**Executive Summary**
This document, Training Circular No. 17 of 2018 issued by the Directorate General of Shipping, provides guidelines for the approval of maritime training institutes (MTI) in India. It outlines a two-phase approval process: in-principle approval and course approval and addresses the online application procedure, fees, validity, and amendments to earlier circulars. The circular is effective immediately as of 18 May 2018.
**Key Points / Main Content**
* **Approval Process:**
* The Directorate's approval is required to conduct DGS-approved maritime courses.
* Approval happens in two phases: In-principle approval and course approval.
* **In-Principle Approval:**
* Trusts or Section 8 Companies can apply for in-principle approval.
* Submit an online application, pay non-refundable fees as per Training Circular No. 05 of 2018 dated 08 March 2018.
* The Directorate scrutinizes the application.
* Applicants can check the application status online and re-upload documents for compliance if needed.
* A presentation including details as per Annexure IA of the circular is required.
* DGS officials grade the institute as per Annexure IA parameters.
* The Director General of Shipping approves or rejects the application. If approved, a unique provisional MTI No. is issued.
* **Approval of Courses:**
* Institutes with in-principle approval wanting to start courses or existing institutes wanting to add courses or increase batch sizes must apply online. Non-refundable fees should be paid as per Training Circular No. 05 of 2018 dated 08 March 2018.
* The Directorate scrutinizes the application.
* Institutes can check the application status online and re-upload documents if needed.
* The Mercantile Marine Department (MMD) inspects the institute based on course guidelines. Comprehensive inspections are necessary if they haven't been done in the last six months or if any deficiencies are noticed.
* The MMD communicates any deficiencies and the extended scope of inspection to the institute.
* The MMD forwards its report and recommendation to the Directorate.
* The Directorate may call the institute for presentation.
* DGS officials grade the maritime training institute as per parameters in Annexure IB of the circular.
* The Director General of Shipping approves or rejects the maritime training institute for conducting the proposed maritime courses.
* A unique MTI No. is generated and issued to the maritime training institute approved for the first time for conducting the maritime courses.
* **General Information:**
* Applicants have 15 days to upload compliance documents if a query is raised.
* Approvals are prospective, not retrospective.
* The in-principle approval for pre-sea institutes is valid for two years. For post-sea or pre-sea modular course institutes, it is valid for six months.
* Approval validity is tied to the lease agreement. Institutes must renew their lease three months before expiry and notify the Directorate.
* Maritime training institutes cannot conduct DGS-approved courses with an invalid lease agreement. Non-compliance leads to withdrawal of approvals.
* Fee for in-principle approval is INR 100,000. Course approval fees are as per Training Circular No. 7 of 2000 dated 8 November 2000.
* This circular amends and replaces certain paragraphs from earlier DGS circulars.
**Impact Analysis**
**Stakeholder:** Maritime Training Institutes (MTIs)
**Impact:** MTIs seeking approval to conduct maritime training courses must adhere to the guidelines provided. This includes following the two-phase approval process, submitting online applications, undergoing inspections, and meeting all requirements related to infrastructure, faculty, and documentation. They are subject to validity clauses and may lose approval.
**Action Required:** Review the guidelines, ensure compliance with all requirements, apply online, and prepare for inspections and presentations.
**Stakeholder:** Directorate General of Shipping (DGS)
**Impact:** The DGS is responsible for managing the approval process for MTIs. This includes scrutinizing applications, conducting inspections, evaluating presentations, and granting or rejecting approvals. The DGS must also ensure that MTIs comply with the guidelines and take action against those that do not.
**Action Required:** Implement the guidelines, manage the online application process, conduct inspections, and evaluate MTI performance.
**Stakeholder:** Mercantile Marine Department (MMD)
**Impact:** The MMD is responsible for carrying out inspections of MTIs to verify their capability to conduct maritime training courses.
**Action Required:** Conduct inspections of MTIs, verify their capability to conduct the proposed courses based on guidelines, and communicate the deficiency and extended scope of inspection to the institute.
Key Entities Referenced
Directorate General of Shipping: The regulatory body responsible for approving maritime training institutes and courses in India.
Maritime Training Institutes (MTI): Institutes that provide training for maritime courses, subject to approval by the Directorate General of Shipping.
