Flexuralstrengthof
Flexural strength of concrete, calculated in MPa 3.7
concretefmr
DateOfTesting Date of testing in the format <DD-MM-YY> 06-05-17
Latitude Latitude of survey point 9.98897
Longitude Longitude of survey point 78.02671
A sample output is shown below for reference:
Pea Concrete
Sectio Chain Lan Air Surface
k Slab
n e Temperatu Temperatu
NH Code - Directi No. re re Loa Deflecti Deflecti Deflecti Deflecti Thickness
on on1 on2 on3 on4
-age d h
No
NH00x ABC- 104.
0.0 LHS L2 29.0 34.9 167 143 130 119 300
DEF
x 1
NH00x ABC- 104.
0.5 RHS R2 30.5 38.1 141 130 122 115 300
x DEF 4
NH00x ABC- 105.
1.0 LHS L1 30.0 35.6 147 111 100 91 300
DEF
x 2
NH00x ABC- 102.
1.5 RHS R1 28.9 38.3 140 126 116 107 300
DEF
x 4
NH00x ABC- 103.
2.0 LHS L2 30.1 39.4 140 121 108 101 300
DEF
x 7
NH00x ABC- 104.
2.5 RHS R2 29.0 37.5 150 134 126 117 300
DEF
x 6
NH00x ABC- 102.
3.0 LHS L1 30.6 38.9 124 109 104 92 300
DEF
x 7
NH00x ABC- 105.
3.5 RHS R1 29.3 39.1 149 136 128 119 300
DEF
x 9
NH00x ABC- 104.
4.5 RHS R2 30.3 41.0 138 127 121 114 300
DEF
x 9
(table continued…)
File No. RW/NH-33044/02/2023-S&R (Computer No. 218375)
Generated from eOffice by Akil Ahmad, SE (S&R Zone), SE, MORTH on 24/10/2025 10:342 a2m92397404/2025/S&R Zone
Modul Flexur
Radius Elastic Cube
usof al
of Modul Streng
Areaof Normali Normali Normali Normali Subgra streng Date
Relativ usof thof
Deflect zed zed zed zed de thof Of
eS Concre Concre
ion Deflecti Deflecti Deflecti Deflecti Reacti concre Testin Latit Longit
tiffnes teEc tefck
Basin ond1 ond2 ond3 ond4 onk tefmr g
s ude ude
25-06-9.988978.0267
759 816 3 3 2 2 112 21590 19 3
16 7 1
28-06-9.984478.0293
821 1214 3 3 3 2 62 58161 135 8
16 4 4
25-06-9.983478.0300
684 580 3 3 2 1 246 12051 6 2
16 1 4
28-06-9.981078.0307
796 1014 3 3 3 2 87 39783 63 6
16 7 8
25-06-9.963278.0416
761 823 3 3 2 2 131 26118 27 4
16 8 0
28-06-9.953878.0525
800 1040 3 3 3 2 79 39908 64 6
16 5 5
25-06-9.931078.0564
789 971 3 3 3 2 107 41290 68 6
16 2 8
28-06-9.912278.0496
814 1150 3 3 3 2 66 50086 100 7
16 9 1
28-06-9.890478.0345
826 1257 3 3 3 2 59 64082 164 9
16 1 8
File No. RW/NH-33044/02/2023-S&R (Computer No. 218375)
Generated from eOffice by Akil Ahmad, SE (S&R Zone), SE, MORTH on 24/10/2025 10:342 a3m02397404/2025/S&R Zone
RFPDocument-RFPNo./xxxx
Section VI-A: List of Key Experts and Required Qualifications:-
Consultancy Services(Ref ITC-clause 1.4)
Notefor Consultants: Regarding this Section, Consultants must fill following forms:-
a)Form T-6: Team Composition, Assignment, and Key Experts’ Inputs
b)Annex to Form T-6:Key Expert Curriculum Vitae(CV)
The total estimated inputs of the Key Experts and their breakup is given below
File No. RW/NH-33044/02/2023-S&R (Computer No. 218375)
Generated from eOffice by Akil Ahmad, SE (S&R Zone), SE, MORTH on 24/10/2025 10:342 a3m12397404/2025/S&R Zone
MAN MONTHS INPUT FOR KEY PROFESSIONAL STAFF
AUTHORITY ENGINEER
Normal Highway Project
(For projects with length 0-60 km)
S. Key Personnel Man-month in Man-month in
No. Construction Defect
Period of 18 LiabilityPeriod
A: Key Personnel
months of 60 months
Team Leader Cum Senior Highway Engineer 18 15
Resident cum Highway Engineer 18 60
Bridge/Structural Engineer 18 10
Senior Pavement Specialist 6 0
Senior Quality cum Material Expert 18 0
Planning Engineer 5 3
Road Safety Expert 6 10
Sub Total 89 98
Total for Construction and Maintenance 187
B: Sub Professional Staff
Survey Engineer 18 10
Assistant Highway Engineer(2 Nos) 2 x 18 1 X 60
CAD Expert 4 4
Environmental Engineer 4 0
Assistant Bridge Engineer 18 60
Assistant Quality cum Material Engineer (2 nos) 2 x 18 0
Electrical Engineer 4 3
HTMS/Toll Expert 2 0
Quantity Surveyor 18 8
Horticulture cum Landscaping Expert 6 18
Lab technician 2x18 0
Document/ Data entry Operator 18 0
Sub Total 200 163
Total for Construction and Maintenance 363
Grand Total 550
Note:
1. The other inputslike supportstaff shallbeprovided by theConsultantof an acceptable type
commensurate with the roles and responsibilities of each position
2. In case of project having different construction period, Man Month Input shall be adjusted
proportionately
3. The Contract Specialist, Financial Expert or Legal expert or any other expert as per project
requirement may be required for the project for specific needs. Their deployment shall be
arrangedbytheConsultanton specific requisition from the Authority and the payment shall be
made as per the actual deployment. The Financial Expert or Legal expert or Contract Specialist
shall be paid at the rates quoted for Senior Pavement Specialist.
File No. RW/NH-33044/02/2023-S&R (Computer No. 218375)
Generated from eOffice by Akil Ahmad, SE (S&R Zone), SE, MORTH on 24/10/2025 10:342 a3m22397404/2025/S&R Zone
MAN -MONTHS INPUT FOR KEY PROFESSIONAL STAFF
AUTHORITY ENGINEER
Normal Highway Project
(For projects with length more than 60 km)
S.No. Key Personnel Man-month in Man-month in
Construction DefectLiability
periodof 24 Period of 60
A:KeyPersonnel
months months
Team Leader Cum Senior Highway Engineer 24 15
Resident cum Highway Engineer (2 nos) 2x24 1x60
Bridge/Structural Engineer 24 15
Senior Pavement Specialist 8 0
Senior Quality cum Material Expert 24 0
Planning Engineer 6 3
Road Safety Expert 8 15
Sub Total 142 108
Total for Construction and Maintenance 250
B: Sub Professional Staff
Survey Engineer (3 nos) 3x24 1x10
Assistant Highway Engineer(3 nos) 3x24 1x60
CAD Expert 8 4
Environmental Engineer 6 0
Assistant Bridge Engineer (2 nos) 2x24 1x60
Assistant Quality cum Material Engineer (3 nos) 3x24 0
Electrical Engineer 4 3
HTMS/Toll Expert 3 0
Quantity Surveyor 24 8
Horticulture cum Landscaping Expert 8 28
Lab technician 4x24 0
Document/ Data Entry Operator 24 0
Sub Total 437 173
Total for Construction and Maintenance 646
Grand Total 896
Note:
1. The other inputslikesupportstaffshallbeprovided bytheConsultantofanacceptable type
commensurate with the roles and responsibilities of each position
2. In case of project having different construction period, Man Month Input shall be adjusted
proportionately
3. The Financial Expert or Legal expert or Contract Specialist may be required for the project
forspecific needs. Their deployment shall be arranged bythe Consultant onspecific requisition
fromthe Authority and the payment shall be made as per the actual deployment. The Financial
Expert or Legal expert or Contract Specialist shall be paid at the rates quoted for Senior
PavementSpecialist.
File No. RW/NH-33044/02/2023-S&R (Computer No. 218375)
Generated from eOffice by Akil Ahmad, SE (S&R Zone), SE, MORTH on 24/10/2025 10:342 a3m32397404/2025/S&R Zone
MAN -MONTHS INPUT FOR KEY PROFESSIONAL STAFF
AUTHORITY ENGINEER
Standalone Bridge Project
Man-month in
S.No. Key Personnel
Defect
Man-month in
Liability
A:KeyPersonnel Constructionperiodof36
Period of
months
120months
1. Team Leader Cum Senior Bridge 36 30
Engineer
2. Resident cum Pavement Specialist 36 30
3. Bridge/Structural Engineer 36 120
4. PlanningEngineer 10 0
5. Senior Quality cum Material Expert 36 0
6. Road Safety Expert 12 10
SubTotal 166 190
356
Totalfor Constructionand
Maintenance
B: Sub Professional Staff
(TobedecidedbytheAuthorityasper
requirementoftheProjectatthetime of
preparationofRFP)
(a)
(b)
(c)
d) Lab technician 36 3
SubTotal
Sub Total
TotalforConstructionand
Maintenance
Grand Total
Note: The number of key personnel may be modified as per the requirement
with the approval of Competent Authority.
File No. RW/NH-33044/02/2023-S&R (Computer No. 218375)
Generated from eOffice by Akil Ahmad, SE (S&R Zone), SE, MORTH on 24/10/2025 10:342 a3m42397404/2025/S&R Zone
MAN - MONTHS INPUT FOR KEY PROFESSIONAL STAFF
AUTHORITY ENGINEER
Standalone Tunnel Project
Man-month
Man-monthin
S.No. Key Personnel
inDefect
Construction
Liability
periodof
A:KeyPersonnel
Periodof60
60months
months
1. Team Leader Cum Senior Tunnel Expert 60 15
2. Resident cum Excavation Specialist 60 60
3. Senior Geotechnical Expert 60 0
4. Tunnel Design Engineer 60 0
5. Tunnel Safety Expert 60 5
6. Planning Engineer 10 0
7. Senior Geologist 20 0
SubTotal 33 80
0
Total for Construction and Maintenance 410
B: Sub Professional Staff
(Tobe decidedby theAuthorityas per requirement ofthe
Project at thetime ofpreparationofRFP)
Lab technician
SubTotal
(Tobe decidedbythe Authorityasperrequirementofthe Projectat
the time of preparation of RFP)
Total for Construction and Maintenance
GrandTotal
Note: The number of key personnel may be modified as per the requirement with
the approval of Competent Authority.
File No. RW/NH-33044/02/2023-S&R (Computer No. 218375)
Generated from eOffice by Akil Ahmad, SE (S&R Zone), SE, MORTH on 24/10/2025 10:342 a3m52397404/2025/S&R Zone
QUALIFICATIONOFKEY PERSONNEL
TEAMLEADERCUM SENIORHIGHWAY ENGINEER
This is the senior most position and the expert engaged as the team leader shall be
responsible for reviewing the entire Project preparation and implementation activities of the
Concessionaire. He shall check all the Designs being prepared by the Concessionaire, ensure
execution of works on site as per specification and standards, and continuously interact with
the <Agency> and the Concessionaire. He shall undertake Project site visits and shall guide,
supervise, coordinate and monitor the work of other experts in his team as well as those of
the Concessionaire. The candidate is required to be a Senior Highway Engineer, who should
have a proven record of supervising, organising and managing of construction of highway
projects and also of Project preparation of large magnitudes projects, as defined below,
financed by international lending agencies and others. Knowledge of Project management
shallbe anaddedadvantage.
EssentialQualifications:
a)GraduateinCivilEngineering from recognizeduniversity.
b)Total Professional Experience ofat least 12years inhandlingHighway Projects.
c) At least 5 years experience as Team Leader/Project Manager or similar capacity in
HighwayDevelopment Project.
d) He should have handled as Team Leader/Project Manager or similar capacity of at least
two projects in Construction Supervision / IC (of length 40% of project length or more of
similarconfiguration(2/4/6laning)).
e) He should have handled as Team Leader or similar capacity of at least two Projects of
project Preparation of major highway Project (of length 40% of project length or more of
similarconfiguration(2/4/6laning)).
f) Experience as Team Leader/Project Manager or similar capacity in Operation and
Maintenance of Major Highway Projects (of length 40% of project length or more of similar
configuration(2/4/6laning)).
g) Medical certificateof fitness as per Appendix-B-1.
PreferentialQualifications:
a) Post Graduate Degree in Construction Management/Transportation/Highway
Engineering/Structural Engineering/any specialisedstream of Civil Engineering.
b) Highway Development Projects (of length 40% of project length or more of similar
configuration(2/4/6laning))taken upunder EPC.
c) Degree/Diploma/Certificate in Project Management/Training programme in Highways
Engineeringfrom IAHE.
Note: Similar Capacity includes the following positions – On behalf of Consultant: Team
Leader / Resident Engineer (Construction Supervision/IE/AE); On behalf of Contractor:
Project Manager (Construction/Construction Supervision); In Government Organizations:
Superintending Engineer (or equivalent) and above. Only those projects will be considered
for evaluation at Sl. No. 1(d), 1(e) & 1(f), where the input of the personnel is 12 months, 9
monthsand12months respectively.
File No. RW/NH-33044/02/2023-S&R (Computer No. 218375)
Generated from eOffice by Akil Ahmad, SE (S&R Zone), SE, MORTH on 24/10/2025 10:342 a3m62397404/2025/S&R Zone
RESIDENTCUM HIGHWAYENGINEER
The Resident cum Highway Engineer shall be responsible for supervising the works of
highway to be constructed by the Concessionaire for this project. He shall also inspect the
pavementrehabilitationand repair works tobeundertaken bytheConcessionaire.
EssentialQualifications:
a)GraduateinCivilEngineering from arecognized University.
b)Professional Experience ofat least12years inHighway Projects.
c)At least5years experience insimilarcapacityinHighway Development Project.
d) Should have handled at least 2 major projects (of length 40% of project length or more of
similarconfiguration(2/4/6laning) and above).
e)Medical certificateof fitness as per Appendix-B-1.
PreferentialQualifications:
a) Post Graduate Degree in Transportation/Highway Engineering/Structural
Engineering/GeotechnicalEngineering/any specialisedstream ofCivilEngineering.
b) Attended Minimum 5 days training programme in field related to Design and supervision
ofHighways relatedtopicfrom IAHE.
c) Experience of Highway Project (of length 40% of project length or more of similar
configuration (2/4/6 laning) and above) of Construction / Construction Supervision / IC of
Highwayprojects, Interchange /any otherstructures.
d)Experience insimilarcapacityinsupervisionofat least 2MajorHighway Bridges.
e)Experience insupervisionofRehabilitationand repairof2nos Major Bridges.
SENIORPAVEMENT SPECIALIST
The expert shall be continuously interacting with the Concessionaire, for the review of
highway designs and drawings using sophisticated computer software and also construction
and O&M works and to ensure life cycle cost effectiveness and viable design of pavement
including appropriate rehabilitation / strengthening of the existing two lane pavement which
is significantly distressed. He shall also be responsible for ensuring complete adherence to
maintenancestandards duringConstructionand Operationperiod.
EssentialQualifications:
a)GraduateinCivilEngineering from arecognized University.
b)Professional Experience of at least 10years inPavement Design / Pavement Construction/
Pavement MaintenanceofHighways / Roads / AirfieldRunways.
c) Experience of at least 5 years in similar capacity in Construction / Construction
Supervisionof2/4/6laningofmajor highway projects.
d) Experience as Pavement / Geotechnical Engineer in Construction/Construction
Supervision of at least 2 major highway projects (of length 40% of project length or more of
similarconfiguration).
e)Medical certificateof fitness as per Appendix-B-1.
PreferentialQualifications:
a) Post Graduate Degree in Highway Engineering / Pavement Engineering / Transportation
Engineering.
b)Experience as aPavement Specialist/PavementEngineer inHighway projects ofsimilar
File No. RW/NH-33044/02/2023-S&R (Computer No. 218375)
Generated from eOffice by Akil Ahmad, SE (S&R Zone), SE, MORTH on 24/10/2025 10:342 a3m72397404/2025/S&R Zone
configuration.
c)Attended residential trainingprogramme relatedtopavement/highwaydesignfrom IAHE.
SENIORQUALITY/MATERIALEXPERT
The Quality/Material Expert shall review the test results of bore holes, quarry and borrow
area material to find out their strength characteristics and suitability for using them in
construction. He shall inspect the Concessionaire’s field laboratories to ensure adequacy and
capability. Heshall supervise qualityassuranceaspects includingcrushers and mixingplants.
EssentialQualifications:
a)GraduateinCivilEngineering from arecognized University.
b)Professional Experience ofat least10years inhandlingHighway projects.
c) Experience of at least 5 years as Senior Quality/Material Expert or similar capacity in
Construction/ ConstructionSupervision/ majorhighway projects.
d) Experience as Senior Quality/Material Expert or similar capacity in handling of at least 2
similarhighway projects (of length 40%ofproject lengthormore).
e)Medical certificateof fitness as per Appendix-B-1.
PreferentialQualifications:
a) Post Graduate Degree in Geotechnical Engineering / Foundation Engineering / Soil
Mechanics.
b)Trained in16days material testingprocess course from IAHE orCRRI.
ROADSAFETYEXPERT
Responsible for the overall Road Safety Aspect of the Project. He shall ensure that safety
provisions as per relevant codes are strictly followed at site during Construction of Road and
alsoduring theMaintenancePeriod.
EssentialQualifications:
a)GraduateinCivilEngineering from arecognized University.
b)Professional Experience ofat least10years inhandlingHighway projects.
c) Minimum 5 years experience in Road Safety works of Major Highway Projects (4/6 laning
projects).
d) Experience in Road Safety Audit of at least 2 highway/expressway projects including 1 at
designstage.
e)Experience inRoadSafetyManagementPlan.
f)Medical certificateof fitness as per Appendix-B-1.
PreferentialQualifications:
a)Post Graduate Degree inTraffic Transportation/SafetyEngineering.
b)Experience inidentificationand improvement ofblack spotsonMajor Highway Projects.
c)Experience inpreparationofRoadSafety Management Planforinter urbanHighways.
d)15days Certificate course onRoadSafetyAudit from IAHE/CRRI.
File No. RW/NH-33044/02/2023-S&R (Computer No. 218375)
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TEAMLEADERCUM SENIORBRIDGE ENGINEER
Responsible for reviewing the Project preparation and implementation activities for bridges.
Shall check designs and drawings, ensure execution per standards, track progress,
recommendonEOT, CoS,Force Majeure,disputes,anduploadprogress ondata portals.
EssentialQualifications:
a)GraduateinCivilEngineering.
b)Professional Experience ofat least12years inhandlingBridge Projects.
c) At least 5 years as Team Leader/Project Manager or similar in Highway Development
Project.
d)Handledat least 2projects inConstructionSupervision/IC (length criteria 40%ormore).
e) Handled at least 2 projects involving at least one Major Bridge (minimum 300 m length
withoutapproaches).
f)Experience inO&M ofMajorBridge (minimum 300mlength).
g) Medicalcertificateoffitness as perAppendix-B-1.
PreferentialQualifications:
a)Post Graduate Degree inStructural Engineeringor equivalent.
b)HighwayDevelopment Projects (length40% ormore).
c)Degree/Diploma/Certificate inProject Management.
d)Residentialtrainingprogramme onCollapse/failureof bridges/structures.
Note: Similar capacity includes TL/RE (Consultant), Project Manager (Contractor),
SuperintendingEngineer (Govt). Input criteria: 12months,9months,12monthsrespectively.
TEAMLEADERCUM SENIORTUNNEL ENGINEER
Overall in-charge of the project supervision of tunneling works. Duties include monitoring,
guiding, supervising construction supervision of tunnel packages, interacting with Authority,
trackingresources,delays,EOT proposals.
EssentialQualifications:
a)GraduateinCivil/MiningEngineering.
b)Total Professional Experience ofat least 20years.
c)At least15years inmajor tunnelingprojects.
d)At least 10years inconstruction/constructionsupervisionofRoad/Rail/Metrotunnels.
e)At least5years as Team Leader/RE/PM insupervision oftunnel projects of length ≥4km.
f)Handled at leasttwoprojects inConstructionSupervisionoftunnels ≥4km length.
g) Not morethan65years of age.
h)Medicalcertificateoffitness as perAppendix-B-1.
PreferentialQualifications:
a) Post Graduate or chartered engineer in Mining/Geotechnical/Structural Engineering/Rock
Mechanics.
b)Project preparation/designexperience oftunnel projects.
c)At leastone trainingcourse inpast2years from IAHE.
RESIDENTENGINEERCUM TUNNEL EXCAVATIONEXPERT
Responsible for overseeing tunnel excavation, methodology, lining, waterproofing, blasting.
Coordinates withTeam Leader.
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EssentialQualifications:
a)GraduateinCivil/MiningEngineering.
b)Total Professional Experience ofat least 15years.
c)At least10years insimilarcapacityfor majortunnel projects.
d) At least 7 years in construction supervision of major transportation tunnel construction
projects.
e)Handledat least 2tunnel projects oflength≥4km.
f)Experience intunnel design/DPR/feasibility/design review of tunnel projects ≥4km.
g) Not morethan65years.
h)Medicalcertificateoffitness as perAppendix-B-1.
PreferentialQualifications:
a)Post Graduate orcharteredengineer incivil/mining.
b)At least onetrainingcourse inpast 2years from IAHE.
TUNNELDESIGN ENGINEER
Responsible for checking tunnel designs, detailed calculations, structural condition
assessments.
EssentialQualifications:
a)GraduateinCivilEngineering.
b)Professional Experience ofat least20years.
c)At least12years inmajor tunnelprojects.
d)At least 12years intunnel design(Road/Rail/Metro).
e)Experience insupervisionof2tunnel projects ≥4km.
f)Experience indesign of3tunnel projects ≥4km.
g) Not morethan65years.
h)Medicalcertificateoffitness as perAppendix-B-1.
PreferentialQualifications:
a)Post Graduate inStructural Engineering.
b)Experience ininnovativetunnel design(immersed, sub-sea bored).
c)At leastone trainingcourse inpast2years from IAHE.
