Tender Notice for publishing and printing of Manual of Office Procedure, Delhi

~ IClct,{( Pf~~iic-iCI (\;Rn, Ud>l~TiHf 1ffl'ffi DIRECTORATE OF INCOME TAX (Public Relations, Publications & Publicity) rnft ~. ~ ~. ~~. ~~-110001 6th Floor, Mayur Bhawan Connaught Circus, New Deihl - 110001 F. No. P-11-5(8)/PR, P&P/ P&P/ 2026-27 /½I,\ Dated: 22.10.2026 OPEN TENDER NOTICE The Directorate of Income Tax (PR, P&P} invites quotations from reputed agencies/firms for the printing and publication of the book titled "Manual of Office Procedure" for 26 verticals of the Department in Hindi language, along with preparation of a searchable PDF. The required number of copies for each Manual is indicated against the respective vertical in Table-B below.

The Manual pertaining to each vertical shall be printed and published separately, in accordance with the specifications prescribed in Table-A below.

Table -A Technical Specification of the Manual S.NO. Particulars Specification 1 Book size A-4 2 Quality of Cover 350 GSM Art paper with matt lamination 3 Quality of paper (inside text pages) 200 GSM (off white art paper) 4 Cover printing 4 colour 5 Text pages As mentioned in the Table -B 6 Binding Centre pin stapler/ or Perfect binding depends upon size of books 7 Time Schedule Delivery of book is to be given as per time line given in the tender notice.

8 Place of delivery of books Room No. 604, 6th Floor, Mayur Bhawan, New Delhi -110001 I Page lTable -B SPlf"ff. ~,3@"q;T;:rJIJ tcRc ~ m '3fTW ~ 1 ~ f.:la~llcill (3fTWRT"Qcf~~ ¢1qT<:Jq ~ f.:lqJ-llckfl, 30 so 2024 2 Jifw:r Fclf.:l□f(.j ~~ q51qf<:1q ~ f.:lqJ-11q~, 2024 19 so 3 ~ f.:la~ll<:Jq (45./.~lcil mffi! - II ~.)1¢./.~lcil ~-II] ¢1qf~q 19 so ~ f.:lqJ-llcl~,2024 4 ~t'"<-li¢;, ~~~ q51qt<:1q ~ f.:lqJ-11q~ 2024 25 so 5 ~ ~ ~ f.tm ~ (Q;'.JQQ$Q'811 q51qt<:1q ~ 21 so f.:lqJ-llq~,2024 6 ~f<M ¢1qT<:Jq ~ f.:lqJ-llq~, 2024 40 so 7 3fTq'q5x f.:la~11<:1q (cx:fq'~J q51qt<:1q ~ f.:lqq1q~, 2024 23 so 8 3fTq'q5x f.:la~11<:1q (~1 q51qr~q ~ f.:lqi:i1q~, 2024 82 so 9 q51qt<:1q il'tfR ,3f]"qq),{ i:it;1f.:la~1q5 (~& q5,1.~1c11 ~ ~~ q51qt<:1q 24 so ~ f.:lqi:Jlcl~ 2025 10 3fTq'q5x f.:la~11<:1q ~ q51qr<:1q ~ f.:lqi:i1q~, 2024 27 so 11 ~~ q51qT<:Jq ~f.:lqJ-llq~, 2024 32 so 12 ~"Qct q;~~~ ~~'ifffi~~ qjjqT<:Jq ~ f.:lqJ-llq~, 2025 53 so 13 3ian1eJq cITTT'tfR~~ 3fcRUT q51qT<:Jq ~ f.:lqJ-11<l~, 2024 65 so 14 3fTq'q5x f.:la~11<:1q (45./.~lctl mffi!-1, ~tRcR~ '3fR 3fl£.17fi't45 ~ 26 so ~ Y.111~JUI mi)~~ qjlqT<:Jq ~ f.:lqJ-llcl~, 2024 * 15 ~ ~, mlG~'UR~ '3fR 3fTq'q5x ~ ~ (ITAT) 28 so ~~ ~~ ¢1qT<:Jq ~ f.:lqi:Jlq~ 2025 16 3fTq'q5x f.:la~11<:1q (3fT~ ~ ¢1qf<:Jq ~ f.:lqi:Jlq~, 2024 41 so 17 3fTq'q5x f.:la~ll<:Jq (~~~'tf-l-) cf51qfc:1q ~ f.:lqi:Jlcl~, 2024 30 so 18 3fTq'q5x f.:la~ll<:Jq (3f-ffl'cfR"Qcf ~jRg:J~) cf51qf<:Jq ~ f.:lqi:Jlcl~, 2024 33 so 19 3fTq'q5x f.:la~11<:1q (~afUT} ~~ q51qf<:1q ~ f.:lqJ-11q~, 2024 102 so 20 ~ f:t~S<ll<:1q (fciRr~ ~~ [~ f:t~l'<llcill (~-tlft~~ 24 so f.rtiafUT)~¢1qf<:Jq ~ f.:lqJ-llq~ 2025 21 Jfl1l"cITT f.:la~11<:1q (Gl;'.J~4¢, !.l451~H ~m) qjlqT<:Jq ~ f.:lqJ-llqeft 31 so 2024 22 ~~~ ~~ (Q;'.JQg,Q~) ¢1qf<:Jq ~ f.:lqJ-llcl~,2024 34 so 23 ~ f.:lal'<llciq (~cl¢c'11) ¢1qJ<:Jq ~f:tqi:Jlq~, 2024 35 so 24 ~ ~ ¢1qf<:Jq ~ f.:lqi:Jlq~ 2025 31 so 25 3fTq'q5x f.:la~11c:1q ("i:JR<nmr'tf-l~ q51qr<:iq ~ f.:lqi:i1cl~, 202s 36 so 26 firatR"cITT"~ (it.~.~-)~ ¢1qT<:Jq ~ f:tqJ-llcl~ 2025 98 so The Bidding process is of two stages, the first part being Technical Bid' and the other part 'Financial Bid'. The scope of the work and other terms & conditions is given below. The details about selection process are discussed in Para 3 i.e. Process of Selection of the winner of the Tender.

Page j 22. SCOPE OF THE WORK The Division has soft copies of the text of 26 verticals in MS word format. The selected agency is required to print and present this text in the form of a well bound book with an attractive coloured cover designed appropriately. It is expected that the published book represents the true and correct form of the soft copies provided. The scope of the work is as

under:

(i) The text for the "Manual of Office Procedure" shall be provided to the Agency in MS word format along with the Work Order. The Agency shall be responsible for making the book through constant discussion and common agreement with this Directorate as an ongoing process till acceptance and delivery of the final product.

(ii) The Index for the pages appearing in the said book is to be prepared. This index should be hyperlinked to the pages concerned, in a true searchable format. The PDF file has to be of a size which can be easily uploaded on any website.

(iii) A coloured cover page in 4 options has to be designed which will be finalised with the approval of Competent Authority,

(iv) The decision of this Directorate will be final and binding on all parties.

(v) The evaluation of the bids will be made based on the parameters given below.

Eligibility of bidder

1. The agency should be a registered business entity in the field of printing, designing, publishing etc. and should possess experience of work of similar nature as per requirement of this Tender, for at least last 3 years.

2. The agency should be an Income tax assessee is required to submit duly filled Annexure-1 along with copies of ITR of A.Y. 2023-24, 2024-25 & 2025-26 in technical bid envelop.

3. The agency should submit copies of work orders received during the last three years from reputed public or private agencies.

Procedure for participation in the bid

1. Two separate sealed envelopes are to be submitted - one inscribed "Technical Quotation" and the other "Financial Quotation". The Technical Quotation shall contain the Annexure-1. The "Financial Quotation" shall contain duly filed up Annexure-2.

