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Comprehensive Inspection Programme(CIP) for Pre-Sea
Maritime Training Institute
1. General
1.1 The purpose of DGS Order No. 25 of 2013 is to introduce a
‘Comprehensive Inspection Programme (CIP)’, integrating all three existing
inspection processes a maritime training institute is currently required to undergo on
regular basis, i.e., the Scheduled inspection by Academic Councils, the Quality
certification audits (subject to the RO fulfilling its in-house quality inspections
parameters as well , without increasing the inspection visits)by Certifying bodies and
the Grading assessment by Rating agencies. The Institute shall continue to maintain
a Quality Management System in accordance with ISO or equivalent standards as
per Regulation I/8 of the STCW Convention. The QMS Audit may be carried out by
the same inspecting RO during the CIP
1.2 The CIP for Pre-sea institutes has been in use for the last two years
and based on the experiences of the R.O.s, Industry and DG shipping,
it was felt that the CIP checklists need revision. Accordingly a
committee was constituted by DG Shipping who reviewed all aspects
of the CIP and a revised checklist has been prepared.
2. Applicability:
2.1 This order applies to all Maritime Training Institutes functioning under
the approval of the Director General of Shipping, conducting any of the
following Pre-sea maritime courses:
2.1.1 3 years B.Sc. – Nautical Science / 4 yrs. B.S. Nautical
Technology Course.
2.1.2 1 Year Diploma in Nautical Science Course (DNS) leading to
3 years B.Sc. Nautical Science degree Course
2.1.3 4 Years Marine Engineering Degree Course
2.1.4 1 Year Marine Engineering Course for Graduates(GME)
2.1.5 2 Years Marine Engineering Course for Diploma holders
(DME)
2.1.6 3 Years Alternate Training Scheme Course (ATS)
2.1.7 4 Months Electro Technical Officers Course (ETO)
2.1.8 6Months General Purpose Ratings Course (GP Rating)
2.1.9 6 Months Certificate Course in Maritime Catering (CCMC)2.2 This Comprehensive Inspection Programme (CIP), dispenses with the
mandatory requirement for the Grading by Rating agencies and
supersedes the following Circulars:-
2.2.1 DG Shipping Training Circular No. 2 of 2004 dated 01.01.2004
[F.No.11-TR(12)/2003], Training Circular No. 21 of 2005 dated
12.07.2005 [F.No.11-TR(17)/2005], Training Circular No.1 of 2006
dated 14.03.2006 [F.No.11-TR(17)/2005-II], and Training Circular No. 6
of 2006 dated 12.01.2006 [F.No.11-TR(17)/2005] on the Benchmarking
/ Grading of Training institutes.
3. Objectives:
3.1 Office of the DGS has taken a serious view of the fact that several institutes
have failed to regulate the intake of candidates in accordance with their capability to
place them on board. The objective of the current revision therefore is to emphasize
the urgent need to address the huge backlog of trainees who are yet to find a berth
on the ship to complete their training.
3.2 Accordingly, the revised checklist assigns 50% of the credit points to
placement for on-board training and placement thereby ensuring that only those
institutions which have a good track record of onboard placement will achieve Higher
Grades.
4. Inspecting Authority:
4.1 Any Classification Society authorized by the Government of India as Recognized
Organisation (RO) vide Govt. of India, Ministry of Shipping Notification, S.O. 2044
(E) dated 06.09.2011 having entered into agreement with DGS may offer their
services for the inspection, gradation and certification of the institutes. The
inspection team shall comprise of auditors with at least 50% of them holding the
Certificate of Competency (CoC) as Master (Foreign Going) or Chief Engineer
(Unlimited power) issued and/or recognized by Indian Maritime Administration.
4.2 The institute shall have the option of approaching any of the above mentioned
ROs for the inspection and certification. However, once the certificate is issued, the
annual inspections shall be undertaken by the same RO, during the validity period of
the Certificate, unless there are pressing reasons to the contrary, to be explained in
writing to the Directorate. In case, the institute desires to change the inspecting
agency during the validity of the certificate ,necessary permission in this regard may
be obtained from the Directorate and the institute shall undergo a complete initial
inspection for the purpose of this change.5. Inspection & Certification:
5.1 The Inspection frequency and the validity of the certificate shall be largely
governed by the concept of ‘Three Year Cycle’ in line with the Quality Management
System, based on the principles of Initial, Annual, and Renewal inspections
5.1.1 The Initial Inspection will be a major Inspection, on successful completion of
which an Institute will be issued with a Certificate, subject to annual inspection for
next two years.
5.1.2 The Annual Inspections are meant to ensure on-going compliance by the
Institute.
5.1.3 On completion of three years, the Institute will be required to have a detailed
Inspection for renewal of the Certificate.
5.2 The initial and renewal inspection shall be exhaustive, whereas the annual
inspection shall be to verify continued compliance. The information furnished by the
institute shall be the basis in such cases, except when the auditor requires further
verification. For the annual inspection, the score remains as assigned in the initial
inspection, unless the institute requests for re-assessment or the auditor has
reasons to review the same. In such cases, re-assessment of the concerned areas
needs to be specifically undertaken.
5.3 On satisfactory completion of the initial inspection, the Recognized assessment
or the auditor has reasons to review the same. In such cases, re-assessment of the
concerned areas needs to be specifically undertaken. Organization may issue an
appropriate certificate to the institute with the confirmation on the following as
minimum.
5.3.1 That the institute is meeting the relevant requirement of the Standards of
Training Certification and Watch-keeping (STCW) Convention as applicable.
5.3.2 That the institute is complying with all the applicable Merchant Shipping Rules
and other Orders, Circulars and Guidelines issued by the Directorate General of
Shipping from time to time.
5.3.3 That the institute has implemented a Quality Management System equivalent
to the standards envisaged as per the latest ISO or equivalent specifications.
5.3.4 The RO shall assign the institute with a Grading (based on the credit- points
scored by the institute as per the assessment checklist), reflecting the overall
grading of the institute for the courses it conducts, as shown in the Table below:Table 1: GRADING SCALE
Sr. No % Score of Credit Points Grading Remarks
1 90% and above A1 Outstanding
2 80-89.9% A2 Very Good
3 70-79.9% B1 Good
4 60-69.9% B2 Average
5 50-59.9% C1 Below Average
6 Below 50% C2 Poor
5.4 The Grading shall be valid for the entire period of Certification unless revoked
by the Recognized Organization concerned. However, the Recognized Organization
may re-assign the grading during the annual inspections or based on Additional
inspections on the request of the Institute, and/or as per specific directives from the
Directorate General of Shipping.
6. Methodology for Grading:
6.1 To be able to make a fairly accurate and realistic assessment of a Maritime
Institute’s grading and capability, the Comprehensive Inspection Programme (CIP)
has drawn up several parameters, both qualitative and quantitative, in consultation
with various experts in the field of maritime education / training besides other stake-
holders. The critical parameters include (to the extent applicable for various courses)
the quality of faculty, quality of infrastructure ,training facilities, the quality of the
teaching process, performance of the graduating students, placement of passing out
students and an assessment of the long term prospects of the institute.
6.2 For the purpose of grading, a comprehensive Check-list has been developed to
guide the Inspecting authority for the uniform implementation of the inspection
regime based on the key parameters listed below:
6.2.1 Infrastructure maintenance.
6.2.2 Faculty & Human Resource Development.
6.2.3 Student Development Programmes (Academics & Personality).
6.2.4 On- board Training Records
6.2.5 Overall Performance Management stability.
Note- The Institute will fill-up the standard checklist, other than the following:-
1. The column on RO’s remarks & assigned credit points.
2. The section for the Total Credit points earned and the final gradation.7. Since the implementation of the CIP regime, it is observed that many institutes
have made significant efforts to improve their Infrastructure, human resources,
student development programme, and overall performance of the management.
These improvements have been reported by the inspecting ROs.
8. It is a matter of concern for the Maritime Administration that there exists a
large and growing backlog of trainee officers who have completed their pre-sea
courses but are unable to get their Certificates of Competency in the entry grade
because of their inability to fulfill their sea time training, which is an essential pre-
requisite. The issuance of the Certificate of Competency by the DGS requires that
every trainee officer should have put in the minimum period of sea service
prescribed under the META manual and the MS (STCW) Rules, 1998. So far, DGS
approvals to training institutes to start maritime courses or increase intake therein
have been given on the understanding that the training institutes would exert
themselves to liaise with shipping companies or ship manning companies duly
registered with the DGS to provide sea time training berths for their students. The
growing backlog of trainees gives evidence that such expectations have not
materialized; institutions are not adequately addressing this aspect and trainees are
being left to fend for themselves in regard to their sea time training to obtain their
CoCs.