Training Circular No. 17 of 2018: The specific policy document outlining the guidelines for the approval of maritime training institutes.
Section 8 of Indian Companies Act, 2013: Relevant section pertaining to the registration of companies (Section 8 Companies) eligible to set up maritime training institutes
Mercantile Marine Department (MMD): Department responsible for carrying out inspections of maritime training institutes
DIRECTORATE GENI'RAL OF SHIPPING, IS/ISO Clause
GOVT.OF INDIA. MUMBAI
No.7.1
of
Ref.:QMS - Subject: Approval maritime training No.rR/Cir/6(3)/2018
7.O institutes (MTI).
Page I
Dste : 17.05.2018
Training Circular No. 17 of 2018 I't e ttv mts
The Directorate has received a number of queries from parties desiring to open a
maritime training institute regarding the procedure for approval of an institute for
conducting maritime courses.
whereas, a new e-governance module for receipt of application lrom Maritime
Training Institutes and its processing has been put in place.
whereas, the onllne procedures were duly tested and found to be user-friendly
and has substantially helped in reducing the time taken for approval of a
maritime training institute
The Directorate issues the follo'"ving guidelines for the approval of maritime
training institutes.
1.
Approval of maritlme training lns$tutes
1.1. The approval of the Directorate is required for conducting any DGS
approved maritime course. A registered non-profit making public Trust
(herein referred as Trust) or a company registered under Section g on
Indian Companies Act, 2013 (herein referred as Section g Company) set up
Page I of 6with the purpose of maritime education and training purpose as its objective
may apply for seeking approval from the Directorate for an institute to
conduct maritime courses.
1.2.
The approval of maritime training institute is done in two phases. In the first
phase, the Trust / section 8 company desiring to open a maritime training
institute is granted In-principle approval for conducting the desired
maritime courses. within the validity period of the In-principle approval, the
Trust / Section 8 company is expected to be ready with the required
infrastructure and facilities to conduct the desired maritime course. The
Trust / section 8 company, when ready with the required infrastructure
and facilities for conducting the maritime course is required to apply for the
approval of courses. once the Directorate approves the institute for
conducting a maritime course, the institute is deemed to be an approved
maritime training institute.
2.
In-principle approval of maritime tralning institute
2'L'
The Trust / Section 8 company desiring to open a maritime training
institute shari submit an online appiication form and pay prescribed non-
refundable fees online as per Training circular No. 05 of 201g dated 08
March 2018. The online apprication, fees and documents uploaded are
scrutinized by the Directorate. The Trust / Section g Company may check
the status of their application online. Any discrepancy noted is
communicated to the Trust / section g company online. The Trust /
Section 8 Company may then re-upload the documents for compliance. If
the fees paid and documents submitted are found to be in order, the Trust
/ section 8 company is called at the Directorate to make presentation.
2.2.
The presentation is attended by the committee consisting of DGS officials.
The presentation is to include details as mentioned in Annexure IA of this
Training circular. DGS oflicials grade the institute on the pz*€uneters
Page 2 of 6mentioned in Annexure IA and decide on granting the In-principle approval
to the institute. The Director General of Shipping finally approves or rejects
the institute for In-principle approval. If approved, a system generated
unique MTI No. is issued to the institute. This MTI No. is provisional and
the final MTI No. is issued once the institute is approved for conducting
maritime courses.
3.
Approval of courses conducted by marltlme tralnlng lns$tute
3.1.
The institute which has been granted In-principle approval and desiring to
commence maritime course or the existing maritime institute desiring to
conduct additional maritime courses or the existing maritime training
institute desiring to increase batch strength of an approved maritime
course shall submit an online application form and pay prescribed non-
refundable fees online as per Training circular No. 05 of 201g dated 0g
March 2018. The online application, fees and documents uploaded are
scrutinized by the Directorate. The maritime training institute may check
the status of their application online. Any discrepancy noted is
communicated to the maritime training institute online. The maritime
training institute may then re-upload the documents for compliance. If
the fees paid, documents submitted are found in order, the Mercant
e
Marine Department is directed to carry out the inspection of the maritime
training institute.
