**Executive Summary**
The Office of Joint Commissioner of Income Tax, Range-1, Durgapur, is inviting sealed bids for the disposal of 399 gunny bags of waste/scrap paper, stored at Aayakar Bhawan Annexe. The last date for submission of bids is February 26th at 1:30 PM. Disposal will be carried out by an authorized vendor with a valid license.
**Key Points / Main Content**
* **Bidding Process:**
* Interested bidders must submit their highest quotation in a sealed cover by February 26th at 1:30 PM at the specified office.
* The bid should consist of two separate sealed envelopes: a Technical Bid (Envelope-A) and a Financial Bid (Envelope-B), which should be clearly superscribed.
* Every page of the bid documents must be signed and stamped by the authorized signatory.
* Bidders or their authorized representative may be present at the time of opening of bids with authorization.
* **Eligibility Criteria:**
* Bidders must possess a valid Trade/Business License, PAN, and GST registration.
* Bidders should have experience in executing similar work.
* Bidders must submit a Consent/Authorization Letter from a Paper Mill.
* **Financial Details:**
* The Reserve Price for all scrap items is fixed at ₹75,000.
* Each bidder must deposit a refundable EMD of ₹10,000 in favor of "DDO, Durgapur." Payment by Cash or Cheque is not acceptable.
* The successful bidder must deposit a Demand Draft(s) in favor of "ZAO, Durgapur," payable at Durgapur, after approval and before disposal commencement.
* **Scope and Mode of Disposal:**
* The disposal of 399 Gunny Bags will be carried out at the Income Tax Office in four stages: collection/shredding, weighing/loading, transportation, and paper pulp making.
* Shredding must be done within the office premises with heavy-duty machines and in the presence of the Scrap Disposal Committee members.
* The quoted rate shall be inclusive of all costs and no claim can be made later.
* Mandatory certificates must be submitted after completion of each stage.
* All scrap must be removed within 3 working days of depositing the bid amount.
* **General Conditions:**
* All documents must be signed and stamped. Overwriting/erasing is not permitted.
* Conditional or hypothetical bids will not be accepted.
* Machines, tools, labor, and vehicles must be deployed immediately on order placement, without cost implication to the department.
* Bidders must submit necessary documents including Trade/Business License, PAN Copy, GST Copy, Empanelment Certificate, Undertakings (Annexure A, B, C), EMD, and Financial Bid Proforma.
**Impact Analysis**
**Stakeholder: Potential Bidders**
* **Impact:** This tender document outlines the requirements and procedures for submitting a bid for the disposal of scrap paper.
* **Action Required:** Review the document carefully, ensure eligibility, prepare and submit the required documents before the deadline, and comply with all terms and conditions.
**Stakeholder: Income Tax Department, Durgapur**
* **Impact:** The document serves as a formal notification to initiate the process of disposing of scrap paper and ensures compliance with regulations.
* **Action Required:** Adhere to the guidelines outlined in the document for evaluating bids and managing the disposal process. Ensure that the disposal process occurs within working hours and with a member of the Scrap Disposal Committee on site.
**Stakeholder: Paper Mill/s receiving the shredded paper**
* **Impact:** The successful bidder is responsible for the end-to-end process, which requires coordination with the paper mill.
* **Action Required:** Review and agree to the terms and conditions set by the vendor disposing of the materials.
Key Entities Referenced
Income Tax Department: Issuing department for the disposal of scrap paper.
Durgapur: Location of the Income Tax Office where the scrap paper is located and where the disposal process will take place.
Scrap Disposal Committee: Committee responsible for overseeing the auction and disposal of the scrap paper.
General Financial Rules (GFR): Referenced in the conditions regarding forfeiture of earnest money deposit (EMD).