8.1 In the existing CIP checklist has only 800 points (20%) of the maximum credit
points of 4,000 are assigned to on-board training and placement. As a result, even
with poor placement records, the institutes are scoring good credit points and
achieve higher grades. The need is therefore felt to revise the CIP checklist in order
to Draft of CIP guidance notes Rev. 02 dated 05.05.2016 correctly represent the
placement record of the institutes on the rating assigned.
9. The existing check list has V sections.
9.1 The revised check list has VI sections as follows:
10. The revised check list has maximum credit points of 10,000 which are divided
in three Groups as follows:
10.1 Group A Infrastructure and Management (Section I, II, VI)= 2500
10.2 Group B Quality of Education and Training (Section III and IV) = 2500
10.3 Group C Placement for Shipboard Training (Section V) = 5000
11. The revised checklist has six sections as follows with their respective maximum
credit points:
11.1.1 I Infrastructure Facility Maintenance & Ambience = 1,500
11.1.2 II Student Intake Quality = 500
11.1.3 III Faculty and Human Resources Development = 1,50011.1.4 IV Student Development Programme
(Personality and Academic) = 1,000
11.1.5 V Placement Records = 5,000
11.1.6 VI Overall Performance of the Management = 500
Total =10,000
12.0 Guidance to institutes on filling the checklist
12.1 A separate checklist shall be filled for each course.
12.2 Column 4 indicates if the Head applies to the course under consideration. A
“tick” indicates the applicability to the course. Where the head does not apply, it
should be written “NA “ in Column 5 and according the Max credit marks given in
column 7 will be removed from the Total marks for the purpose of calculating
percentage and grades.
12.3. Prior to the inspection, institute shall fill up Column 5, self-assessment of each
it against compliance to the various DGS Circulars in force.
12.4. The institute shall fill Credit Points (as claimed) alongwith comments justifying
the quantum of credit points claimed. The justification shall be supported by
documentary evidence and physical observations. All data and documentary
evidence provided shall be authentic and validated.
12,5 Column 7 provides the max credit points that can be given to the particular item.
As an incentive for institute to do better than just compliance to a regulatory
requirement each item which is mark with an asterisk (*) next to the base point is
divided into75% base credit points for meeting the DGS guidelines and 25% credit
points for having standards higher than the minimum DGS norms.
12.6 During inspection RO’s shall assign credit points (in column 6) based on
physicalobservations and documentary evidence provided and will write down their
justification for the increase or decrease in the credit points as claimed by the
institute.
12.7 The last page of the checklist provides for an overall gradation after summation
of the percentages for all courses. Also a table provides for percentages and
gradation of each individual course. This data shall be placed on DGS website for
public information.13. Fee for Inspections:
The fee for the inspection will be paid by the institute directly to the RO
concerned. It is intended that the fee structure of the ROs and other
expenditure incurred by the institute towards inspections, do not vary
substantially from each other, so that cost considerations do not become a
criterion for an institute to select an RO for its inspection purposes.
14. Reporting:
14. 1 On completion of the inspection, the Recognised Organization shall
provide the institute a complete report of the inspection, with clear
recommendation on the final Grading, and forward the same to the
Directorate General of Shipping within ten working days, in case of Initial
and renewal inspection, and within five working days in case of annual
inspection. A copy of the report shall also be forwarded to the PO of the
jurisdictional MMD.
14.2 The Inspection report shall separately list out all the deviations
observed with respect to the standard norms prescribed by the DGS,
under the following categories:-
14.2.1 Minor Non-Conformities (procedural deficiencies): These are minor
deviations from a standard practice of DGS / IMO Model Courses of
running a curriculum, which in the opinion of the Auditor may
adversely affect the quality of the Institute /student output. These non-
conformities are expected to be addressed within one (1) to three (3)
months, or in a given timeframe as awarded and verified by the RO, if
necessary. Minor non conformities, if not attended within the stipulated
time, will lead to the same being converted into Major Non
conformities.
Examples are: Improper faculty selection modalities, Faculty not having
done TOTA course, Class routine Not Detailed, Detailed teaching syllabus
not in place, Faculty/ student attendance registers not maintained,
inadequate maintenance of specific Lab / workshop equipment, etc.
14.2.2 Major Non –conformities: These are major deviations from standard
norms as specified by DGS/ IMO Model Course, which in the opinion
of the Auditors may affect Institute performance /student output quality
seriously and adversely. Major Non conformities, if not attended in
time can lead to suspension /revoking of approval of an Institute.
Examples are: Insufficient Nos. of marine / total Nos. of faculty
members, Excess admission of students against sanctioned strength,
excessive number of Minor Non conformities, Non conformities not
closed within time limit, Serious lapses in the basic minimumprescribed infrastructure, False submission of information to the authorities,
course certificates being awarded to candidates who have not attended the
classes, serious non- conformities related with the Quality System,
Admission to ineligible candidates, etc.
14.2.3 In case of any Major Non-conformity, the Inspecting authority shall
report the matter to the PO of the jurisdictional MMD, under intimation to the
Directorate General of Shipping. The PO, MMD may direct the institute for
immediate rectification/ downgrading of the said non-compliance and may
verify the same by undertaking additional inspection by the MMD. In case of
non-rectifiable major non-conformity, the PO, MMD shall report the matter to
the Directorate with clear recommendation on the action proposed against
the erring institute.
15. Other Inspections:
15.1 The structure and functional jurisdiction of the Principal Officer, MMD
remains as it is. However, the mandatory requirement of ‘Annual
Scheduled Inspections’ by MMDs/ ACs is now being discontinued, with
the introduction of the ‘Comprehensive Inspection Programme’ by the
ROs. A new regime of ‘Surprise Inspection’ by the MMDs with equal
participation of internal and external members shall now be implemented
by the Principal Officers, at a minimum frequency as mentioned below:-
Table 2: Frequency of Surprise Inspections.
Sr. No. Grading Remarks Frequency of Inspection
1 A1 Outstanding Once in 3 years.
2 A2 Very Good Once in 2 years
3 B1 Good Annually
4 B2 Average Annually
5 C1 Below Average Twice in a year
Continuation of approval of the
6 C2 Poor Institute may be reviewed by the
DGS.
15.2 The MMD may undertake additional inspections on specific bonafide
complaints, or at the directive of the Directorate General of Shipping.
15.3 The PO, MMD shall be responsible the implementation of the surprise
inspections as detailed above.16 Appeal Process
16.1 The Recognised Organization would provide the institute with a written
report for the assigned Grade. The institute may, if desired, contest
the assigned Grade. The RO may review the grading based on the
representation made by the institute, in case some material
information is not included in the grading exercise.
16.2 However, in case the institute is still not satisfied with the grading, the
head of the institute may make a formal appeal to the Principal Officer
(PO) of the jurisdictional Mercantile Marine Department (MMD) along
with a fee as prescribed by the Directorate from time to time. The PO
may depute an inspection team comprising of the Surveyor(s) and
External member(s) in equal number(s) to re-assess the grading
assigned by the RO. The decision of the Principal Officer on the
grading shall be final and binding on the institute as well as on the RO,
subject to settlement of dispute, if any, by the Director General of
Shipping, as specified under paragraph 14 of this Guideline.
16.3 If the inspection team appointed by the PO, MMD concerned finds a
deviation of two grades or more from the original assignment, in the
final grading and such lapses are repeatedly observed , appropriate
measures including suspension/ cancellation of the approval of the
RO concerned for the CIP shall be considered by the Director General
of Shipping.
16.4 The accuracy of the information furnished in the assessment checklist
shall be the responsibility of the institute and any false representation
of the facts may warrant appropriate measures including suspension/
cancellation of the approval of the institute.
17. Approval of new Courses or enhancement of seats: Will be
considered solely on the basis of the placement records. Only those
institutes which have scored 80% or above in Section V “Placement
Records” for last two years will be considered.
18. Approval of new institute: DGS has taken a decision not to consider
any proposals for establishing new institutes until further notice.19. Settlement of Disputes:
In case of any disputes on the matters pertaining to the implementation of
this Order, the decision of the Director General of Shipping shall be final
and binding on all the parties concerned.
**************************************************I. INFRASTRUCTURE FACILITY MAINTENANCE & AMBIENCE (Total Credit Points: 1500)
1 2 3 4 5 6 7
Applicable to
Institute Comments & RO’s Remarks & assigned Max Credit
Sr. No Head Details Courses for
Credit Points claimed Credit Points Points
Officer Rating
1 Campus maintenance and Ambience 140 (Max)
1.1 Ambience 20
1.2 Land availability Ref. Para.2.1 of DGS Order 2/2007 & 1 of 20*
2003 (as applicable)
1.3 Land (Owned/Leased) If owned - 20 pts 20
If leased (>50yrs) -15 pts
If leased (<50yrs) -10 pts
1.4 Statutory clearances 20
1.5 Location/ accessibility Ref. Para.2.2 of DGS Order 2/2007 20
1.6 Construction quality of the buildings. Ref. Para.2.4 of DGS Order 2/2007 10*
1.7 Any additional facility worth awarding Eg: 30
bonus points (needs clear explanation). • Campus size much greater than
requirement
• Well maintained, good landscape
• Many additional facilities
2 Class Room maintenance and (Maintenance in Teaching Aids / furniture / fixtures / furnishings & maintenance) 120 (Max)
Ambience
2.1 Area Ref. Para.2.10 of DGS Order 2/2007 30*
2.2 Teaching aids (Projector, Computer, 50*
white board, Flip chart, Models, Charts,
Videos, Audience Response System,
etc.)