SENIORGEO-TECHNICALEXPERT
Responsiblefor geotechnicalinvestigations,supervisingtests,assistingtunnel design.
EssentialQualifications:
a)GraduateinCivilEngineering/Masters inEngineering Geology.
b)Professional Experience ofat least20years.
c) At least 10 years in Construction/Construction Supervision of transportation tunnel
projects indeveloped countries.
d)Experience as GeotechnicalEngineer inat least 4tunnelprojects ≥4km.
e)Specific experience invertical shaft sinking≥200m.
f)Project preparation ofat least2tunnel projects ≥4km.
g) Not morethan65years.
h) Medical certificate of fitness as per Appendix-B-1.
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PreferentialQualifications:
a)Post Graduate inRockMechanics/FoundationEngineering/Tunnel Engineering.
b)At least onetrainingcourse inpast 2years from IAHE.
TUNNELSAFETY EXPERT
Responsiblefor tunnel safety management andaudits.
EssentialQualifications:
a)Post Graduate inCivil/MiningEngineering.
b)Total Professional Experience ofat least 20years.
c)At least7years intunnel safety management indevelopedcountries.
d)At least 10years intunnel safetyworks.
e)Safety auditsinat least 2tunnel projects ≥4km.
f)Not morethan 65years.
g) Medicalcertificateoffitness as perAppendix-B-1.
PreferentialQualifications:
a)Certification insafety/health/shotfirer/Explosives.
b)At least onetrainingcourse inpast 2years from IAHE.
SENIORGEOLOGIST
Responsiblefor geological verification,assistingtunnel design,andmonitoringtunnel works.
EssentialQualifications:
a)Masters inGeology/AppliedGeology.
b)Professional Experience ofat least20years.
c)At least7years insimilarcapacityintunnel construction/supervision.
d)At least 5years ofsupervisionof majortunnel projects inHimalayanregionusingNATM.
e)Handledat least 2highway tunnelprojects ≥4km inlength.
f)Not morethan 65years.
g) Medicalcertificateoffitness as perAppendix-B-1.
PreferentialQualifications:
a)Handledat least 2major tunnel projects inproject preparation/DPR.
b)Training/certificate courseinrelevant field.
RESIDENTCUM PAVEMENTSPECIALIST
Responsible for reviewing pavement designs, ensuring adherence to standards during
constructionandO&M.
EssentialQualifications:
a)GraduateinCivilEngineering.
b)Professional Experience ofat least12years.
c) At least 5 years in similar capacity in Construction/Construction Supervision of major
highwayprojects.
d)Experience inat least2major highwayprojects (length≥40%of project length).
e)Medical certificateof fitness as per Appendix-B-1.
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PreferentialQualifications:
a)Post Graduate Degree inHighway/Geotechnical/Transportation/Structural Engineering.
b) Experience in Highway project construction/supervision on EPC mode (length ≥40% of
project length).
c)At leastone trainingcourse inpast2years from IAHE.
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SUB PROFESSIONAL
SURVEYENGINEER
The candidate should be Graduate in Civil Engineering at least 5 years experience
or diploma in civil Engineering with 10 years experience in the field of surveying in
highway projects and they should have also dealt with at least 2 project of similar
nature. This position requires thorough understanding of modern computer based
methodof surveyingwithtotal stationdigital level etc.
ASSISTANT HIGHWAY ENGINEER
The Candidate should be Graduate in Civil Engineering with minimum 5 year
experience or diploma in Civil Engineering with 10 years experience in highway
Projects.He shouldhave dealt withatleast2project ofsimilarnature.
CADEXPERT
He should be Graduate in Civil Engineering/Computer Science having experience 3
yearexperience incomputerrelateddesignmethodfor highwayengineering.
ENVIRONMENTAL ENGINEER
The Candidate should be Graduate in Civil Engineering/Environmental Engineering
or other relevant qualification. He should have at least 6 years experience out of
which 2 years in highway projects. He should have good knowledge of MOEF
guidelines/requirements formitigationmeasures.
ASSISTANT BRIDGE ENGINEER
The Candidate should be Graduate in Civil Engineering with minimum 5 year
experience or diploma in civil Engineering with 10 years experience in highway
Projects. He shouldhavehandledat least 2majorbridge project.
ASSISTANT QUALITY CUM MATERIAL ENGINEER
The Candidate should be Graduate in Civil Engineering with minimum 5 year
experience or diploma in civil Engineering with 10 years experience in highway
Projects. Heshouldhavehandledat least2project.
ELECTRICAL ENGINEER
The Candidate shouldbe Graduate in Electrical Engineering from recognisedinstitute.
Heshouldhaveat least 5years experience.
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HTMS/TOLLING SYSTEM EXPERT
ThecandidateshouldbeaSystems Engineerhavingexperienceof atleast5Years.
He should be well versed either in preparation of standards or in implementation of
projects of electronic toll collection and ATMS/ITS/HTMS. He should have
bachelor’s degreeinElectronics/Computer Science/IT.He shouldhave knowledge of
international latest practices in the field of electronic toll collection (ETC) and
ATMS/ITS/HTMS. He should have work experience of either design or
implementation on at least 1 ATMS/ITS/HTMS project and at least 1 ETC project in
similarcapacity.
QUANTITYSURVEYOR
He should be Graduate or equivalent in Civil Engineering having Min. 5 years of
professional experience or diploma in civil Engineering with 10 years experience in
preparation of highway project estimates. He should have Min. 3 years experience
in Preparation of Bill of Quantities/estimates for major highway projects costing
Rs.300Croreor above.
HORTICULTURE CUM LANDSCAPING SPECIALIST
He should be a Graduate in Agriculture with specialization in
Horticulture/Arboriculture having minimum 5 year of field experience in
Horticulture/Arboriculture and landscaping. He should have minimum 5 years field
experience.
Lab Technician: - Graduate in Civil Engineering with one year experience or
Diploma in Civil Engineering or B.Sc. with 3 year experience.
Note:- All sub-professionals shall submit medical certificate of fitness before
joining
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SectionVII:Evaluation/ Scoring Criteria
RFP Document No. RFPNo./ xxxx; Tender Title: ConsultancyServices (RefITC-clause 1.4)
Consultantsmust fillupthefollowingForms regardingthisSection:
a)Form T-2: Consultant’s OrganisationandExperience
b)Form T-2A Technical Capacity
c)Form T-3: Commentsand Suggestions onTerms ofReference,Counterpart Staff,and Inputs
tobe ProvidedbytheProcuringEntity
d)Form T-4: Descriptionof Approach, MethodologyandWorkPlaninRespondingtothe
Terms of Reference
e)Form T-5: WorkScheduleand Planningfor Deliverables
f)Form T-6: Team Composition,Assignment,and KeyExperts’Inputs
g) AnnextoForm T-6: Key Experts’ Curriculum Vitae(CV)
The eligibilityand evaluationcriteria shall be as follows as giveninthis sectionbelow:-
The points assigned to Technical Evaluation criteria are:
S.
Descriptio Mark
n
s
No.
1 Relevant experience for the assignment 25
2 RatingoftheFirm 40
2 Experience in use of technology for road inspection 10
4 Qualifications and competence of the key staff for the assignment 25
Total 100
1. SubcriteriaforRelevantExperienceofthefirmfortheassignment
AverageAnnualTurnover(last3years)fromconsultancybusinessofcivil Engineering
5
Projects (Min3% oftheEPCofProjectfor whichAE hasbeeninvited)
No of Highway Professionals withthe Firm
5
Experience as Independent Engineer/Authority Engineer/Construction Supervision in
7
Number of
Similar AE bids are requested for highway projects that have the same length as the project length.
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categoryforwhichRFPinvitedof2/4/6**-laningormoreinlast7years*
Experience in DPR preparation for Number of Highway Projects (of length equalto 3
project length ofsimilarcategoryforwhichRFPinvitedof2/4/6**-laningormore)in
last7years*
ExperienceinConstructionSupervisionasAE/IE/PMC ofMajor structures having 3
lengthofmorethan500meterinlast7years.
ExperiencepreparationofDPRofMajor structures having lengthofmorethan500 2
meterinlast 7years.
**
Additional requirement in case of specialized projects***
*
* Consultants should give details of the experience of the firm considering the
completedand the on-going highway assignments, separately for PPP and non-PPP
Projects along with experience certificates from clients. This list of the completed
works should also include those assignments which are substantially (90% of
Contract value) completed. No Qualification/Experience etc. shall be considered
withoutproof ofexperience.
Experience of Authority’s Engineer for having offered consultancy services to a
private organization shall not be considered as relevant experience for current
assignment.
** Similar projects means 2/4/6 lane as applicable for the project for which RFP is
invited. For 2-lane projects experience of 4/6 lane also to be considered with a
multiplication factor of 1.5. Experience of 4/6 lane shall be considered
interchangeablyfor4/6laningprojects. For 4/6laningprojects,experience of 2lane
will be considered with a multiplication factor of 0.4, but only for those 2 lane
projects whosecost ofconsultancyservices was more thanRs.3.0crores.
*** In case the project includes any specialized nature of work such as tunnels,
specialized structures etc. in substantial quantum, this requirement/Marks may be
includedbysuitablyadjustingmarks of otherattributes.
In caseofJVtheturnover and experiencedetails ofLead andJVEmployer’s
certificateshouldbesubmittedsubstantiatingtheexperience claimedbythefirm.
2. Sub- Criteria for assessment of rating of the Firm
S. Rating of the Marks
leadPartner
No
1. 100-90 40
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2. 90-80 30
3. 80-70 20
4. 70-60 10
5. Less than 60 5
For evaluation purpose Rating of the firm published by NHAI shall be
considered.
The rating shall be calculated for both JV Members and weighted average shall be
used
forcalculatingthemarks oftheJVfor thepurposes of tender evaluationas under:
Shareof Lead PartnerinJV=S1
Shareof OtherPartner inJV=S2
RatingofLead Partner =R1
RatingofOther JV Partner= R2
WeightedAverage RatingofbothJVPartners =S1xR1+ S2xR2
Note:
1. For projects with tentative project <= 500 Cr, in case of new entrants as part of
JV i.e. JV members with no historical rating, the rating of only the other partner shall be
considered as theweighted Average Ratingof bothJVPartners.
2. Ratingof non-substantial partner ofJVwill not beconsideredfor evaluation
3. Sub criteria for Ownership of technology/ Equipment for road inspection
Sr. Maximu
Description Sub-
m
No. Points
Points
Ownershipof NetworkSurveyvehicletechnology
1 2.0
forpavement inspection
Ownership of Mobile Quality Control Unit having
2. 3.0
Soil Testing, Asphat Testing, Concrete testing,
Aggregate Testing and pavement testing equipment
onboard along with sufficient IT and communication
systems
Ownership of NABLAcerbated Lab by the firm
3. 1.5
Ownership of Mobile Bridge Inspection Unit or
4.
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bettertechnologyforbridgeinspection
Ownershipof FallingWeightReflectometer(FWD)or
5. 1.0
better
technology for pavement strength measurement
6. Ownership of Retro reflectometer technology 1.0
Total 10
Note: A. TheAuthority’s Engineer owningtheequipment’s shallbe requiredtosubmit
proofofownership.
B. The experience of the JV firms in use of technology shall also be counted in the
evaluation. The experience of firm or JV firm in NSV or equivalent technology, FWD or
equivalent technology, MBIU or equivalent technology and Retro reflectometer or
equivalent technology shall be supported by experience certificate. The experience of a
firm/ JV firm for a private concessionaire/ contractor (client) shall be considered certificate
by the Govt Department. Any false certification shall attract penal provisions as per contract
4. Qualification and competence of following professional/sub-professionalstaff
forthe assignment shall be evaluated. The weightage for various key staff are as under:-
Normal Highway Project:
S. Staff Marks.
No Position
1 Team Leader Cum Senior Highway Engineer 7
2 Resident cum Highway Engineer 4
3 Bridge/Structural Engineer 3
4 Pavement Specialist 3
5 Quality cum Material Expert 3
6 Planning Engineer 2
7 Road safety Expert 3
Total 25
Standalone Bridge Project:
S. Staff Marks.
No
Position
1 Team Leader Cum Senior Bridge Engineer 7
2 Resident cum Pavement Specialist 5
3 Bridge/Structural Engineer 5
5 Road Safety Expert 3
6 Planning Engineer 2
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7 Quality cum Material Expert 3
Total 25
Standalone Tunnel Project:
S. Staff Marks.
No Position
1 Team Leader Cum Senior Tunnel Expert 7
2 Resident Engineer cum Excavation Specialist 4
3 Geotechnical Expert 4
4 Tunnel Design Engineer 3
5 Tunnel Safety Expert 3
6 Geologist 2
7 Planning Engineer 2
Total 25
Sub criteria for qualification of Key Personnel (i.e. Professional staff)
General qualifications 25
Adequacy for the project 70
Employment with firm 5
Total 100
Thetechnical proposal shouldscore at least 75pointstobe consideredresponsive for
financialevaluation.
v) Detailed evaluation criteria which is to be used for evaluation of technical
bids is as indicated below as Appendix-EC.
vi) The Bidder should carryout self-evaluation based on the evaluation criteria
at Appendix-EC. While submitting the self-evaluation along with bid,
Bidder shall make references to the documents which has been relied upon
in his self-evaluation.
vii) Detailed/complete technical evaluation of a bidder shall be made available
to that bidder only giving opportunity to the bidder to respond within 7
days in case they have any objection on their evaluation.
viii) The single currency for price conversion is INR. For evaluation of bid
proposals, the foreign currency conversation rate of 1US Dollar = Rs. And
1 Euro =Rs. – shallbe used.
ix) The weightage given to technical proposal is 60%.The weightage to the
PerformanceSecurityQuotedbybiddershallbe20%andTheweightage
givento financial quote is 20%.
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Remarks: Based on experience andtheConsultingIndustry’s Capacity,
Project specificrequirement etc., <Agency> maymodifytheabove
criteriafor Selectionof AE.
Appendix-EC
1. Evaluation Criteria for Assessment of Experience of the Firm.
Reference/Details Marksself-
Max.
ofprojectsClaimed assessed
Marks
S.No. Descriptio
forself- bythe
n
assessment bidder
1 AverageAnnualTurnover(last3years) 5
from consultancybusinessofcivil
EngineeringProjects
<3%ofTPC–0
marks3%ofTPC–
3.0marks
Add for additional turnover 0.50 (Zero point
five)
marksforevery1% ofTPCabove3%ofTPC
subjecttomaximum 2.0marks.
2. Nos of Highways Professional with Firm 5
2.1 <10 0
2.2 10-20 3
2.3 >20 but ≤30 4
2.5 >30 5
*TheprofessionalswhopossessdegreeinCivilEngineering/TransportPlanning
/Transport Economics/Traffic Management / Geology/ Environment Science or
Engineering and 8 years experience in highway/bridge /tunnel with employment
in the firm for more than
oneyear.ThecurrentEmploymentCertificate not more than 15 days oldshallbe
uploadedbyKeyPersonnelon INFRACON. The Form 26AS/TCS/TDS certificate
of such processionals with the firm shall also be provided in the bid.
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3. Experience as Independent 7
Engineer/Authority
Engineer/Construction
Supervision/PMCinNumberof
HighwayProjects of length equal to
project length for which AE bids are
invited of similar category for which
RFP invited of 2/ 4/6**-laning or more
in last 7 years*
1 project – 3 marks
Add 0.5(one) mark extraforcompleted
assignmentsubjecttomaximum4
(Four)
4. ExperienceinDPRpreparationforNumberof 3
HighwayProjects(oflength40%ofproject
lengthofsimilarcategoryforwhichRFPinvited
of2/4/6**-laningormore)inlast7years*
2 project – 2 marks Add 0.5 (Zero point five)
marks extra for each additional project subject to
maximum1mark.
5 ExperienceinConstructionSupervisionas 3
AE/IE/PMCofMajorstructureshavinglength
ofmorethan500meterinlast7years.
2project–1.0marksAdd0.5 (Zeropointfive)
marksextraforeachadditionalprojectsubjectto
maximum
2.0marks
6 ExperienceinPreparationofDPR ofMajor 2
structureshaving length of morethan 500meterin
last 7 years.
2project–1.0marksAdd0.5(Zeropoint
twofive)marksextraforeachadditionalproject
subjecttomaximum
1.0marks
7 Additionalrequirementincaseofspecialized ***
projects***
Note 1:In case of JV the turnover and experience details of Lead and JV partners to
beadded.
Note 2: Employer’s certificate/ certificate from Statutory Auditor should be
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submittedsubstantiatingthe experience/turnover claimedbythefirm.
Note 3: ** For 4/6 laning projects, experience of 2 lane will be considered with
amultiplicationfactor of 0.4, but only for those 2 lane projects whose cost of
consultancyservices was morethanRs.3.0crores.
*** In case the project includes any specialized nature of work such as tunnels,
specializedstructures etc. in substantial quantum, this requirement/Marks may
beincludedbysuitablyadjustingmarks ofother attributes.
1A. Evaluation Criteria for assessment of rating of the Lead Firm
S.No. Rating of the Marks
leadPartner
1. 100-90 40
2. 90-80 30
3. 80-70 20
4. 70-60 10
5. Less than 60 5
For evaluation purpose Rating of the firm published by NHAI shall be
considered.Theratingshall be calculatedforbothJV Members and weighted
average shallbe usedfor calculatingthemarks oftheJVfor thepurposes of
tenderevaluation as under:
Shareof Lead PartnerinJV=S1
Shareof OtherPartner inJV=S2
RatingofLead Partner =R1
RatingofOther JV Partner= R2
WeightedAverage RatingofbothJVPartners =S1xR1+ S2xR2
Note: For projects withtentativeproject <= 500Cr,incase ofnew entrants as part of JVi.e.JV
members with no historical rating, the rating of onlythe other partner shall be consideredas the
weightedAverage Ratingof bothJVPartners.
2. EvaluationCriteriaforassessmentofexperience inuseof
technologyforroad inspection
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S.No. Description Maximum Referen Mark
Point ce/ sself-
details assess
of edby
projects the Notes:
Claimed bidde
for self- r
assessme
nt
Ownership of Network Survey
1 2.0
vehicle
technology for pavement inspection
Ownership of Mobile Quality Control
2. 3.0
Unit having Soil Testing, Asphat Testing,
Concrete testing, Aggregate Testing and
pavement
testing equipment onboard along with
sufficientITandcommunicationsystems
Ownershipof NABLAcerbated Lab bythe firm
3. 1.5
Ownershipof MobileBridgeInspectionUnitor
4. 1.5
bettertechnologyforbridgeinspection
Ownershipof FallingWeightReflectometer
5. 1.0
(FWD)or better
technologyforpavementstrength
measurement
6. Ownership of Retro reflectometer technology 1.0
Total 10
(i) TheConsultantsowningtheequipmentshallberequired tosubmitproof ofownership.
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3 EvaluationCriteriaforassessmentofscoreofKeyStaffforadequacyoftheAssignment.
3.1 Team Leader cum Senior Highway Engineer
Reference/Details Marks
Max.
ofprojects self-
Points
S.No. Description
Claimedforself- assessed by
thebidder
assessment
1 General Qualification 25
i) Graduate in Civil Engineering 17
ii) Post-GraduationinManagement/ 03
Construction/Transportation/Highway
Engineering/StructuralEngineering or
equivalentspecializedstreamofcivil
engineering
iii) Minimum 15days training course 03
from
IAHE/CRRI/Govtinstituteinany
filedrelatedtoHighway
development
iv) EssentialSoftware 2
Experience-(MS Roads/
Projects,PrimaVeraor
other
relevant software )
2 Adequacy for the Project 70
a) ProfessionalExperienceinHighway
Projects:
i) TotalProfessionalExperienceinhandling 15
Highwayprojects
< 15years -0
15years-8marks
Add1markextraforeachadditionalyearof
experiencesubjecttomaximum 7(seven)
marks.
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ii) ExperienceasTeamLeaderorsimilarcapacity 15
inHighwayDevelopmentProjects(similar
configuration(2/4/6laning**)andabove)
<5 years-0
5years -11 marks
Add1marksextraforeachadditionalyearof
experiencesubjecttomaximum4(four)marks.
iii) ExperienceasTeamLeaderorsimilar 5
capacityinHighwayDevelopment projects(of
length40%ofprojectlengthormoreofsimilar
configuration(2/4/6laning**)andabove)on
EPC
1project-3marksadd1markextrafor
additionalprojectssubjecttomaximum2
(two)mark
b) ExperienceasTeamLeaderorsimilar 10
capacityofprojectPreparationincluding
designofmajorhighwayProject(of
length40%projectlength ormoreofsimilar
configuration(2/4/6laning**)andabove).
<2 projects -0
2 Projects -8 marks
Add1marksforeachadditionalprojectsubject
tomaximum 2marks.
c) ExperienceinpositionofTeam 20
Leader/ProjectManagerorsimilarcapacityin
ConstructionSupervision/ICinvolvinglength
40%projectlengthormoreofsimilar
configuration(2/4/6**laning)andabove
< 2projects– 0
2Projects–16marks
Add2marks extraforeachadditionalproject
subjecttomaximum4(four)marks
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d) ExperienceasTeamLeaderorsimilar 5
capacityinOperationandMaintenanceof
MajorHighway(oflength40%projectlength
ormoreofsimilarconfiguration(2/4/6
laning**)andabove).
1project–4marks
Add1markextraforeachadditionalproject
subjecttomaximum1(one)mark
Employment with the Firm
3 5
<1year-0
1year–3marks
Add0.5marksforeachsubsequentyear
subjecttomaximum 2marks
Total : 100
Note:
(1) Similar Capacity includes the following positions
i) On behalf of Consultant: Team Leader/Resident Engineer
(Construction Supervision/IE/AE/DPR).
ii) On behalf of Contractor: Project Manager (Construction/Construction Supervision)
iii) In Government Organizations: Superintending Engineer (or equivalent) and above
(2) Only those projects will be considered for evaluation at S. No. 2(b)
where the input of the personnel is not < 9 months.
(3) Only those projects will be considered for evaluation at S. No. 2(c ) and
2 (d) where the input of the personnel is not < 12 months.
(4) In case of experience on behalf of Authority’s Engineer or Contractor, the
experience shall be duly endorsed by the respective Government agency. In
case of non-availability of endorsement from Govt. Agency, the experience
uploaded on INFRACON Portal will be taken into consideration. However, the
key personnel/ bidder will be solely responsible for any fake information/ CV,
which may result in debarment.