Aayakar Bhawan Annexe: Building in Durgapur where the scrap is stored.
lneo,111: l we Di:1>l'1111nen
l>lM U"yf;fl'hw:ce
C::ou mo,:""I OIi !m:i~
fQ.i >i~l<1!1 / MINISTRY OF FINANCE/<1"1.f<I fcl''ll!1T / DEPARTMENT OF REVENUE
'ff\!<lil "'1ll1IR "'1¥ifqjl q1111f<l11. hf-1 ~>I fl~l!lqj ~ ll'llrtt, g•lf\ll1
OFFICE OF THE JCIT, RANGE•l & ASST. BUILDING-IN-CHARGE, OURGAPUR
'ffc~, g•lf\l<
,3f1l!ifR 11<Aif.\,ra, J<ffi'1@, ~ -713216/
AAYAKt,R 8H,W,At-l MlNEXE, 3RD FLDDR, Ctn' CENTRE, DURGAPUR-713216
Email id durgapur.addlcitl@incometax.gov.in
NOTICE INVITING FOR OPEN TENDER
f.N .. IC IT/Range-I &Asst.Building in Cb:irgcifcndcr(Scn1p l'apcr)/OGPI I g S
The Office of .lo4°1l Co1mnissio"e1· of Income Tax. Range-I, Dur~c:ipur under the
Princjpnl Commissioner of Income Tax, Asansol proposes to dispose of 399 Gunny
containing approximately 30 kg c:,ch of \W~ste/sc(ap paper such as old paper, (ncomc
Tax Returns. me cover:s, old hooks, t'egis£ers, ere., B:,gs (The <1u:rntity of the Gunny
b;1gs m:1y i•ar-y depending on availability and on-s1Jot ph~·sk{1l verification at the
time of colJc-.·.tion) preseotly stored m the Godown situatc.d on the Ground Floor of
Afw. akar Bhawan Anncxt.~, Durg;:tpur-713216. on "As is "'here is hasl,11 and •'No
.
comJ)laint basis.••
TI1e disposal shal I be. cafried out only through autborf.icd Vend-Or havhlg a valid license.
I. INVITATION Of BIDS
Sea!ed quotations/bids arc invih.:d from eligible bidder:; for dispos.."11 of the above scwp items.
subject to the following lerms and conditions;
(i) Submission i:.1· mds
• hnerested bidders shall submjl their highest quotation in sealed .,,o,·cr tit the Office of
the .JCIT, R:rngt~-1 / Asshhmt Uuilding ln-chal'ge, 3rd :Floor, Any:lkar Bhawan
Annc:xc, Dul'g.-pur. liatcst by 26th f'chr·umy at I :30 PM.
• Tlvo scparnte scaJc:d tm·elopes shall be used;
o En,·clo1JC'.-.A: Technical Bid
" i<:lt\'eJ01le-B: f.in:mci:.ll Bid
• l f both envclopt"~ clrt plnc.ed inside a single outer en"elope-, it rnust be clearly
sur,crscrihcd according!)·.
• rvcry ()age of the bid documenrs nH1s1 be signed tmd .strimped by 1he- au1horized
signaloryof'the tinn/company/propriclor; failing \Vhich, the bid is liable to be n:jcclcd.
• Bidders or l11eir authorized reprcsen1mive (maximum one person} may be presem m
..,/2t,, the lime of opeui11g of bids. An authorization lcttc1· is mtindntory for representatives.
.Q~
(ii) Eligibility Criteri:t (Qualified Oidder)
t~~:Hre-:i)1d4er must:
/·.., ~, ~1 :·r ·' .- ...: . . ....
' • '
'
\• Po::;sess vnlld Tro<lt/Dusine.ss License issued hy .Municipnlily or competent
t1 1h..;:
authority.
• Hold PAN aud CST rcgistraCjou in lhe name of the bidder.
• I lnvc experience ofi :x~cutins at li.-.ast one ,;imilar ~"ork. or be cmpnne-llcd for sjmilnr
work wilh any Centrnl/Sutc Go1-•ernmen1 Dcpannu.:11L, PSU. or :\ulonomous Body.
• Submil u (;onsc11t/Aulhori1.ution Lcttci-from n Pnc,er Mill for undenaking thl::; \'/Ork.
2. RESERVE PRICE
The RcScn'" J'rkc (H.P) Rw nH scrn1> it.:ins is fixed at l 75,000/ .. (Rupees Stventy•J•·h·e
Thous:rnd only).