2.3 Furnishing and classroom furniture 10*
2.4 Ventilation / lighting 10*
2.5 Temperature control. 10*
2.6 Any additional facility worth awarding Eg: A.C., curtains, tiled / marble flooring, 10
bonus points (needs clear explanation). Smart Board,
3 Practical Work- Shop facilities (Each workshop viz. Basic Engineering, Marine, Electrical, Seamanship etc may be separately evaluated and 180 (Max)
the average credits awarded, here accordingly. Separate Calculation sheet to be provided.)
Kitchen premise for CCMC Course.
Page 1I. INFRASTRUCTURE FACILITY MAINTENANCE & AMBIENCE (Total Credit Points: 1500)
1 2 3 4 5 6 7
Applicable to
Institute Comments & RO’s Remarks & assigned Max Credit
Sr. No Head Details Courses for
Credit Points claimed Credit Points Points
Officer Rating
3.1 Area of workshop As per DGS / University guideline as 30*
3.2 Adequacy of equipment / machineries applicable to the respective course. 50*
3.3 Use of modern equipment Please specify 40
3.4 Extent of utilization by trainees. trainee work diary, and identifyable work 20
samples to be verified
3.5 Standard of maintenance 20
3.6 Any additional facility worth awarding Equipment in addition to DGS 20
bonus points (needs clear explanation). requirement.
4 Out Door Training 110 (Max)
4.1 Boating / Life Boat stations (as Ref. Para.2.25 of DGS Order 2/2007 10*
applicable)
4.2 Parade Grounds Ref. Para.2.22 of DGS Order 2/2007 10*
4.3 Play Grounds Ref. Para.2.21 of DGS Order 2/2007 20*
4.4 Swimming Pool (for out sourced, give Ref. Para.2.24 of DGS Order 2/2007 30
50% marks)
4.5 Auditorium Ref. Para.2.23 of DGS Order 2/2007 30*
4.6 Any additional facility worth awarding Good Furnishing, fixture, maintenance, 10
bonus points usage, large size to be rewarded.
5 Laboratories (Each laboratories Viz. Chemistry, Physics, strength of materials etc may be separately assessed and the 130 (Max)
average credit points awarded accordingly. Separate calculation sheet to be provided.)
5.1 Area of laboratories As per DGS / University guideline as 10*
5.2 Adequacy of equipments. applicable to the respective course 30*
5.3 Use of modern equipments eg. PLC 30
based controllers, etc.
5.4 Standard of maintenance 20
5.5 Extent of utilization by trainees. trainee work diary, and experiments 30
journal to be verified
5.6 Any additional facility worth awarding 10
bonus points.
Page 2I. INFRASTRUCTURE FACILITY MAINTENANCE & AMBIENCE (Total Credit Points: 1500)
1 2 3 4 5 6 7
Applicable to
Institute Comments & RO’s Remarks & assigned Max Credit
Sr. No Head Details Courses for
Credit Points claimed Credit Points Points
Officer Rating
6 Administrative facilities General maintenance of allied offices, and other facilities 60 (Max)
6.1 Administrative area As per DGS Order 2 of 2007 5*
6.2 Visitor’s Lounge As per DGS Order 2 of 2007 5*
6.3 Principal’s room As per DGS Order 2 of 2007 5*
6.4 Faculty rooms As per DGS Order 2 of 2007 10*
6.5 Staff rooms As per DGS Order 2 of 2007 5*
6.6 Conference room / Meeting Rooms As per DGS Order 2 of 2007 10*
6.7 Any additional facility worth awarding Eg: A.C., quality curtains, tiled / marble 20
bonus points. flooring, good furnishing
7 Library Facilities (Adequateness and annual supplementation of, nos. of titles & Copies, Book Bank, late evening facility, nos. 170 (Max)
of librarians, Training videos, cassettes, Journals Internet facilities, Computerised Library Management
System etc).
7.1 Area of Library Ref. Para.2.11 of DGS Order 2/2007 10*
7.2 Adequacy of Academic book bank 10
7.3 Availability of Journals / Periodicals 5
7.4 Digital library Includes web based library Accessible to 20
students (24 x 7)
7.5 Dedicated qualified librarian 10
7.6 Updating of books & publications. 20
7.7 Late hour availability of library facilities Ref. Para.2.11 of DGS Order 2/2007 10*
7.8 English Language Tutorials Additional English training given to 25
trainess, especially those weak in
English. Training to be conducted by
qualified English language teacher.
Independent facility with provision of 20
individual terminals to upgrade skills of
english communication (listening,
reading, speaking) shall be an added
benefit.
Page 3I. INFRASTRUCTURE FACILITY MAINTENANCE & AMBIENCE (Total Credit Points: 1500)
1 2 3 4 5 6 7
Applicable to
Institute Comments & RO’s Remarks & assigned Max Credit
Sr. No Head Details Courses for
Credit Points claimed Credit Points Points
Officer Rating
7.9 Internet facility in Library Ref 2.17 of DGS order 2 of 2007 10*
7.10 Any additional facility worth awarding Eg: Learning Management System, 30
bonus points subsciptions to web-based library and e-
books
8 General Amenities In House Bank / ATM, Purified Water & Emergency Power, Medical Facilities, Communication , Dedicated 100 (Max)
8.1 Medical facilities (incl dispensary, sick Ref. Para.2.19 of DGS Order 2/2007 10*
bay, availability of 24hr transport)
8.2 Communication facilities (Includes Ref. Para.2.17 of DGS Order 2/2007 20*
internet facility)
8.3 Fixed installation of Back-up power Ref. Para.2.26 of DGS Order 2/2007 20*
8.4 Dedicated transport facilities (for trainees Other than Medical transport 10
and staff)
8.5 Fire Extinguishers (Ready availability) As per approved fire-plan 10
8.6 First Aid Box (Ready availability) 10
8.7 Complaint / Suggestion box Evidence of Complaints / Suggestions 10
received
8.8 Any additional facility worth awarding eg: Water Treatment Plant 10
bonus points (needs clear explanation).
9 Hostel Facilities Room & furnishings upkeep, Catering facility, Health & Hygiene facility, Round the clock supervision facility, 310 (Max)
9.1 Adequacy of hostel facility (Area) As per DGS Order 2/2007 10*
9.2 Single / Double Occupancy ≤ 50 pts (proportionately) 50
9.3 3 / 4 persons sharing ≤ 30 pts (proportionately)
9.4 Dormitory ≤ 10 pts (proportionately)
9.5 Adequacy of toilet / bathroom facilities As per DGS Order 2/2007 30*
9.6 Adequacy of furniture As per DGS Order 2/2007 20*
9.7 Hygiene and maintenance Student feedback; contracts for 20*
cockroach and termite treatment; daily
cleaning, well painted, clean and neat
9.8 Round the Clock supervision One warden per hostel. Ref 3.8 of DGS 20*
order 2 of 2007
9.9 Adequacy of Dining facilities Ref 2.9 of DGS Order 2 of 2007 10*
Page 4I. INFRASTRUCTURE FACILITY MAINTENANCE & AMBIENCE (Total Credit Points: 1500)
1 2 3 4 5 6 7
Applicable to
Institute Comments & RO’s Remarks & assigned Max Credit
Sr. No Head Details Courses for
Credit Points claimed Credit Points Points
Officer Rating
9.10 Quality of food Varied menu, ingredients of good quality 40*
(branded) Ref 2.9 of DGS Order 2 of
2007
9.11 Whether food cooked in the own galley of Modern kitchen equipment Ref 2.9 of 20*
the institute & quality of galley facilities DGS Order 2 of 2007
9.12 Hygiene of Kitchen Good ventilation, floor tiled, vent hood 20*
grease free Ref 2.9 of DGS Order 2 of
2007
9.13 Adequacy of Recreational Area Ref. Para.2.18 of DGS Order 2/2007 10*
9.14 Internal recreation facilities (TV / 10*
Newspaper etc)
9.15 Indoor Games Monsoon Time recreation facility 20*
available Ref 2.18 of DGS order 2 of
2007
9.16 Linen, laundry & Ironing Ref. Para 2.8 of DGS order 2 of 2007 20*
Facilities for uniforms, boiler suits and
civvies
9.17 Any additional facility worth awarding Eg. CCTV monitoring 10*
bonus points (needs clear explanation). • Student Mess Committee
10 The Green Campus Environmental preservation initiatives from the institutes may be given additional credits to the extent of 100 (max)
initiatives.
10.1 Energy Conservation Practices. Eg. Electrical Energy management 5
10.2 Dependence on nonconventional energy Eg. Solar, Wind energy plants, solar 25
cookers, organic fuel pellets
10.3 Waste Management Eg. Own waste management plants. 25
(biogas plant, sewage treatment plant,
vermiculture pits)
10.4 Water harvesting initiatives Eg. Rain water harvesting; Sewage 25
Treatment Water Recycling
Page 5I. INFRASTRUCTURE FACILITY MAINTENANCE & AMBIENCE (Total Credit Points: 1500)
1 2 3 4 5 6 7
Applicable to
Institute Comments & RO’s Remarks & assigned Max Credit
Sr. No Head Details Courses for
Credit Points claimed Credit Points Points
Officer Rating
10.5 Student Environment Activities Eg Nature’s Club, Forest Club, 10
Community Environment Protection
activity
10.6 Any additional initiative worth awarding In-house magazines, Environment Day 10
bonus points, (with details). activities etc.
11 Other General Facilities 1. In case of ‘YES/NO’ choice, ‘YES’ will award the equivalent Base point mentioned in column’7’. 80 (MAX)
2. In case of general queries, where only Max Base point indicated in column ‘7’, the credit points may be
assigned in proportion to the extent of compliance, in that scale to the max indicated point. (Eg. If max point
mentioned is 10, points may be assigned from 1 to 10 depending upon the grading).
11.1 Provided with full fledged Ship In Where required as per DGS guidelines YES/NO 30*
Campus. (Only for Engineering course where
applicable)
11.2 In-house Basic modular courses facility Basic fire fighting, YES/NO 10
under STCW PST, PSSR, EFA, etc
11.3 Campus Exclusivity for Marine Training (Not co-shared with any Non Marine YES/NO 10
Streams)
11.4 Marine Trg. Facility Exclusiveness (in Separate Academic Building, Exclusive YES/NO 10
Case of Co-sharing) Labs & w/shop etc
11.5 Marine Hostel facility (In case of Co- (Marine Hostel Exclusiveness & Separate YES/NO 10
sharing) Ladies’ & Boys’ Hostel)
11.6 Significant Installation Any significant Additional Installation/s to YES/NO 10
Improve Marine Training Standard
Total Points
Total Percentage Credits
Individual Grade
Page 6II. STUDENT INTAKE QUALITY (Total Credit Points: 500)
1 2 3 4 5 6 7
Applicable to
Sr. Institute Comments & RO’s Remarks & assigned Max Credit
Head Details Courses for
No Credit Points claimed Credit Points Points
Officer Rating
1 Admission Eligibility Criteria 110 (Max)
1.1 DG Shipping Criteria Min. eligibility criteria for the course adhered 30
to
1.2 Institute Standards Where CET marks is the criteria for 60
admission, CET ranking/percentile shall be
the standard, else board/university marks
shall be taken into account. Avg% marks of
trainees :
≥ 80% = 60 pts
≥ 70% = 50 pts
≥ 65% = 30 pts
≥ 60% = 20 pts (For B.E/B.Tech ≥ 50%)
1.3 Adherence to Code of Ethics in Ref 1.12 of DGS Order 2 of 2007. 20
Advertisements, Prospectus
2 Selection Process 300 (Max)
2.1 Presentations / career counselling to ≥ 12/yr = 50 pts 50
schools and colleges ≥ 6/yr = 30 pts
≥ 3/yr = 10 pts
2.2 Institute Entrance Exam conducted at Selection of trainees from a large pool of 150
various centers, interview applicants with a robust, unbiased screening
(Course affiliated to universities which process. On-line exam at various locations
conduct CETs and do not permit institute in India :
entrance exam, must demonstrate proof ≥ Institute Seats x 20 appeared = 150 pts
of such criteria to R.O.) (Direct entry ≥ Seats x 15 appeared = 100 pts
without CET and interview = 0 pts) ≥ Seats x 10 appeared = 80 pts
≥ Seats x 5 appeared = 50 pts
≥ Seats x 3 appeared = 25 pts
Interview (where conducted) to be given due 55
weightage out of 55 marks.
2.3 Medical Exam As per DGS Order 15*
Page 1II. STUDENT INTAKE QUALITY (Total Credit Points: 500)
1 2 3 4 5 6 7
Applicable to
Sr. Institute Comments & RO’s Remarks & assigned Max Credit
Head Details Courses for
No Credit Points claimed Credit Points Points
Officer Rating
2.4 Results of selection published on Institute Transparency of selection process and 30
website effectiveness in selecting the best
candidates established
3 Criteria for Selection of candidates 70 (Max)
3.1 Schools / Colleges / Boards : CBSE / ICS Approved boards list issued by HRD 10
/ State /approved boards ministry
3.2 Geographical Diversity Spread from various state of India 30
≥ 10 states = 30 pts
≥ 5 states = 20 pts
≥ 3 states = 10 pts
3.3 Gender Diversity ≥ 10% Female Trainees = 30 pts; 30
≥ 5% Females = 20 pts;
≥ 3% Females = 10 pts;
≥1% Females = 5pts;
No female = 0 pts
4 Document Verification 20 (max)
4.1 At Selection Time Checking of all relevant documents 10
4.2 During time of Admission Verification of Originals 10
Total Points
Total Percentage Credits
Individual Grade
Page 2III. FACULTY & HUMAN RESOURCE DEVELOPMENT : (Max Credit points: 1500)
1 2 3 4 5 6 7
Applicable to
Sr. Institute Comments & RO’s Remarks & assigned Max Credit
Head Details Courses for
No Credit Points claimed Credit Points Points
Officer Rating
1 Adequacy 1. Adequacy of faculty / instructors need to be assessed based on the ‘Master Plan’ of Lecture Schedule of all 220 (Max)
Courses combined.
2. Subject expertise of the faculty and his total working hours to be given due consideration.
3. Any one non-compliance will make the credit ‘0’.
1.1 Principal Ref Para.3 of DGS Circular of 2007 or DGS 10*
Order 5 of 2013, as the case may be.
Additionally, respective Course Guidelines and
UGC /AICTE norms may also be referred as
applicable. Participation in industry forums.
1.2 Head of Departments/Course In Charge 10*
Contribution to DGS/MMD/IMU by way of
membership of committees, participation in
development of guidelines, syllabus, exam
papers etc.
1.3 Marine Faculty (M, C/E, C/O, 2/E, E/O) Number per batch of 40 Students, 50*
Faculty/Student Ratio as per DGS Order
5/2013 and Individual DGS course guidelines.
1.4 Non- Marine Faculty Number per batch of 40 Students, 20*
Faculty/Student Ratio as per DGS Order
5/2013 and Individual DGS course guidelines.
1.5 Instructors (merchant marine Number per batch of 40 Students, Instructor 30*
background) /Student Ratio.
1.6 Instructors (non-merchant marine) Number per batch of 40 Students, 20*
Faculty/Student Ratio.
1.7 Full time / Visiting Faculty % ratio (as per 100% = 60 ≥ 70% = 30 60
DGS Order 5/2013) ≥ 90% = 50 ≥ 60% = 20
≥ 80% = 40 ≥ 50% = 10
1.8 Compliance with teaching hours As per DGS Order 5 of 2013 20
requirements.
2 Qualification 1. Compliance with minimum requirement will get full credit points as mentioned in column ‘7’. 175 (Max)
2. Any one non-compliance will make the credit ‘0’.
Page 1III. FACULTY & HUMAN RESOURCE DEVELOPMENT : (Max Credit points: 1500)
1 2 3 4 5 6 7
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Sr. Institute Comments & RO’s Remarks & assigned Max Credit
Head Details Courses for
No Credit Points claimed Credit Points Points
Officer Rating
2.1 Principal Ex Master/Ch. Eng or M/Ch. Eng + MSC / MBA, 25
Doctorate = 25
Master/Ch. Eng + Additional relevant
qualifications eg. Diploma in shipping from
reputed institutes like NMIS, Bajaj, MICS, AIII,
ACIT, etc = 20
Master/Ch. Eng = 15
2.2 Course In Charge Ex Master/Ch. Eng or M/Ch. Eng + MSC / MBA, 20
Doctorate = 20
Master/Ch. Eng + Additional relevant
qualifications eg. Diploma in shipping from
reputed institutes like NMIS, Bajaj, MICS, AIII,
ACIT, etc= 15
Master/Ch. Eng = 10
2.3 Marine Faculty M/Ch Eng/ETO/R/O 15
2.4 Instructors As per DGS norms Higher qualifications to be 10*
rewarded.