File No. RW/NH-33044/02/2023-S&R (Computer No. 218375)
Generated from eOffice by Akil Ahmad, SE (S&R Zone), SE, MORTH on 24/10/2025 10:342 a5m62397404/2025/S&R Zone
3.2 Resident cum Highway Engineer
Reference/Details Marks
Max.
ofprojects self-
Points
S.No. Description
Claimedforself- assessed by
thebidder
assessment
1 General Qualification 25
i) Graduate in Civil Engineering 17
ii) Post-GraduationinConstruction 03
management/
Transportation/HighwayEngineering/
StructuralEngineering/Geotechnical
Engineeringorequivalentspecialized
streamofcivilengineering
iii) Minimum 15 days training 03
certificates
fromIAHE/CRRIoranyGovt
Institute
iv) Essential 2
Softwar
e Experience- (MS Roads/
Projects, Prima Vera or
other
relevantsoftware)
2 Adequacy for the Project 70
Professional Experience
i) TotalProfessionalExperienceinhandlingHighway 15
projects
<12 years -0
12 years -12 marks
Add1markextraforeachadditionalyearof
experiencesubjecttomaximum 3(three)marks.
File No. RW/NH-33044/02/2023-S&R (Computer No. 218375)
Generated from eOffice by Akil Ahmad, SE (S&R Zone), SE, MORTH on 24/10/2025 10:342 a5m72397404/2025/S&R Zone
ii) ExperienceasResidentEngineer/Highway 20
Engineer/ProjectDirector/Project
Manager/SuperintendingEngineeror
equivalent/ExecutiveEngineerorequivalenton
constructionworks/AuthorityEngineer/Independent
EngineerProjects(similarconfiguration(2/4/6
laning*)andabove).
< 5 years-0; 5years-15 marks
Add1marksextraforeachadditionalyearof
experiencesubjecttomaximum5(five)marks.
iii) Experienceinsimilarcapacityinhandlingmajor 25
2/4/6-laning**projects(oflength40%ofproject
lengthormoreofsimilarconfiguration(2/4/6
laning**)andabove)
<2nos.-0
1 nos. -19 marks
Addthreemarksextraforeachadditionalproject
subjecttomaximum 6(Six) marks.
iv) ExperienceinsimilarcapacityofHighwayProjectof 5
Construction/ConstructionSupervision/IConEPC
Mode(oflength40%ofprojectlengthormoreof
similarconfiguration(2/4/6laning**)andabove)
1Project-4marks
Add1(one)markextraforeachadditionalproject
subjecttomaximum1(one)mark
v) Experienceas REorsimilarcapacityinOperationand 5
MaintenanceofMajorHighway(oflength40%of
projectlength ormoreofsimilarconfiguration(2/4/6
laning**)andabove).
1project–4marks
Add 1 mark extra for each additional projectsubject
to
maximum 1 (one) mark
3 Employment with the Firm 5
<1year -0
1year–3marks
File No. RW/NH-33044/02/2023-S&R (Computer No. 218375)
Generated from eOffice by Akil Ahmad, SE (S&R Zone), SE, MORTH on 24/10/2025 10:342 a5m82397404/2025/S&R Zone
Add0.5marksforeachsubsequentyearsubjectto
maximum 2marks
Total : 100
Note:
(1) Similar Capacity includes the following positions
i) OnbehalfofConsultant:Resident/HighwayEngineer
ii) On behalf of Contractor: Resident Engineer/ Highway
Engineer / Project Manager (Construction/Construction
Supervision)
iii) In Government Organizations: Executive Engineer (or equivalent) and above
(2) Only those projects (in numbers) will be considered for evaluation above,
where the input of the personnel is not < 12 months
(3) In case of experience on behalf of Authority’s Engineer or Contractor, the
experience shall be duly endorsed by the respective Government agency.
In case of non-availability of endorsement from Govt. Agency, the
experienceuploadedonINFRACONPortalwillbetaken intoconsideration.
However, the key personnel/ bidder will be solely responsible for any fake
information/ CV, which may result in debarment.
3.3 Bridge/Structural Engineer
Reference/Details Marks self-
Max.
ofprojects assessed by
Points
S.No. Descriptio
Claimedforself- thebidder
n
assessment
1 General Qualification 25
i) Graduate in Civil Engineering 18
ii) Post-Graduation in Structural Engineering 04
iii) training in residential training 03
programme on Collapse/failure
of bridges/structuresfrom
IAHE/CRRI/any other Govt
Institute
2 Adequacy for the Project 70
File No. RW/NH-33044/02/2023-S&R (Computer No. 218375)
Generated from eOffice by Akil Ahmad, SE (S&R Zone), SE, MORTH on 24/10/2025 10:342 a5m92397404/2025/S&R Zone
i) TotalProfessionalExperienceinhandling 15
Highway/Bridgeprojects
<10 years -0
10 years -11marks
Addonemark extraforeachadditional2year
subjecttomaximum4(four)marks
ii) Experienceinsimilarcapacityin 20
Design/Construction/ConstructionSupervision
ofBridges/ROB/Flyover/Interchanges/anyother
suchstructures(similarconfiguration(2/4/6
laning**)andabove)
< 5 years -0;
5years -15marks
Add1(one)markextraforeachadditional
completedyear ofexperiencesubjecttomaximum
5(five)marks
iii) Experienceinsimilar capacityinsupervisionof 20
MajorHighwayBridges/ROB/Flyover/
Interchanges/anyotherstructures
< 2Bridges -0
02 Bridge -15 marks
Add2.5markextraforeachadditionalbridge
subjecttomaximum 5marks
iv) Experienceinsimilarcapacityinsupervisionof 10
RehabilitationandrepairofMajor
Bridges/ROB/Flyover/Interchanges/anyother
structures
<2nos.–0
2nos.-8marks
>3nos.-10
v) Experienceinsimilarcapacityofmodern 5
bridgeconstructiontechnologyviz.,Precast
Segmental,BalancedCantileverConstruction,
ExtradosedBridge,FullSpanLaunching,
IncrementalLaunching.
File No. RW/NH-33044/02/2023-S&R (Computer No. 218375)
Generated from eOffice by Akil Ahmad, SE (S&R Zone), SE, MORTH on 24/10/2025 10:342 a6m02397404/2025/S&R Zone
Experience in1 project – 4 marks
Morethan oneproject – 5 marks
3 Employment with the Firm 5
<1year-0
1year-3marks
Add0.5marksforeachsubsequentyearsubjectto
maximum 2marks
Total : 100
Note:
(1) Similar Capacity includes the following positions
i) On behalf of Consultant/Contractor: Bridge Engineer/Project Manager (Bridges)/
ResidentEngineer(Bridge)
ii) OnbehalfofGovernment:ExecutiveEngineer
(2) Only those projects (in numbers) will be considered for evaluation above,
where the input of the personnel is not < 12 months
(3) In case of experience on behalf of Authority’s Engineer or Contractor, the
experience shall be duly endorsed by the respective Government agency.
In case of non-availability of endorsement from Govt. Agency, the
experienceuploadedonINFRACONPortalwillbetaken intoconsideration.
However, the key personnel/ bidder will be solely responsible for any fake
information/ CV, which may result in debarment.
3.4 Senior Pavement Specialist
Reference/Detailsof Marks
Max.
projects Claimed for self-
Points
S.No. Description
assessed by
self-assessment
the bidder
1 General Qualification 25
I) Graduate in Civil Engineering 18
File No. RW/NH-33044/02/2023-S&R (Computer No. 218375)
Generated from eOffice by Akil Ahmad, SE (S&R Zone), SE, MORTH on 24/10/2025 10:342 a6m12397404/2025/S&R Zone
II Post-Graduation in Transportation/Highway 04
Engineering/Pavementengineeringor
)
equivalent
iii TrainingcertificatefromIAHE/CRRIorany 03
otherGovtInstituteindesign/maintainedof
)
pavement
2 Adequacy for the Project 70
Professional Experience
i) TotalProfessionalExperienceofPavement 20
Design/ConstructionandMaintenanceof
Highways/Roads/AirFieldRunway
< 10 years -0
10 years -15marks
Addonemarkextraforeachadditionalyearof
experience subject to maximum 5 (five) marks.
ii) ExperienceinSimilarcapacityin 20
Construction/ConstructionSupervisionof2/4/6-
laning**ofmajorHighwayProjects(similar
configuration(2/4/6laning**)andabove)
<5years -0; 5years-15marks
Addonemarkextraforeachadditionalyearof
experience subject to maximum 5 (five) marks.
iii) Experienceinsimilarcapacityas 25
Pavement/Geo-technicalEngineerin
construction/constructionsupervisionofMajor
Highway projects (of length40%ofproject
lengthormoreofsimilarconfiguration(2/4/6
laning**)andabove)
<2nos.-0
2nos.-20marks
Add2.5marksextrafor eachadditionalproject
subjecttomaximum5marks.
File No. RW/NH-33044/02/2023-S&R (Computer No. 218375)
Generated from eOffice by Akil Ahmad, SE (S&R Zone), SE, MORTH on 24/10/2025 10:342 a6m22397404/2025/S&R Zone
iv) ExperienceinsimilarcapacityonEPCProjects(of 5
length40%ofprojectlengthormoreofsimilar
configuration(2/4/6laning**)andabove)
1Project-4marks
Add1(one)markextraforeachadditionalproject
subjecttomaximum1(one)mark
3 Employment with the Firm 5
<1year-0
1year–3marks
Add0.5marksforeachsubsequentyear subjectto
maximum 2marks
Total : 100
Note:
(1) Similar Capacity includes the following positions
i) On behalf of Consultant/Contractor: Pavement Specialist/
PavementEngineer/ Pavement Expert / Highway Engineer
ii) OnbehalfofGovernment:Executive Engineer
(2) Only those projects (in numbers) will be considered for evaluation
above, where the input of the personnel is not < 6 months
(3) In case of experience on behalf of Authority’s Engineer or Contractor,
the experience shall be duly endorsed by the respective Government
agency. In case of non-availability of endorsement from Govt. Agency,
the experience uploaded on INFRACON Portal will be taken into
consideration. However, the key personnel/ bidder will be solely
responsible for any fake information/ CV, which may result in debarment.
3.5 Senior Quality/Material Expert
Reference/Details Marks
Max.
ofprojectsClaimed self-
Points
S.No. Descriptio
forself- assessed by
n
thebidder
assessment
1 General Qualification 25
I) Graduate in Civil Engineering 18
File No. RW/NH-33044/02/2023-S&R (Computer No. 218375)
Generated from eOffice by Akil Ahmad, SE (S&R Zone), SE, MORTH on 24/10/2025 10:342 a6m32397404/2025/S&R Zone
II) Post Graduation in Geotechnical
Engineering/FoundationEngineering/Soil
04
Mechanics/RockMechanics
16 days material testing process 03
courseimpartedbyIndian
Academy
ofHighwayEngineersor CRRI or
any other GovtInstitute
2 Adequacy for the Project 70
Professional Experience
i) TotalProfessionalExperienceinhandling 15
Highway/Bridgeprojects
< 10 years -0
10 years -11
Addonemarkextraforeachadditionalyearof
experiencesubjecttomaximum4(four)marks.
ii) Experienceinsimilarcapacityin 25
Construction/ConstructionSupervisionofmajor
HighwayProjects((similarconfiguration(2/4/6
laning**)andabove))
<5years-0;5years-19
Add2.0(two)marksextraforeachadditionalyear
ofexperiencesubjecttomaximum6(Six)marks.
iii) Experienceinsimilarcapacityinhandling 30
SimilarHighwayprojects(oflength40%ofproject
lengthormoreofsimilarconfiguration(2/4/6
laning**)andabove)
<2nos.-0
2nos.-25
Add2.5marksextraforeach additionalproject
subjecttomaximum5(five)marks.
File No. RW/NH-33044/02/2023-S&R (Computer No. 218375)
Generated from eOffice by Akil Ahmad, SE (S&R Zone), SE, MORTH on 24/10/2025 10:342 a6m42397404/2025/S&R Zone
3 Employment with the Firm 5
<1year–0
1year–3
Add0.5marksforeachsubsequentyear subjectto
maximum 2marks
Total : 100
Note:
(1) Similar Capacity includes the following positions
i) On behalf of Consultant/Contractor: Quality Expert/ Material
Engineer/Material Expert/ Quality Engineer/ Geo-Technical
Expert.
ii) OnbehalfofGovernment:Executive Engineer
(2) Only those projects (in numbers) will be considered for evaluation above,
where the input of the personnel is not < 12 months
(3) In case of experience on behalf of Authority’s Engineer or Contractor, the
experience shall be duly endorsed by the respective Government agency.
In case of non-availability of endorsement from Govt. Agency, the
experience uploaded on Infracon Portal will be taken into consideration.
However, the key personnel/ bidder will be solely responsible for any fake
information/ CV, which may result in debarment.
3.6 Road Safety Expert
S. Descriptio Max. Reference/ Marks
n Points Details of self-
No.
projects assesse
Claimedfor dbythe
bidder
self-
assessment
1 General Qualification 25
I) Graduate in Civil Engineering 18
II) Post-GraduationinTraffic/Transportation/ 04
SafetyEngineeringorequivalent
15daysCertificatecourseonRoad 03
Safety Audit from IAHE/CRRI/ or any
other Govt institute
2 Adequacy for the Project 70
File No. RW/NH-33044/02/2023-S&R (Computer No. 218375)
Generated from eOffice by Akil Ahmad, SE (S&R Zone), SE, MORTH on 24/10/2025 10:342 a6m52397404/2025/S&R Zone
Professional Experience
i) TotalProfessionalExperience inhandling 15
Highway/Bridgeprojects
<10 years -0
10 years -11 marks
Addonemarkextraforeachadditionalyearof
experiencesubjecttomaximum4(four)marks.
ii) Experience in similar capacity in Road Safety 15
works on Major Highway Project (similar configuration
(2/4/6laning**)and above).
<5years-0
5years-11marks
Addonemarkextraforeachadditionalyearof
experiencesubjecttomaximum4(four)marks.
iii) Experience in similar capacity in Road Safety Audits of 20
2/4/6-laning** Highway projects at different stages
includingatleastoneatdesignstage
<2nos.-0
2nos.-15marks
Add 2.5 marks extra for each additional project
subjecttomaximum 5marks.
iv) Experience in similar capacity in identification 10
and improvement of black spots on Major
Highway Project (similar configuration (2/4/6
laning**)andabove)
<2nos.-0
2nos.-8marks
Add2marksextraforeachadditionalimprovementof
blackspotssubjecttomaximum2marks.
v) ExperienceinsimilarcapacityofpreparingRoadSafety 5
ManagementPlansforInterUrbanHighway
1 project -4 marks
2ormore-5marks
File No. RW/NH-33044/02/2023-S&R (Computer No. 218375)
Generated from eOffice by Akil Ahmad, SE (S&R Zone), SE, MORTH on 24/10/2025 10:342 a6m62397404/2025/S&R Zone
vi) ExperienceinsimilarcapacityinfieldofRoadSafety 5
ManagementPlan
1 project -4 marks
2ormore-5marks
3 Employment with the Firm 5
<1year- 0
1year–3marks
Add0.5marksforeachsubsequentyearsubjectto
maximum2marks
Total : 100
Note:
(1) SimilarCapacityincludesthefollowingpositions
i) On behalf of Consultant/Contractor: Road Safety Expert
ii) In Government Organizations: Executive Engineer (or equivalent) and above
(2) Only those projects (in numbers) will be considered for evaluation
above, where the input of the personnel is not < 6 months
(3) For claiming experience of Sr. No. 2 (iv)- Experience in similar
capacity in identification and improvement of black spots on Major
Highway Project, the blackspot ids rectified may be provided on the
INFRACON.
3.7 Team Leader cum SeniorBridgeEngineer:
Reference/Detail Marks
Max.
sofprojects self-
Points
S.No. Description
Claimedfor assessed by
self- thebidder
assessment
1 General Qualification 25
i) Graduate in Civil Engineering 17
ii) PostGraduationin/Structural 03
Engineeringorequivalentspecialised
streamofcivilengineering
iii) training programme on 03
Collapse/failure of
bridges/structuresorbridge
File No. RW/NH-33044/02/2023-S&R (Computer No. 218375)
Generated from eOffice by Akil Ahmad, SE (S&R Zone), SE, MORTH on 24/10/2025 10:342 a6m72397404/2025/S&R Zone
designfrom IAHE/anyother
GovtInstitute
iv) EssentialSoftware 02
Experience-(MS Roads/
Projects,Prima Veraor
otherrelevantsoftware
)
2 Adequacy for the Project 70
a) ProfessionalExperience inBridge
Projects:
i) TotalProfessionalExperienceinhandling 15
Bridgeprojects
< 15 years -0
15 years -12marks
Add1markextraforeachadditionalyearof
experiencesubjecttomaximum3(three)
marks.
ii) ExperienceasTeamLeaderorsimilar 10
capacityinHighwayDevelopment
projectsof(similarconfiguration(2/4/6
laning**)andabove)
<5 years-0
5years-8marks
Add1marksextraforeachadditionalyear
ofexperiencesubjecttomaximum2
(two)marks.
iii) Experienceas Team Leaderorsimilar 5
capacity inHighwayDevelopment
projects(oflength40%ofprojectlength
ormoreofsimilarconfiguration(2/4/6
laning**)andabove)
1project -4 marks add 1 markextra for
additionalprojectssubjecttomaximum1
(one)mark
File No. RW/NH-33044/02/2023-S&R (Computer No. 218375)
Generated from eOffice by Akil Ahmad, SE (S&R Zone), SE, MORTH on 24/10/2025 10:342 a6m82397404/2025/S&R Zone
b) ExperienceasTeamLeaderorsimilar 30
capacityofatleastTwoprojectsin
ConstructionSupervision/AE/IE/
Projectpreparationinvolvingatleastone
MajorBridge(minimum300mlength
withoutapproaches)intheProject(40%of
projectlengthormore of similar
configuration(2/4/6 laning**)
< 2 projects -0
2 Projects -20 marks
Add5marksforeachadditional
projectsubjecttomaximum 10marks.
c) ExperienceasTeamLeader/Project 10
Manager orsimilarcapacityin
OperationandMaintenanceofMajor
Bridge(minimum300mlengthwithout
approaches)intheProject(of40%of
projectlengthormoreofsimilar
configuration(2/4/6laning**)
1project–8marks
Add1markextraforeachadditional
projectsubjecttomaximum2(two)
mark
3 Employment with the Firm 5
<1year-0
1year–3marks
Add0.5marksforeachsubsequentyear
subjecttomaximum2marks
Total : 100
(5) Similar Capacity includes the following positions
i) On behalf of Consultant: Team Leader( Bridge)/ Resident
Engineer (Bridge) (Construction Supervision/IE/AE/DPR).
ii) On behalf of Contractor: Project Manager( Bridge)
(Construction/Construction Supervision)
iii) In Government Organizations: Superintending Engineer (or
equivalent) and above
File No. RW/NH-33044/02/2023-S&R (Computer No. 218375)
Generated from eOffice by Akil Ahmad, SE (S&R Zone), SE, MORTH on 24/10/2025 10:342 a6m92397404/2025/S&R Zone
3.8 Resident cum Pavement Specialist
Reference/Detailsof Mark
Max.
projects Claimed for s
Points
S.No. Description
self-
self-assessment
assessed
bythe
bidder
1 General Qualification 25
i) Graduate in Civil Engineering 17
ii) PostGraduationin 03
Transportation/Highway
Engineering/Structural
Engineering/Geotechnical
Engineering
iii) Trainingprogrammefrom 03
IAHE/CRRIoranyotherGovt
InstituteinHighway/Pavement
iv) EssentialSoftware 02
Experience-(MS Roads/
Projects,Prima Veraor
otherrelevantsoftware)
2 Adequacy for the Project 70
Professional Experience
i) TotalProfessionalExperienceinhandling 20
Highwayprojects
< 12 years -0
12 years -16marks
Add2markextraforeachadditionalyearof
experiencesubjecttomaximum4(four)marks.
File No. RW/NH-33044/02/2023-S&R (Computer No. 218375)
Generated from eOffice by Akil Ahmad, SE (S&R Zone), SE, MORTH on 24/10/2025 10:342 a7m02397404/2025/S&R Zone
ii) ExperienceasResidentEngineer/Project 20
Director/Project Manager/Superintending
Engineerorequivalent/ExecutiveEngineeror
equivalentonconstructionworks/Authority
Engineer/IndependentEngineerProjects
(similarconfiguration(2/4/6laning*)and
above).
< 5 years -0; 5years-15marks
Add1marksextraforeachadditionalyearof
experiencesubjecttomaximum5(five)marks.
iii) Experienceinsimilarcapacityinhandling 25
major2/4/6-laning**projects(oflength40%
ofprojectlengthormore ofsimilar
configuration (2/4/6 laning**) andabove)
<2nos. -0
2nos.-19marks
Addthreemarksextraforeachadditionalproject
subjecttomaximum6(Six)marks.
iv) ExperienceinsimilarcapacityofHighway 5
ProjectofConstruction/Construction
SupervisiononEPCMode(oflength40%of
projectlengthormoreofsimilar
configuration(2/4/6laning**)andabove)
1Project-4marks
Add1(one)markextraforeachadditional
projectsubjecttomaximum1(one)mark
3 Employment with the Firm 5
<1year-0
1year–3marks
Add0.5marksforeachsubsequentyear
subjecttomaximum2marks
Total : 100
Note:
(1)Similar Capacityincludes thefollowingpositions
i)Onbehalf ofConsultant:Resident/ Pavement specialist/Pavement Engineer.
iii) In Government Organizations: Executive Engineer (or equivalent) and above.
File No. RW/NH-33044/02/2023-S&R (Computer No. 218375)
Generated from eOffice by Akil Ahmad, SE (S&R Zone), SE, MORTH on 24/10/2025 10:342 a7m12397404/2025/S&R Zone
3.9 PlanningEngineer
S.No. Descriptio Max. Reference Marks
n Points self-
/Detailsof assessed
projects bythe
Claimed bidder
forself-
assessment
1 General Qualification 25
I) Graduate in Civil Engineering 17
II) PGIn construction Management/Project 03
Management/Infrastructure Development
& Management
iii) Training programme on Project 03
Management/projectplanningfrom
IAHE/CCRI/anyotherGovtInstitute
iv) Essential Software Experience- (MS 02
Roads/ Projects, Prima Vera or
otherrelevant software )
2 Adequacy for the Project 70
Professional Experience
i) TotalProfessionalExperienceofProjectManagement/ 20
planningEnginner.
