**Executive Summary**
This document is a bid corrigendum (GEM/2025/B/6902347-C4) issued on November 26, 2025. It replaces all existing "Buyer added Bid Specific Terms and Conditions" in the bid document or any prior corrigenda. Prospective bidders are advised to bid according to these updated Terms and Conditions.
**Key Points / Main Content**
*Buyer Added Bid Specific Additional Terms and Conditions:*
* *Option Clause:* The buyer can increase/decrease contract quantity/duration by up to 25% when issuing the contract. Once issued, only an increase of up to 25% is permitted. Bidders must accept revised quantities/durations.
* *Option Clause: Excess Settlement:* Enables service providers to include additional charges up to a specified percentage of the item-level total value in invoices, with mandatory supporting documents. The total invoice amount cannot exceed the agreed-upon excess settlement percentage for the order.
* A Buyer uploaded ATC document is available via the link provided.
*Disclaimer:*
* The buyer organization is responsible for the impact of the additional terms and conditions. The bid and resulting contracts shall be void, and bids may be canceled by GeM if any clauses are incorporated by the Buyer regarding the following:
* Definition of Class I and Class II suppliers not aligned with DPIIT orders.
* Seeking EMD submission from bidders, contradicting GeM GTC exemptions.
* Publishing Custom/BOQ bids for items with available regular GeM categories.
* Creating BOQ bids for single items.
* Mentioning specific brands/makes/models/manufacturers/dealer names.
* Mandating physical document submission as a pre-requisite.
* Floating/creating work contracts as custom bids in services.
* Seeking samples with bids/approval during bid evaluation (except for attached categories, trials allowed).
* Mandating foreign/international certifications over equivalent Indian standards.
* Seeking experience from specific/foreign organizations/departments/institutes.
* Creating bids for items from irrelevant categories.
* Incorporating clauses against MSME and Make in India policies.
* Referencing conditions on external sites/documents/clauses.
* Asking for Tender/Bid Participation/Auction fees.
* ATC clauses conflicting with GeM GTC Clause 4 (xiii)(h).
* Contravening clauses defined in system-generated bid templates (EMD Detail, ePBG Detail, MII, MSE).
* Adding additional items through ATC or Scope of Work in category-based bids.
*Representation:*
* Sellers can raise objections/grievances against these additional clauses within 4 days of bid publication. The buyer is responsible for replying and cannot open bids without addressing the objections.
*General:*
* This document overwrites previous versions of Bid Specific Additional Terms and Conditions.
* The bid is governed by the General Terms and Conditions.
**Impact Analysis**
**Stakeholder: Prospective Bidders**
* *Impact:* Must adhere to the revised terms and conditions when preparing and submitting bids. They must also ensure compliance with the prohibited practices outlined in the disclaimer to avoid bid cancellation.
* *Action Required:* Review and understand the updated terms and conditions and ensure bids comply.
**Stakeholder: Buyer Organizations**
* *Impact:* Responsible for the impact of the additional terms and conditions. They must avoid including clauses listed in the disclaimer.
* *Action Required:* Ensure all bidding processes align with the updated terms, particularly regarding prohibited clauses.
**Stakeholder: GeM (Government e Marketplace)**
* *Impact:* Has the authority to cancel bids that violate the terms and conditions outlined in the document.
* *Action Required:* Monitor bids for compliance and enforce the terms by canceling non-compliant bids. Ensure the GeM system reflects the updated terms.
Key Entities Referenced
GeM (Government e Marketplace): Online platform for public procurement in India. This bid corrigendum relates to terms and conditions on GeM.
Bid Specific Additional Terms and Conditions: Terms and conditions added by the buyer in a specific bid on GeM, which this corrigendum modifies.
DPIIT (Department for Promotion of Industry and Internal Trade): Referenced in relation to defining Class I and Class II suppliers, indicating policy alignment requirements in bids.
GeM GTC (General Terms and Conditions): General Terms and Conditions of GeM, referenced regarding compliance requirements and invalidation of contradictory clauses.
MSME policy: The policy concerning Micro, Small & Medium Enterprises. Bids must not incorporate clauses against it.