2.5 Superior Qualification of Marine Faculty Any relevant additional qualification such as 50
Extra Master / First Class, MSc (Malmo),
PGDMOM (IIT, KGP ) etc will get additional score
10 each to maximum of 50 Pts
2.6 Non-marine faculty As per DGS order 5 of 2013 15
2.7 Superior qualification Non- Marine Any additional qualification such as Phd, M. Phil, 25
Faculty M.Tech will get 5 Pts each to maximum of 25
points
2.8 Lab / Kitchen assistants As per DGS norms 5
2.9 Compliance with TOTA requirements. Ref DGS Order 5 of 2013 10
3 Experience Each year of experience will get respective award point as mentioned in column ‘3’ to a max limit of credit points 170 (max)
mentioned on column '7' in each of such category.
3.1 Marine Faculty Seafaring Experience Each year of sea service will get an award of ‘1.0’ 40
point with a maximum of 10 points for each
faculty.
Page 2III. FACULTY & HUMAN RESOURCE DEVELOPMENT : (Max Credit points: 1500)
1 2 3 4 5 6 7
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Sr. Institute Comments & RO’s Remarks & assigned Max Credit
Head Details Courses for
No Credit Points claimed Credit Points Points
Officer Rating
3.2 Marine Faculty Teaching Experience Each year of experience will get an award of ‘2.0’ 70
point for each faculty with a maximum of
20 points for each faculty.
3.3 Marine Faculty Industrial Experience Each year of experience will get an award of 1.0 20
point for each faculty with a maximum of
5 pts for each faculty.
3.4 Instructors with Marine background Each year of experience will get an award of '1.0' 30
pt for each instructor with a maximum of 10 pts
for each instructor.
3.5 Instructors with Naval / Industrial Each year of experience will get an award of '0.5' 10
background pt for each instructor with a maximum of
3 pts for each instructor.
4 Fitness 1. Compliance with minimum requirement will get full credit points as mentioned in column ‘7’. 60 (Max)
2. Any one non-compliance will make the credit ‘0’.
3. Any additional non-compliance will get negative (- ve) credits, in each of such cases, to the same magnitude of
base point as mentioned in column ‘7’.
4.1 Age limit (Full time Faculty) Ref DGS Order 5 of 2013. 10
4.2 Encouragement to young full time faculty Any faculty < 50 years age will get 2 points 10
4.3 Age limit (Visiting faculty) Ref DGS Order 5 of 2013. 10
4.4 Age limit (Instructors) 10
4.5 Medical Fitness 10
4.6 Fitness for conducting classroom / R.O. to observe 2 classrooms, 1 workshop 10
workshop sessions training
• Communication Skills
• Pedagogy skills.
5 Teaching Hours 1. Compliance with minimum requirement will get full credit points as mentioned in column ‘7'. 80 (Max)
2. Any one non-compliance will make the credit ‘0’.
5.1 Principal Ref DGS Order 5 of 2013 10
5.2 Vice Principal 10
5.3 Faculty members 20
5.4 Visiting Faculty 20
5.5 Instructors 20
Page 3III. FACULTY & HUMAN RESOURCE DEVELOPMENT : (Max Credit points: 1500)
1 2 3 4 5 6 7
Applicable to
Sr. Institute Comments & RO’s Remarks & assigned Max Credit
Head Details Courses for
No Credit Points claimed Credit Points Points
Officer Rating
6 HR Processes 1. Any one non-compliance will make the credit ‘0’. 345 (Max)
6.1 Faculty student ratio - Practicals Ref: para 3.1 of DGS Order 2 of 2007 25
6.2 Lab / Kitchen assistant student ratio - Ref: para 3.1 of DGS Order 2 of 2007 15
Labs
6.3 Instructor - student ratio - practicals 35
6.4 Attrition rate of marine faculty (Ratio of ≤ 0 -10% - 50 pts 50
the number of full time faculty members ≤ 11-25% - 40 pts
left the institute to the average number of ≤ 26-50% - 30 pts
full time faculty in a calendar year) ≤ 51-75% - 20 pts
≤ 76-85% - 10 pts
6.5 Attrition rate of non-marine faculty. (Ratio ≤ 0 -10% - 30 pts 30
of the number of full time non-marine ≤ 11-25% - 25 pts
faculty members left the institute to the ≤ 26- 50% - 20 pts
average number of non-marine full time ≤ 51-75% - 15 pts
faculty in a calendar year) ≤ 76-85% - 10 pts
6.6 Attrition rate of visiting faculty. (Ratio of ≤ 0 -10% - 50 pts 50
the number of visiting faculty members ≤ 11-25% - 40 pts
left the institute to the average number of ≤ 26-50% - 30 pts
visiting faculty in a calendar year) ≤ 51-75% - 20 pts
≤ 76-85% - 10 pts
6.7 Established system for selection & As per QMS. 10
recruitment of faculty
6.8 Average retention period of full time 5 points for each year 30
faculty (Total number of years of service
of full time faculty members currently with
the institute, divided by the total number
of full time faculty)
6.9 Relevant Training & Orientation Induction training for faculty and instructors 40
Programmes for faculty and instructors relevant to the course
6.10 Career Growth of faculty Feedback from faculty 10
Page 4III. FACULTY & HUMAN RESOURCE DEVELOPMENT : (Max Credit points: 1500)
1 2 3 4 5 6 7
Applicable to
Sr. Institute Comments & RO’s Remarks & assigned Max Credit
Head Details Courses for
No Credit Points claimed Credit Points Points
Officer Rating
6.11 Professional development programmes of Specify (e.g: Attending seminars conducted by 35
faculty professional bodies, technical courses, soft skill
courses etc)
6.12 Duty officer(s) staying within the campus DGS Order 2/2007, Para 3.8. Rotation number of 15
duty personnel, medical facility at night.
7 Pedagogy / Teaching process 330 (Max)
7.1 General Effectiveness By means of 20
(i) Independent assessment of classes by RO
(ii) Realistic records of internal assessment by
HODs
(iii) Verification of video recordings of class room
proceedings etc.
(iv) Trainee Feedback
7.2 Curriculum planning & development Holistic development of Trainee. 40
Student-faculty/instructor ratio considered.
Additional training beyond DGS course
curriculum. Eg. Soft skills, Skill training,
simulators, models and equipment.
7.3 Updating of Course Contents Frequency of updates, latest regulations 30
incorporated. Source of update and subsequent
update reflected in Lesson plan
7.4 In Classroom discipline / monitoring eg: CCTV Monitoring 20
7.5 Effectiveness of lesson planning Lesson plan to be verified for each session of the 30
teaching.
7.6 Use of teaching aids :
7.6.1 LCD Projectors No. of projectors in proportion to No. of 20
classroom
7.6.2 IMO / allied Training Videos / CBTs E-learning, on-line digital videos and CBTs 30*
acceptable
7.6.3 Charts & similar teaching aids Charts, posters, electronic display boards etc. 10*
7.6.4 Working / Scaled down models / cut- eg cut sections of boilers, turbines, fire- 30*
sections extinguishers, ship construction etc.
7.6.5 Electronic Smart boards Number in proportion to classrooms. 20
Page 5III. FACULTY & HUMAN RESOURCE DEVELOPMENT : (Max Credit points: 1500)
1 2 3 4 5 6 7
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Sr. Institute Comments & RO’s Remarks & assigned Max Credit
Head Details Courses for
No Credit Points claimed Credit Points Points
Officer Rating
7.7 Use of Modern techniques / Information Simulators, PC based simulators for part- task 30
Technology. learning, blended learning, animation,
multimedia, web applications
7.8 Any additional facility worth awarding Eg: Audience Response System, laptops/ 50
bonus points. tablets for students.
8 Research & Development 120 (Max)
Activities.
8.1 No of papers submitted in marine journals 2 points for each such case with a max of 10 40
by faculty of the institute in the preceding points per faculty
3 yrs.
8.2 No. of faculty who participated in Max 5 points per faculty 45
development or revision of curriculam /
syllabus of courses, writing of model
courses, trainee record books.
8.3 No of marine related presentations made 1 point for each such case with a max of 5 points 20
by faculty of the institute in international / per faculty
national / regional seminars / conferences
in the preceding 3 yrs.
8.4 No of marine related projects undertaken 5 points for each such case 15
by the institute in the preceding 3 yrs.