< 15 years -0
15 years -15marks
Addonemarkextraforeachadditionalyearof
experiencesubjecttomaximum 5(five)marks.
ii) ExperienceasProjectManager/PlanningEngineeron 20
anyNational/StateHighwayproject.
< 4 years-0
4years-15marks
Addonemarkextraforeachadditionalyearof
experiencesubjecttomaximum 5(five)marks.
File No. RW/NH-33044/02/2023-S&R (Computer No. 218375)
Generated from eOffice by Akil Ahmad, SE (S&R Zone), SE, MORTH on 24/10/2025 10:342 a7m22397404/2025/S&R Zone
iii) ProjectManagement/PlanningEngineerofalarge 15
HighwaycontractsayoverRs.150croreincluding
experienceofhandlingvariationorders,claimsof
thecontractorandthereappropriatedisposal
<2nos. -0
2 nos.-10
Add2.5marksextraforeachadditionalprojectsubjectto
maximum5(five)marks.
iii) Planning Engineer of a large Highway Project 10
sayover Rs.150 crore including experience of
handling variation orders, EOT and there
appropriatedisposal
<2nos. -0
2 nos.-50
Add 2.5 marks extra for each additional project
subjecttomaximum 5(five)marks.
v) ExperienceofHandlingArbitrationcasesinrespectof 5
anyHighway project.
1project -4 marks
2 or more projects-5 marks
3 Employment with the Firm 5
<1 year- 0
1year–3marks
Add0.5marksforeachsubsequentyearsubjectto
maximum 2marks
Total : 100
Note:
(1)Similar Capacityincludes thefollowingpositions
i)Onbehalf ofConsultant/Contractor: ConstructionManager/PlanningEngineer.
iii)In Government Organizations:ExecutiveEngineer (or equivalent)and above.
File No. RW/NH-33044/02/2023-S&R (Computer No. 218375)
Generated from eOffice by Akil Ahmad, SE (S&R Zone), SE, MORTH on 24/10/2025 10:342 a7m32397404/2025/S&R Zone
3.10 TeamLeadercumSeniorTunnelExpert:
S. Description Max. Reference Marks
No.
Points self-
/Detailsof assessed
projects bythe
Claimed bidder
forself-
assessment
1 General Qualification 25
I) Graduate in Civil/Mining Engineering or equivalent 18
II) Post-Graduate or chartered engineer in Mining 04
Engineering/ Geotechnical Engineering /Structural
Engineering/RockMechanicsorequivalent
AttendedMinimum 5daystrainingontunnelfrom 03
IAHE/ITA/ any otherGovtinstitute
2 Adequacy for the Project 70
Total Professional Experience
<20 years -0 7
20years -5 marks
Addonemarkextraforeachadditionalyearofexperiencesubjectto
maximum2(Two)marks.
aTotalprofessionalexperienceinhandlingmajortunnellingprojects 8
i
<15years–0marks
i
)
15years–6marks
Add1markextraforeachadditionalyearofexperiencesubjectto
maximum2(two)marks.
a Experienceinmajortunnelconstruction/constructionsupervision 10
projects(Road/Rail/Metro)
i
i
<10years–0marks
i
)
10years–7marks
Add1.5marksextraforeachadditionalyearofexperiencesubject
tomaximum3marks.
b Experience in Similar Capacity
File No. RW/NH-33044/02/2023-S&R (Computer No. 218375)
Generated from eOffice by Akil Ahmad, SE (S&R Zone), SE, MORTH on 24/10/2025 10:342 a7m42397404/2025/S&R Zone
Experienceas Team Leader or similar capacityin 10
construction
supervisionofmajortunnelprojects(Road/Rail/Metro)of
length40%ofProject length ormorethan1.5km,whicheveris
more
<5years–0marks
5years–7marks
Add1.5marksextraforeachadditionalyearofexperiencesubjectto
maximum3marks
b Experience as Team Leader or similar capacity of project 10
ii)
Preparation/Design of tunnel projects(Road/Rail/Metro) of length
40% ofprojectlength or1.5km whicheverismore
1Project–8marks
Add 1 mark extra for each additional projects subject to
maximum 2marks.
b ExperienceasTeamLeaderorsimilarcapacityinconstruction 20
iii)
supervisionoftunnels(Road/Rail/Metro)of40% ofprojectlenth or
1.5km whicheverismore
<2 project -0 marks
2Projects–15marks
Add1.25markextraforeachadditionalprojectssubjecttomaximum
5(five)marks.
C) Experienceinprojectpreparation/designofmajortunnelprojectsapart 5
fromthoseunder2(b)(ii)
(Road/Rail/Metro)1project-4
marks
2ormore-5marks
3 Employment with the Firm 5
<1 year- 0
1year–3marks
Add0.5marksforeachsubsequentyearsubjecttomaximum 2marks
Total : 100
Note: As per RFP, Definition of Team Leader includes Team Leader includes Project
Manager(tunnels)/Resident Engineer( Tunnel)/ TunnelEngineer/ orany equivalent
position.
File No. RW/NH-33044/02/2023-S&R (Computer No. 218375)
Generated from eOffice by Akil Ahmad, SE (S&R Zone), SE, MORTH on 24/10/2025 10:342 a7m52397404/2025/S&R Zone
** tunnel projects, unless specifically mentioned, to be considered for
evaluation has to be majortunnels of length equal to or more than 1.5
Km. For project having length less than 1.5 km, the requirement of
length of tunnel project may be changed to 40% of project length or min
500 m whichever is more.
3.11 Resident cum Tunnel Excavation Expert:
S.No. Description Max. Reference Markself-
Points
assessed
/Details of
bythe
projects
Claimed bidder
forself-
assessment
1 General Qualification 25
I) Graduate in Civil/Mining Engineering or 18
equivalent
II) Post-Graduateorcharteredengineerin 04
civil/MiningEngineeringorequivalent
AttendedMinimum5daystrainingontunnels 03
fromIAHE/ITA/ anyotherGovt institute
2 Adequacy for the Project 70
Total Experience
ai) <15 years– 0 15
15years–12marks
Add1markextraforeachadditionalyearofexperience
subjecttomaximum3(three)marks.
Aii) Totalprofessionalexperienceinhandlingmajortunneling 10
projects
<10years–0
10years–7marks
Add1.5marksextraforeachadditionalyearof
experiencesubjecttomaximum3(three)marks.
b Experience in Similar Capacity
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bi) Experienceas Tunnel Engineer/TunnelExcavation 10
Expertorsimilarcapacity inconstructionsupervisionof
majortunnelingprojects
(Road/Rail/Metro)
<7years–0
7years–7marks
Add1.5marksextraforeachadditionalyearofexperience
subjecttomaximum3(three)marks.
bii) ExperienceasTunnelEngineer/TunnelExcavationExpertor 20
similar capacity in construction supervision of tunnel
projects (Road/Rail/Metro) of minimum length of 40%
of Projectlengthor 1.5 km whichever ismore (Minimum
oneyear supervisioninaproject)
<2 projects– 0
2 projects– 15 marks
Add 2.5 marks extra for each additional projects subject to
5(five) marks.
biii) Experienceintunneldesign/DPR/preparation/feasibility 10
study/designreviewinvolvingmajortunnelprojects
(Road/Rail/Metro)of40%ofProjectlengthor1.5km
whicheverismore(minimum1year experienceina
project)
1project–7marks
Add1markextraforeachadditionalprojectssubjectto
maximum 3(three)marks
C) Experienceinconstructionofmajortunnelprojects 5
(Road/Rail/Metro) apart from those under 2 (b) (ii)
1project–3marks
Add1markextraforeachadditionalprojectssubjectto
maximum 2(two) marks.
3 Employment with the Firm 5
<1 year- 0
1year–3marks
Add0.5marksforeachsubsequentyearsubjectto
maximum 2marks
Total : 100
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Note:- Max Age = 65Years
** tunnel projects,unless specificallymentioned,has tobe majortunnels oflengthequal toor
more than1.5Km tobeconsideredforevaluation. For project having length less than 1.5 km, the
requirement of length of tunnel project may be changed to 40% of project length or min 500 m
whichever is more.
3.12 TUNNEL DESIGN ENGINEER:
S.No. Description Max. Reference Marks
Points self-assessed
/Detailsof bythe
projects bidder
Claimed
forself-
assessment
1 General Qualification 25
I) Graduate in Civil Engineering or equivalent 18
II) Post-Graduate in Engineering (Structural) 04
AttendedMinimum5daystrainingontunnel 03
fromIAHE/ITA/anyotherGovtinstitute
2 Adequacy for the Project 70
Total Professional Experience
ai) <20 years – 0 15
20years–11marks
Add1markextraforeachadditionalyearof
experiencesubjecttomaximum4(four)marks.
ii) TotalProfessionalExperienceinhandlingmajor 10
Tunnelprojects
<12 years – 0
12years-7marks
Add1markextraforeachadditionalyearof
experiencesubjecttomaximum3(three)marks.
b Experience in Similar Capacity
bi) Experienceintunneldesign(Road/Rail/Metro) 10
worksinsimilarcapacity
<12 years – 0
12years–7marks
Add1markextraforeachadditionalyearof experince
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experiencesubjecttomaximum3(three)marks.
bii) Experience in similar capacity in Project 15
Preparation/DPR involving design of tunnels
(Road/Rail/Metro)of 40% of project length or 1.5
km whichever is more (Min. 1 year experience in
aproject)
<3 projects– 0
3 projects– 11 marks
Add1markextraforeachadditionalprojects
subjecttomaximum4(four)marks.
biii) Experience in similar capacity in 10
construction/construction supervision projects
involving design/design review of tunnels of
40% of project length or 1.5 km whichever is
more(Min.1yearexperienceinproject)
<2 projects – 0
2projects–7marks
Add 1.5 mark extra for each additional projects
subjecttomaximum3(three)marks.
ci) Experience in innovation tunnel design 5
(Road/Rail/Metro) like immersed tunnel and sub-
sea bored tunnel 1 projects –4marks
2 or more projects -5 marks
cii) Experienceindesigntunnel 5
projects(Road/Rail/Metro)apartfromthose
under2(b)(ii)
1project–4marks
2 ormore projects – 5 marks
3 Employment with the Firm 5
<1 year- 0
1year–3marks
Add0.5marksforeachsubsequentyearsubjectto
maximum 2marks
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Total : 100
Note: Max Age =65Years
** tunnel projects,unless specificallymentioned,has tobe majortunnels oflengthequal toor
more than1.5Km tobeconsideredforevaluation. For project having length less than 1.5 km, the
requirement of length of tunnel project may be changed to 40% of project length or min 500 m
whichever is more.
3.13 TUNNEL SAFETY EXPERT
S.No. Descriptio Max. Reference Marks
n Points self-
/Detailsof assessedby
projects the
Claimed bidder
for
self-
assessment
1 General Qualification 25
I) Graduate in Civil/Mining Engineering or 18
equivalent
II) Any professional Certification from a 04
recognized/statutorybodyonsafety/health/shot
firer
AttendedMinimum5daystrainingontunnel 03
safetyfrom IAHE/ITA/any otherGovt
institute
2 Adequacy for the Project 70
Total Professional Experience
ai) <20 years – 0 15
20years–11marks
Add1markextraforeachadditionalyearof
experiencesubjecttomaximum4(four)marks.
Aii) Experience Tunnel (Road/Rail/Metro) Safety Works 15
<10 years – 0
10years–11marks
Add1markextraforeachadditionalyearof
experiencesubjecttomaximum4(four)marks.
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aiii) Internationalexposureintunnelsafetyworksin 10
developedcountries
<7 years – 0
7years–7marks
Add1markextraforeachadditionalprojectssubjectto
maximum3(three)marks.
b Experience in Similar Capacity
bi) Experience in similar capacity of Tunnel Safety 20
Audits during construction stage of tunnel
projects(Road/Rail/Metro) of 40% of project length
or1.5kmwhicheverismore
<2projects– 0
2 projects – 15 marks
Add1.25markextraforeachadditionalprojectssubject
tomaximum 5 (five) marks.
bii) ExperienceinsimilarcapacityofTunnelSafety 10
Auditsindesignstageontunnelprojects
(Road/Rail/Metro)
1project–8marks
2ormore–10marks
C) Experienceinconstructionofmajortunnelprojects 5
(Road/Rail/Metro)using
1project–3marks
Add1markextraforeachadditionalprojectssubjectto
maximum 2(two) marks.
3 Employment with the Firm 5
<1 year- 0
1year–3marks
Add0.5marksforeachsubsequentyearsubjectto
maximum 2marks
Total : 100
Note: Max Age =65 Years
** tunnel projects, unless specifically mentioned, has to be major tunnels of length equal to or
more than
1.5Km to beconsidered for evaluation. For project having length less than 1.5 km, the
requirement of length of tunnel project may be changed to 40% of project length or min 500 m
whichever is more.
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3.14 SeniorGeotechnicalExpert:
S. Description Max. Reference Marks
No. Points /Details of self-
projects assessed
Claimed bythe
1 General Qualification 25
I) Graduate in Civil Engineering / 18
Masters in Engineering Geology or
equivalent from a recognized
II) PuonsitvGerrsadituyateinRockMechanics 04
/FoundationEngineering/Tunnel
iii) Engineering 03
AttendedMinimum5daystrainingon
tunnels/GeotechnicalfromIAHE/ITA/any
otherGovtinstitute
2 Adequacy for the Project 70
Total Professional Experience
ai) <20 years – 0 15
20years–11marks
Add1markextraforeachadditionalyearof
Aii) e Ex xp pe er ri ie en nc ce es iu nb Cje oc nt st to rum cta ix oi nm /u Cm on4 st( rf uo cu tir o) nmarks. 10
Supervision ofmajor tunnel
projects(Road/Rail/Metro
<10years–0
10years–7marks
b AExdpder1iemncaerkinexStirmaifloarreCaacphacaidtyditionalyearof
bi) Experience as Geotechnical engineer or 25
similar capacity in construction/ construction
supervision of at least 4 tunnel
projects(Road/Rail/Metro) of length 40% of
projectlengthor1.5kmwhicheverismore
<4 projects– 0
4 projects -17 marks
add 2 marks for each additional project
bii) Experience as Geotechnical engineer or 5
similar capacity in Construction/ Construction
Supervision of major tunnel projects involving
verticalshaft sinking ofatleast200m vertical
depth
1 project – 4 marks
more than 2 project- 5 marks
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S. Descriptio Max. Reference Marks
n Points self-
No.
/Detailsof assessed
projects bythe
Claimed bidder
forself-
assessment
Biii) Experience as Geotechnical engineer or 15
similar capacity in design/project
preparation of tunnel
projects(Road/Rail/Metro) of 40% of project
lengthor1.5kmwhicheverismore
< 2 projects– 0
2projects–11marks
Add2marksextraforeach additionalprojects
subjecttomaximum4(four)marks.
3 Employment with the Firm 5
<1 year- 0
1year–3marks
Add0.5marksforeachsubsequentyearsubjectto
maximum 2marks
Total : 100
Note:-Max Age =65 Years
** tunnel projects, unless specificallymentioned,has tobemajortunnels of
lengthequal toormore than1.5Km tobeconsideredfor evaluation.For project
having length less than 1.5 km, the requirement of length of tunnel project may
be changed to 40% of project length or min 500 m whichever is more.
3.15 Senior GEOLOGIST:
S. Descriptio Max. Reference Marks
No. n Points /Details of self-
projects assessed
Claimed bythe
forself- bidder
assessment
289
1 General Qualification 25
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I) Masters in Geology /Applied 22
Geology fromrecognized
iii) AttendedMuninivimerusmity5.daystrainingforgeologist 03
fromIAHE/ITA/anyotherGovtinstitute
2 Adequacy for the Project 70
Total Professional Experience
ai) <<20 years – 0 20
20years–15marks
Add1markextraforeachadditionalyearofexperience
Aii) Esu xb pj ee rc iet nt co em ina mxi am jou rm Tu5 nn( ef liv coe n) sm trua cr tk ios. n/construction 15
supervisionProjects(Road/Rail/Metro)usingNATM
technology
<5years–0
Add1.5marksextraforeachadditionalyearsubjectto
maximum3(three)marks.
b Experience in Similar Capacity
bi) ExperienceinmajorTunnel(Road/Rail/Metro) 15
Constructionworksinsimilarcapacity
<7years–0
7years–12marks
Add1markextra foreach additionalyearof
experiencesubjecttomaximum3(three)marks.
bii) Experience in similar capacity in project 10
preparation/DPR involving of major tunnel projects
(Road/Rail/Metro). (Min 1year experience in a
project)
<2 projects – 0
2 projects -7 marks
Add 1.5 marks extra for each additional projects
subjecttomaximum3(three)marks.
biii) Experience in similar capacity in highway tunnel 10
construction/construction supervisionof project having
40%ofprojectlengthor1.5kmwhicheverismore
< 2 projects– 0
2project–7marks
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Add1.5marksextraforeachadditionalprojectssubject
tomaximum3(three)marks.
3 Employment with the Firm 5
<1 year- 0
1year–3marks
Add0.5marksforeachsubsequentyearsubject
tomaximum 2marks
Total : 100
Note: Max Age = 65 Years
** tunnel projects, unless specificallymentioned,has tobemajor
tunnelsof length equaltoormore than1.5Km tobeconsidered for
evaluation.For project having length less than 1.5 km, the requirement
of length of tunnel project may be changed to 40% of project length or
min 500 m whichever is more.
For all theaboveKey-Positions thefollowing shallbenoted:
1. AICTE ( Major/Core Branch of Engineering/Technology and their
relevant/ appropriatecourse
leading to degree in Engineering/Technology), 2017 shall be considered
for equivalenceof disciplines..
2. For gaps not addressed in the above notification, the same shall be
decided by a committee of the Authority with atleast one educationalist
as acommittee member.
3. Self-Certified Undertakings on INFRACON if not
supplemented with Client Issued Certificates, shall not be
considered for Evaluation.
4. Retired Govt. Officers shall upload the promotion orders to
equivalent/similar capacity posts on INFRACON.
5. If a key personnel has worked in next lower category to the similar
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capacity, the marks allotted to key personnel in the category
‘experience in similar capacity’ shall be reduced To two thirds of
marks in this category. This shall be applicable for evaluation of all
key personnel.
. 6. Similarprojects means 2/4/6laneas applicablefor theproject for
whichRFP is invited.For 2-lane projects experience of4/6lanealso to
beconsidered withamultiplicationfactorof 1.5. Experience of4/6
laneshallbeconsidered interchangeablyfor4/6laningprojects. For
4/6laning projects, experience of 2 lane will be considered with a
multiplication factor of 0.4.
6. EssentialSoftware Experience- (MSRoads/Projects,PrimaVera or
otherrelevant software, thecertificate from any Govt traininginstitute/
Educational instituteonlywillbe considered.
7. CVsubmittedwithoutMedical certificateof fitness as per Appendix-B
shallnot beevaluatedand willbe assignedzero(0) marks.
4.0 Requirements with respect to Technical Capacity Provision for
maximum number of consultancy services to be awarded to one
consultant:
(i) The maximum number of consultancy services to be awarded to one
consultant willbe governed bythefollowingprovisions:
• ResidualAE/IE BidCapacityviz.,“R”shall bemore thanthetentativelength of
theProject
ForNormal HighwayProjects
• R=CL xTF-RP
Wherein:
CompletedLength(CL)=LengthofAE/IEcompletedNHs/Expresswaysinlast5
FY.Turnover Factor (TF)= Multiplicationfactor basedonTurnover
Average AnnualTurnoverof Last5Financialyears TurnOver Factor“TF”
Upto50cr 1.00
50to250cr 1.50
>250 crores 2.00
RunningProjects(RP)=LengthofAE/IEProjectsinHandwherein
provisionalCompletionCertificate/completioncertificate not issued,Includes
projects for whichfirm has emergedas H-1 bidderbut LOA havenot been issued.
RtobecalculatedforeachJVmember& weightedaverageasperShareinJV be
considered.
Theapplicantsshallsubmittherequisitedetailsfordeterminationoftechnical
capacity in the prescribed format Technical Capacity (Form T-11) enclosed.
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BIDDING FORMS
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Technical Proposal
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Form T-1: Proposal Form (Covering Letter)
(Ref ITC-clause9.2)
(Tobe submittedas part ofTechnical Proposal,alongwithsupportingdocuments, if
any)
(onConsultant’s Letter-head)
(Strike out alternative phrases not relevanttoyou)
Consultant’s Name
[Address and ContactDetails]
Consultant’s ReferenceNo.__________ Date……..
To
The President ofIndia,through
Head ofProcurement
ProcuringOrganisation
[Completeaddress of theProcuringEntity]
Ref: YourRFP Document No.RFP No./ xxxx; Tender Title:ConsultancyServices
Sir/Madam
1. We, the undersigned, offer to provide consulting services in accordance with
your above-referenced Request for Proposals (RFP) and our Proposal. We are
hereby submitting our Proposal, which includes this Technical Proposal and a
separately uploaded Financial Proposal. Commercial information about our
organisationisenclosedinForm T-1A.
Weare submittingourProposal without anySub-consultants orJV.
Or
Weare submittingourproposal as ajoint venture with{Insert a listwitheach
rdiedednthban'rligeamseacfeulnaad leadmember}.Wehave attachedacopy of
thefollowingdocument signedbyevery participatingmember, whichdetails the
(likely) legal structure andthe confirmationofjoint andseverableliabilityof the
members ofthesaid jointventure.
ourletter ofintent toform a jointventure
theJVagreement
2) OurEligibilityand Qualifications to participate
a) We confirm that we continue to comply with all the eligibility
(including the absence of conflict of interest and debarment) and
qualification criteria stipulatedinthis RFP. We shall be dutybound
to proactively inform you of any change in our compliance with
these criteria as soonas it occurs.
b) We confirm that we don’t have any Conflict of Interest as
stipulated in this RFP. We shall be duty bound to proactively
inform you of any change in our compliance with Conflict-of-
Interest stipulationsas soonas it occurs.