3.2
The Mercantile Marine Department (MMD) carries out the inspection of the
maritime training institute to veriSr the capability of the institute on the
basis of guidelines to conduct the proposed course. MMD shall extend its
scope to comprehensive inspection if the comprehensive inspection of the
Institute has not been carried out in last six months. MMD shall also
extend its scope to comprehensive inspection if the inspection team during
the period of inspection notices any deficiency for which comprehensive
Page 3 of 5inspection is required. MMD shail communicate to the Institute of the
deficiency arrd the extended scope of inspection.
The Mercantile Marine Department carries out the inspection and forwards
its report and recommendation online to the Directorate as per Training
circular No. 05 of 201g dated 0g March 2org. upon
favorable
recommendation of the Mercantile Marine Department, the Directorate may
cali the maritime training institute to make presentation.
3.3 The presentation is attended by committee consisting of the
DGS
officials. The presentation include details as mentioned in Annexure IB of
this Training circular. DGS officials grade the maritime training institute
on the parameters mentioned in Annexure IB and decide on granting the
approval to the institute for conducting the proposed maritime course.
The Director General of Shipping fina,y approves or rejects the maritime
training institute for conducting the proposed maritime courses. A system
generated unique MTI No. is issued to the maritime training institute
approved for the lirst time for conducting the maritime courses.
3'4
All the approvals granted by the Directorate shall be prospective, and not
with retrospective effect.
4
The maritime training institute is advised to go through the instructions
given in application carefully and upload correct and complete documents.
A maximum of 15 days time is given for uploading the compliance
documents in case a query is raised. The Directorate may provide one more
opportunity for compriance failing which the proposal shall be rejected. The
applicant may then apply fresh with applicable fees if interested.
Page 4 of 55 Fees
The fee for seeking in-principle approval is INR 10O0OO. The fee for
approval of maritime courses shall be as per Training Circular No. 7 of
2000 dated 8 November 2000.
6 Validity of approval
6.1 The In-principle approval glanted to a pre-sea institute conducting
maritime courses of long term duration shall be valid for two years from
the date of granting In-principle approval. The In-principle approval
granted to a post-sea institute conducting modular maritime courses or
pre-sea institute conducting only pre-sea modular courses shall be valid
for six months from the date of granting In-principle approval.
6.2 The approval granted to a maritime training institute shall be valid till the
validity of the lease agreement of the land / premises. The maritime
training institutes are directed to renew their validity of ]ease agreement
three months prior to the expiry of the lease agreement. The maritime
training institute shall notify the Directorate about the renewed lease
agreement and submit relevant documentary evidence. The approvals
granted to a maritime training institute shall be automatically renewed
upon renewal of validity of lease agreement if renewed prior to the expiry of
lease agreement. The maritime training institutes shail apply fresh with
applicable fees for approvals if the lease agreement is expired; and /or a
fresh lease agreement for a separate premises is signed.
6.3 The maritime training institute shall not carry out any DGS approved
maritime courses during the period when the rease agreement is not valid.
Non-compliance shall be treated as major non-conformity leading to
immediate withdrawal of all approvals granted by the Directorate.
Page 5 of 6Amendments
This Training circular amends and replaces the following paras of earlier
DGS circular
1. Paras 1.3.1, 1.4. 1, 1.4.2, 1.4.6, 1.4.2,1.5,1.6, Annexure I, Annexure II,
and Annexure III ol DGS Order 05 of 2016 dated O1 November 2016.
2. Paras L4.1, 1.4.2.7, l.S, 1.6, 1.7, Annex I, Annex II, and Annex II-A,
Annex III of DGS Order 07 of 2016 dated 17 November 2016.
3. Training Circular No. 07 of 2017 dated 1O July 2017.
I
This training circular comes into force with immediate effect.
9 This issues with the approval of the Director General of Shipping and
Special Secretary to the Government of India.
6-
Bisen)
Asstt.Director General of Shipping
To
All DGS approved MTIS
All concerned Trusts/Sec 8 cos.
AJI MMDs.
Page 6 of 6Ann"-*t w-+ t[fr1
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Facultv Load Matrix
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Fee Structure List of fees charged for various courses
Method of collecting fees
Placement records P Iacemen t of candidates
Ti"-rn with Slrinpinu i RPSt. companies
Performance in CoC
exams Passing percenta
Any in novative stePs
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