Bids quo1ed he Ion· the reser,·c price shall 001 be cnte,·tnined,
3. lcARNt:ST MONEY DEPOSIT (111'10)
• E"cb bidder •hnll deposit • refundnbl< £ii-LO or U0,000/- (llupttJ Ten Thou,ond
onl~•) in favour of"Dl>O, Ourgapur".
• Puynu:nt b}' Ca.sh or Chet1uc is nQt ncccpt:.tblt.".
• Bids reeci\'ed ,,i1hout EMD shall be ~uuuuarily rejt.."<'iNJ.
(i) Refund I l'orfriturc orF.iVLO
• EMO ol' 1he successful bidder shall be released ttfkr dcpO$it of the f11II bid 11mount.
• Tite successful bidder shall not be oJlowttl to withdm,,, thl• t,id: foiling wbkh, the
EMD shull be forleitcd.
• In case of failure 10 d<-posit the 6md bid amount, the oppo11uni1y shnll be otrCfl!d 10 the
nut bi~hl'Sl bidder, as pe1· lul•:sc CFR Jlrovis-ions,
(ii) J\J)Jll'Ov:d
Tiu: 2oction an<l disposnl shul1 be carried om by the bighe!-t successful bidder nflcr obtaining
npprovnl from the Competent :\uihority.
(iii) Dcru>.sil of Am-Ount
AUer appro\'al. 1he successful hiddersha11 deposiL the required Demand Droft(s) in favour of
"1..J-\0, Ourgopur-, P3yable al OW1uput, b<-fore comme,ncemt'ot disposal wo1·k.
(Jf
4. SCOPE ANO MODE OF l)ISPOSAL
TI,e disp<1sal or3 9? Gunny Hags as per ,\nocxure.•U sha.lJ be carried 0\11 at the slte (Income
Tax Office) in the following four stu1>es:
I. Collt."ction and shredding/cutting ofa ll \\'J.Stelscrnp paper
2. \\lcighing :ind loading ofs hn.-dded paper
3. T1·:rns1>01·t:uion and unln.tdin~ nt the Paper i\•1ill
l-'tJpcr pulp mnking(a) Opt:nuion,al Rcqui,rcmcnrs
• The bidder shall arrange own l:·1l)our, machines, h)ols, ,·chJcJcs, and se-rvices.
• $hredding/cu1ting shall be dooe using h.:.a"y-tlucy sh1•,e.dding rm1chin,e.si citlu:r owned
or pre-arranged.
• The. e.,uire shredding process shall he cmTicd out within offkc premises, in prese.nce
of:
o Sbri ,.Joydccp Vcrrna, ITO (Mcr.nbcr, Scr:tp Dh;posal Corumirtce)
o Shri Kumfan K.unntr, OS (.Mtntber, Scrnp lliSJlOsal Committee)
• All accivities sh All be carried ou~ during working houl's or as directed.
{h) Cost Rcs1lousibility
• The ql?Oted rate sh~II he inclusive of all costs, incJuding cotlecrion, shredding,
\Veighing, p:'lc.king, loading, transportali01l, pulp m::tking. labour, roachinery, and
incideotal charges. •
• No claim wlmtsoc,·cr shall b.: made on the lnco,oe Tax DcpMcineut at any singe.
{c} £\fand:.:itory Cereific.:itcs
The bidder shall submit lhe following ccniti.cates after complc1ion of each stage:
l. Shn:dding Certific:ik
2. ,veighiug/Loading C<-rtific,tte
3. Tn..-nspo,·tation Certificate
,t 1'~1per l'ulp M:ikittg & Data Jlt-,fruc.tion Certificate.
Each ce11ificate must contain date, location, item de1ailsi vendor details. and wtal weight.
(d) Compliance
Di5J)Osal shall be done slricily in accordance with existing t'ult•s, guideJiiuis and .Act,; issued
1
by lhe comJ>etcnl authority, without violating the Income T~t~ Act/Rules.
(e) Rcmo,•al Timcline
r\ll scrap most be removed within 3 working d;1ys or depositing the bid runount or as directed.
5. SAFETY,~ LIAIIILITY
Tile succcs,:;lul bidder sh~ltl be solely n.:sponsible for any injury, accident, or mish:111 involving
dcploy~d personnel. All compcnsacion or 1iabili1ies shall be bome by the bidder.