3) OurProposaltodeliverServices:
We offer to deliver the subject Services of requisite Performance Standards and
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within Delivery Schedules in conformity with the RFP Document. The
relevant details are submitted in ‘Form T-4: Description of Approach,
Methodology and Work Plan in responding to Terms of Reference’; Form
T-5: Work Schedule and Planning of Deliverables and Form T-6: Team
Composition,AssignmentandKeyExperts’Inputs’.
4) Prices:
We hereby offer to perform the Services at our lowest prices and rates
mentioned in the separately uploaded Financial Proposal. It is hereby
confirmed that theprices quotedthereinbyus are:
(a) Based on the terms of delivery and delivery schedule confirmed by us;
and
(b) Cost break-up of the quoted cost, showing inter-alia costs (including
taxes and duties thereon) of all the included incidental Goods/ Works
considerednecessarytomake theproposal self-contained and complete,
hasbeen indicatedtherein,and
(c) based on the terms and mode of payment as stipulated in the RFP
Document.Wehave understood that if we quote any deviationfrom the
terms and mode of payment, our Proposal is liable to be rejected as
nonresponsive,and
(d) have been arrived at independently, without restricting competition,
any consultation, communication, or agreement with any other
Consultantorcompetitor relatingto:
i) thoseprices;or
ii) theintentiontosubmitanoffer;or
iii) themethodsorfactorsusedtocalculatethepricesoffered.
(e) Have neither been nor shall be knowingly disclosed by us, directly or
indirectly, to any other Consultant or competitor before the Proposal
openingunless otherwise requiredbylaw.
5) We declare regarding commissions or fees paid or are to be paid to agents,
representatives, or commission agents concerning the selection process or
executionand performance ofthisContract, that:
Nosuchcommissionsorgratuitiesorfeeshavebeenpaidaretobe
paidbyus toanythirdparty
Or
Wehavepaid/areduetopaythefollowingcommissions/gratuities/
fees:
(indicatethenameandaddressoftheagent,representative,orcommissionagent, theamount
andcurrency,andthepurposeofthecommissionorfee.)
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6) NochangeintheKeyExperts
ExceptasstatedintheRFPDocument,weundertaketonegotiateaContract
based on the proposed Key Experts. We accept that substituting Key
Experts for reasons other than thosestated in ITC-Clause 12.3may lead to
theterminationofcontract negotiations.
7) AffirmationoftermsandconditionsoftheRFPDocument:
We have understood the complete terms and conditions of the RFP
Document.We acceptandcomplywiththesetermsandconditionswithout
reservations, although we are not signing and submitting some of the RFP
document'ssections.Deviations, if any, are submitted by us in Form T-7:
‘Terms and Conditions - Compliance’. We also explicitly confirm
acceptanceoftheArbitrationAgreementasgivenintheRFP Document.
8) BidSecurity:WehavesubmittedtheBidSecurityas
a) Earnest Money Deposit (EMD) for the amount of Rs.
(Rupees……………………………….) valid upto in favour
of
…...........................intheform ofInsurance SuretyBonds/ Account
Payee
DemandDraft/FixedDepositReceipt/Banker’scheque/Paymentonline/
BankGuarantee inForm T-9A, withreference number dated ,issuedby .as per
b) Bid Securing Declaration (BSD, in lieu of Bid Security, if permitted
in TIS) instipulatedformat videForm T-9B.
9) AbidingbytheProposal'sValidity
Weagree tokeep ourProposal validforacceptancefor aperiodupto-------,
as required in the RFP Document, or for a subsequently extended period, if
any,agreedtobyus,andareawareofpenaltiesinthisregardstipulatedinthe
RFPDocumentincase we fail todoso.
10)Non-tempering of Downloaded RFP Documents and Uploaded Scanned
Copies We confirm that we have not changed/ edited the contents of the
downloaded RFP Document. We realise that any change noticed at any
stage,including after the contractaward,shallbeliableto punitiveaction in
this regard stipulated in the RFP Document. We also confirm that scanned
copies of documents/ affidavits/ undertakings uploaded during the
shortlisting process and this RFP are valid, true, and correct to the best of
our knowledge and belief. We shall be responsible if any dispute arises
regarding the validity and truthfulness of such documents/ affidavits/
undertakings. We undertake to submit for scrutiny, on-demand by the
Procuring Entity, originals and self-certified copies of all such certificates,
documents,affidavits/undertakings.
11) ABindingContract:
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We further confirm that if our proposal is accepted, all such terms and
conditions shall continue to be acceptable and applicable to the resultant
contract, even though some of these documents may not be included in the
contract Documents submitted by us. We do hereby undertake that until a
formal contract is signed or issued, this Proposal and your writtenLetterof
Awardshallconstituteabindingcontractbetweenus.
12) PerformanceGuaranteeandSigningthecontract
We further confirm that if our proposal is accepted, we shall provide you
with performance security of the required amount stipulated in the RFP
Document forthe due performance of the contract. We are fully aware that
in the event of our failure to deposit the required security amount and/ or
execute the agreement, the Procuring Entity has the right to avail of any or
all punitiveactions stipulatedintheRFP Document.
13) Penaltiesformisinterpretationormisrepresentation:
Weherebyconfirmthattheparticularsgivenaboveare factuallycorrectand
nothing is concealed and undertake to advise any future changes to the
above details. We understand that any misinterpretation or
misrepresentation would violate the Code of Integrity and attract penalties,
as this RFPDocument mentions.
14) Consultant’s Authorized Signatory:
a) Full Name:
b) Designation:
c) Signingas:
A sole proprietorship firm. The person signing the Proposal is the sole
proprietor/constitutedattorney ofthesoleproprietor,
A partnershipfirm. Theperson signing the Proposal is dulyauthorised
being a partner to do so under the partnership agreement or the general
powerofattorney,
A company. The person signing the Proposal is the constituted
attorney by a resolutionpassedbythe Boardof Directors or in pursuanceof
theAuthorityconferredbytheMemorandum of Association.
ASociety.ThepersonsigningtheProposalistheconstitutedattorney.
We confirm that we are duly authorized to submit this Proposal and make
commitments on behalf of the Consultant. We acknowledge that our
digital/digitized signatureisvalidandlegallybinding.Supportingdocuments
aresubmittedherewith.
Documentstobesubmitted:RegistrationCertificate/MemorandumofAssociation/Partnership
Agreement/ Power of Attorney/ Board Resolution
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15) Rights of the Procuring Entity to Reject Proposal(s):
Wefurtherunderstandthatyouarenotboundtoacceptthelowestorany
Proposal you mayreceiveagainst your above-referredRFP Document.
…………………….. (Signaturewithdate)
……………………….. (Nameanddesignation)
DulyauthorizedtosignProposalforandonbehalfof[name,address,andseal
ofConsultant]
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Form T-1A: Consultant’s Commercial Information
Note: Consultant shall fill in the following information and enclose certified copies of the
documentaryproof/ evidenceto substantiatethecorresponding statement wherever necessary
andapplicable.
(Pleasetickappropriateboxesorstrikeoutsentences/phrasesnotapplicabletoyou)
Consultantparticulars:
a) NameoftheConsultant:……………….
b) Corporate Identity No.
(CIN): ……………………………………..
c) Registration, if any, with The Procuring
Entity:…………………………………..
d) Place of Registration/ Principal place of business”
……………………………….
e) Complete Postal
Address: …………………………………………..
f) Pin code/ ZIP code:
………………………………………………….
g) Telephone nos. (with country/ area codes): ………………………
h) Mobile Nos.: (with country/ area codes): ……………………..
i) Contact persons/
Designation: …………………………………….
j) Email IDs:
………………………………………………………
…….
Submit a self-certified copy of the registration certificate – in case of a partnership firm –Deedof
Partnership; in case of a Company–Notarized and certified copy of its
Registration;andincaseofSociety–itsByelawsandregistrationcertificateofthefirm.All these
documents shouldbeNotarized.
Taxation:
PAN number: ……………………………………………….
TypeofGSTRegistrationaspertheAct(NormalTaxpayer,Composition,
CasualTaxable Person, SEZ, etc.): ………………………….
GSTIN number..............................................................inConsultantand
ServiceSite
States
Registered/ CertifiedOffices from where theServices wouldbe
supportedand PlaceofService Sitefor GSTPurpose: ……………….
ContactNames,Nos.&emailIDsforGSTmatters(Pleasemention
primaryandsecondary contacts): …………………………………
Comments onTaxliabilityandthe breakup ofCGST,SGST,IGSTand
Cessinthisassignment:
Documents tobesubmitted:Self-attested Copies ofPANcardand GSTIN
Registration.
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TradeRegistrationsandLicences
Wehavethefollowingregistrations/licencesrequiredfortheperformance
ofthisService(tickasapplicable).Authenticatedcopiesoftheseare
enclosedherewith:
EPF
ESI
LabourLicence
Anyotherrequired .
Consultant’s Authorized Representative Information
Name:
Address:
Telephone/ Mobilenumbers:
Email Address:
(Signature with date)
……………………….. (Nameanddesignation)
DulyauthorizedtosignProposalforandonbehalfof[name,address andseal of
Consultant]
DA:As above
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Form 1.2: Eligibility Declarations
(On Consultant’s Letter-head)
(Along with supporting documents, if any)
REOI document No. REOI/ xxxx; Tender Title: Consultancy Services Consultant’s
Name [Address and ContactDetails]
Consultant's ReferenceNo. Date……….
[Note:The listbelow isindicativeonly. Youmayattach more documents as required
toconfirm your eligibilitycriteria.]
Eligibility Declarations
(Please tick appropriate boxes or cross out any declaration not applicable to the
consultant)
Wehereby confirm that we complywithallthe stipulationsofREOIClause4.1of the
REOIdocument anddeclare as under and shall provideevidence of our continued
eligibility to the ProcuringEntity as and whenit mayberequested:
1) Legal Entity of Consultant: We are:
a) : relevant documents enclosed)
b) We are a Consultancy Services provider with valid registration regarding GSTIN,
PAN, EPF, ESI, Labour, or equivalent registration certificate as applicable to the
subjectServices.
2) Eligibility: We solemnly declare that we (including our affiliates or subsidiaries,
or constituents):
(a) are not insolvent,in receivership,bankrupt or beingwound up,not have our affairs
administered by a court or a judicial officer, not have our business activities
suspendedand are not thesubject oflegal proceedings forany ofthese reasons;
(b) (including our affiliates or subsidiaries, or constituents for any part of the
assignment):
i) Do not stand declared ineligible/ blacklisted/ banned/ debarred by the Procuring
Organisation or its Ministry/ Department from participation in its procurement
processes;and/ or
ii) Are not convicted(withinthree years preceding thelast date of EOIsubmission)
or stand declared ineligible/ suspended/ blacklisted/ banned/ debarred by appropriate
agencies of the Government of India from participation in procurement processes of
all itsentities for offences mentionedinREOI document inthisregard.
iii) We have neither changed our name nor created a new "Allied Entity", consequent
totheabovedisqualifications.
(c) Do not have any association (as consultant/ partner/ Director/ employee in any
capacity) with such retired public official or near relations of such officials of
ProcuringEntity, as counter-indicated,inthe REOIdocument.
(d) We have no conflict of interest, which substantially affects fair competition. The
quoted prices are competitive without adopting unfair/ unethical/ anti competitive
means. No attempt has been made or shall be made by us to induce any other
consultant tosubmitornot tosubmitanEOI torestrict competition.
(e) We certify that we fulfil other additional eligibility conditions if prescribed in the
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RFP document.
3) Wecertify that we are not an entity from a country identified to restrict Consultants
from India from participation in their Government Procurements as per EOI clause
4.2.1
4) Restrictions on procurement from consultants from a country or countries or
aclass ofcountries underRule144(xi) oftheGeneral FinancialRules 2017:
"We have read the clause regarding restrictions on procurement from a consultant of
a country which
shares alandborder withIndiaand onsub-contractingtocontractors from such
countries,and solemnlycertify that we fulfil all requirements inthis regard and are
eligible to be considered. Wecertify that:
a) we are not from such a country or, if from such a country, we are registered with
theCompetent Authority(copy enclosed).and;
b) we shall not subcontract any assignment to a contractor from such countries unless
sucha contractor is registered withtheCompetent Authority.
5) Startup Status: We confirm that we are (Certificate of Recognition issued by the
Department for Promotion of Industry and Internal Trade (DPIIT) enclosed herewith)/
are not a Startup entity as per the Department of Promotion of Industrial and Internal
Trade –DPIIT.
6) Penalties for false or misleading declarations: We hereby confirm that the
particulars given above are factuallycorrect and nothingis concealedand undertake to
advise any future changes to the above details. We understand that any wrong or
misleadingself-declarationwouldviolate theCodeofIntegrityand attract penalties.
……………………..
………………
………..
(Signature with date) (Name and
designation)
Duly authorised to sign EOI for and on behalf of
……………………………………….
…...........................................Name, address, and seal of the Consultant] DA: As in
Sr 1 to 5 above, as
applicable
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Form T-2: Consultant’s Organisation and Experience
(RefITC-clause9.2)
(TobesubmittedaspartofTechnical
Proposal)(on Consultant’s Letter-head)
(Alongwithsupportingdocuments,ifany)
Consultant’s Name [Addressand ContactDetails]
Consultant’sReference No. Date……….
RFPDocumentNo.RFPNo./xxxx;TenderTitle:ConsultancyServices
Form-2: Please fill out this form to briefly describe the Consultant’s
organization andoutline the recent consultant experience most relevant to
the assignment. In the case ofa joint venture, information on similar
assignments shall be provided for each partner.For each assignment, the
outline should indicate the names of the Consultant’s KeyExperts and
Sub-consultants who participated, the duration of the assignment, the
contract amount (total and, if it was done in the form of a joint venture or
a Sub- consultant, the amount paid to the Consultant), and the
Consultant’srole/involvement.
A - Consultant’s Organization :- The proposal should contain
the followinginformationinenclosedformat attached
• Yearof Establishment ofFirm
• Averageannualturnover(last threeyears)
Note: The Firm shall submit Certificate of Incorporation and audited
balance sheet for the last three years [FY 2014-2015, FY 2015-2016 and
FY 2016-2017]*. For claiming experience of Highway projects,
completion certificate from employer should be enclosed. The proposal
should also contain the details of the key personnel viz. their name,
qualification, expertise area, experience and years of association with the
firm.
*To bemodified appropriately.
The following information related to the firm should be provided in the
proposal.
i. Nameofthepackageappliedfor:-
ii. Yearofestablishmentoffirm*
Consultant Year of Countr TypeofOrganization
y
Establishmen Individua Partnership Corporatio Other
t l n
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Individual/
LeadPartner
(of JV)/
MinorPartner
of
JV/Associat
e
NOTE:- Year ofEstablishment ofLead Partner ofJV shallbe considered.
*CopyofCertificate ofincorporationshallbesubmitted.
iii. Office/ Business Address/Telephone nos. /Cable Address.
iv. Narrative description offirm (Notmorethan 2sheets)
v. Name of two (2) principals who
may be contacted with titleand
telephonenumber/fax number/e-
mail.
vi. FinancialStatementofthelastthreeyears. **
Sl. No. Particul <2014- <2015- <2016-
ar
15> 16> 17>
i. Annual turnover from Consulting
business of
civil Engineering Projects
ii. Total Assets
iii. Current Assets
Balance Sheet/ Auditor Certificate of last 3years <2014-15, 2015-16 and
2016-17> shall be submitted as evidence of Annual Turnover. Annual
financial statement turnover duly certified by the Statutory Auditor with
UDIN certifying turnover from consulting buissness of civil Engineering
Projects mayalsobe Provided.
** a) The amount shall bestatedinINR. (Consider 1US Dollar
= Rs. And 1Euro
= Rs.) (This will be the exchange rates as per Reserve Bank of
India rounded off to nearest Rupee applicable at the time of
RFP invitation).
b) The currency conversion rate for the respective years shall
be mentioned for other International currencies.
B-Consultant’sExperience
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1. Listonlyprevioussimilarassignmentscompletedinthelast[ 7 ]years.
i) List only those assignments for which the Consultant was legally contracted
bythe client directly or was one of the joint venture members. Assignments
completedbythe Consultant’s individual experts working privately or through
other consulting firms cannot be claimed as the relevant experience of the
Consultant or that of the Consultant’s partners or Sub-consultants - but can
be claimed in their CVs. The Consultant should be prepared to substantiate
the claimed experience by presenting copies of relevant documents and
references, as requested by the Procuring Entity. Experience as Authority
Engineer/Independent Consultant/Construction supervision of Highway
projects, separately forPPPand non-PPPProjects duringthelast 7years. ***
S Projects Type of Description Client(with Total Fee Fee received %ageof Approx. Period
Services ofHighway complete forthe byApplicant(in totalfee Costof
No Name /Year
rendered Project/ address, Consultancy caseof received Highway
Length contact Assignment JV/Association) bythe Project
Sole
(kms) person, (INR) firm
Consultant/
Telephone
Prime
Nos.and
Consultantof
FaxNos.)
JV/minor
Authority’s
Engineerof
JV//as
associate
consultant
1 2 3 4 5 6 7 8 9 10
A. Completed/ Substantiallycompletedprojects:
1.
2.
3.
B.Projectsinprogress:
1.
2.
3.
ii) Experience in DPR/ Feasibility Study cum Preliminary Design Report
preparation of 2/4/6 laning / Bridge Highway Projects separately for
thePPPandnon-PPPprojectsduring thelast 7 years. ***
SNo Projects Name / Type Length Client Total Fee Feereceivedby %age of Period
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Year of (with forthe Applicant total fee
Project Complete Consultancy (incaseof received
of
Sole (kms) address, Assignment bythefirm
Consultant/ Services contact (INR) JV/Association)
Rendered
Prime person,
ca
telephone
ConsultantofJV/
Nos.and seofJV)
minorAuthority’s
Fax Nos.)
EngineerofJV//as
associate
consultant
1 2 3 4 5 6 7 8 9
***a) 2/4/6 lane/Bridge work as applicable for the project for which RFP is invited. For
2-lane projects experience of 4/6 lane also to be considered with amultiplication
factor of 1.5. Experience of 4/6 lane shall be considered interchangeably for 4/6
laning projects. For 4/6 lane projects, experience of 2 lane will be considered
with a multiplication factor of 0.4, but only for those 2-lane projects whose cost
of consultancy services was more than Rs.3.0 crores. For standalone bridge
projects, experience in bridge work (either standalone project or as a part of road
project)onlybe considered.
b) Only those projects, to be included in the table which are Highways Projects
and for which clients certificates from the concerned Government agencies are
enclosedwiththe proposal.
c) The details of bridges having length more than 200m (500m in case the project
consist of bridges of length more than 500m) in the listed projects is to be
specificallymentioned.
d) The weightage given for experience of a firm would depend on the role of the
firm in
the respective assignments. The firm’s experience would get full credit if it
was the sole firm in the respective assignment. If the applicant firm has
completed projects asJV with some other firms, weightage shall be given as
per the JV share***. However if the applicant firm has executed the project
as associate with some other firms, 25% weightage shall be given to the
applicant firm for the projects completed under such association
The weightage given for experience of a firm would depend on the
role of the firm in the respective assignments. The firm’s experience
would get full creditif it wasthesolefirm intherespectiveassignment.
If the applicant firm has completed projectsas JV with some other
firms, weightage shall be given as per the JV share***. However if the
applicant firm has executed the project as associate/ non substantial
partner with some other firms, weightage shall be given as per the
Actual share subjected to maximum of 25% to the applicant firm for
the projects completed under such associationAssignments on hand
including those for which the Letter of Acceptance from the clients
received as on 7 days prior to due date for submission of proposals:
The details shall be given in the following format.
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S. Nameof Client Roleofthe Date of Dateof Present TeamMembersprovided
Assignment firm letter of Agreemen statusof bythefirm
No
Sole,Lead/ Acceptance tifsigned Assignment
OtherinJVor
sub-
Name DOB Position
(1) (2) (3) cons(u4lt)ant (5) (6) (7) (8) (9) (10)
Key Personnel Number of key personnel employed
Sole Applicant JV(1)
(Lead Member
in case of JV)
Team Leader cum Senior Highway Engineer
Resident cum Highway Engineer
Bridge/Structural Engineer
Senior Pavement Specialist
Senior Quality cum Material Expert
Road Safety Expert
2. FACILITY FOR FIELD INVESTIGATION AND TESTING
1. State whether applicant has in-house (created in house at
site)/ outsourced/ not available facilityfor
Surface defects detection and roughness measurement using Network Survey
Vehicle
Mobile Quality Control Unit having Soil Testing, Asphat Testing,
Concrete testing, Aggregate Testing and pavement testing equipment
onboardalongwithsufficient IT andcommunicationsystems
OwnershipofNABLaccreditedLab bythefirm
Pavement strength measurement usingFWD
Bridge inspectionusingMobileBridge InspectionUnit
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Roadsigns inspectionusingRetro Reflectometer
REFERENCES
Relevant Services Carried Which Best Illustrate Qualifications
Thefollowing information should be provided in the format below
for each reference assignment for which your firm, either
individually as a corporate entity or as one of the majorcompanies
withinaconsortium,was legallycontracted bytheclient:
Assignment Name: Country:
Location within Country: Professional Staff Provided by your firm:
Name of Client : No.of Staff:
Address : No. of Staff Months :
Technology Used:
Start Date Completion Date Approx. Value of Services in INR/current USD):
(Month / Year) (Month/Year)
Name of JV/Association Firm(s)if any: No. of Months of Professional Staff provided by
Associated Firm(s)
Status of your Company in the Assignment i.e., Sole/Lead Member/Other Member/Associate
Narrative Description of Project :
Description of Actual Services Provided by your Company:
Signature of Authorised Representative
(Certificate from Employer regarding experience should be furnished)
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Format for Technical Capacity of Applicants
(TOBEFILLEDBYTHESOLECONSULTANT&INCASEOFJV,
SEPARATELYBYJVMEMBERSBIDDING FOR THE
ASSIGNMENT)
(i) Detailsofallin-handAE/IE/SCprojectsorAE/IE/ SC awardedbyMoRTHor its
executingagencies forNH works and centrally sponsoredroadworks:
Sl. Project AE/IE/SC Star Scheduled Whether Incase
Descriptio works t Completion awarded in ofJV,
No
. n Provisional Dat Current share
ly e Financial Year of
completed Contra
or ctFee
(%)
Original
assignment period+
one year lapsed
(Yes/ No)
(Yes/ No)
1 2 3 4 5 6 7
Format for undertaking by the firm for in-hand AE/ IE/ SC Projects:
The undersigned on behalf of----------------------(name of consulting firm) certify that
the firm do not
haveanyother in-hand/awardedAE/IE/SCprojectotherthanthoselistedabove.