Bid Number: GEM/2025/B/6902347
Dated: 26-11-2025
Bid Corrigendum
GEM/2025/B/6902347-C4
Following terms and conditions supersede all existing “Buyer added Bid Specific Terms and conditions” given in
the bid document or any previous corrigendum. Prospective bidders are advised to bid as per following Terms
and Conditions:
Buyer Added Bid Specific Additional Terms and Conditions
1. OPTION CLAUSE: The buyer can increase or decrease the contract quantity or contract duration up to 25
percent at the time of issue of the contract. However, once the contract is issued, contract quantity or
contract duration can only be increased up to 25 percent. Bidders are bound to accept the revised
quantity or duration
2. Option Clause: Excess Settlement. The excess settlement has been enabled for the service, allowing
service providers to include additional charges up to a specified percentage of the item-level total value,
including addons, in their invoices. Service providers must declare the applicability of additional charges
during invoice creation and submit mandatory supporting documents to avail this option. The total invoice
amount, including additional charges, shall not exceed the agreed-upon excess settlement percentage for
the order.
3. Buyer uploaded ATC document Click here to view the file.
Disclaimer
The additional terms and conditions have been incorporated by the Buyer after approval of the Competent
Authority in Buyer Organization, whereby Buyer organization is solely responsible for the impact of these clauses
on the bidding process, its outcome, and consequences thereof including any eccentricity / restriction arising in
the bidding process due to these ATCs and due to modification of technical specifications and / or terms and
conditions governing the bid. If any clause(s) is / are incorporated by the Buyer regarding following, the bid and
resultant contracts shall be treated as null and void and such bids may be cancelled by GeM at any stage of
bidding process without any notice:-
1. Definition of Class I and Class II suppliers in the bid not in line with the extant Order / Office Memorandum
issued by DPIIT in this regard.
2. Seeking EMD submission from bidder(s), including via Additional Terms & Conditions, in contravention to
exemption provided to such sellers under GeM GTC.
3. Publishing Custom / BOQ bids for items for which regular GeM categories are available without any
Category item bunched with it.
4. Creating BoQ bid for single item.
5. Mentioning specific Brand or Make or Model or Manufacturer or Dealer name.
6. Mandating submission of documents in physical form as a pre-requisite to qualify bidders.
7. Floating / creation of work contracts as Custom Bids in Services.
8. Seeking sample with bid or approval of samples during bid evaluation process. (However, in bids for
attached categories, trials are allowed as per approved procurement policy of the buyer nodal Ministries)
9. Mandating foreign / international certifications even in case of existence of Indian Standards without
specifying equivalent Indian Certification / standards.
10. Seeking experience from specific organization / department / institute only or from foreign / export
experience.
11. Creating bid for items from irrelevant categories.
1 / 212. Incorporating any clause against the MSME policy and Preference to Make in India Policy.
13. Reference of conditions published on any external site or reference to external documents/clauses.
14. Asking for any Tender fee / Bid Participation fee / Auction fee in case of Bids / Forward Auction, as the
case may be.
15. Any ATC clause in contravention with GeM GTC Clause 4 (xiii)(h) will be invalid. In case of multiple L1
bidders against a service bid, the buyer shall place the Contract by selection of a bidder amongst the L-1
bidders through a Random Algorithm executed by GeM system.
16. Buyer added ATC Clauses which are in contravention of clauses defined by buyer in system generated bid
template as indicated above in the Bid Details section, EMD Detail, ePBG Detail and MII and MSE Purchase
Preference sections of the bid, unless otherwise allowed by GeM GTC.
17. In a category based bid, adding additional items, through buyer added additional scope of work/ additional
terms and conditions/or any other document. If buyer needs more items along with the main item, the
same must be added through bunching category based items or by bunching custom catalogs or
bunching a BoQ with the main category based item, the same must not be done through ATC or Scope of
Work.
Further, if any seller has any objection/grievance against these additional clauses or otherwise on any aspect of
this bid, they can raise their representation against the same by using the Representation window provided in
the bid details field in Seller dashboard after logging in as a seller within 4 days of bid publication on GeM. Buyer
is duty bound to reply to all such representations and would not be allowed to open bids if he fails to reply to
such representations.
*This document shall overwrite all previous versions of Bid Specific Additional Terms and Conditions.
This Bid is also governed by the General Terms and Conditions
2 / 2