2. The two Quotations (Technical & Financial) placed together in sealed envelope superscribed "Confidential/ Quotations for publishing of Book titled "Manual of Office Procedure" for (26 verticals of the department) in a searchable PDF, and addressed to the Joint Director of Income-tax (P&P), Room No. 609, 6th Floor, Mayur Bhawan, New Delhi-110001. This envelope must be dropped in the "Tender Box" placed in Room No. 604, 6th Floor, Mayur Page 3 JBhawan, New Delhi -110001 latest by 02:00 P.M on 13.11.2026. Any bid submitted otherwise is liable to be summarily rejected.

3. The Financial Bid should be submitted along with a non-interest bearing bid security of Rs.5,000 in the form of demand draft payable in favour of 'ZAO, CBDT, New Delhi'. Quotations will not be entertained without the bid security instrument. (Agency registered with MSME/NSIC is exempted from deposit of bid security amount). The bid security shall be refunded to the unsuccessful bidders upon finalization of the tender process.

4. The Financial Bid should be made strictly as per format in 'Annexure-2'.

5. Conditional tenders will not be entertained and are liable to be rejected. Tenders sent by post will be entertained only if received within the due date and time in this office.

6. The bidders may be present at the time of opening of the bids.

7. The bidder is expected to attend a pre-bid meeting on 27.10.2026 at 12.30 P.M. at Room No.

604, 6th Floor, Mayur Bhawan, New Delhi-110001 for inspecting the samples of such books made for the Department in the recent past, to form an idea of what is to be made and for seeking further clarification regarding the work.

Terms and conditions for the Agency winning this Tender for the Work. i) The bidder agency, winning the Tender, shall hereafter be called 'the Agency'. ii) The agency needs to quote price for publishing of "Manual of Office Procedure" for (26 verticals of the department) in a searchable PDF in Annexure -2 as Financial Bid.

iii) The Agency shall have to keep an interest-free deposit of an amount of 10% of the bid amount as Performance Security for the job in the form of a demand draft payable in favour of 'ZAO, CBDT, New Delhi'. The Performance Security is refundable to the Agency.

iv) No advance for the work shall be payable to the Agency. The Agency shall place the bill for payment after completion of the job. v) The 1st proof of the required job has to be submitted within 10 days in PDF as well as in print.

vi) After checking the quality of the job, the vendor shall be given appropriate direction in writing on the print of PDF, for necessary modification or improvement. The design and layout for the final product shall be finalised through discussion and written approval only through an ongoing engagement between the agency and this Office during the tenure of the contract.

vii) After final approval of the product, soft copies of (26 verticals of the department) (searchable PDF in pen drive) and its printed copies shall be delivered within the next 7 days in this office along with the letter of completion of the job. The bill payment for completed job shall accompany this evidence of delivery.

Page 14viii) In case the selected agency fails to deliver the product as per the specification mentioned in this tender document or as per directions of the work order or thereafter, the contract is liable to be cancelled after giving one opportunity in writing to 'show-cause' why it should not be cancelled. The work may be offered to next eligible bidder i.e. L-2. In such a case of rejection of the work contracted through the Work Order, the performance security shall be forfeited.

ix) If any defect is found in the final product, the Agency is liable to make good of the defect. x) The Agency has to file a self-certified declaration stating that there is no copyright violation while making the Book.

xi) For the purpose of satisfactory completion of the job, this Directorate reserves the right to impose any further terms & conditions and also to call the Agency for discussion before and during the ongoing work and the Agency shall comply.

xii) All data coming in possession of the Agency for making the digital version of the "Manual of Office Procedure" for (26 verticals of the department) in a searchable PDF shall at all times be the absolute property of the Income Tax Department and Agency shall not ever share or part with any such data with any other person or entity without an express written permission of this Directorate. The selected agency shall also ensure complete confidentiality of this information and data. The material handed over to the Agency shall be returned to this office upon completion of the job or cancellation of the Work Order.

xiii) All legal disputes, if any, will be enforceable within the jurisdiction of the Delhi High Court.

No communication in this regard shall be entertained. xiv) This Directorate reserves the right to reject any or all the quotations without assigning any reason.