Date (dd/mm/yyyy)
[SignatureofauthorizedrepresentativeoftheFirm]
Note 1:
ThefiguresinCol7beroundedofftothenearestintegeri.e.incase
remaining bid-capacity comes to 0.5or more then it willbe considered as 1,
in case less than 0.5 then it will be considered as 0 (Zero).
Note 2:
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Clarificationfortechnical capacityutilised incase ofJVwith other firm
thanproposed in current assignment.
IncaseFirm-1proposesfornew JVwithotherpartner,thencapacity
utilisationwillbecalculated on the basis of JV share in existing
assignments e.g. JVinoneprojectwith30%share:-One
projectX0.3=0.3JV inoneprojectwith
70% share:-One projectX0.7=0.7 JV in one project with
50% share:-One projectX0.5=0.5 JVintwo projectswith
80%share:-Two projectX0.8=1.6The weighted utilization
of the Capacity of Firm-1=3.1
Note 3:
TheConsultantshallre-submit thebid capacitydetailsasperaboveformatatthetimeof
opening ofFinancial Bid.
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Form T-3: Comments and Suggestions on the Terms of Reference,
Counterpart Staff, and Facilities to be provided by the Procuring Entity
(Ref ITC-clause 9.2)
(Tobe submittedas part ofTechnical Proposal) (Alongwithsupportingdocuments,ifany)
(onConsultant’s Letter-head)
RFP Document No. RFP No./ xxxx;
Tender Title: ConsultancyServices
Consultant’s Name
[Address and ContactDetails]
Consultant’s ReferenceNo. Date……….
Form T-3: Commentsand Suggestions ontheareas thathave notbeen providedor anychanges*to
theexistingprovisions oftheTerms ofReference,Counterpart Staff,and Facilities tobeprovided
bytheProcuring Entitythat couldimprove thequality/effectivenessofthe assignment.Specifically
mentionwhere your proposal deviates from SectionVI: Terms ofReference.A-ONTHE TERMS
OF REFERENCE
Note: Suggest andjustifyanymodifications or improvements totheScopeofWorkyou are
proposingtoimproveperformance incarryingout theassignment(such as deletingsomeactivity
you consider unnecessary,adding another,or proposingadifferent phasingof theactivities).Such
suggestions shouldbeconcise, tothepoint,and incorporatedintoyour proposal.Consultants must
maintainthesame numberingandstructure as inSectionVI:‘Terms of Reference’andSectionVI-A:
List ofKey Experts andRequired Qualifications.
B -ONCOUNTERPARTSTAFF AND FACILITIES& OTHER AREAS
{Comments oncounterpartstaffand facilities tobeprovided bytheProcuringEntity. For
example,administrativesupport,office space,etc., ifany}
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Form T-4: Description of Approach, Methodology and Work Plan in
Responding to the Terms of Reference
(RefITC-clause9.2)
(TobesubmittedaspartofTechnicalProposal)(onConsultant’sLetter-head) RFP Document
No.RFP No./ xxxx; Tender Title: ConsultancyServices Consultant’s Name
[AddressandContactDetails]
Consultant’sReferenceNo. nceDate……….
Form T-4: a descriptionofthe approach,methodology for qualitycontrol andwork planfor performing
the assignment, including a detailed description of the proposed methodology and staffing for training
iftheTerms ofReferencespecify trainingas a specific component ofthe assignment.
{SuggestedstructureofyourResponse:
a) Technical Approach and Methodology
b) WorkPlan
c) Organization and Staffing}
A) Technical Approach and Methodology
{Please explain your understanding of the objectives of the assignment as outlined in the ‘Terms of
Reference’ (TORs), the technical approach, and the methodology you wouldadoptforimplementingthe
taskstodelivertheexpectedoutput(s),andthedegree of detail of such output. Please do not repeat/copy
theTORs here.}
B) WorkPlan.
{Please outline the plan for implementing the main activities/tasks of the assignment, their content and
duration, phasing and interrelations, milestones (including interim approvals by the Procuring Entity),
and tentative delivery dates of the reports. The proposed work plan should be consistent with the
technical approach and methodology, showing your understanding of the TOR and ability to translate
them into a feasible working plan. A list of the final documents (including reports) to be delivered as
final output(s) should be included here. The work plan should be consistent with Form T-5: ‘Work
Schedule andPlanningofDeliverables’.}
C) Organization and Staffing.
{Please describe the structure and compositionof your team, includingthe list of the Key Experts, Non-
Key Experts, and relevant technical and administrative support staff. The Organization and staffing
shouldbeconsistent withForm T-6: ‘Team Composition,Assignment,and KeyExperts’Inputs.}
……………………..
(Signaturewithdate)
……………………….. (Name
anddesignation)
DulyauthorizedtosignProposalforandonbehalfof
…………………………………….
[name,address,andsealofConsultant]
DA: Relevant documents like technical data, literature, drawings, and other documents
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Form T-5: Work Schedule and Planning for Deliverables3
(RefITC-clause 9.2)
(To be submitted as part of Technical Proposal)(on Consultant’s Letter-head)
RFP Document No. RFP No./ xxxx; Tender Title: Consultancy
ServicesConsultant’s Name
[Address and Contact Details]
Consultant’s Reference No. Date……….
{Please outline the Plan for implementing the main activities/ tasks of the assignment, their
content and duration, phasing and interrelations, milestones (including interim approvals by the
Procuring Entity), and tentative delivery dates of the deliverables. Theproposed work plan should
be consistent with the technical approach and methodology, showing your understanding of the
ToR, anychallenges likely to be encountered during the programmatic implementation, the
mitigations proposed and the ability to translate them into afeasible working plan. A list of the final
documents (including reports) to be delivered as final output(s) should be includedhere. The work
plan should be consistent with the Work Schedule Form.}
A. Activity Schedule
Month wise Program(information of Bar Chart)
[1st,2nd,etc.aremonthsfromthestartof
assignment]
S ItemofActivity 1 2 3 4 5 6 7 8 9 1 1 1
(Works)
r s n r t t t t t t 0 1 2
t d d h h h h h h
. t t t
h h h
N
o
.
1 .........................
.......................
2 .........................
.......................
3 .........................
.......................
4 .........................
.......................
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- .........................
.......................
- .........................
.......................
B. Completion and Submission of Reports
S Reports : Program
meDate)
r
.
N
o
1 Monthly reports
(Design and Construction)
2 Quarterly Reports
3 Various others reports as provided in the Concession Agreement such as
Completion Report
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Form T-6: Team Composition, Assignment, and Key Experts’ Inputs
(RefITC-clause 9.2)
(To be submitted as part of Technical Proposal)(on Consultant’s Letter-head)
RFPDocumentNo.RFPNo./xxxx;
Tender Title: Consultancy Services
Consultant’s Name [Address and Contact Details]
Consultant’s Reference No. Date……….
Note toConsultants:RFP indicates keyPersonnel (Managers/ Supervisors/ Executives/
Specialists/Technicians)andthenumber ofnon-keystaffrequired toperformthe
servicestothe required performancestandardsandquality.Theconsultantshall
quotethecostofthesepersonnel in theFinancialProposal.
TIMESCHEDULEFORPROFESSIONAL PERSONNEL
1. Technical/Managerial Staff
Sl.No. Name Position Task
1
2
3
4
…
…
i. Support Staff
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Sl.No. Name Position Task
1
2
3
4
…
…
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Annex to Form T-6: Key Expert Curriculum Vitae (CV)
(As per theinfracon format withfollowingcertifications)
CertificationbytheCandidate
I, the undersigned,(Name and Address) undertake that this CV correctly describes myself, my
qualifications and my experience and Employer would be at liberty to debar me if any information
given in the CV, in particular the Summary of Qualification & Experience vis-à-vis the
requirements as per TOR is found incorrect. I further undertake that I have neither been debarred
by <Agency> or any other central/stage government organization nor left any
assignment with theconsultants engaged by Employer / contracting firm (firm to be supervised
now) for any continuing work of Employer without completing my assignment. I will be available
for the entire duration of the current project (named… ).If I leave this assignment in the middle of
the
work, Employer would be at liberty to debar me from taking any assignment
in any of the Employer works for an appropriate period of time to be decid ed by the
Employer. I have no objection if my services are extendedbythe Employer for thiswork infuture.
Ifurther undertake that myCVisbeing proposedforthis project by(theapplicantfirm)and I have
not given consentto any otherconsultant(s) to proposemy CV for any position forthis project.
I further undertake that if due to my inability to work on this project due to unavoidable
circumstances, due to which consultant’s firm is forced to seek replacement. In such unavoidable
circumstances, I shall not undertake any employment in Employer projects during the period of
assignmentofthis project andEmployer shall considermyCVinvalidtill suchtime.
I undertake that I have no objection in uploading/hosting of my credentials byEmployer in
publicdomain.
For Key Personnel having intermittent inputs, add the following:
I further certify that I am associatedwith thefollowing assignments as on date (as on 7days prior
to due date for submission of proposal) including those for which LOA has been receivedby the
firm andtheinputs intheseassignmentsshall noteffect thework ofthecurrent assignment.
NameofAssignment Client Dateof Likelystart Likelyend Total input ofthe
LOA (Month/Year) (Month/
person(man-
Year) months)
AdequacyfortheAssignment:
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Detailed Tasks Assigned on Consultant’s Reference to Prior Work/Assignments that
Best Illustrates Capability to Handle the
TeamofExperts:
AssignedTasks
{Listalldeliverables/tasksasinFORMT-5in
whichtheExpertshallbeinvolved)
Expert’s contact information: (e-mail …………………., phone.............)
Date(Signature of Key Personnel)
(Day/Month/Year)
The Bidder should carryout self-evaluation based on the evaluation criteria at Appendix-EC and
furnish the same here. While submitting the self-evaluation along with bid, Bidder shall make
references tothedocuments whichhave been relieduponinhis self-evaluation.
Certificationbythefirm
The undersigned on behalf of ----------( name of consulting firm) certify that Shri (name of
proposedpersonnel) tothebestof ourknowledge has neither beendebarredby
<Agency> or any other Central/State Government organization nor left his assignment with any
other consulting firm engaged by the Employer /Contracting firm(firm to be supervised now) for
theongoing projects. We understand that if the information about leaving the past assignment is
known to the Employer, Employer would be at liberty to remove the personnel from the present
assignmentand debar himfor an appropriate period tobe decidedbythe Employer.
…………………………………………………………..Date
(Day/Month/Year)
[SignatureofauthorizedrepresentativeoftheFirm]
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Form T-7: Terms and Conditions - Compliance
(RefITC-clause9.2)
(TobesubmittedaspartofTechnicalProposal)(on Consultant’s
Letter-head)
Consultant’s Name [Address
andContact Details]
Consultant’s Reference No. Date……….RFP
DocumentNo.RFPNo./xxxx;TenderTitle:ConsultancyServices
Note to Consultants: Fill up this Form regarding Terms and Conditions in the RFP Document, maintaining the same
numberingandstructure.AddadditionaldetailsnotcoveredelsewhereinyourProposalinthisregard.
Sl.No. Ref of RFP Document Subject Confirmation/ Justification/
Section,Clause Deviation/ Reason
Exception/
Section Clause/ reservation
sub-clause
We shall comply with, abide by, and accept without variation, deviation, or reservation all terms and
conditions of the RFP Document, except those mentioned above. If mentioned elsewhere in our Proposal,
contraryterms and conditionsshall not berecognised andshall benull andvoid.
……………………..
(Signaturewithdate)
……………………….. (Nameand
designation)
DulyauthorizedtosignProposalforandonbehalfof
……………………………………….
……………………………………….
[name,address,andseal ofConsultant]DA:Ifany,atthe
optionoftheConsultant.
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Form T-8: Checklist for Consultants
(Ref ITC-clause 9.2)
(TobesubmittedaspartofTechnicalProposal)(onConsultant’s
Letter-head)
Consultant’s Name [Address
andContact Details]
Consultant’s Reference No. Date……….
RFPDocumentNo.RFPNo./xxxx;TenderTitle:ConsultancyServices
NotetoConsultants:ThischecklistismerelytohelptheConsultantspreparetheirProposals;itdoesnotoverrideormodifythe
tenderrequirement.Consultantsmustdotheirownduediligencealso.
Sr Documentssubmitted,dulyfilled,signed Yes/No/
NA
1. Form T-1.- Proposal Form (to serve as covering letter and
declarations applicable for both the Techno-commercial and
Financial Proposal)
2. Form T-1A: Consultant’s Commercial Information, Power of
attorney, RegistrationCertificates,etc.
3. FormT-2:Consultant’sOrganisationandExperience
4. FormT-3:CommentsandSuggestionsonTermsofReference…
5. Form T-4: Description of Approach, Methodology and Work
Plan…
6. FormT-5:WorkScheduleandPlanningofDeliverables
7. Form T-6: Team Composition, Assignment and Key Experts’
Inputs.Annexcontaining all CVs
8. Form T-7:Terms andConditions -Compliance
9. FormT-8:ThisChecklist–wastickedappropriately
10. FormT-9A: BankGuaranteeFormatforEarnest MoneyDeposit or
Form T-9B: BidSecuring Declaration–as applicable
11. FormT-10:DulysignedIntegrityPact,IfstipulatedinAITC.
12. FinancialProposal was separatelyuploaded
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13. Anyotherrequirements,ifstipulatedinTIS/AITC;orifconsidered
relevant bytheConsultant
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Form T-9A: Bank Guarantee Format for Earnest Money Deposit
(TheBankGuaranteeshallbeonaStampPaperofappropriatevalueinaccordancewithStampActandshallbepurchased
inthenameoftheguaranteeissuingBankorthePartyonwhosebehalftheBGisbeingissued.)
(Ref ITC-clause 13.1.2 and GCC-clause 5.8)
Ref Bank Guarantee No……………
Date……………………………...
To
ThePresidentofIndia,throughHeadof
Procurement ProcuringOrganisation
[CompleteaddressoftheProcuringEntity]
Whereas M/s……………………………………………………with its Registered/ Head Office
at…………………………. (name and address of the Consultant, hereinafter called “the Consultant”,
which expression shall, unless repugnant to the context or meaning thereof, include its successors,
administrators, executors and assigns) has undertaken to submit a proposal, in pursuance of Tender
no………..date…………….(hereinaftercalled“theTender”).
And Whereas you (unless repugnant to the context or meaning thereof, including your successors,
administrators, executors, and assigns) have stipulated in the said Tender that the Consultant shall furnish
you with a bank guarantee by a Commercial bank for thesumspecifiedthereinas Earnest MoneyDeposit
forcompliancewithitsobligations as per theTender;
And Whereas we …………………… with our Head Office at…………………………. (name
andaddressoftheBank,hereinafterreferredtoasthe‘Bank’,whichexpressionshall, unless repugnant to
the context or meaning thereof, include its successors,administrators,executors andassigns) have
agreedtogivetheConsultantsuchabankguarantee.
Now,Therefore, we hereby affirm thatwe are guarantors and responsibletoyou, onbehalf of the
Consultant, up to a total of
…………………………………………………….(amount of the guarantee in words and
figures), and we undertake to pay you, upon your first written demand declaring the Consultant to be in
default under the Tender and without cavil or argument,any sum or sums within the limits of (amount of
guarantee) as aforesaid, without your needing to prove or to show grounds or reasons for your demand or
the sum specified therein, notwithstanding any difference between you and the Consultant or any dispute
pendingbefore anyCourt,Tribunal,Arbitrator orany other authority.
We hereby waive the necessity of your demanding the said debt from the Consultant before presenting us
withthedemand.
The Bank undertakes not to revoke this guarantee during its currency without your previousconsentand
further agrees that the guarantee herein contained shall continue to be enforceable till you discharge this
guarantee. This guarantee will not be discharged due to a change in the constitution of the Bank or the
Consultant’s.
Wefurtheragreethatnochangeoradditiontoorothermodificationofthetermsofthe Tendermadebyyou
shallinanywayreleaseusfromanyliabilityunderthisguarantee, and we hereby waive notice of any such
change,addition,ormodification.
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This guarantee shall be valid until the ………….day of …….20……
Our………………………………….branch at………………*(Name & Address of the
………….…………..*(branch)is liabletopay theguaranteedamount depending onthefilingof aclaim
andany part thereof under thisBankGuarantee onlyandonlyif you serveuponusatour....................*
branchawrittenclaimordemandandreceivedbyus at our…………………..*branchonor before
Dt…..........otherwise,the bankshall bedischargedofall liabilities under thisguarantee after that.
(SignatureoftheauthorizedofficeroftheBank)
………………………………………….
………………………………………….
Name anddesignationofthe officer
…………………………………………
Seal, name & address of the Bank Branch
*Preferably at the authority's headquarters competent to sanction the expenditure for procurement of
goods/services orat theconcerned district headquartersor thestateheadquarters.
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Form T-9B: Bid Securing Declaration
Consultantsexempted fromsubmissionofBid Securityarealsorequiredtosubmitthis.
(on Consultant’s Letter-head)
Consultant’s Name [Address
andContact Details]
Consultant’s ReferenceNo. To
ThePresidentofIndia,throughHeadof Procurement ProcuringOrganisation
[CompleteaddressoftheProcuringEntity]
Date……….
Ref:RFPDocumentNo.RFPNo./xxxx;TenderTitle:ConsultancyServicesSir/ Madam
We,theundersigned,solemnlydeclarethat:
WeunderstandthataccordingtothisRFPdocument'sconditions,theProposalmustbe supported by a Bid
SecuringDeclaration inlieuofBidSecurity.
We unconditionally accept the conditions of this Bid Securing Declaration. We understand we (all
members individuallyand jointlyincaseofJV/C) shall standautomatically suspendedfrom beingeligible
for bidding in any tender in Procuring Organisation for 2 years from the date of opening of this Proposal
ifwe breachourobligation(s) under thetender conditions ifwe:
Withdraw/ amend/ impair/ derogate, in any respect, from our Proposal, within the Proposal
validity; or
Being notified within the Proposal validity of the acceptance of our Proposal by the Procuring
Entity:
(a) Refused or failed to produce the original documents for scrutiny or the required
PerformanceSecuritywithinthestipulatedtimeundertheRFPdocument's conditions.
(b) Failorrefusetosignthecontract.
WeknowthatthisProposal-SecuringDeclarationshallexpire
1) If the contract is not decided - forty-five days after the expiration of the Proposal validity, any
extensiontoit.
2) Ifthecontractisnotawardedtous-notlaterthanthirtydaysaftertheconclusionofthe resultant contract,
or
3) ifthecontractisawardedtous-afterreceiptofperformancesecurityfromthem
(Signature with date)
……………………….. (Nameand
designation)
Duly authorized to sign Proposal for and on behalf of……………………….[name,address,
andseal ofConsultant]
Dated on …………. day of.....................[insertdateofsigning]
Place…...........................................[insertplaceofsigning]
DA:…………………………………………………
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Form T-10: Integrity Pact
(IfstipulatedinTIS,refClaus9.2.1ofITC)(TobesignedonPlainPaper)
(TobesubmittedaspartofTechnicalProposal)
RFPDocumentNo.RFPNo./xxxx;TenderTitle:ConsultancyServices
This Agreement(hereinafter called theIntegrityPact) ismade on dayofthemonthof
202 at ,India.
BETWEEN
Procuring Organisation, ----------------------------------- through Head of the Procuring Organisation,
for and on behalf of President of India (hereinafter called the “The Principal”, which expression
shall meanand include unless thecontext otherwise requires,his successorsinoffice andassigns)of
theFirst Part
AND
M/ s. (hereinafter called the “The Consultant”, which
expression shall mean and include unless the context otherwise requires, his successors and
permittedassigns)ofthe SecondPart.
PREAMBLE
‘The Principal’ intends to award, under laid down organizational procedures, contract/s for
, ‘The Principal’ values full compliance with all relevant laws of the
land, rules, regulations, economical use of resources and fairness/transparency in its relations with
itsConsultant(s)and/ or Consultant(s).
In order to achieve these goals, the Principal shall appoint Independent External Monitors (IEMs)
who shall monitor the Procurement Process and the execution of the contract for compliance with
theabove mentionedprinciples.
Section1-Commitmentsofthe‘ThePrincipal’
(1) ‘The Principal’ commits itself to take all measures necessary to prevent corruption and to
observe thefollowingprinciples: -
a. No employee of the Principal, personally or through family members, shall, in connection
with the tender for, or the execution of a contract, demand, take a promise for or accept, for self or
thirdperson,any material orimmaterial benefit which theperson isnot legallyentitledto.
b. The Principal shall, during the Procurement Process, treat all Consultant(s) with equity and
reason. The Principal shall, in particular, before and during the Procurement Process, provide to all
Consultant(s)thesameinformationandshallnotprovidetoany Consultant(s)confidential/additional
informationthroughwhichtheConsultant(s)couldobtain anadvantage inrelation totheProcurement
Process orthecontract execution.
c. ThePrincipalshallexcludefromtheprocessallknownprejudicedpersons.
(2) IfthePrincipalobtainsinformationontheconductofanyofitsemployees,which isacriminal
offenceundertheIPC/PCAct,oriftherebeasubstantivesuspicioninthis regard,thePrincipalshall
informtheChiefVigilanceOfficerandinaddition,caninitiatedisciplinaryactions.
Section2-Commitmentsofthe‘Consultant’
(1) The ‘Consultant’ commit themselves to take all measures necessary to prevent corruption.