Total Points
Total Percentage Credits
Individual Grade
Page 6IV. STUDENT DEVELOPMENT PROGRAMMES (PERSONALITY & ACADEMIC): (Max Credit points: 1000)
1 2 3 4 5 6 7
Applicable to
Sr. Institute Comments & RO’s Remarks & assigned Max Credit
Head Details Courses for
No Credit Points Claimed Credit Points Points
Officer Rating
1 Academics 500 (Max)
1.1 Overall Performance in Final University / Average percentage x 100 (rounded off to 100
Board Examination (last 5 years) nearest whole number)
(Average first attempt Pass % of students
in final exam as applicable)
1.2 Annual Performance in Final University / 100% = 100 pts ≥ 50% = 25 pts 100
Board Examinations (Pass % of students ≥ 90% = 85 pts ≥ 40% = 10 pts
in the last batch passed out) ≥ 80% = 70 pts < 40% = 0 pts
≥ 70% = 55 pts
≥ 60% = 40 pts
1.3 % marks scored by students from item % of Students Obtained Grade A: 150
1.2 (% of students - gradewise) Distinction (≥75%) x 1.5 pts
% of Students Obtained Grade B: I Class
(≥60%) x 1.0 pts
% of Students Obtained Grade C: II Class
(≥50%) x 0.6 pts
1.4 Efficiency of periodical internal Comparison of internal assessments 50
assessments scores and referrals to find exit
examination scores
1.5 Efficacy of Development programmes for Extra coaching, retest, monitoring 100
underperforming students. progress
2 Grooming & Discipline 170 (Max)
2.1 General grooming of Trainees in Class Eg. Clean and ironed uniform, overalls, 15
rooms / workshops / labs polished shoes, name tags, etc.
2.2 Various clothing / PPE gear provided by Eg, uniform, overalls, shoes, safety shoes, 25*
institute working gloves, sports gear, blues, winter
(0 points if not provided by institute) clothing, etc. Ref 4.19 of DGS order 2 of
2007
2.3 Physical Training sessions Daily routine, record to be observed 10
Page 1IV. STUDENT DEVELOPMENT PROGRAMMES (PERSONALITY & ACADEMIC): (Max Credit points: 1000)
1 2 3 4 5 6 7
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Sr. Institute Comments & RO’s Remarks & assigned Max Credit
Head Details Courses for
No Credit Points Claimed Credit Points Points
Officer Rating
2.4 Use of safety norms / Personnel eg: helmet, goggles, facemask, gloves, 10
protection gears in practical classes safety shoes, nose mask, apron etc.
2.5 Disciplinary committee & records of As per QMS 10
punitive actions, if any.
2.6 Anti-ragging measures, councelling Trainees have regular access to qualified 20
sessions councellor to address their personal
issues on one-to-one sessions
2.7 Grievance redressal mechanisms RO to observe the effectiveness of the 30
redressals.
2.8 Effectiveness of ban on Drug / alcohol / Ref. Para 1.15 of DGS Order 2 of 2007 10
Tobacco
2.9 Regimented Training Eg. Fall-ins, clean-ship, periodical 10
inspection of hostel facilities etc.
2.10 Sports Activity Regular participation of Trainees in 30
outdoor / indoor games Sports clubs,
grounds / clubs / sports schedule
3 Personality Development Programmes 220 (max)
3.1 Student lead committees Active students participation and lead 30
taken in institute activities.
Eg: Mess Committee, Sports Committee,
Cultural Committee, Clean Ship
Committee, Discipline Committee, Literary
club, etc.
3.2 Technical Talent promotion of Trainees Inter-college Technical Seminars/ techno 20
fest, Technical Paper presentation
organised by the Inst. annually &
performance of Trainees thereof.
Page 2IV. STUDENT DEVELOPMENT PROGRAMMES (PERSONALITY & ACADEMIC): (Max Credit points: 1000)
1 2 3 4 5 6 7
Applicable to
Sr. Institute Comments & RO’s Remarks & assigned Max Credit
Head Details Courses for
No Credit Points Claimed Credit Points Points
Officer Rating
3.3 Ex-curricular & co–curricular grooming Regular participation of Trainees in 15
programmes. outdoor / indoor games, organisation of
various intra-institute cultural events like
quiz, Debates and other programmes like
swimming. boating, band practices,
parade etc.
3.4 External Event Participation Programmes Participation of Trainees in External 20
competitions like Sports, Drama, Cultural
events, Debates, Public speaking,
Celebration Parade and prize winners
there of arranged by external agencies.
3.5 Prizes & scholarships. Prizes / incentives instituted in the MTI for 15
Trainees excelling in leadership,
organising ability, dedication to duty,
displaying officer-like-qualities or if in any
like wise activities.
3.6 Management Excellence and Personality Personality Development Classes. HR 50
Development programmes and Soft skills training by qualified
trainers, experts / luminaries invited for
talks for motivation of trainees etc.
3.7 Other Pro-active skill development Various job oriented skill training initiated 50
programme by the Institute by the Institute Viz. Specialised welding,
Computer training, Safety training, Project
work, Specific skill training etc.
3.8 In house Magazines / Student 10
Publications, Newsletters, etc.
Page 3IV. STUDENT DEVELOPMENT PROGRAMMES (PERSONALITY & ACADEMIC): (Max Credit points: 1000)
1 2 3 4 5 6 7
Applicable to
Sr. Institute Comments & RO’s Remarks & assigned Max Credit
Head Details Courses for
No Credit Points Claimed Credit Points Points
Officer Rating
3.9 Participation of students in social Eg. Participation of students in Red- 10
activities. Cross, illiteracy eradication campaigns,
Institute organised Group activities like
Blood Donation Camp, Spastic Society
Visits, Swatch Bharat Campaign, Health
camps for surrounding villages etc.
4 Skill Evaluation (by RO) 110 (Max)
4.1 Task Proficiency Demonstration Assorted tasks accorded to trainees by 25
(Academic) the Inspecting Body for subject
presentation in class room on random
basis
4.2 Task Proficiency Demonstration Assorted tasks on hands - on -skill related 30
(Practical) work like welding /machining, Overhauling
etc. accorded to trainees by R.O. on
random basis
4.3 Task Proficiency Demonstration (Team Assorted tasks accorded as per Random 20
work) selection like March Past, Guard of
honour, Band demonstration, etc.
4.4 Demonstration of Exigency handling Team exercise by Trainees in fire fighting, 35
proficiency saving unconscious person, Emergency
Drill etc.
Total Points
Total Percentage Credits
Individual Grade
Page 4V. PLACEMENT RECORDS: (Max Credit points: 5000)
1 2 3 4 5 6 7
Applicable to
Sr. Institute Comments & RO’s Remarks & assigned Max Credit
Head Details Courses for
No Credit Points Claimed Credit Points Points
Officer Rating
1 Placement Effectiveness Ref DGS Order 2 of 2007 500 (Max)
1.1 Dedicated Placement Cell / officer No. of persons in the team and their activity 100*
record including updating on DGS website.
Ability to show the placement records on
web site. Contact made with various
companies and correspondence with them
for placement, taking feedback from
companies where past cadets joined ,etc
(Ref. 1.20 of DGC order 2 of 2007)
1.2 Sea-berth tie-up with Shipping companies MOU with shipping companies. Letters of 200
in the current batch. Comparison of sponsorship from companies mentioning
placement of previous batch by the same the trainees names. R.O.'s to observe
sponsors letters over last three batches.
1.3 Campus selection from shipping 100% = 200 pts ≥ 50% = 100 pts 200
companies in the immediate past batch ≥ 90% = 180 pts ≥ 40% = 80 pts
≥ 80% = 160 pts ≥ 30% = 60 pts
≥ 70% = 140 pts ≥ 20% = 40 pts
≥ 60% = 120 pts ≥ 10% = 20 pts
2 Placement Record Ref DGS letter No. TR/POL/8(9)/2010 dated 10.04.2013, including the GP rating and CCMC courses 4500 (Max)
2.1 Alumni Association website and Active contact with alumni. Contribution 100*
interaction with past students and activity and patronizing by alumni (Ref. 1.20 of
building DGS order 2 of 2007)
2.2 Tracking of trainees for full training period 100% = 400 pts ≥ 50% = 150 pts 400
including on board training (record of ≥ 90% = 360 pts ≥ 40% = 100 pts
complete data of passed out trainees for ≥ 80% = 320 pts ≥ 30% = 80 pts
last 5 years until completion of their ≥ 70% = 280 pts ≥ 20% = 40 pts
SSTP) ≥ 60% = 200 pts
Page 1V. PLACEMENT RECORDS: (Max Credit points: 5000)
1 2 3 4 5 6 7
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Head Details Courses for
No Credit Points Claimed Credit Points Points
Officer Rating
2.3 % of passed out trainees who are 100% = 4000 pts ≥ 50% = 900 pts 4000
successfully placed for onboard training ≥ 90% = 3600 pts ≥ 40% = 750 pts
within 12 months of passing the final ≥ 80% = 3200 pts ≥ 30% = 600 pts
exam (last two batches prior 12 months) ≥ 70% = 2800 pts ≥ 20% = 300 pts
≥ 60% = 1200 pts ≥ 10% = 100 pts
< 10% = nil pts
2.4 % of passed out trainees who are 100% = 1000 pts ≥ 50% = 400 pts (1000)
successfully placed for onboard training ≥ 90% = 900 pts ≥ 40% = 300 pts
between 12 to 24 months from the same ≥ 80% = 800 pts ≥ 30% = 200 pts
two 2 batches considered in 2.3, ≥ 70% = 700 pts ≥ 20% =100 pts
excluding the numbers already placed in ≥ 60% = 500 pts < 20% = nil pts
2.3
Total Credit Points
Total Percentage Credits
Individual Grade
Note Item 2.3 and 2.4
1 It is expected that all trainees must be placed onboard for their onboard training within 12 months of their passing the final (exit) exam of the course.
2 If all trainees are placed onboard within 12 months of their passing the course, only 2.3 shall apply and a max of 4000 points shall be accorded (Item 2.4 shall not apply in such cases).
3 Item 2.4 shall only apply when some pecentage of trainees could not be placed onboard within 12 months of their passing out and were instead placed between 12-24 months of their passing the final exam. This
percentage of candidate placed between 12-24 months of passing shall be scored as per 2.4.
4 Example : There were 100 trainees who passed final exam on 10 August 2014. 70 trainees were placed onboard between 10 August 2014 and 10 August 2015 (Score = 2800 as per 2.3). 20 trainees were placed
onboard between 11 August 2015 and 10 August 2016 (Score = 100 as per 2.4). 10 trainees were placed onboard after 11 August 2016 or not placed at all (score = Zero)
5 Placement Record data to be available to R.Os. Institute can take printout of their students from COC / CDC checker. R.O.'s to randomly check placement record by accessing COC / CDC checker on DGS
website.
Page 2V. PLACEMENT RECORDS: (Max Credit points: 5000)
1 2 3 4 5 6 7
Applicable to
Sr. Institute Comments & RO’s Remarks & assigned Max Credit
Head Details Courses for
No Credit Points Claimed Credit Points Points
Officer Rating
Page 3VI. OVERALL PERFORMANCE & MANAGEMENT (Total Credit Points: 500)
1 2 3 4 5 6 7
Applicable to
Sr. Institute Comments & RO’s Remarks & assigned Max Credit
Head Details Courses for
No Credit Points claimed Credit Points Points
Officer Rating
1 Quality Management System 50 (Max)
1.1 Valid Quality Certification as per ISO or Ref 1.17 of DGS Order 2 of 2007 10
equivalent standard in addition to CIP.
1.2 Overall maintenance of Quality System 5
1.3 Management Review & Follow-up 5
1.4 Internal audits & Corrective Actions Thorough and effective internal audits done by 10
qualified internal auditor and corrective actions
monitored for its effectiveness.
1.5 Non-conformity records & Corrective This should include both a running defect list and 10
Action a process Non-Confirmity list.
1.6 Customer Feed-back & Follow-up 10
2 Feed Back Analysis 200 (Max)
2.1 Student Feed-back on faculty 1. Excellent, Very good- 5 Pts for every 10% 50
2. Good, Satisfactory- 3 Pts for every 10%
3. Poor/ Unsatisfactory-(-5) Pts for every 10%
2.2 Student feed-back on learning 1. Excelllent, Very good-5 Pts for every 10% 50
environment and teaching facility 2. Good, Satisfactory- 3 Pts for every 10%
infrastructure 3. Poor/ Unsatisfactory-(-5) Pts for every 10%
2.3 Student feedback on accomodations, 1. Excelllent, Very good-5 Pts for every 10% 50
catering, campus facility 2. Good, Satisfactory- 3 Pts for every 10%
3. Poor/ Unsatisfactory-(-5) Pts for every 10%
2.4 Recruiter’s feedback on ex-Trainees. (For 1. Excelllent, Very good-3 Pts for every 10% 30
last two academic year, feed back should 2. Good, Satisfactory- 2 Pts for every 10%
be received on 50% of the students 3. Poor/ Unsatisfactory-(-3) Pts for every 10%
placed on board)
2.5 SSTP monitoring of trainees on board For DNS course only 20
training and training records (book),
where applicable.
3 Documentation 100 (max)
3.1 Maintenance of Daily Log Ref. Para 4.14 of DGS Order 2 of 2007 10*
3.2 Maintenance of Records of Certificates Traceability, authenticity confirmation etc. 10
issued
Page 1VI. OVERALL PERFORMANCE & MANAGEMENT (Total Credit Points: 500)
1 2 3 4 5 6 7
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Head Details Courses for
No Credit Points claimed Credit Points Points
Officer Rating
3.3 Attendance Registers of students / Swipe card, biometric system of attendance. 10
Faculty
3.4 Examination Records Retention of answer sheets, Internal assessment 10
records etc., as per the procedures.
3.5 Master Time table & Lecture hours of 10
faculty
3.6 Records of Fees Collected. Transparency Ref para 4.20 of DGS order 2 of 2007 10
in fees collections
3.7 Regular payment of fee share to the Ref para 4.23 of DGS Order 2 of 2007 5
Government
3.8 Promptness of intimation admission Ref Para. 4.15.1 of DGs Order 2 of 2007 5
details to DGS / INDOS / Shipping Master
3.9 Promptness of information uploaded on E- Ref Para. 4.15.2 of DGs Order 2 of 2007 5
Samundra
3.10 Periodical returns to DGS Ref Para 1.18 of DGS Order 2 of 2007 5
3.11 Trainee/Student’s File Individual trainee file containing personal details 5
of the trainee, his progress report in the MTI
3.12 DGS Orders/ Circulars /Instructions Whether implemented through internal circulars / 5
instruction on the curricular / co- curricular
activities
3.13 Overall record keeping & Traceability of 10
documents
4 Management 1. In case of ‘YES/NO’ choice, ‘YES’ will award the equivalent Base point mentioned in column’7’. 90 (Max)
2. In case of general queries, where only Max Base point indicated in column ‘7’, the credit points may be assigned in
proportion to the extent of compliance, in that scale to the max indicated point. (Eg. If max point mentioned is 10,
points may be assigned from 1 to 10 depending upon the grading).
Page 2VI. OVERALL PERFORMANCE & MANAGEMENT (Total Credit Points: 500)
1 2 3 4 5 6 7
Applicable to
Sr. Institute Comments & RO’s Remarks & assigned Max Credit
Head Details Courses for
No Credit Points claimed Credit Points Points
Officer Rating
4.1 Quality of management Board Profile of board, frequency of meetings, 5
attendance of meetings, process of review &
assessment etc.
4.2 Experience & track record of Years of experience in training & education, 5
management & promoter Significance of maritime training in overall
business portfolios, structure of
ownership etc.
4.3 Track record of Institute No. of years in maritime training, number of 15
batches, geographical spread etc.
4.4 Financial performance & sustainability Income composition, Profitability, surplus cash 10
generated & its utilisation etc.
4.5 Employee welfare measures Whether all employees permanent or on contract 15
basis, PF, Gratuity, Medical, Insurance etc.
4.6 Corporate Social Responsibility (CSR) Other than the activities directly related with the 10
Activities development of the institute.
4.7 Training Institute promoted by any Promoted / Managed by ship owning / YES/NO 20
Shipping companies ship management company
4.8 Training Institute promoted / associated YES/NO 10
with any shipyard. (only for engineering
courses)
5 Process Quality 30 (Max)
5.1 Strategic alliances with other training 10
colleges (national & international)
5.2 Association with international bodies or 15
other accreditation organizations.
5.3 Institute affiliated with any Central / State YES/NO 5
University
6 Participation in improvement of M.E.T. 30 (Max)
Page 3VI. OVERALL PERFORMANCE & MANAGEMENT (Total Credit Points: 500)
1 2 3 4 5 6 7
Applicable to
Sr. Institute Comments & RO’s Remarks & assigned Max Credit
Head Details Courses for
No Credit Points claimed Credit Points Points
Officer Rating
6.1 Participation as Member of training 10
committee(s) of DGS/IMU/Interaction with
DGS on Notices kept for comments on
website.
6.2 Institute faculty Participation in MMD Oral 20
Examinations as External Faculty from
institutes within 150 km distance from
MMDs.
Total Points
Total Percentage Credits
Individual Grade
Page 4VII. TOTAL CREDIT POINTS & GRADATION OF EACH COURSE
1 2 3 4 5 6
Course :
Details of Category Max Credit Points
Accrued Percentage Credit
GRADE
Credit Points Points
Base %
I Infrastructure Facility Maintenance & Ambience 1500 15
II Student Intake Quality 500 5
III Faculty & Human Resource Development 1500 15
IV Student Development Programmes (Personality & Academics) 1000 10
V Placement Records 5000 50
VI Overall Performance & Management 500 5
Total 10000 100
1. Each Course is to be assigned Total Marks and Grading individually, after assessing the applicable areas separately.
2. The Total of 6 sections are grouped into:
A. Infrastructure and Management (Section I, II, VI) - total 2500 points
B. Quality of Education and Training (Section III, IV) - total 2500 points
C. Placement for Shipboard Training (Section V) - total 5000 points
3. Heads (column 2) which are not applicable to the course consideration shall be marked "NA" and Max Credit Points (column 7) to be reduced by the mentioned points from the total.
4. Certificate issued by R. O. shall give Grade and Percentage score for each of the Groups A, B, C. This grading and percentage score shall be given separately for each course conducted with a final Overall grading and total score.
5. DGS website shall also show the grade (and percentage score) for each of the Groups A, B, C and for each course separately.
Page 1VIII. ACCRUED CREDIT POINTS PER COURSE & OVERALL GRADATION
MAX.
MAX CREDIT
GENERAL PARTICULARS CREDIT ACCRUED CREDIT POINT PERCENTAGE CREDIT
%
POINT
COURSES A B C D E A B C D E
GROUP A Infrastructure and Management (Section I, II, VI) 2500 25%
1. Infrastructure Facility Maintenance and Ambience 1500 15%
2. Student Intake Quality 500 5%
3. Overall Performance and Management 500 5%
TOTAL 2500
GROUP B Quality of Education and Training (Section III, IV) 2500 25%
4. Faculty and Human Resource Development 1500 15%
5. Student Development Programmes (Personality and Academics) 1000 10%
TOTAL 2500
GROUP C Placement for Shipboard Training (Section V) 5000 50%
6. Placement Records 5000 50%
GRAND TOTAL 10000
GRADE
INSTITUTE’S TOTAL OVERALL GRADING Total Accrued Credit points XXXXX out of YYYYYY = % Grade =
Note: Pre-sea Courses
A. 3 years B. Sc Nautical Science / 4 yrs. B.S. Nautical Technology Course.
B. 1 Year Diploma in Nautical Science (DNS) leading to 3 years B.Sc.
Nautical Science degree Course
C. 4 Years Marine Engineering Degree Course (BE Marine)
D. 1 Year Marine Engineering Course for Graduates (GME)
E. 2 Years Marine Engineering Course for Diploma holders (DME)
F. 3 Years Alternate Training Scheme Course (ATS)
G. 4 Months Electro-Technical Officer ( ETO) course
H. 6 Months General Purpose Ratings Course (GP Rating)
I. 6 Months Certificate Course in Maritime Catering (CCMC
1. Accrued Credit Points and Percentage Credit for each course taken from section VII
2. Institutes overall gradation shall be based on the average of total Accrued Credit Points of all courses
Page 1GENERAL PARTICULARS (To be filled in by the Institute) :
1 Name of the Institute
2 Address
3 Pin
4 Land Ph. No / Contact Mobile No
5 Fax No
6 E-Mail details
7 Web Site
8 PAN No
9 Primary Bank details (Bank/Branch/IFSC No)
10 Name of Head of Institute / Designation / Tel no / E mail
11 Promoted by
Name of the non profit making registered public
12
trust/section 25 company
Category of Promoter (shipping companies/ ship &
13 maritime related management companies/ Government
building companies/private institute)
14 INDOS No.
15 Detail of Pre-sea courses conducted
DGS approval No & date /validity up to (against each
16
discipline)
DGS Approved intake strength against each discipline &
16
Institute Compliance
(a)
Affiliating university (As applicable), Address & Ref No of
17
Affiliation/ validity up to
17 University approved intake strength against each discipline
(a) (as applicable)
Any other affiliating Body & Address & Ref No of Affiliation
18
(As applicable) / validity up to
19 A.I.C.T.E. approval Ref. No. and its validity (As applicable)
20 ISO Certification (Approving Body / Approval No & validity)
Gradation as per approved IACS member
21
(R.O.) last Inspection ( also Ref No & date )
22 Name of Authorised signatory
Designation & contact details of Authorised signatory
23
(Designation/ Ph. No/Mobile/Fax No/E-mail
24 Detail of Existing maritime courses run by the Institute25 Ref. No & Date of Last DGS approval for the discipline
26 Date of Last DGS Inspection/ Grading Inspection
No of Observations /N.Cs as per last DGS/IACS Inspection
27
/Grading Inspection
Action taken on above Inspection observations & N.C.s as
28
per ( 28)
29 Any correcting action pending under condition (28)
Any Other Significant changes to infrastructure/ work
done/implemented /Infrastructure Installed to improve
30
standard of training in the discipline since last inspection. (If
yes, necessary documents may be attached)
Institute being member of any globally recognised
31
association – if yes then details
Submission of Audited Balance Sheet of the Institute/
organisation highlighting Marine Training financial details &
32
duly assessed by
a Chartered Accountant.
Current liquidity Ratio
(Asset/ liability)
Capital Structure : (Applicable to Institute/Organisation,
33 or
where there is Debt on the balance sheet )
Debt / Equity Ratio (As
applicable)
Debt Service Coverage
Ratio (Net profit/Debt
Interest)
Sustainability of operations & Resources (As per last audited
34 Income compositions
year)
Profitability
Use of surplus cash
generated in Marine
TrainingWhether any new course/s applied for to DGS in last six (6)
35
months? ( If yes, then detail there of )
Last batch in the discipline commenced on (Give date of
36
commencement of Training)
Whether any Legal cases pending for/against the Institute? If
37
yes, give details.
Whether annual DGS fees (as appropriate under governing
38 guide lines) is paid up to date by the Institute? If yes, give
details.
SPECIFIC INFORMATION RELATED TO COURSES CONDUCTED
CIP gradation as per last inspection by R.O. (also Ref No &
1
date)
2 Whether Batch details are submitted in e-samudra regularly?
3 Details of DGS approved pre-sea courses conducted :
Approved Intake Date of commencement No. of candidates
Date & Approval No. &
Sr. No. Name of Courses Approved [No. in a batch X of last batch & admitted admitted in the last
Vallidity ( If applicable)
Frequency] Intake Calendar year1:144 .**-:-l
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Annexure ll
LIST OF RECOGNISED ORGANISATIONS AIJTHORISED FOR THE PURPOSE OF
COMPREHENSIVE INSPECTION PROGRAMME rcPI
Name of the RO Address for Communication
Indian Register of ShiPPing 52-A, Adi ShankaracharYa Marg, OPP'
1
Powai Lake, Powai, Murnbai -400 O72
(tRs)
Tele: 022-30519400
Contact Person: ShriA K Bala
a.bala @irclass.ore
(M):099202a175s
Cermanisfrer LloYd SE, 308, Trade
DNV GL
Centre, Bandra Kurla Complex, Off CST
Road, Mumbai- 400 051
Contact Person: Shri PiYush Raj
pivush.r:ai @d nvel. com
(M): 91- 9167638333
Korean Register of ShiPPing g-205, Citi Point, Andheri Kurla Road,
(KRs) J.P. Nagar, Andheri East,
Mumbai -400 059
Contact Person: Mr. Jung Joongsuk
mumbai@krs.co.kI
ios-zto, "B" wing, shree Nand Dham,
Nippon Kaniji KYokai (NKK)
Sector-ll, Plot No.59, CBD Belapur, Navi
Mumbai-400 614'
Contact Person: Shri A V Pradhan/ Shri
Ajay Kumar
bv@classnk.or.i p, ka iav@classnk'or'ip
(M):09857318193
Page 1 of 2-i.rji,
).
Annexure ll
RINA India Private Limited B fr}il6}8, Everest Chambers, Marol
Naka, Andheri-Kurla Road, Andheri East'
Mumbai-400 059.
Contact Person: Shri Devdas
mumbai.office(ori na.ore, dav@ ri na'org
Tele: 022-6tL13344
(M):0s6€!!!!!!
$64 KalpaGru Square,6tn Floor,
Lloyd Register Asia (LRA)
Kondivita Lane, Off Andheri- Kurla Road,
Andheri East, Mumbai - 400 059
Contact Person- Shri Ratan Kumar / Shri
Shobit Kapoor
ratan.kumar(Olr.org, mumbai-
port@lr.ors
(M):098199728s8
Bureau Veritas (BV) rf r, nn"tUows, 1" Flr., Sahar Plaza
Complex, Andheri-Kurla Road, Next to
Kohinoor Continental Hotel, J'B' Nagar,
Andheri (E), Mumbai-400 059'
Contact person: ShriVinay Mada/ Shri
Shailendra Nath
Shailendra.nath@ in 'bu rea uveritas'com
Page 2 of 2