Rejection of bid The Bids will be rejected in the following event and no correspondence in that regard shall be entertained, whatsoever:

1. Information sought being found false or detected incorrect or incomplete at any stage prescribed in tender.

2. Ineligibility or incompetency detected at any stage of the tender processing.

3. Failure to submit details in the prescribed format as per attached annexures.

4. Any conditional tender will not be entertained and is liable to be rejected.

Forfeiture of Performance Security

The Performance Security may be forfeited in the following conditions also:

1. If at any stage, any of the information/declaration given by the bidder is found false.

2. If a bidder withdraws its bid during the period of bid validity specified in the terms & conditions of tender.

I Page 53. In case of any lapse/default in honoring of the terms and conditions at any stage after submitting the tender.

Timeline

1. The Bidder should comply with following timeline:

Table -A Date of Publishing the Tender Notice 22.10.2026 Last date of filing of bid for the Tender 13.11.2026 (Friday) by 2.00 P.M.

Opening of Technical & Financial bid 16.11.2026 (Monday) at 12.30 P.M. *change in timeline, if any, will be intimated to the agencies.

In case, any holiday is declared by the Government on the day of opening of the tender, the tender will be opened on the next working day at the same time but the tender box will be sealed on the scheduled day and time.

Pre-bid Meeting A pre-bid meeting is scheduled on 27.10.2026 at 12.30 P.M. at Room No. 604, 6th Floor, Mayur Bhawan, New Delhi-110001 with the purpose to clarify any doubt. Text material will be made available for inspection during pre-bid meeting.

(Shekhar Chandra) Income Tax Officer (P & P) New Delhi I Page 6Annexure-1 Publishing of book titled "Manual of Office Procedure" for (26 verticals of the department) in a searchable PDF S.No. PARTICULARS 1 Name of the bidding Agency:

2 Address of the bidding Agency:

3 Registration No. of the bidding agency:

Details of person authorized by the Agency in matters of this Tender Name 4

Designation in the Agency:

Mobile number: I Fax number:

Email :

5 Permanent Account Number of Agency*(copy of card attached) :

6 GST Registration Number of Agency *(copy of certificate attached):

Experience of 3 years in printing/ preparation of similar work as mentioned in 7 Yes/No tender notice.

8 *Copies of ITR for A.Y. 2023-24, 2024-25 & 2025-26 (attached) Yes/No

Bank Name :

9 Bank Draft No. for EMO submitted by the bidder *(EMO enclosed) :

Whether Agency has been blacklisted by any of the Department 10 Yes/No /Organisations*(Undertaking on letter-head of the bidder Agencyattached) *Please note that if any of the above mentioned documents is not found enclosed with this Annexure, the Technical Bid shall be summarily rejected.

DECLARATION I hereby certify that the information furnished above is true and correct to the best of my/our knowledge. I understand that if the above particulars are found to be false at any stage, I/We will be blacklisted with public notification. I/we have at least three years' experience in the field of book publication and have a dedicated pre-press infrastructure in place as per Terms and Condition of this Tender. My Agency shall abide by all the Terms and Condition of this Tender document.

Signature of the Tenderer_ _________ ______

Place: New Delhi Name of the Signatory ________________ _ _ I

Date: /2026 Name of the Agency _______________ _ _ Seal of the Agency . . .

Page j 7Annexure - 2 Publishing of book titled "Manual of Office Procedure for 26 verticals of the Department, 2024 and 2025" in Hindi language.

FINANCIAL BID Name & address of the Bidder TABLE-B S.No. Name of the Manual of Office Procedure Cost for Applicable Total cost publishing of Taxes inclusive of all the 1300 taxes (Rs.) book (Rs.} 1 Cost for publishing and printing of book 'Manual of Office Procedure' for 26 verticals of the Department in Hindi language in a searchable PDF.

Signature of the Tenderer_ ________

Place: Name of the Signatory __________

Date: __ / __J 2026 Seal of the Firm/ Agency _________ I Page 8