The ‘Consultant’ commit themselves to observe the following principles during participation in the
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Procurement Process and duringthecontract execution.
a. The ‘Consultant’ shall not, directly or through any other person or firm, offer, promise, or
giveto any ofthe Principal’s employeesinvolved in the Procurement Processor theexecutionofthecontract
ortoanythirdpersonanymaterialorotherbenefitwhichheis not legally entitled to, in order to obtain
in exchange any advantage of any kind whatsoever during the Procurement Process or during the
executionofthecontract.
b. The ‘Consultant’ shall not enter any undisclosed agreement or understanding with other
Consultants, whether formal or informal. This applies in particular to prices, specifications,
certifications, subsidiary contracts, submission or non-submission of Proposals or any other actions
torestrictcompetitivenessortointroducecartelisationintheProcurement Process.
c. The ‘Consultant’ shall not commit any offence under the relevant IPC/ PC Act; further, the
‘Consultant’ shall not use improperly, for purposes of competition or personal gain, or pass on to
others, any information or document provided by the Principal as part of the business relationship,
regarding plans, technical proposals, and business details, including information contained or
transmittedelectronically.
d. The ‘Consultant’ of foreign origin shall disclose the name and address of the Agents/
representatives in India, if any. Similarly, the Consultant/ Contractors of Indian Nationality shall
furnish the name and address of the foreign principals, if any. Further details, as mentioned in the
“Guidelines on Indian Agents of Foreign Suppliers”, shall be disclosed by the Consultant. Further,
as mentioned in the Guidelines, all the payments madetotheIndianagent/ representative must be in
Indian Rupees only. A copy ofthe “Guidelines onIndianAgents of ForeignSuppliers” is placed inthe
Appendixtothisagreement.
e. The ‘Consultant’ shall, when presenting their Proposal, disclose any and all paymentsmade,
are committed to, or intends to make to agents, brokers, or any other intermediaries in connection
withthecontract award.
f. Consultant whohas signed the IntegrityPact shall not approachthe Courts while representing
themattertoIEMs andshallwait fortheirdecisioninthematter.
(2) The‘Consultant’ shall not instigate third persons to commit offences outlinedabove or be an
accessorytosuch offences.
Section 3-Disqualification fromProcurement Process andexclusion fromfuturecontracts
If the ‘Consultant’, before award or during execution, has committed a transgression through a
violationofSection2,aboveorinanyotherformsuchastoputtheirreliabilityorcredibilityinquestion,
thePrincipalisentitledtodisqualifythe‘Consultant’fromthe ProcurementProcessortakeactionasper
theprocedurementionedinthe“GuidelinesonBanning ofbusiness dealings”.
Section 4- Compensation forDamages
(1) If the Principal has disqualified the ‘Consultant’ from the Procurement Process prior to the
awardaccordingtoSection3,thePrincipalisentitledtodemandandrecover fromthe‘Consultant’the
damagesequivalenttoEarnestMoneyDeposit/BidSecurity.
(2) If the Principal has terminated the contract according to Section 3, or if the Principal is
entitledtoterminatethecontractaccordingtoSection3,thePrincipalshall be entitledto demand and
recover from the Consultant liquidated damages of the contract value or the amount equivalent to
Performance BankGuarantee.
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Section5-Previoustransgression
(1) Consultant declares that no previous transgressions occurred in the last three years with any
otherCompany inanycountry conforming totheanti-corruptionapproach orwithany PublicSector
Enterprise inIndia that couldjustifyhisexclusionfrom theProcurement Process.
(2) If the Consultant makes an incorrect statement on this subject, he can be disqualified from
the Procurement Process, or action can be taken as per the procedure mentioned in “Guidelines on
Banningofbusinessdealings”.
Section6-EqualtreatmentofallConsultants/Contractors/Subcontractors
(1) In the case of Sub-contracting, the Principal Consultant shall take responsibility for the
adoptionoftheIntegrity Pact bytheSub-contractor.
(2) The Principal shall enter into agreements with identical conditions as this one with all
ConsultantsandContractors.
(3) ThePrincipal shall disqualify from the Procurement Process all Consultants who do not sign
thisPact or violateitsprovisions.
Section 7-Criminal charges againstviolating Consultant(s)/ Consultant(s)/ Subcontractor(s)
If the Principal obtains knowledge of the conduct of a Consultant, Consultant or Subcontractor, or
of an employee or a representative or an associate of a Consultant, Consultant or Subcontractor,
which constitutes corruption, or if the Principal has substantive suspicion in this regard, the
Principal shall inform thesame tothe ChiefVigilanceOfficer.
Section8-IndependentExternalMonitor
(1) The Principal appoints a competent and credible Independent External Monitor for this Pact
after approval byCentral VigilanceCommission. Thetaskof theMonitoris toreviewindependently
and objectively whether and to what extent the parties comply with the obligations under this
agreement.
(2) The Monitoris notsubjecttoinstructionsbytherepresentativesofthe parties and performs his
functions neutrally and independently. The Monitor would have access to all Contract documents
whenever required. It shall be obligatory for him/ her to treat the information and documents of the
Consultants/Contractorsasconfidential.He/shereports totheHead oftheProcuring Organisation.
(3) The Consultant(s)/ Consultant(s) accepts that the Monitor has the right to access, without
restriction,all Project documentationof the Principal, includingthat providedby the Consultant. The
Consultant shall also grant the Monitor, upon his request and demonstration of a valid interest,
unrestrictedandunconditionalaccesstotheirproject documentation. The same is applicable to Sub-
contractors.
(4) The Monitor is under contractual obligation to treat the information and documents of the
Consultant(s)/ Sub-contractor(s) with confidentiality. The Monitor has also signed declarations on
‘Non-Disclosure of Confidential Information’ and ofAbsence of Conflict of Interest. In case of any
conflict of interest arising at a later date,theIEM shallinformtheHeadoftheProcuringOrganisation
andrecusehimself/herselffromthatcase.
(5) The Principal shall provide to the Monitor sufficient information about all meetings among
the parties related to the Project, provided such meetings could have an impact on the contractual
relations between the Principal and the Consultant. The parties offer the Monitor the option to
participate insuchmeetings.
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(6) As soon as the Monitor notices, or believes to have noticed, a violation of this agreement, he
shall so inform the Management of the Principal and request the Managementtodiscontinueor take
corrective action, orto takeother relevant action. Themonitorcan,inthisregard,submitnon-binding
recommendations.Beyondthis,theMonitorhas no right to demand from the parties that they act in a
specific manner,refrain from action, ortolerate action.
(7) TheMonitorshall submita written report tothe Head of theProcuring Organisation within8
to 10 weeks from the date of reference or intimation to him by thePrincipaland,shouldtheoccasion
arise,submitproposalsforcorrectingproblematicsituations.
(8) If the Monitor has reported to the Head of the Procuring Organisation a substantiated
suspicion of an offence under the relevant IPC/ PC Act, and the Head of the Procuring Organisation
has not, within the reasonable time, taken visible action to proceed against such offence or reported
it to the Chief Vigilance Officer, the Monitor may also transmit this information directly to the
Central Vigilance Commissioner.
(9) Theword‘Monitor’wouldincludebothsingularandplural.Section 9-Pact Duration
This Pact begins when both parties have legally signed it. It expires for the Consultant 12 months
after the last payment under the contract and for all other Consultants 6 months after the contract
has been awarded. Any violation of the same would entail disqualification of the Consultants and
exclusionfrom futurebusiness dealings.
If any claim is made/ lodged during this time, the same shall be binding and continue to be valid
despite the lapse of this pact as specified above unless it is discharged/ determined by the Head of
theProcuringOrganisation.
Section10-Otherprovisions
(1) This agreement is subject to Indian Law. The place of performance and jurisdiction is the
RegisteredOffice ofthePrincipal,i.e., NewDelhi.
(2) Changes and supplements, as well as termination notices, need to be made in writing. Side
agreements have not beenmade.
(3) IftheConsultantisapartnershiporaconsortium,thisagreementmustbesigned by all partners
orconsortium members.
(4) Should one or several provisions of this agreement turn out to be invalid, the remainder of
this agreement remains valid.In this case,theparties shallstrivetocome to an agreement with their
original intentions.
(5) IssueslikeWarranty/Guaranteeetc.,shallbeoutsidethepurviewofIEMs.
(6) IntheeventofanycontradictionbetweentheIntegrityPactanditsAppendix,the Clause in the
IntegrityPact shall prevail.
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ForandonbehalfofthePrincipal
(NameoftheOfficerandDesignation) (OfficeSeal)
Forandonbehalfof‘Consultant.’
(NameoftheOfficerandDesignation)(OfficeSeal)
ForandonbehalfofthePrincipal Place
DateWitness1:
(Name&Address)Witness 2:
(Name&Address)
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Appendix to Integrity Pact
Guidelines for Indian Agents of Foreign Suppliers
1.0 There shall becompulsory registrationofagents forall Global (Open) Tender andLimited Tender.An
agent who is not registered with ‘The Principal’ shall apply for registration in the registration form withthe
appropriateunit.
1.1 Registered agents shall file an authenticated Photostat copy duly attested by a Notary Public/ Original
certificate of the Principal confirming the agency agreement. It should cover - the precise relationship,
servicestoberendered,andmutualinterests inbusiness -generallyand/orspecificallyforthetender. Any
commission/ remuneration/ salary/ retainership, which the agent or associate receives in India or abroad
fromthePrincipal,whethershouldbebroughtonrecordintheAgreementandbemadeexplicit.
1.2 Wherever the Indian representatives have communicated on behalf of their principals and the foreign
parties have stated that they are not paying any commission to the Indian agents, and the Indian
representative is working onthe basis of salary, or a retainer, a written declarationto this effect should be
submittedbytheparty (i.e., Principal)before finalizingthe order.
2.0 Disclosureofparticularsofagents/representativesinIndia,ifany.
2.1 ConsultantsofForeignnationalityshallfurnishthefollowingdetailsintheiroffers:
2.1.1 The ‘Consultant’ of foreign origin shall disclose the name and address of the agents/ representatives in
India, if any and the extent of authorization and authority given to commit the Principals. In case the
agent/ representative be a foreign Company, it shall be confirmed whether it is an existing Company and
details ofthesame shall befurnished.
2.1.2 The amount of commission/ remuneration included in the quoted price(s) for such agents/
representatives inIndia.
2.1.3 Confirmation of Consultant that the commission/ remuneration, if any, payable to his agents/
representativesinIndia,maybepaidby‘ThePrincipal’inIndianRupeesonly.
2.2 ConsultantsofIndianNationalityshallfurnishthefollowingdetailsintheiroffers:
2.2.1 The ‘Consultant’ of Indian Nationality shall furnish the name and address of the foreign principals,if
any, indicating their nationality as well as their status, i.e., whether manufacturer or agents of
manufacturer holding the Letter of Authority of the Principal authorizing the agent specifically to make an
offer inIndia inresponsetotendereither directlyor throughtheagents/ representatives.
2.2.2 Theamountofcommission/remunerationincludedintheprice(s)quotedbyConsultantforhimself.
2.2.3 Confirmation of the foreign principals of Consultant that the commission/ remuneration, if any,
reserved for Consultant in the quoted price(s), may be paid by ‘The Principal’ in India in equivalent Indian
Rupeesonsatisfactory completionoftheProject orsupplies ofServices.
2.3 Ineithercase,intheeventofcontractmaterializing,thetermsofpayment shall provide forpayment of
thecommission/remuneration,ifany,payabletotheagents/representativesinIndiainIndianRupeesonexpiry
of90days after thedischargeoftheobligations under thecontract.
2.4 Failure to furnish correct and detailed information as called for in clauses above shall render the
concerned Proposal liable to rejection or, in the event of a contract materializing, the same liable to
termination by ‘The Principal’. Besides this, there would be a penalty of banning business dealings with
‘The Principal’ordamage orpayment ofa namedsum.
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FORMATS
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Format 1: Contract Form
(RefITC-clause13)
ThePresidentofIndia,throughHeadof Procurement ProcuringOrganisation
[CompleteaddressoftheProcuringEntity]Contract No…………. dated……………. To
Consultant[WriteName]
[CompleteaddressoftheConsultant]Subject:
Ref:1.Thisoffice’sLetterofAwardNo……………..…..dated……..
2.This officeRFP Document No. RFP No./ xxxx; Tender Title:Consultancy Services, dated………….and subsequent
AmendmentNo.…………., dated...............(Ifany).(Hereinafterreferredtoas‘theRFPDocument’)
3 YourTender No………dated……..and subsequentcommunication(s)/ Revised OfferNo…………
dated……..(If any), exchanged betweenyou andthisoffice inconnectionwiththistender. (Hereinafter
referredtoas ‘Your Offer’)
DearSir/ Madam,
YourProposal referredabove, readwithsubsequentletters mentioned above,for theServices stipulated
intheSchedules annexedherewith,havebeenaccepted.Termsandconditions inthis
Contractandthedocumentslistedintheclausebelowshall apply.
Note: The words, expressions, definitions, and abbreviations used in this Contractshall have thesamemeanings as those
assigned intheGeneralConditionofContractenclosed.
2) Thefollowingdocumentsattachedheretoshallbedeemedtoformanintegralpartofthis
Contract:
a) TheGeneralConditions oftheContract;
b) TheSpecialConditionsoftheContract;
c) Appendices:
i) AppendixA: TermsofReference
ii) AppendixB: KeyExperts
iii) AppendixC:RemunerationCostEstimates
iv) AppendixD:ReimbursableCostEstimates
v) AppendixE-1: BankGuaranteeFormatforPerformanceSecurity
vi) AppendixE-2: BankGuaranteeFormatforAdvancePayments
In the event of any inconsistencybetweenthe documents,thefollowing order of precedence
shall prevail: this Contract Form; the Special Conditions of Contract; the General
Conditions of Contract; Appendix A; Appendix B; Appendix C and Appendix D;
AppendixE-1; and Appendix E-2. Any reference to this Contract shall include, where the
contextpermits,areference toitsAppendices.
3) KeyInformation
a) SummaryofCosts
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Name of Work: ProcurementofConsultancyServices
TenderNo: TendNo./xxxx
Nameofthe
Bidder/Bidding
Firm/ Company:
Remuner CGST SGST IGST% Cess %a Reimbursab TotalCost
ationas %ag age ge les
%age Cotract
per e And And
And And per with
Amou Amou
Appendi Amou Amount Appendi Taxes
nt nt
x C nt xD
1 2 3 4 5 6 7 8
%ageof
GST
CostinFigs
Costin
Words
B) Timelines
i) EffectiveDateofTheContractasperWorkPlaninAppendixA
ii) CompletionDateoftheServicesasperWorkPlaninAppendixA
4) ThemutualrightsandobligationsoftheProcuringEntityandtheConsultantshallbeas
outlinedintheContract,inparticular:
a) the Consultant shall carry out the Services in accordance with the provisions of the
Contract;and
b) the Procuring Entity shall make payments to the Consultant in accordance with the
provisionsoftheContract.
(Signature,nameandaddressof[ProcuringEntity]’sauthorized,official)Forandon
behalfof thePresident ofIndia
Received and accepted this
Contract ……………………………………………………..
(Signature, name, and address of the Consultant’s executive duly authorized to sign on
behalf oftheConsultant.Forajointventure, either all members shall sign oronly the lead
member, in which case a power of attorney to sign on behalf of all members shall be
attached.)
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Forand onbehalf of………………………
(Nameand address oftheConsultant)
…………………….
…………………….
(SealoftheConsultant)Place: Date:
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Appendix A: Description of Services
RFP Document No. RFP No./ xxxx;Tender Title: ConsultancyServices
Contract No ;Date
Consultant’s Name
[ThisAppendixshall includethe final Terms of Reference (TORs),approach,Methodology and
WorkSchedule andPlanningofDeliverables,worked out bytheProcuringEntityand the
Consultantduringthenegotiations; dates for completionofvarious tasks; locationof performance
fordifferent tasks;detailed reportingrequirements; Procuring Entity’s input,includingcounterpart
personnelassignedbytheProcuringEntitytowork ontheConsultant’s team; specific tasks that
require priorapproval bytheProcuringEntity.]
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1. Terms of Reference
Insert thetext basedonSectionVI (Terms ofReference)of theRFP andmodifyitbasedonForms
T-1throughForm T-7intheConsultant’sProposal.Highlight thechanges toSectionVIof the
RFP]
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Approach, Methodology and Quality Control plan
Insert the text based on Form T-4 in the Consultant’s Proposal as negotiated
between the Procuring Entity and the Consultant.
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3.Work Schedule and Planning for Deliverables
Insert the text based on Form T-5 in the Consultant’s Proposal as negotiated
between the Procuring Entity and the Consultant.
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Appendix B: Key Experts
RFP Document No. RFP No./ xxxx;Tender Title: ConsultancyServices
Contract No; Date
Consultant’s Name
[Insert a table based on Form T-6 of the Consultant’s Technical Proposal and finalized at the
Contract’s negotiations. Attach the CVs (updated and signed by the respective Key Experts)
demonstratingthequalifications ofKey Experts.]
The Consultants Key personnel and all other Professional / Sub Professional / Support Staff/Sub-
Consultancy personnel shall work 6 days (Mondays through Saturday) every week and observe the
GazettedHolidays of Government of India as Holidays. The Consultant shall work as per the work
program of the EPC Contractor. In this context in case the work plan of the Consultant needs
suitable modifications, the same shall be carried out and submitted to the client for consideration.
The Consultants hours of work normally shall match withthat of Contractor’s activities on the site.
No extra remuneration shall be claimed or paid for extra hours of work required in the interest of
Project completion.
ln addition, total Leave for 12 days CL shall be permitted in a year to each Key Personnel/ Sub-
Professional with prior intimation to the Authority. Out of this,a maximum of 3 Cls can be availed
in a quarter and the period of the Cls would be counted as Key Personnel /Sub Professional being
on duty. In respect of foreign personnel, one day per trip as travel time from and to the country of
theGovernment shall beallowed
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Appendix B-1 :MEDICAL CERTIFICATE OF FITNESS
Ihave examinedShri /Kumari / Smt.………………………………………………………………..….
Son/ Daughter of
Shri …………………………………………………………………………………………………aged
…………………………….Years,of village: …………..……..………………………………………
P.O.…………..…………………………………………..P.S………….……………….………………
………………..Dist.………………….………State.…..…..…………….PIN ……………………
and certifythat,he / sheis free from deafness,defectivevision(includingcolourvision)orany other
infirmity, mental orphysical, likelytointerferewiththeefficiency of his/ her workandfoundhim /her
possessinggood health.
This certificate is being given to him /her for the purpose
of…………………………………………………………………………………….
Signature of Candidate
(To besignedinpresence oftheMedical Officer)
Signature ofMedical Officer: …………………………………………..
Name ofMedical Officer: Dr. ………………....……………………….
RegistrationNo.………………………………………………………….
Dated: Seal
Note:
1. Medical certificate granted byaqualified medical practitioner holdingatleast M.B.B.S.
Degreeandregistered with Medical Councilof India,shallonlybevalid.Thedateof issueofthe
medical certificate should bewithin3month fromthe dateofapplication.
2. Thismedical Certificateshall besubmitted with the Proposalforallthe keypersonnelwhose
CV areto beevaluated.ThekeypersonnelwithoutMedical fitness certificate willnot be
evaluated.
3. Forall otherSubProfessional/SupportStaff/Sub-Consultancy personnel the same shallbe
submitted atthe timeof joiningatproject.
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APPENDIX C-: FINANCIALPROPOSALSUBMISSIONFORM FROM: (Name of Firm)
Subject:
We,theundersigned,offer toprovidetheconsultingservices forthe aboveinaccordance with
your Request for Proposal dated[Date],andour proposal.Ourattachedfinancial proposal isfor
thesum of[Amountinwords andfigures]. Thisamount is exclusiveof thelocal taxes whichwe
have estimatedat (Amount inWordsand Figures). Thepercentage of overheadcharges shallbe
[Amountinwords andfigures]
Our financial proposal shall be binding upon us upto the expiration of the validity period of the
proposal,i.e.,[Date].
We undertake that, in competing for (and, if the award is made to us, in executing) the above
contract, we will strictly observe the laws against fraud and corruption in force in India namely
“Preventionof CorruptionAct 1988”.
Commissionand gratuities,ifany, paidor tobepaidbyus toagents relating tothis proposal and
contract execution,if weare awardedthecontract,are listedbelow:
Name and Address of Agents..........................................................................Amount and Currency
........................... ........................... Purpose of Commission or Gratuity ……..…………………
……………………….
Weunderstandyou are not boundtoaccept anyproposal you receive.We
remain,
Yours sincerely,
Managing Director/Head of the firm/ Authorised Representative of the firm* Name of the firm
Address *Lead Member incaseofJV
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APPENDIX C-1
Remuneration Cost Estimates
(To be filled by the Authority before inviting Bid and amount to
Be quoted by bidder)
RFP Document No. RFP No./ xxxx; Tender Title: Consultancy Services Contract No
;Date Consultant’s
Name
S.No. Description Amount
(Rs.)
I Remuneration for Local Professional Staff
II Supporting Staff
III Transportation
IV Duty Travel to Site
V Office Rent
VI Office Supplies, Utilities and Communication
VII Office Furniture and Equipment
VIII Reports and Document Printing
IX RoadSurveyEquipment
X Contingencies
Xi %Overhead of the firm on S.No. I to IX above. (The % overhead cannot be
quote@ less than 10%. If remuneration quote @ less than 10%, the financial
proposal
willbenon-responsive andwillnotbeconsideredfor furtherevaluation.
SubTotal
Goods and Services Tax Payable in India
Total Costs (Including Tax)
Note: Payments will be made as per stipulations of the Conditions of Contract.
We,theundersigned,offer toprovidetheconsultingservices forthe abovein
accordancewithyour Requestfor Proposal dated [Date],andour proposal.Our attached
financial proposal is forthesum of
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Annexto Appendix C-1: BREAKDOWN OF LOCAL CURRENCY COSTS
(To be quoted by the bidder )
II. REMUNERATION FOR LOCAL PROFESSIONAL STAFF
Normal Highway Project
For Project with Construction Period of 18 months
No. Position Name Construction Period 18 months +
DLP60 months
Rate No.ofman- Amount
months*
Professional Staff
Team Leader cum SeniorHighway
1.