6. ACCEPTANC" OF TERMS
Each bidder must ccrlify unconditional acceptance of all terms mid conditions. A.uy breach
shall result in forftiturc of EMO/Security llt1losit.
.f}~- 11. GENERAL CONDITIONS
-~~
, .:E,"..,r:.· ... "• :"\\II document::; must be signed ond stampt:d .
'" . , •. 'r, •...· .' , ' . , . -~ '
I , , •' •0 \let'writiug/cnuing is no1 permitted.
.
'• Conditiooal or hypotht:tical bids shall ru)l be acceplctl.
• Uid once submitted cannot be-withdr:1wn or altered.
• Undenaking regnrding non-hlacklistiog is mandatory.
• Machim:s, tools> labour, and vehicles must be deployed immtdiatcly oo order
pl:'il!tment. wi1hout cost implication to 1he de.parlmcnl.
12. RATE QUOTATION
A sioglc rah: (Vkg) s1mll l>-~ quoted for all scrap ih.:ms as per the p,·escribcd Flnnnc.ial Bid
Proforrm\.
13. SUBMISSION OF' DOCUMENTS
All scaled envelopes/ODs ~ha11 be submitted m the. Office of .JCIT, Raogc-1 / Pn.~_itJcnt!
Scra1) Disposal Coaumittee.i or through Shri Abhijee.t Kumar'> OS.
Ifthc hist <late is a holiday, tJ1c next working ().:1y shall be treated as the due. date.
14. Tl1CHNJCAL BID CONTENTS
Envelope-A (Technic,il llid) shall comoin:
• Trade/Business License
• PAN Copy
• GSTCopy
• Experience/ Emplne1mem C~rLificate
• Undertakings. m; pet Anncxurc-A, B & C (Original)
• EMI)
• Financial Bid Proforma (Original)
IS. CONTACT Pl'.RSON
For any query. conu:ict:
• Shri ,Joydc<1> Verm:o, 1'1'0 - 6294808634
• Shri Abhiject Kum:ir, OS - 7903434935
16. RIGHT TO REJECT
Pradeep Ounsdung
JCIT, Range•l/Asst. Buitdloe-in-c:h;.re_c-.. 0urgaput
(iuq~ti I) ll ,.ad~~l lOl:I OC.Oll!,~faY. ePMJnouNGOUNG
~~14 '§fl'§"il" hA -
~ 3ll;:i.fi.~ ~
IL commis~ianr., r,.f lncorr.e rax_
t,;;i. , 'S,•1\J< I naage-1, Ovrg;;:;pu,
1UNDERTAKfNG
ANNEXURE -'A'
1/\Ve undertake chat (name of the bidder ..............) h:ive very carefully read che
terms and conditions of the Auction Notice, particularly, regarding E~ID/J'eturnable
security deposit and agree to abide by chc.se in leuer and spirit. The decision of tbe
Scrap Commiuee, Income Tax Depmtmcnt, Durgapur/compctent authority on any
dispute arising out of the offer shall be binding on me/us.
1/\Ve undertake that (name or IJ1e bidder ..............) agree to the forfeiture or the
EMO/returnable secu,ity deposit if J/we fail to comply with all or any of Ll1e tenr,s
and conditions in whole or in pan a~ laid down in this Auction Notice, which would
constitute and have force of a contract becween me/ us and the lncome Tax
Depanment, Durgapur. I I/ \Ve. am/are declared a successful bidder·.
J/We unde11ake that IJ1e gunny bag containing wiiJ1 waste/scrap paper, old paper, IT
Return etc will be disposed as per the existing guidelincs!urles/acts issued by
concerned lv1inistry!Depar1ment/Co111petent Authority and wichout any violation of
Income Tax Aell'Rules. There shall not be any cost implication in any stage,
,vhatsocver, on depat1ment in !his regard.
1/\Ve undertake that the information disclosed 01· du) .v filled-in is h·ue and best ofmv ,
knowledge.