Engineer
2. Resident cum Highway Engineer
3. Bridge/Structural Engineer
4. Senior Pavement Specialist
5. Senior Quality cum Material Expert
6. Contract Specilist cum planning Engineer
7. Road Safety Expert
Sub –Total
Sub-professional
1. Survey Engineer
2. Highway Design Engineer
3. Assistant Highway Engineer
4. CAD Expert
5. Environmental Engineer
6. Bridge Design Engineer
7 Assistant Bridge Engineer
8. Assistant Quality cum Material Engineer
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9. Electrical Engineer
10. HTMS/Toll Expert
11. Quantity Surveyor
12. Horticulture cum Landscaping Expert
13 Lab Technician
SubTotal
Total
354
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For Project with Construction Period of 24 months
No. Position Name Construction Period 24 months +
DLP60 months
Rate No.ofman- Amount
months*
Professional Staff
Team Leader cum SeniorHighway
1.
Engineer
2. Resident cum Highway Engineer
3. Bridge/Structural Engineer
4. Senior Pavement Specialist
5. Senior Quality cum Material Expert
6. Contract specialist cum Planning Engineer
7. Road Safety Expert
Sub – Total
Sub-professional
1. Survey Engineer
2 Highway Design Engineer
3 Assistant Highway Engineer
4 CAD Expert
5 Environmental Engineer
6 Bridge Design Engineer
7 Assistant Bridge Engineer
8 Assistant Quality cum Material Engineer
9 Electrical Engineer
10 HTMS/Toll Expert
11 Quantity Surveyor
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12. Horticulture cum Landscaping Expert
13 Lab Technician
SubTotal
Total
*Theman-monthagainsteachkeypersonnel/sub–professionalshallbesame as
specified in Enclosure A of TOR.
355
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For Standalone Bridge Project:
No. Position Name Construction Period 36 months +
DLP60 months
Rate No.ofman- Amount
months*
Professional Staff
Team Leader cum SeniorBridge
1.
Engineer
2. Resident cum Pavement Specialist
3. Bridge/Structural Engineer
4. Senior Contract Specialist
5. Senior Quality cum Material Expert
6. Contract Specilist cum Planning Engineer
7. Road Safety Expert
Sub– Total
Sub-professional
(TobedecidedbytheAuthorityasper
requirementofthe Projectatthetime of
preparationofRFP)
SubTotal
Total
For Standalone Tunnel Project:
No. Position Name Construction Period 60 months +
DLP60 months
Rate No.of man- Amount
months*
Professional Staff
Team Leader cum SeniorTunnel
1.
Expert
2. Resident Engineer cum Excavation Specialist
3. Senior Geotechnical Expert
4. Tunnel Design Engineer
5. Tunnel Safety Expert
6. Senior Geologist
7. Contract Specialist cum planning Engineer
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Sub– Total
Sub Proffesional Staff
No. Position Name Construction Period 60 months +
DLP60 months
Rate No.ofman- Amount
months*
Sub-professional
(TobedecidedbytheAuthorityasper
requirementoftheProjectatthetime of
preparationofRFP)
SubTotal
Total
II.Support Staff
No. Position Name Staff Months Billing Amount( )
Rate(
)
1. Office Manager TBN
2. Accountant cum Cashier TBN
3. StenocumComputer TBN
Operator
4. Office Boy ( 1no) TBN
Total :
III. Transportation (Fixed rate on rental basis)
The vehicles provided by the Consultants shall include the cost for rental, drivers,
operation, maintenance, repairs, insurance, etc. for all complete approx.
4000km/month run
Sr. No Descriptionof Qty. Total Rate/ Amount
Vehicles Vehicle
(No.ofvehicle-
month)
-
DuringConstruction During
Month
Period
Developmentand
O&M Period
1 1Innovaor
equivalent
4000 km/
month
2 2Baleroor
equivalent
4000
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km/month
3. 1PickupVan
4000
km/month
Total
Duty Travel to Site (Fixed Costs) (For all Lengths of projects) : Professionaland Sub-
Professional Staff
Trips Number of Trips Rate* Amount
* Rate quoted includes Hotel charges, travel cost etc. complete.
IV.Office Rent (Fixed Costs)– Minimum 200 sqm area of office shall be
rented. The rent cost includes electricity and water charges, maintenance, Cleaning,
repairs, etc.complete.
Nos. of Months Rate/month Amount
48
The rent cost includes electricity and water charges, maintenance, cleaning, repairs, etc.
complete.
V. Office Supplies, Utilities and Communication (Fixed Costs)
No Ite Months Monthly Amountin
m Rate Rs.
1. Office Supplies
2. Drafting Supplies
3. Computer Running Costs
4. DomesticandInternational
Communication
VI.Office Furniture and Equipment (Rental)
The cost shall include rental charges towards all such furniture and equipment as
required for proper functioning of office. Office furniture shall include executive tables,
chairs, visitor chairs, steel almirahs, computer furniture, conference table etc. Office
equipment shall include as a minimum of telephone (2 external & 10 internal lines),
photocopier (15ppm, 12000 copies per month with A3 & A4 input) fax
machine, PCs(5 No., Intel Core 2 Duo E8300, 19’’ colour TFT, Cache-6MB, RAM-2
GB, HDD-250 GB, DVD Writer, Key board, optical scroll mouse, MS- Windows Vista
Business, pre-loaded anti-virus etc.), laser printers (2 no., 14 ppm, 266 MHZ, 5000
pages per month, 600x600 dpi or better etc., Engineering Plan printer (1 no.), binding
machine (1 no.), plotter A0 size, overhead projector, AC (4 no., 1.5 Ton), Water
Coolers (as required)etc.
Nos. of Months Rate/month Amount
48
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VIA ReportsandDocumentPrinting
No. Description No. of No. of Total Rateper Amount
Report Copiesper Nos.of Copy()
s Report copies
1 Monthly reports 84 3 252
(Design and Construction)
2 Half yearly Reports 8 3 24
3 Variousothersreportsasprovidedin
theConcessionAgreementsuchas
CompletionReport
Total
VII. RoadSurveyEquipment
The cost shall include carrying out survey using equipment, manpower, software and
reportprocessing.
Item Kms Rate Nooftimes Amount
(INR)
perkm surveytobe
(INR) conducted
Surface defects detection and roughness measurement 8
using Network Survey Vehicle
Pavement strength measurement using FWD 4
Bridge inspection using Mobile Bridge Inspection Unit 8
Road signs inspection using Retro Refractometer 8
Total
VIII.Overhead in % of total cost
Overhead .….%
The consultant shall quote a fixed percentage of overhead, which may include overhead
charges over the salary of key personnel, sub professional staff and other parts of financial
proposal except contingencies , cost of the coordinator/ other support staff and profits.
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APPENDIX C-2
Amount of performance Security Quoted by Bidder (To be
quoted by Bidder)
RFPDocumentNo.RFPNo./xxxx; Tender Title: ConsultancyServices Contract No
; Date
Consultant’s Name
AmountofPerformancesecuritytobe submittedby Rs…………..(Minimumamounttobe5%ofthe
financialquote)
bidder
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Appendix D-1: Bank Guarantee Format for
Performance Security
(TheBankGuaranteeshallbeonaStampPaperofappropriatevalueinaccordancewithStampActandshall
bepurchasedinthenameoftheguaranteeissuingBankorthePartyonwhosebehalftheBGisbeingissued.)
(Ref ITC-clause 13.1.2 and GCC-clause 5.8)
Ref Bank Guarantee No……………
Date……………………………...
To
ThePresidentofIndia,through
Head ofProcurement Procuring
Organisation
[CompleteaddressoftheProcuringEntity]
Whereas M/s……………………………………………………with its Registered/ Head
Office at…………………………. (name and address of the Consultant, hereinafter
called “the Consultant”,whichexpressionshall,unlessrepugnanttothecontextor meaning
thereof, include its successors, administrators, executors and assigns) has undertaken, in
pursuance of contract no ……….. date……………. to delivery
…................(descriptionofServices)(hereinaftercalled“thecontract”).
And Whereas you (unless repugnant to the context or meaning thereof, including your
successors, administrators, executors and assigns) have stipulated in the said contract that the
Consultant shall furnish you with a bank guarantee by a Commercial bank for the sum
specified thereinas security for compliance withits obligations as perthecontract;
And Whereas we …………………… with our Head Office
at………………………….(nameand addressoftheBank,hereinafterreferredtoasthe‘Bank’,
whichexpressionshall, unless repugnant to the context or meaning thereof, include its
successors,administrators,executors andassigns)haveagreed togive theConsultantsuchabank
guarantee.
Now,Therefore,we hereby affirm thatwe are guarantors and responsibletoyou, onbehalf of
the Consultant, up to a total of
…………………………………………………….(amount of the guarantee in words
and figures), and we undertake to pay you, upon your first written demand declaring the
Consultant to be in default under the contract and without cavil or argument, any sumor sums
within the limits of (amount of guarantee) as aforesaid, without your needing to prove or to
show grounds or reasons for your demand or the sum specified therein,notwithstanding any
differencebetweenyouandtheConsultantoranydispute pending before any Court, Tribunal,
Arbitratoror anyother authority.
We hereby waive the necessity of your demanding the said debt from the Consultant before
presentingus withthedemand.
The Bank undertakes not to revoke this guarantee during its currency without your previous
consent and further agrees that the guarantee herein contained shall continue to be enforceable
till you discharge this guarantee. This guarantee will not be discharged due to a change in the
constitutionof theBankorthe Consultant’s.
Wefurtheragreethatnochangeoradditiontoorothermodificationofthetermsofthe contract
to be performed thereunder or of any of the contract documents which may be made between
you and the Consultant shall in any way release us from any liabilityunder this guarantee, and
weherebywaive noticeof anysuchchange, addition,ormodification.
This guarantee shall be valid until the ………….day of …….20……
Our………………………………….branch at………………*(Name & Address
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ofthe………….…………..*(branch) is liabletopay the guaranteedamount depending onthe
filing of a claim and any part thereof under this Bank Guarantee only and only if you serve
upon us at our.................... * branch a written claim or demand and received by us at
our…………………..*branch onorbefore Dt otherwise, the bank shall be discharged of
allliabilitiesunderthisguaranteeafterthat.
(SignatureoftheauthorizedofficeroftheBank)
……………………………………
…….
……………………………………
…….
Nameanddesignationoftheofficer
…………………………………………
Seal, name & address of the Bank and address of theBranch
*Preferably at the authority's headquarters competent to sanction the expenditure for
procurement of goods/services or at the concerned district headquarters or the state
headquarters.
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Appendix D-2: Bank Guarantee Format for Advance Payment
(The BankGuarantee shall be on a Stamp Paper of appropriatevalue in accordance
with Stamp Act and shall be purchased in the name of the guarantee issuing Bank or
the Party on whose behalf the BG is being issued.)
(Ref GCC-clause 10.5.2)
Ref Bank Guarantee No……………
Date……………………………...
To
ThePresidentofIndia,through
Head of Procurement
Procuring Organisation
[Complete address of the Procuring Entity]
Whereas M/s……………………………………………………with its Registered/ Head
Office at…………………………. (name and address of the Consultant, hereinafter
called “the Consultant”, which expression shall, unless repugnant to the context or
meaning thereof, include its successors, administrators, executors and assigns) has
undertaken, in pursuance of contract no ……….. date……………. to delivery
…..................(description of Services)(hereinafter called “thecontract”).
And Whereas you (unless repugnant to the context or meaning thereof, including your
successors, administrators, executors, and assigns) have agreed in pursuance of the said
terms and conditions of thecontract to make an advance payment of Rs.........................
(Rupees...............................................only) to the Contractor on the Contractor
furnishing a Bank Guarantee in the manner herein contained.;
And Whereas we …………………… with our Head Office at………………………….
(name and address of the Bank, hereinafter referred to as the ‘Bank’, which expression
shall, unless repugnant to the context or meaning thereof, include its successors,
administrators, executors and assigns) do hereby affirm that we are guarantors and
responsible to you, on behalf of the Consultant, up to a total of
…………………………………………………….(amount of the guarantee in words
and figures), and we undertake to pay you, upon your first written demand declaring
the Consultant to be in default under the contract and without cavil or argument, any
sumor sums within the limits of (amount of guarantee) as aforesaid, without your
needingto prove or to show grounds or reasons for your demand or the sum specified
therein,notwithstanding any difference between you and the Consultant or any dispute
pending before any Court, Tribunal, Arbitrator or any other authority.
We hereby waive the necessity of your demanding the said debt from the Consultant
before presenting us with the demand.
The Bank undertakes not to revoke this guarantee during its currency without your
previousconsentandfurtheragreesthat theguarantee hereincontainedshallcontinue
tobeenforceabletillyoudischargethisguarantee.Thisguaranteewillnotbedischarged
due to a change in the constitution of the Bank or the Consultant’s.
Wefurtheragreethat nochangeoraddition toorothermodificationof the terms of the
contracttobeperformedthereunderorofany ofthecontract documentswhichmay be
made between you and the Consultant shall in any way release us from any liability
under this guarantee, and we hereby waive notice of any such change, addition, or
modification.
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This guarantee shall be valid until the ………….day of …….20……
Our………………………………….branch at………………*(Name & Address of
the
………….…………..*(branch) is liable to pay the guaranteed amount depending on the
filing of a claim and any part thereof under this Bank Guarantee only and only if you
serveuponusatour....................*branchawritten claim or demand and received by
us at our …………………..* branch on or before Dt…..........otherwise, the bank shall
be discharged of all liabilities under this guarantee after that.
(SignatureoftheauthorizedofficeroftheBank)
………………………………………….
………………………………………….
Name and designation of the officer
…………………………………………
Seal, name & address of the Bank and address of the
Branch
*Preferably at the authority's headquarters competent to sanction the expenditure for
procurement of goods/services or at the concerned district headquarters or the state
headquarters.
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Format 2: Authorization To attend Pre-Proposal
(Refer to ITC-clause 7)
(on Company Official Letter Head)
Consultant’s Name
[Address and Contact Details]
Consultant’s Reference No. Date……….
To
Head of Procurement
ProcuringOrganisation
[Complete address of the ProcuringEntity]
Ref:RFP DocumentNo.RFPNo./xxxx; Tender Title:ConsultancyServices
Subject: Authorization to attend Pre-Proposal Conference on (date).
Following persons are hereby authorized to attend the Pre-Proposal Conference for the
tender mentioned above on behalf of
(Consult
ant) in the order of preference given below.
Sr. Name Government Photo ID Type/
Number
I.
II.
Alternate
Representative
Note:
1. Maximum of two representatives (carrying valid Government photo IDs) shall be
permitted to attend the Pre-Proposal opening. An alternate representative shall be
permitted when regular representatives cannot attend.
2. Permission to enter the hall where the pre-Proposal conference is conducted may be
refused if authorization as prescribed above is not submitted.
Signaturesof
Consultant or
Theofficerauthorized tosign theProposal.
Documents on behalf of the Consultant
[name & address of Consultant and seal of company]
Format3:AuthorizationtoAttendPre-ProposalConference
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Format 3: Format of Insurance Surety Bond
FORM OF SURETY BOND
[Performance Security]
To,
<Agency>
WHEREAS:
(A) I (the "Consultant") and The President of India, through the
Secretary (RT&H)/ Chairman NHAI/ MD NHIDCL, in the MoRTH/NHAI/NHIDCL
(the "Authority") have to execute and enter into a consultancy agreement (the
"Agreement")inpursuance of theLOAissuedtothe Consultant vide ref no. dated
_____ whereby the Authority has agreed to the Consultant rendering consultancy
services for _______2, subject to and in accordance with the provision of the
Agreement.
(B) The Consultant is required to furnish a performance security to the
Authority for a sum of Rs. ___________/- (Rupees _________only) (the "Surety Bond
Amount") as security for due and faithful performance of its obligations, under and in
accordance with the Agreement, during the Agreement Period (as defined in the
Agreement).
(C) We, 3 having registered office at ______________4 through our
branch at ____________________5 (hereinafter referred to as the ‘Surety Insurer’),
which expression shall, unless repugnant to the context or meaning thereof, include its
successors, administrators, executors and assigns) have agreed to furnish this Surety
Bond by wayof performance security.
NOW, THEREFORE, the Surety Insurer hereby, unconditionally and irrevocably
guarantees and affirms asfollows:
1. The Surety Insurer hereby unconditionally and irrevocably guarantees the due
and faithful performance of the Consultant's obligations during the Agreement Period
under and in accordance with the Agreement, and agrees and undertakes to pay to the
Authority, upon its mere first written demand, and without any demur, reservation,
recourse, contest or protest, and without any reference to the Consultant, such sum or
sums up to an aggregate sum of the Surety Bond Amount as the Authority shall claim,
without the Authority being required to prove or to show grounds or reasons for its
demand and/ orforthe sumspecified therein.
2. A letter from the Authority, under the hand of an officer not
below the rank of General Manager/Superintending Engineer in the
<Agency>, that the Consultant has committed default in the due and faithful
performance of all or any of its obligations under and in accordance with the
Agreement shall be conclusive, final and binding on the Surety Insurer. The
Surety Insurer further agrees that the Authority shall be the sole judge as to
whether the Consultant is in default in due and faithful performance of its
obligations during the Agreement Period under the Agreement and its
decision that the Consultant is in default shall be final, and binding on the
Surety Insurer, notwithstanding any differences between the Authority and
the Consultant, or any dispute between them pending before any court.
tribunal, arbitrators or any other authority or body, or by the discharge of the
Consultant for any reason whatsoever.
1 Name and registered address of the Consultant to be mentioned.
2Nameoftheprojecttobementioned.
3NameoftheSuretyInsurertobementioned.
4Registered Address of the Surety Insurer to be provided.
5 Address of the issuing branch of the Surety Insurer to be mentioned.
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3. In order to give effect to this Surety Bond, the Authority shall be entitled to act
as if the Surety Insurer were the principal debtor and any change in the constitution
or winding up of the Consultant or the Surety insurer, whether by their absorption,
merger or amalgamation with any other entity or otherwise, shall not in any way or
manner affect the liability or obligation of the Surety Insurer under this Surety Bond.
4. It shall not be necessary, and the Surety Insurer hereby waives any necessity,
for the Authority to proceed against the Consultant before presenting to the Surety
Insurer its demand under this Surety Bond.
5. The Authority shall have the liberty, without affecting in any manner the
liability of the Surety Insurer under this Surety Bond, to vary at any time, the terms
and conditions of the Agreement or to extend the time or period for the compliance
with, fulfillment and/ or performance of all or any of the obligations of the
Consultant contained in the Agreement or to postpone for any time, and from time
to time, any of the rights and powers exercisable by the Authority against the
Consultant, and either to enforce or forbear from enforcing any of the terms and
conditions contained in the Agreement and/or the securities available to the
Authority, and the Surety Insurer shall not be released from its liability and
obligation under these presents by any exercise by the Authority of the liberty with
reference to the matters aforesaid or by reason of time being given to the
Consultant or any other forbearance, indulgence, act or omission on the part of the
Authority or of any other matter or thing whatsoever which under any law relating to
sureties and guarantors would but for this provision have the effect of releasing the
Surety Insurer from its liability and obligation under this Surety Bond and the Surety
Insurer hereby waives all of its rights under any such law.
6. This Surety bond is issued by the Insurer and held by the Authority towards
performance security of the Consultant as required under clause ________of the
Agreement6 and is in addition to and not in substitution of any other surety bond or
security which may hereafter be held by the Authority in respect of or relating to this
Agreement.
7. Notwithstanding anything contained herein before, the liability of the Surety
Insurer under the Surety Bond is restricted to the Surety Bond Amount, and this
Surety Bond will remain in force for the period specified in paragraph 8 below and
unless a demand or claim in writing is made by the Authority on the Surety Insurer
under this Surety Bond, all rights of the Authority under this Surety Bond shall be
forfeited, and the Surety Insurer shall be relieved from its liabilities hereunder.
8. The Surety Bond shall cease to be in force and effect on "____________"7.
Unless a demand or claim under this Surety Bond is made in writing before the
expiry of the Surety Bond, the Surety insurer shall be discharged from its liabilities
hereunder.
9. The Surety Insurer undertakes not to revoke this Surety Bond during its
currency, except with the previous express consent of the Authority in writing and
declares and warrants that it has the power to issue this Surety Bond and the
undersigned is duly authorised and has full powers to do so on behalf of the Surety
Insurer.
10. The Surety Insurer agrees that it will not assign its obligation under this Surety
Bond without the prior written consent of the Authority. The Authority will not
unreasonably withhold its consent if the proposed assignee is of at least equal
financial standing to the Surety Insurer and the assignee assumes in writing the
obligations of the Surety Insurer under this Surety Bond at the same time or before
the assignment.
6Reference of RFP clause can be mentioned here as the issuance of Insurance Surety Bond is a pre-condition for
execution of the Agreement.
7(Dateofissue)+________________________ ]months(AsperAgreement)
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11. Any notice by way of request, demand or otherwise hereunder may be sent by post
addressed to the Surety Insurer at its above referred branch, which shall be deemed to have
been duly authorized to receive such notice and to effect payment thereof forthwith, and if
sent by post it shall be deemed to have been given at the time when it ought to have been
delivered in due course of post and in proving such notice, when given by post, it shall be
sufficient to prove that the envelope containing the notice was posted and a certificate
signed by an officer of the Authority that the envelope was so posted shall be conclusive.
12. The Surety Bond shall cover all the liabilities arising out of the Agreement from the
date of its commencement and shall remain in force and effect for up to the date specified in
paragraph 8 above or until it is released earlier by the Authority pursuant to the provisions
of the Agreement.
13. This Surety Bond is subject to the Uniform Rules for Demand Guarantees (URDG)
2010 Revision. ICC Publication No.758, except that the supporting statement under Article
15(a) is hereby excluded.
14. This Surety Bond shall also be operatable at our ______________8 Branch at New
Delhi, from whom, confirmation regarding the issue of this bond or extension/ renewal
thereof shall be made available on demand. In the contingency of this bond being invoked
and payment thereunder claimed, the said branch shall also accept such invocation on letter
and make payment of amounts so demanded under the said invocation.
2. The Insurance Surety Bond shall be verified from the specific portal created for this purpose.
Signed and Sealed this _______Day of
SIGNED, SEALED AND DELIVERD
Forandon behalfoftheSuretyinsurerby:
(Signature)
(Name)________________________
(Designation)___________________
(Code Number)_________________
(Address)______________________
8IfSuretyBondisbeingissuedfromanyotherbranch,anybranchfromNewDelhitobementionedfor
operationalpurpose.
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