Name & Signature of the amhorised
signatory of the proprietor/finnieompany/organization
Oft1cial Stamp/Seal
Date:
Place:UNDERTAKINQ ANNEXURE- 'B'
J/We unde,1ake that (naroe of the bidder. ...............) has not been
, blacklisted/banned by any Governmenl Department/Public Sec Lor
underlakingi Amonomous Body.
Name & Signalllre of the authorised
signatory or the proprietor/firniicompany/organization
Official Stamp/Seal
Date:
Place:UNDERTAKING ANNEXURE-'C'
!/\Ve undenake thm (name of the bidder ..................) will initiate the process or
shredding/cutting/weighinglpacking/Joadingltransporting in pe!'sence of Scrap
Disposal CommiLLee's Officer & Official. immediately once order is placed on us
without any cost implication on fncome Tax Depa11rneri1.
[/We unde11ake that (name of biddel' ......................) will cOOI'dinate the point-to
point work until the work is finally completed and the requisite certificate is
submitted.
Name & Signature of the auu1oriscd
signatol'y of the. propdetor/firm/company/organization
Official Stamp/Seal
Date:
Place:PROFORl'vfA FOR TECHNTCAL BID FOR AUCTION AND DISPOSAL OF
t'... the wasre!scrap paper, old paper IT Return, file cover, Old Books, register, paper
box etc
I. Nan,eofth:: Bidder: wi1h add!'ess
,,
2. Nmne of 1hc Contact Person: wilh Telephone/ Mobile Nol c-M:iil Id/ fax No.
3. PAN c:;rd no. (wilh copy):
12, OST No. (with copy):
5. Execution/ E.xp::ricncc Cc11ificme or EmJJ<mdmcm Ccr1Hicace Iron, any Government Oepaninenl/ Public
S::ctor Undcnaking/ Arnonomous O<>dy
6. Conscnu' 1\ u1hori2atil)11 le-lier from Paper mill
7. Whco.uher ,di the terms ~nd conditions ofA uction Notice-~tc ;1greeabie: Yes/No (Pill in the tmdermking a.s
mentioned in Hnncxnrc• A)
S. Wh::1!ther your fim1 ha.s been blcklist::d/ banned by any GO\•trnment Ocpartmcnl/ Public Soetor
Unclcn~king/ Auto11omo1)S Oody: Y(.-s/No (ml in ihe underwking a.s mcntioni::d in .11111exur~-D)
9. Ocploymem of machiue/t()Oltb hourivchicte: Yes/No(Fill in the-undc11:1king ns memion..:-d in unncxurc.•C}
10. EMO (with orig.inal DD): wilh 1)0 no & amm.mt
Name & Signature. of the authorised
signatory of the proprietoiffirnVcompanyiorganization
Official Stamp/Seal
Date:
Place:PROFORMA FOR PRICE BID l'C)R AUCTION AND DISPOSAL OF the woslelscrac
(. paper. old IHtJ>Cfj IT Return. file coYer. old books-. regilit<:r etc.
I/we submil my/our highes! quot:ttions(s) for ch-: waste/sctap pupcr, oJd pape,. rT Rclurn, file
cover. old books, regish.'.r etc. oA-"'ered for auction and disposal by the Scn1p Commitcee, Income
T.ix Deparltni.:nl. Durgapur is/nre as below: •
Offet"cd pricc/bidpricc/rt1tc
SI.
Items Quantity r,~~•·
No. (lfa.sc: ,rite without G-S-f)
kg
\Vi1s!c/Scrap Paper, Old Income Ta.x •1 99 Gu•n nv• 130.!.1. $ '1·( s . ................( "m f', gurc·-s )
I. Ren,rns. OJd File Covers, Old (approximately 30 kg ..
Books.. Registers & Misc. Papers etc io each bags) Rs. ......... (m words)
M ......
-
Noi<~: Th:.: offered p1'ic.eibjQ price/rate will ioclm.k: all charges for the scope of auction notice., i.e.
co11cction shredding/cuuing1ifting/packing tranSJlOl'Ling. pulp making~ labour charges etc or any
1 1
incidemi!) charges. No charge whal~ocver will be daimed from the department at any Sh1gc and a1
Any form.
Name & Signature of the authorised
signatory of the proprietorifirm/company/organizalion
Ofilcial Stamp/Sc.al
Date:
Place: