Draft DGS Order XX of 2025 - Mandatory Comprehensive Inspection Programme (CIP) for all DGS approved Maritime Training Institutes– reg.

CIP 2026: Draft for stakeholders’ comment/input The Comprehensive Inspection Programme (CIP), which is a mandatory system for ensuring quality in Maritime Training Institutes (MTIs) has been reviewed and a draft DGS Order enclosing all the details is placed for the information of the stakeholders. Any comments or suggestions may be sent by email to senthil.kumar30@gov.in and praveen.nair@gov.in latest by February 10, 2026. Please mention: “CIP 2026: Comments” in the subject of the email.Draft DGS Order No: XX of 2025 Sub: Mandatory Comprehensive Inspection Programme (CIP) for all DGS approved Maritime Training Institutes– Reg 1. The Merchant Shipping (STCW) Rules, 2014 under Rule 75, authorizes the Director General of Shipping, Govt. of India to supervise and monitor all matters related to the training, assessment and certification of seafarers under the Merchant Shipping Act, 1958 as amended, to ensure that such training programs are structured in accordance with the provisions of STCW Convention and the STCW Code, as amended. 2. Whereas, a Comprehensive Inspection Programme (CIP) for Maritime Training Institutes (MTIs) was conceptualized for standardizing quality, ensuring STCW compliance, and providing transparency for seafarer training, benefiting cadets, employers, and the nation by boosting global maritime standards through graded assessments of faculty, infrastructure, and student outcomes, fostering self-regulation, and aligning with international best practices. The Directorate General of Shipping (DGS) had issued the following directives for implementation of the CIP: A. DGS Order No.23 of 2014 dated 29.12.2014 mandating conduct of the Comprehensive Inspection Programme (CIP) for Maritime Training Institutes (MTIs) undertaking Competency courses. B. DGS Order No.04 of 2016 dated 12.09.2016 for the conduct of the Comprehensive Inspection Program (CIP) of Maritime Training Institutes (MTIs) conducting pre-sea training. C. DGS Training Circular No.33 of 2018 dated 16.11.2018 for the conduct of Comprehensive Inspection Program (CIP) for Maritime Training Institutes (MTI) conducting basic five STCW courses and / or post-sea modular courses (excluding competency courses). 3. Further, DGS Training Circular No. 01 of 2024 dated 19.02.2024 mandates the collection of details of Shipboard training by the Recognized Organization (RO) before conducting the comprehensive Inspection Program (CIP) from the DGS E-governance system, for uniformity in the CIP process by all inspecting authorities. 14. Noting the Maritime Administration under Regulation 1/6 - Training and assessment - of the STCW Convention is required to ensure that the training and assessment of seafarers, as required under the Convention, are administered, supervised and monitored in accordance with provisions of Section A-1/6 of the STCW Code. 5. Recalling all the DGS approved maritime training institutes are functioning under the control and monitoring mechanism of the Directorate General of Shipping, its field offices and the Recognized Organizations, as required vide paras 5&6 above. 6. Noting that Maritime education and training in India were earlier imparted predominantly through Government training institutes. However, this area was opened up to the private sector in the 1990s. Since then, a large number of maritime training institutes have been set up all over the country, offering pre-sea and post-sea maritime training in various streams /disciplines. 7. Recognizing that in an increasingly competitive scenario of employment of shipboard personnel in global shipping, qualitative excellence in maritime education and training is an imperative for India to maintain its coveted position as premier maritime manpower supplying nation. 8. Maritime training & education has to remain dynamic and keep pace with technological & managerial advances. Therefore, it is ineluctable to bring in reforms in the monitoring process for maritime training institutes on a regular basis. 9. Noting the review of the existing such processes, it is felt that the paradigm of inspection of maritime training institutes needs a qualitative improvement. Integrating the three existing Orders/Circulars into a single comprehensive Order will significantly enhance regulatory efficiency, clarity, and compliance consistency across all Maritime Training Institutes. 10. Accordingly, the Directorate General of Shipping, Govt. of India has developed the Comprehensive Inspection Program (CIP), by integrating & upgrading the existing inspection processes, while introducing an effective grading mechanism for the Maritime Training Institutes (MTIs). To achieve these objectives, necessary guidelines and assessment checklists, identifying such structured and objective parameters against which every such institute will be graded, on an annual basis, have been formalized. 211. The Mercantile Marine Department (MMD) or the authorized Recognized Organizations shall carry out such inspection and certification of maritime training institutes under these revised guidelines. Further, the grading of the MTI offering pre-sea training courses shall not be issued with the grading directly by the RO after completion of the CIP but shall be issued only after confirmation is obtained from the Principal Officer of the jurisdictional MMD. 12. The maritime training institutes shall also be subject to un-scheduled inspections by the Directorate General of Shipping, Govt. of India and / or its field offices, as may be required. Based on the report of such un-scheduled inspection, the Directorate General of Shipping, Govt. of India, can downgrade the grading of the institute concerned / rescind the course approval as the case maybe, albeit objectively and under due process. 13. This Order is issued under the powers conferred under Rule 75 [Chapter IX] of the Merchant Shipping (Standards of Training, Certification & Watch Keeping for Seafarers) Rules, 2014, as amended and comes into effect from the date of issue. 3ANNEXURE I 1. General 1.1 The purpose of this DGS Order No. XX of 2025 is to introduce a ‘Comprehensive Inspection Programme (CIP)’, integrating all three existing CIP inspection processes that Maritime Training Institutes (MTI) are currently required to undergo on regular basis, viz, CIP for Pre-Sea courses, CIP for Competency courses and CIP for Modular courses. The MTI shall have to maintain a Quality Management System in accordance with ISO 9001 as per Regulation I/8 of the STCW Convention. The Directorate General of Shipping (DG Shipping) mandates that Quality Management System (QMS) certification, ISO 9001, for maritime education and training institutes must be obtained from a certification body (CB) accredited by the National Accreditation Board for Certification Bodies (NABCB). 1.2 The Directorate acknowledges the dynamic requirements of the evolving levels of scientific and technological competencies that are expected of the seafarers. It is therefore incumbent upon the maritime administration to introduce timely modernization and reforms in the maritime regulatory processes to keep pace with the highly competitive international shipping requirements. 1.3 The CIP for maritime training institutes has been under implementation for the past few years. Based on the experience gained and the periodic review by the inspecting authorities, the industry stakeholders and the DGS, it was widely acknowledged that the CIP processes and checklists needed harmonization and review for ease and clarity in implementation. Accordingly, the DGS had constituted a committee with a mandate to review all aspects of the CIP including a complete revision of the checklist as would be required. The committee has reviewed the CIP processes in detail and proposed a harmonized methodology for grading MTIs, the details of which are annexed to this Order. 2. Applicability 42.1 This Order applies to all Maritime Training Institutes functioning under the approval of the Directorate General of Shipping, approved for any of the following Pre-sea courses: 2.1.1 Three years B.Sc. – Nautical Science / 4 yrs. B.S. Nautical Technology Course. 2.1.2 One Year Diploma in Nautical Science Course (DNS) 2.1.3 Four Years Marine Engineering Degree Course 2.1.4 One Year Marine Engineering Course for Graduate (GME) 2.1.5 Two Years Marine Engineering Course for Diploma holders (DME) 2.1.6 Three Years Alternate Training Scheme Course (ATS) 2.1.7 Four Months Electro Technical Officers Course (ETO) 2.1.8 Six Months General Purpose Ratings Course (GP Rating) 2.1.9 Six Months Certificate Course in Maritime Catering (CCMC) 2.2 This Order applies to all Maritime Training Institutes functioning under the approval of the Director General of Shipping, approved for any of the following post-sea competency courses: 2.2.1 Second Mate Foundation Course (FG) 2.2.2 Second Mate Competency Course (FG) 2.2.3 Chief Mate (FG) Phase I & II 2.2.4. Master (FG) Advanced shipboard management course 2.2.5. Navigation watch keeping officer – Near Coastal Voyages (NCV) 2.2.6. Chief Mate (NCV) Phase I & II 2.2.7. Master (NCV) Advanced shipboard management course 2.2.8. MEO Class – IV (FG) 2.2.9. MEO Class – II (FG) 2.2.10. MEO Class – I (FG) 2.2.11. MEO Class - IV (NCV) 2.2.12. MEO Class – III (SEO) 2.2.13. MEO Class – III (CEO) 2.3 This Order applies to Maritime Training Institutes functioning under the approval of Directorate General of Shipping for the conduct of modular STCW courses, and for any other courses approved by the DGS. 52.4 Any MTI conducting either one or a combination of the pre-sea, competency and post- sea modular courses, as mentioned in para 2.1,2.2 and 2.3, are required to mandatorily undertake the CIP as required under this Order. 2.5 This order applies for any type (Initial/Renewal/Annual) of CIP inspection whichever may fall due after issuance of this Order. 3. Objectives 3.1 The Comprehensive Inspection Programme relies largely on the principle of grading of various institutes broadly conducting similar training program and is expected to benefit relevant stakeholders, inter-alia, the prospective candidates, institutes and shipping companies, in addition to providing realistic inputs to enhance the monitoring and control mechanisms of the maritime administration. 3.2 The grading system should prove to be a symbol of differentiation for institutes that conduct a particular course better than others and would help the MTIs in attracting students from both within and outside India, to the extent permitted. 3.3 The DGS has given careful consideration of the fact that several institutes have failed to regulate the intake of candidate’s vis-a-vis their capability to place them on board ships. The objective of the current revision therefore is also to emphasize the urgent need to address the huge backlog of trainees who after completion of the pre-sea course have not been suitably supported and facilitated by the MTI to find a training berth on a ship for completing the mandatory shipboard training. 4. Inspecting Authority 4.1 Any Classification Society authorized by the Government of India as Recognized Organization (RO) vide Govt. of India, Ministry of Shipping Notification, S.O. 3316 (E) dated 26.12.2014 & having entered into agreement with DGS may offer their services for the inspection, gradation and certification of the institutes. The inspection team shall comprise of auditors (seafarers who have sailed in management level), with at least 50% of them holding the Certificate of Competency (CoC) as Master (Foreign Going) or Chief Engineer (Unlimited power), as the case may be. 4.2 The institute shall have the option of approaching any of the ROs notified as above or the MMD for the inspection and certification. However, once the certificate is issued, the annual inspections shall be undertaken by the same RO/MMD, during the validity of the Certificate, unless there are pressing reasons to the contrary, which has to be communicated to the DGS and permission has to be sought with clear reasons. In 6such cases, after obtaining the permission of the DGS, the institute shall have to be subjected to an initial inspection with full scope for the purpose of this change. 4.3 A CIP cycle shall be of 03 years, which shall include Initial inspection followed by two annual inspections. [Additional CIP inspection maybe undertaken based on instruction from DGS / PO MMD]. 4.4 During the tenure of a CIP certification cycle, CIP inspection shall be carried out by the same RO/MMD for all the different types of DGS approved courses conducted by the MTI. 4.5 RO/MMD shall issue CIP certificates (course type wise Pre-sea / Competency / Modular) with maximum validity of 03 years for each certificate. 5. Inspection and Certification 5.1 There shall be one CIP inspection for the MTI irrespective of the type of courses conducted. The Inspection frequency and the validity of the certificate shall be largely governed by the concept of ‘Three Year Cycle’. The initial inspection shall be exhaustive, whereas the annual inspection shall be to verify continued compliance. The information furnished by the institute, and data available from E-Governance system of DGS shall form the basis of verification for initial, and annual CIP inspection. For the annual inspection, the score and grading as assigned in the initial inspection for particular course type may change, to reflect current performance of MTI. 5.2 On satisfactory completion of the CIP inspection, the Recognized Organization shall issue an appropriate certificate (after requisite validation by the jurisdictional Principal Officer) to the institute with the confirmation of the following as a minimum: 5.2.1 That the institute is meeting the relevant requirement of the International Convention on Standards of Training Certification and Watch-keeping (STCW) 78 as amended. 5.2.2 That the institute is complying with all the applicable Merchant Shipping (STCW) Rules as amended and other Orders, Circulars and guidelines issued by the Directorate General of Shipping from time to time. 5.2.3 That the institute has implemented a Quality Management System equivalent to the standards envisaged as per the latest ISO 9001 Standards. 5.3 CIP Certificate to be issued to MTI for all types of the DGS approved courses conducted 75.4 All relevant CIP certificates have maximum validity of 03 years, subject to annual CIP inspections, which need to be conducted within (-) 60 days to (+) 30 days from the anniversary date. 5.5 If the MTI fails to conduct annual CIP inspection within the prescribed window period for any particular type of course, that they have approval, it may cause action to be initiated which may include invalidation of other CIP certificates and further action as considered necessary by the DGS as per procedures. 5.6 If any MTI is unable to undertake CIP inspections within the prescribed period, then it will need to seek documented approval from DGS. This request should specify the reason for non-conduct of CIP inspection within the prescribed time period with supporting documents The MTI management have to plan the CIP inspection calendar in advance to complete the CIP within the time prescribed by DGS. 5.7 Renewal CIP inspection, with mandatory change of RO, to be undertaken by the MTI prior to expiry of previous CIP certificate. Upon completion of a 3-year cycle, the MTI has to mandatorily change to a different RO. Same is applicable for all the CIP inspections (Pre-sea / Competency / Modular). 5.8 The renewal CIP inspection (change of RO) to be carried out prior to expiry of the previous CIP certificate. If the MTI is unable to conduct the same then it will need to seek documented approval from DGS. This request should specify the reason for non- conduct of CIP inspection within the prescribed time period. 5.9 Anniversary Date for a CIP inspection will be the date on which initial CIP inspection (physical) was completed for the ongoing CIP cycle. 5.10 Issue of CIP certificate will be as per prescribed format. 5.11 Separate CIP certificate to be issued based on course type (Pre-sea, Competency, Modular). 5.12 The RO shall assign the institute with a grading (based on the credit- points scored by the institute as per the assessment checklist), reflecting the overall grading of the institute for the approved courses, as shown in the Table below: Grading Scale 8Sr no % Score of Credit Points Grading Remarks 01 90% and above A1 Excellent 02 80% - 89.99 % A2 Very Good 03 70% - 79.99 % B1 Good 05 60% - 69.99 % B2 Average 07 50% - 59.99 % C1 Below Average 08 Below 50 % C2 Poor 5.12 The grading shall be provided separately for each type of course (Pre-sea, Competency, Modular) conducted by the maritime training institute. 5.13 The grading of the MTI (irrespective of the type of course) after the CIP inspection shall not be issued - by RO directly, it shall be issued only after documented confirmation obtained by the RO from the Principal Officer of the jurisdictional MMD. Such grading will be valid for only one year or till the next such inspection whichever is earlier. The CIP grading can only be upgraded or downgraded, as the case may be, during the subsequent CIP inspections. 5.14 The PO MMD (jurisdiction) to confirm grading of the MTI post any revisions, if required, in consultation with the RO within 30 days after the draft report is submitted by RO. In absence of receipt of the confirmation by jurisdictional PO within the 30 days period to RO, the report will be considered as approved, RO can complete the grading and communicate to MTI the final grading. The MTI are required to upload CIP certificate on the E- Governance system and update their CIP grading within one week of the receipt of final grading. The CIP documents are required to be sent to DGS with copy to PO MMD (Jurisdictional) by RO within one week. 5.15 Final grading of the MTI [to be displayed on DGS website] who are conducting more than one type of courses have to follow hierarchy as under: a) Pre-sea Grading – if the institute is conducting any pre-sea course as per 2.1. b) Competency Grading – If the institute is conducting any competency course (excluding any pre-sea course) as per 2.2 9c) Modular Grading – if the institute only conducts modular courses as per 2.3. 5.16 Respective course grading will be used as a criterion, for application of other DGS circulars / requirements. For example: An MTI after a CIP has been graded with overall pre-sea CIP grade of - B2 and overall modular CIP grade of - A1, The MTI in its communication with DGS / MMD shall mention the CIP grade for the type of course. Therefore, the compliance requirements for B2 grade shall apply for all pre-sea courses that are already approved and also for those the MTI applies for an approval. The MTI shall not be eligible for any relaxation for its pre-sea courses based on its Modular course grading. Similarly, the MTI shall be allowed applicable allowance for its Modular courses grading, and same will not be constrained based on its Pre-sea grading. 5.17 For MTI conducting pre-sea courses, the enhancement of batch strength capacity for any individual pre-sea course shall be allowed, only if the (a) MTI is able to demonstrate that at least 85% placement of trainees of first batch is achieved or within 24 months whichever is earlier for that individual pre-sea course, and (b) CIP grade is at least B1. The total increase in batch strength shall be as per applicable DGS requirements. 5.18 The fees prescribed by the Directorate for conducting CIP by the Mercantile Marine Department is as mentioned in the Annexure- V of this order. However, the fees charged by the respective RO, shall be based on mutual agreement between the respective RO and the MTI 6.0 Methodology for Grading 6.1 For the purpose of grading, a comprehensive Check-list has been developed to guide the Inspecting authority for the uniform implementation of the inspection regime based on the key parameters. 6.2 To be able to make a fairly accurate and realistic assessment of a Maritime Training Institute’s grading and capability, the Comprehensive Inspection Program (CIP) has several parameters, both qualitative and quantitative, in consultation with various experts in the field of maritime education / training, besides other stakeholders. The critical parameters include (to the extent applicable for various courses) the quality of faculty, quality of infrastructure, training facilities, the quality of the teaching process, 10performance of the students in examinations (Both Internal and External), and an assessment of the long-term prospects of the institute. 6.3 For a new pre-sea course commenced after due approval process by an existing pre-sea MTI who has been already assigned pre-sea CIP grade: i. The MTI is to be issued with a separate CIP Certificate for the new pre-sea course – which will mention course name, and total marks received by the MTI under each section of the checklist. No Grading shall be awarded till all trainees of the first batch (of new course) have been placed onboard ships or 24 months from passing out of the first batch whichever is early. Thereafter single common certificate will be issued which will mention the final grade for the institute. ii. Batch size of new pre-sea course commenced shall not be enhanced till a minimum period of 24 months from passing out date of the first respective batch or all trainees of the first batch (of new course) have been placed onboard ships Thereafter the change in batch size will be as per applicable DGS requirements. 6.4 Newly Established Maritime Training Institutes: i. Newly established MTI conducting any DGS approved courses to undertake CIP within 12 months from commencement of any DGS approved course. ii. Certificate to be issued for courses which has been successfully commenced by the MTI. iii. A newly established Pre-sea MTI will be issued with a Pre-sea CIP Certificate – which will mention course name, and total marks received by the MTI under each section of the checklist. No Grading shall be awarded, until all trainees of the first batch have been placed onboard ships or 24 months from passing out of the first batch iv. A newly established Pre-sea MTI shall not be eligible for batch enhancement, or start of any new pre-sea courses unless the first batch has successfully completed and MTI qualifies with the shipboard placement and CIP grading as per above para-iii 116.5 An existing MTI conducting competency courses/modular courses or any other courses as listed in para 2.2,2.3,2.4 desirous to start a new course or enhance batch size for the existing approved course may follow the existing DGS orders/circular/guidelines on minimum CIP grading mandated at the time of application 7.0 Shipboard Training Criteria 7.1 It is a matter of concern for the maritime administration that there exists a significant backlog of trainees who have completed their pre-sea courses but are unable to get their Certificates of Competency or the Certificate of Proficiency in the entry grade because of their inability to fulfill their sea time training requirement, which is an essential pre-requisite. The issuance of the Certificate of Competency by the DGS requires that every trainee officer should have put in the minimum period of sea service prescribed under the MS (STCW) Rules, 2014 as amended and the applicable DGS Training circulars/guidelines. The DGS approvals to training institutes to start maritime courses or increase intake therein have been given on the understanding that the training institutes would exert themselves to liaise with shipping companies or ship manning companies duly registered with the DGS to provide sea time training berths for their students. The growing backlog of trainees gives evidence that such expectations have not materialized; institutions are not adequately addressing this aspect and trainees are being left to fend for themselves in regard to their sea time training to obtain their CoCs/COP. 7.2 Placement shall be considered as achieved, only when the trainee of the pre-sea course has been successfully placed onboard a ship (‘Sign on’ date is available as evidence during CIP). 7.3 Passing out date – The passing out date shall be the date on which the results were published for the candidate. In case of GP rating, it will be the date on which BEST declares the result (to be confirmed from DGS / BEST website), for DNS / BSc / BE or B Tech it will be the date results are declared by IMU or the respective university (to be confirmed from university website). For GME / DME / ATS / ETO it will be the dates mentioned in DGS eGovernance batch details. Marks for placement within 12 Marks for placement between 12 - 24 months (A) months (B) 12100% = 4000 pts 50% = 900 pts 100% = 1000 pts 50% = 400 pts 90% = 3600 pts 40% = 750 pts 90% = 900 pts 40% = 300 pts 80% = 3200 pts 30% = 600 pts 70% = 2800 pts 20% = 300 pts 80% = 800 pts 30% = 200 pts 60% = 1200 pts 10% = 100 pts 70% = 700 pts 20% =100 pts < 10% = nil pts 60% = 500 pts < 20% = nil pts For intermediate % values, interpolated marks are to be assigned. The batches to be used for calculation of placements are a) For calculation of placement within 12 months (last two batches prior 12 months) as on the date of the CIP b) For calculation of placement between 12 - 24 months (last two batches prior 24 months) as on the date of the CIP o Calculation Methodology to be utilised is demonstrated in below example: Batch size is 40 and 38 (last two batches prior 12 months) No of trainees placed within 12 months is 18 out of 40 and 18 out of 38 Marks for placement within 12 months Percentage of trainees placed 18/40 + 18/38 = 38 / 78 = 46.1 % So, 45% from table A gives 841 marks For Sec V sr no 2.3 its 841 out of 4000 marks Batch size is 37 and 39 (last two batches prior 24 months) No of trainees placed within 12 months is 18 out of 37 and 18 out of 38 Remaining are 19 out of 37 and 20 out of 38 No of trainees placed between 12 – 24 months is 10 out 19 (remaining) and 12 out of 20 (remaining) Marks for placement between 12 - 24 months Percentage of trainees placed is 22 / 39 = 56.4 % So, 56.4 % from table B gives = 454 marks For Sec V sr no 2.4 its 454 out of 1000 marks Total placement marks = 841 + 454 = 1295 out of 5000 marks. 13If there are multiple pre-sea courses then – weighted average shall be taken to reach final score of placement marks obtained for the MTI. The same is necessary as the overall grading should be representative of the total number of pre-sea trainees enrolled in the institute. Eg: if the MTI has 03 pre-sea courses = PS 1, PS 2, PS 3 Respective actual batch sizes being = PSB 1, PSB 2, PSB 3 Respective trainees placed being (within 12 months) = PSP 1, PSP 2, PSP 3 So, 2.3 shall be calculated as: (PSP 1 + PSP 2 + PSP 3) / (PSB 1 + PSB 2 + PSB 3) in percentage (weighted percentage value for all the presea courses conducted by the institute). Similarly for 2.4, it will be weighted percentage for all the presea courses placed between 12 to 24 months. 7.4 Maximum Total Marks in CIP Checklist section V now becomes 6000 against the previously mentioned 5000. The total marks for DGS Pre-sea checklist will now become 11,000 instead of 10,000. 7.5 A pre-sea MTI may enter into an MoU with other shipping company or RPSL (as required) to secure placement for its pre-sea trainees. However, the MTI shall continue to remain responsible for any delay in placement of its candidate’s onboard ships. 7.6 The MTI has to provide placement data during CIP inspection, which should include the details of pre-sea trainee placed onboard ships and the duration of their sailing period on each vessel (for the duration of their onboard training). Non submission of the data may cause the RO / MMD to reschedule the CIP to a later date (when the data is available). 7.7 If the inspection team notices irregular sailing tenure for a trainee, then the same to be brought to the notice of DGS and PO MMD (Jurisdiction). 7.8 If any pre-sea trainee opts to proceed with an alternate career (e.g. – higher studies, joining armed forces etc), then the inspecting body (MMD / RO) may consider the above as placed (for purpose of placement on board ship) to a maximum of 5% of the actual batch size under consideration. This is subject to the inspecting authority acquiring the 14supporting documents from the MTI and the cogent and credible evidences have to be placed before the Principal Officer while submitting the CIP report. 7.9 The MTI shall ensure that the trainees are offered the complete duration of the shipboard training period and monitor the same, till successful completion leading to the issuance of final Course Completion Certificate. 7.10 MTI shall provide quarterly reports with details of course completion certificates issued by the MTI in accordance with DGS Training Circular 18 of 2020 dated 24 Apr 2020 para 25.2 8.0 Transparency and Public Disclosure a) MTI to permanently display the latest CIP grading (for each type of course conducted by the MTI – pre-sea / competency / modular) on their website (displayed together in same font, colour and size) and in all advertisements made on print media (together in same font, colour and size) towards conduct of DGS approved courses. b) Non-Compliance of same shall be treated as breach of code of ethics. 9.0 Guidance to institutes on filling the checklist 9.1 For Pre-sea courses, CIP report to show individual pre-sea course grading. 9.2 Column 4 indicates if the Head applies to the course under consideration. A “tick” indicates the applicability to the course. Where the head does not apply, it should be written “NA “in Column 5 and according to the Max credit marks given in column 7 will be removed from the Total marks for the purpose of calculating percentage and grades. 9.3 Prior to the inspection, the institute shall fill up Column 5, self-assessment of each it against compliance to the various DGS Circulars in force. 9.4 The institute shall fill Credit Points (as claimed) along with comments justifying the quantum of credit points claimed. The justification shall be supported by documentary evidence and physical observations. All data and documentary evidence provided shall be authentic and validated. 9.5 Column 7 provides the maximum credit points that can be given to the particular item. As an incentive for institute to do better than just compliance to a regulatory requirement each item which is mark with an asterisk (*) next to the base point is divided into 75% base credit points for meeting the DGS guidelines and 25% credit points for having standards higher than the minimum DGS norms. 159.6 During inspection the MMD/RO’s shall assign credit points (in column 6) based on physical observations and documentary evidence provided and will write down their justification for the increase or decrease in the credit points as claimed by the institute. 9.7 The last page of the checklist provides for an overall gradation after summation of the percentages for all courses. Also, a table provides for percentages and gradation of each individual course. 10. Reporting 10.1 On completion of the inspection, the Recognized Organization shall provide the draft report of the inspection with clear recommendations on the final Grading to the jurisdictional principal officer, within ten working days, in case of Initial and renewal inspection, and within five working days in case of annual inspection.., The final set of reports will be forwarded to MTI upon confirmation of final grading (as per DGS Training Circular 01 of 2024). 10.2 The Inspection report shall separately list out all the deviations observed with respect to the standard norms prescribed by the DGS, under the following categories: - 10.2.1 Minor Non-Conformities (procedural deficiencies): These are minor deviations from a standard practice of DGS / IMO Model Courses of running a curriculum, which in the opinion of the Auditor may adversely affect the quality of the Institute /student output. These non-conformities are expected to be addressed within one (1) to three (3) months, or in a given time frame as awarded and verified by the MMD/RO, if necessary. Minor non conformities, if not attended within the stipulated time, will lead to the same being converted into Major Non conformities. Examples are: Improper faculty selection modalities, Faculty not having undergone TOTA/VICT/AECS etc., Class routine not detailed, detailed teaching syllabus not in place, Faculty / student attendance registers not maintained, inadequate maintenance of specific Lab / workshop equipment, etc. 10.2.2 Major Non –conformities: These are major deviations from standard norms as specified by DGS/ IMO Model Course, which in the opinion of the Auditors may affect Institute performance /student output quality seriously and adversely. Major Non conformities, if not attended in time can lead to suspension / revoking of approval of an Institute. Examples are: Inadequacy in terms of number or qualification of faculty/instructors, Excess admission of students against 16sanctioned strength, excessive number of Minor Non conformities, Non conformities not closed within time limit, Serious lapses in the basic minimum prescribed for infrastructure, False submission of information to the authorities, course certificates being awarded to candidates who have not attended the classes, serious non- conformities related with the Quality System, Admission to ineligible candidates, etc. 10.3. In case of any Major Non-conformity, the Inspecting authority (MMD / RO) shall report the matter to the PO of the jurisdictional MMD, under intimation to the Directorate General of Shipping. 10.3.1 The PO, Jurisdictional MMD may direct the institute for immediate rectification/ downgrading of the said non-compliance and may verify the same by undertaking additional inspection by the MMD. 10.3.2 The PO, Jurisdictional MMD shall report the matter to the Training branch of the Directorate with clear recommendation on the action proposed against the erring institute. The same shall be placed before the STCW Compliance Board within 30 days from receipt of any Major non-conformity and the decision of the Board shall be complied with. 10.3.3 Once the Major Non-conformity has been cleared by the MTI and verified by the MMD, the STCW Compliance Board shall have to be updated on the developments. The jurisdictional MMD shall communicate the status of the MTI after compliance verification to the concerned MTI and inspection body which had raised the Major Non- conformity. 10.3.4 If the MTI’s CIP certification cycle is with a RO who has raised Major Non- Conformity, then the subsequent CIP inspection can be carried out by that RO, only after the major NC has been cleared. In case Major Non-Conformity is raised during initial audit, it is the responsibility of MTI to take necessary steps to close the Major Non-Conformity within prescribed time. If the MTI fails to adhere to the timeline the Directorate may initiate necessary steps which may include suspension / withdrawal of approvals granted. 10.3.5 In case of non-rectifiable major non-conformity, the matter shall be deliberated within the STCW Compliance Board for further course of action against the concerned MTI. 1710.3.6 During the tenure of the major non-conformity, the grading of the institute will not be valid. 10.3.7 The MTI shall be responsible to close the Major Non-Conformity at the earliest to a maximum time period of 90 days or as directed by the PO (Jurisdictional) under consultation of DGS. 11. Other Inspections 11.1 The MMDs may undertake additional inspections on specific bonafide complaints, or at the direction of the Directorate General of Shipping. 11.2 The PO, MMD shall be responsible for the implementation of the additional inspections as detailed below, the frequency mentioned can be changed, basis complaints received at the DGS. Frequency of Surprise Inspections Sr no % Score of Credit Points Grading Frequency 01 90% and above A1 Once in 3 years 02 80% - 89.99 % A2 Once in 2 years 03 70% - 79.99 % B1 Annually 05 60% - 69.99 % B2 Annually 07 50% - 59.99 % C1 Twice in a year Continuation of approval of the 08 Below 50 % C2 Institute will be reviewed by the DGS. 12. Appeal Process 12.1 In case the institute is still not satisfied with the grading, the head of the institute may make a formal appeal to the Principal Officer (PO) of the jurisdictional Mercantile Marine Department (MMD) along with a fee as prescribed by the Directorate from time to time. The PO may look into the appeal by MTI and basis on the merits he can review CIP assessment may be made as submitted by RO and final outcome may be communicated 18to RO as per para 5.14 The decision of the Principal Officer on the grading shall be final and binding on the institute as well as on the RO, subject to settlement of dispute, if any, by the Director General of Shipping, as specified in this Guideline. 12.2 If the inspection team appointed by the PO, MMD concerned finds a deviation of two grades or more from the original assignment, in the final grading and such lapses are repeatedly observed, appropriate measures including suspension/cancellation of the approval of the RO concerned for the CIP shall be considered by the Director General of Shipping. 12.3 The accuracy of the information furnished in the assessment checklist shall be the responsibility of the MTI and any false representation of the facts may warrant appropriate measures including suspension / cancellation of the approval of the institute. 13. Settlement of Disputes In case of any disputes on the matters pertaining to the implementation of this Order, the decision of the Director General of Shipping shall be final and binding on all the parties concerned. 14. Checklist for CIP Annexure II – Presea Course Checklist Annexure III – Competency Course Checklist Annexure IV – Modular Course Checklist Annexure V – Schedule of fees 19Annexure II GENERAL PARTICULARS (To be filled in by the Institute): Sr no Information Required Remarks 1 Name of the Institute 2 Address 3 Pin 4 Land Ph. No / Contact Mobile No 5 Fax No 6 E-Mail details 7 Web Site 8 PAN No 9 Primary Bank details (Bank/Branch/IFSC No) 10 Name of Head of Institute / Designation / Tel no / E mail 11 Promoted by Name of the non- profit making registered public 12 trust/section 25 company Category of Promoter (shipping companies/ ship & maritime related management companies/ Government 13 building companies/private institute) 14 MTI No. 15 Detail of Pre-sea courses conducted 16 DGS approval No & date /validity up to (against each discipline) DGS Approved intake strength against each discipline & 17 Institute compliance Affiliating university (As applicable), Address & Ref No of 17 Affiliation/ validity up to University approved intake strength against each discipline (as 18 applicable) Any other affiliating Body & Address & Ref No of Affiliation 19 (As applicable) / validity up to20 A.I.C.T.E. approval Ref. No. and its validity (As applicable) 21 ISO Certification (Approving Body / Approval No & validity) Gradation as per approved R.O or MMD last Inspection (also, 22 Ref No & date) 23 Name of Authorised signatory Designation & contact details of Authorised signatory 24 (Designation/ Ph. No/Mobile/Fax No/E-mail 25 Ref. No & Date of Last DGS approval for the discipline 26 Date of Last DGS / MMD Inspection / Grading Inspection No of Observations /N. Cs as per last MMD / RO Inspection / 27 Grading Inspection Action taken on above Inspection observations & N.C.s as per 28 (27) 29 Any corrective action pending under condition (28) Any Other Significant changes to infrastructure/ work Done / implemented /Infrastructure Installed to improve standard 30 of training in the discipline since last inspection. (If yes, necessary documents may be attached) Institute being member of any globally recognised 31 association – if yes then details Submission of Audited Balance Sheet of the Institute/ 32 organisation highlighting Marine Training financial details & duly assessed by a Chartered Accountant. Current liquidity Ratio Capital Structure: (Asset/ liability) 33 (Applicable to Institute/Organisation, where there is Debt on the or balance sheet) Debt / Equity Ratio (As applicable) Debt Service Coverage Ratio (Net profit/Debt Interest) Sustainability of operations & Resources (As per last audited 34 Income compositions year) Profitability Use of surplus cash generated in Marine TrainingWhether any new course/s applied for to DGS in last six (6) 35 Months? (If yes, then detail thereof) Last batch in the discipline commenced on (Give date of 36 commencement of Training) Whether any Legal cases pending for / against the Institute? If 37 yes, give details. 38 Details of courses conducted for any other flag administration Whether annual DGS fees (as appropriate under governing 39 Guidelines) is paid up to date by the Institute? If yes, give details. Specific Information related to courses conducted CIP gradation as per last inspection by R.O. (also Ref No 01 & date) Whether Batch details are submitted in eGovernance 02 regularly? 03 Details of DGS approved pre-sea courses conducted: Date of Date & Approval Approved Intake No. of candidates Commencement of Sr No Name of Courses Approved No. & Validity (If [Approved Intake x admitted in the last last batch and applicable) No of batches] Calendar year admitted IntakeI. INFRASTRUCTURE FACILITY MAINTENANCE & AMBIENCE (Total Credit Points: 1500) 1 2 3 4 5 6 7 8 Applicable Max Applicable Sr. RO's Remarks & assigned Credit Head Details to Courses Institute Comments & Credit Points claimed Credit Credit No. Points for Points Points Officer Rating Points Remarks Points Remarks Campus maintenance 1 0 0 140 and Ambience 1.1 Ambience Y Y 20 Ref. Para.2.1 of DGS Order 07 of 2016, 1.2 Land availability DGS Order 2/2007 or DGS Order 1 of Y Y 20 * 2003 (as applicable) If owned - 20 pts If leased (>50yrs) -15 pts 1.3 Land (owned / leased) Y Y 20 If leased (<50yrs) -10 pts Lease date to be mentioned 1.4 Statutory clearances Y Y 20 1.5 Location / accessibility Ref. Para.2.4 of DGS Order 7/2016 Y Y 20 Construction quality of the 1.6 Ref. Para.2.4 of DGS Order 7/2016 Y Y 10 * buildings. Eg: • Campus size much greater than Any additional facility requirement (atleast 1.3 times in 1.7 worth awarding grace points approved plan) Y Y 30 (needs clear explanation). • Well maintained, good landscape • Many additional facilities (all related to maritime training) Class Room (Maintenance in Teaching Aids / furniture / 2 maintenance and 0 0 120 fixtures / furnishings & maintenance) Ambience 2.1 Area Y Y 30 * 2.2 Teaching aids Ref. Para.2.10 of DGS Order 07 of Y Y 50 * 2.3 Furnishing 2016 Y Y 10 * 2.4 Ventilation / lighting Floor Plan to be available Y Y 10 * 2.5 Temperature control Y Y 10 * Any additional facility Eg: A.C., curtains, tiled / marble flooring, 2.6 worth awarding grace points Y Y 10 Smart Board, (needs clear explanation). Practical Work-shop 3 0 0 180 facilities 3.1 Area of workshop Y Y 30 * As per DGS / University guideline asAs per DGS / University guideline as Adequacy of equipment / 3.2 applicable to the respective course. Y Y 50 * machineries Please specify 3.3 Adequacy of Instructors Y Y 40 Extent of utilization by trainee work diary, and identifyable work 3.4 Y Y 20 trainees. samples to be verified 3.5 Standard of maintenance Y Y 20 Equipment in addition to DGS Any additional facility requirement. 3.6 worth awarding grace points if MTI has additional equipments / state Y Y 20 (needs clear explanation). of art equipments which greatly enhances quality of training 4 Out Door Training 0 0 110 Boating / Life Boat Stations 4.1 Ref. Para.2.25 of DGS Order 07 of 2016 Y 10 * (as applicable) 4.2 Parade Grounds Ref. Para.2.22 of DGS Order 07 of 2016 Y Y 10 * 4.3 Play Grounds Ref. Para.2.21 of DGS Order 07 of 2016 Y Y 20 * DGS Circular - 59 of 2025 If swimming pool size as per minimum 4.4 Swimming Pool Y Y 30 * requirement = 30 If outsourced - zero points Ref. Para.2.23 of DGS Order 07 of 2016 If exclusive for MTI use - 30 points 4.5 Auditorium Y Y 30 * if used by students of other streams - 15 points Good Furnishing, fixture, maintenance, usage, large size to be rewarded. Well maintained Multisport facility, Any additional facility exclusive auditorium is more than the total 4.6 worth awarding bonus Y Y 10 approved trainee capacity, points Centralised Air conditioning in classrooms, Swimming pool atleast 1.3 times the minimum requirement 5 Laboratories 0 0 130 5.1 Area of Laboratories Y 10 * As per DGS / University guideline as 5.2 Adequacy of equipments. Y 30 * applicable to the respective course 5.3 Adequacy of Instructors Y 30 5.4 Standard of maintenance Y 20 Extent of utilization by trainee work diary, and experiments 5.5 Y 30 trainees. journal to be verified Any additional facility In house additional subject laboratories 5.6 worth awarding bonus more than the minimum requirement Y 10 points available and utilised by trainees Administrative General maintenance of allied offices, and other 6 0 0 60 Facilities facilities 6.1 Administrative area Y Y 5 *6.2 Visitor's Lounge Y Y 5 * 6.3 Principal's room Y Y 5 * 6.4 Faculty rooms As per DGS Order 07 of 2016 Y Y 10 * 6.5 Staff rooms Y Y 5 * Conference room / Meeing 6.6 Y 10 * Room Eg: Exclusive facility for female's faculty / staff. Well-lit campus, separate and Any additional facility 6.7 clean restrooms gender specific, Special Y Y 20 worth awarding grace points facilities for differently abled (if applicable) (Adequateness and annual supplementation of, nos. of titles & Copies, Book Bank, late evening facility, nos. of 7 Library Facilities librarians, Training videos, cassettes, Journals Internet 0 0 170 facilities, Computerised Library Management System etc). Ref. Para.2.11 of DGS Order 7 of 2016 7.1 Area of Library Y Y 10 * Floor plan to be displayed with area Adequacy of Acedemic 7.2 Y Y 10 book bank Availability of Journals / 7.3 Y Y 5 PeriodicalsIncludes web based library Accessible to students (24 x 7) All IMO and / or all mandatory books / Digital library Industry publication in digital Digital mandatory 7.4 subscription - 35 Y Y 35 publications including Some IMO / Mandatory books / industry reference books publication are digital - 20 No subscription for IMO / Mandatory book / industry books - nil Dedicated qualified 7.5 Y Y 10 Librarian Updating of books & 7.6 Y Y 5 publications. Late hour availability of 7.7 Ref. Para.2.11 of DGS Order 7 of 2016 Y Y 10 * library facilities Additional English training given to trainess, especially those weak in English. Y Y 25 Training to be conducted by qualified English language teacher. 7.8 English Language Tutorials Independent facility with provision of individual terminals to upgrade skills of english communication (listening, Y Y 20 reading, speaking) shall be an added benefit. 7.9 Internet facility in Library Ref 2.17 of DGS Order 7 of 2016 Y Y 5 * Eg: Learning Management System, subscriptions to web-based library and Any additional facility ebooks worth awarding bonus Subscription proof for LMS / library to be 7.10 Y Y 35 points, including Library provided - 15 points hours Subscriptions + No of workstations in relation to no of trainees is more than DGS requirement by atleast 5 - 35 points8 General Amenities 0 0 100 Medical facilities (incl dispensary, sick bay, 8.1 Ref. Para.2.19 of DGS Order 7 of 2016 Y Y 10 * availability of 24hr transport) Communication facilities 8.2 Ref. Para.2.17 of DGS Order 7/2016 Y Y 5 * (Includes internet facility) Fixed installation of Back- 8.3 Ref. Para.2.26 of DGS Order 7/2016 Y Y 20 * up power Dedicated transport Other than Medical transport 8.4 facilities (for trainees and Y Y 15 For trainees / staff staff) Fire Extinguishers (Ready As per approved fire-plan which to be 8.5 Y Y 15 availability) uploaded in eGovernance First Aid Box (Ready 8.6 Y Y 15 availability) Evidence of Complaints / Suggestions 8.7 Complaint / Suggestion box Y Y 10 received Any additional facility eg: Water Treatment Plant, worth awarding bonus 8.8 Extra benefits provided in - Medical Y Y 10 points (needs clear facilities, greater backup power for MTI explanation). Room & furnishings upkeep, Catering facility, Health 9 Hostel Facilities & Hygiene facility, Round the clock supervision 0 0 310 facility, Utility provisions etc. Adequacy of hostel facility 9.1 As per DGS Order 7/2016 Y Y 10 * (Area) 9.2 Single/ Double Occupancy ≤ 50 pts (proportionately) Y Y 50 9.3 3/4 persons sharing ≤ 30 pts (proportionately) Y Y 9.4 Dormitory Not Allowed 0 Adequacy of toilet / 9.5 As per DGS Order 7/2016 Y Y 30 * bathroom facilities 9.6 Adequacy of furniture As per DGS Order 7/2016 Y Y 20 * Student feedback; contracts for cockroach 9.7 Hygiene and maintenance and termite treatment; daily cleaning, well Y Y 20 * painted, clean and neat One warden per hostel. Ref 3.8 of DGS 9.8 Round clock supervision Y Y 20 * order 7/2016 Adequacy of Dinning 9.9 Ref 2.9 of DGS Order 07 / 2016 Y Y 10 * facilities Varied menu, ingredients of good 9.10 Quality of food quality (branded) Ref 2.9 of DGS Y Y 40 * Order 7/2016Whether food cooked in the Modern kitchen equipment Ref 2.9 of 9.11 own galley of the institue & Y Y 20 * DGS Order 7/2016 quality of galley facilities Good ventilation, floor tiled, vent hood 9.12 Hygiene of Kitchen grease free Ref 2.9 of DGS Order Y Y 20 * 7/2016 Adequacy of Recreational 9.13 Ref. Para.2.18 of DGS Order 7/2016 Y Y 10 * Area The room to be of sufficient size to Internal recreation facilities cater to atleast 10% of the total 9.14 Y Y 10 * (TV / Newspaper etc) approved students at the same time Monsoon Time recreation facility 9.15 Indoor Games Y Y 20 * available Ref 2.18 of DGS order 7/2016 Ref. Para 2.8 of DGS order 7/2016 9.16 Linen, Laundry & Ironing Facilities for uniforms, boiler suits and Y Y 20 * civils Eg. CCTV monitoring Any additional facility • Student Mess Committee worth awarding bonus 9.17 Larger hostel room size, Inhouse free Y Y 10 * points (needs clear laundry, CCTV in hostel common area, explanation). ac rooms in hostel Environment preservation initiativesfrom the 10 The Green Campus institutes may be given addional credits credits to 0 0 100 the extent of initatives. Eg. Electrical Energy management / Solar Energy Conservation Panels / Motion sensor lights 10.1 Y Y 5 Practices. proportionate marks for any one or all options being utilised Eg. Solar, Wind energy plants, solar cookers, organic fuel pellets / use of Dependence on non- 10.2 green energy by MTI Y Y 25 conventional energy proportionate marks for any one or all options being utilised Eg. Own waste management plants. (biogas plant, sewage treatment plant, 10.3 Waste Management vermiculture pits) Y Y 25 proportionate marks for any one or all options being utilised Eg. Rain water harvesting; Sewage Treatment Water Recycling 10.4 Water harvesting initiatives Y Y 25 proportionate marks for any one or all options being utilised Eg Nature’s Club, Forest Club, Student Environment 10.5 Community Environment Protection Y Y 10 Activities activityIn-house magazines, Environment Day Any additional facility activities, tree plantation drive, awareness 10.6 worth awarding bonus Y Y 10 programs on environment conservation, points (with details). plastic ban drive etc. 1. In case of ‘YES/NO’ choice, ‘YES’ will award the equivalent Base point mentioned in column’7’. 2. In case of general queries, where only Max Base point Other General 11 indicated in column ‘7’, the credit points may be assigned in 0 0 80 Facilities proportion to the extent of compliance, in that scale to the max indicated point. (Eg. If max point mentioned is 10, points may be assigned from 1 to 10 depending upon the grading). Where required as per DGS guidelines Provided with full fledge 11.1 (Only for Engineering course where Y 30 * Ship in Campus. applicable) In-house Basic modular Basic fire fighting, 11.2 courses facility under Y Y 10 PST, PSSR, EFA, etc STCW Campus Exclusivity for (Not co-shared with any Non Marine 11.3 Y Y 10 Marine Training Streams) Marine Trg. Facility Separate Academic Building, Exclusive 11.4 Exclusiveness (in Case of Y Y 10 Labs & w/shop etc Co-sharing) Marine Hostel facility (in (Marine Hostel Exclusiveness & Separate 11.5 Y Y 10 Case of Co-sharing) Ladies’ & Boys’ Hostel) Any significant Additional Installation/s 11.6 Significant Installation Y Y 10 to Improve Marine Training Standard Total Points 0 0 1500 Total Percentage Credits 0% 0.00% Individual GradeII. STUDENT INTAKE QUALITY (Maximum Credit Points : 500 ) 1 2 3 4 5 6 7 8 Applicabl Base Applicabl Sr. e to Institute Comments & Credit Points RO's Remarks & assigned Head Details Credit e Credit No. courses claimed Credit Points Points Points for Officer Rating Points Remarks Points Remarks Admission Eligibility 1 0 0 110 Criteria Min. eligibility criteria for the course 1.1 DG Shipping Criteria Y Y 30 adhered to Where CET marks is the criteria for admission, CET ranking/percentile shall be the standard, else board/university marks shall be taken into account. Avg% marks 1.2 Institute Standards Y 60 of trainees : ≥ 80% = 60 pts ≥ 70% = 50 pts ≥ 65% = 30 pts ≥ 60% = 20 pts (For B.E/B.Tech ≥ 50%) Adherence to Code of Ref 1.12 of DGS Order 7 / 2016 1.3 Ethics in Advertisements, If not then Zero points with major Y Y 20 Prospectus nonconformity raised 2 Selection Process 0 0 300 Presentations / career ≥ 12/yr = 50 pts 2.1 counselling to schools and ≥ 6/yr = 30 pts Y Y 50 colleges ≥ 3/yr = 10 ptsSelection of trainees from a large pool of applicants with a robust, unbiased screening process. On-line exam at Institute Entrance Exam various locations in India : conducted at various ≥ Institute Seats x 20 appeared = 150 pts 150 centers, interview (Course ≥ Seats x 15 appeared = 100 pts affiliated to universities ≥ Seats x 10 appeared = 80 pts which conduct CETs and do ≥ Seats x 5 appeared = 50 pts 2.2 Y Y not permit institute entrance ≥ Seats x 3 appeared = 25 pts exam, must demonstrate proof of such criteria to R.O.) (Direct entry without CET and interview = 0 pts) Interview (where conducted) to be given 55 due weightage out of 55 marks. 2.3 Medical Exam As per DGS Order Y 15 * Results of selection Transparency of selection process and Y 2.4 published on Institute effectiveness in selecting the best Y 30 website candidates established Criteria for Selection of 3 0 0 70 candidates Schools / Colleges / Boards: Approved boards list issued by HRD 3.1 CBSE / ICS / State Y 10 ministry /approved boards Spread from various state of India ≥ 10 states = 30 pts 3.2 Geographical Diversity Y 30 ≥ 5 states = 20 pts ≥ 3 states = 10 pts ≥ 10% Female Trainees = 30 pts; ≥ 5% Females = 20 pts; 3.3 Gender Diversity ≥ 3% Females = 10 pts; Y 30 ≥1% Females = 5pts; No female = 0 pts 4 Document Verification 0 0 20 4.1 At Selection Time Checking of all relevant documents Y 10 4.2 During time of Admission Verification of Originals Y 10 Total Credit Points 0 0 500 Total Percentage 0.00% Credits Individual GradeIII. FACULTY & HUMAN RESOURCE DEVELOPMENT (Maximum Credit Points : 1500 ) 1 2 3 4 5 6 7 8 Applica Applicable Base Sr. RO's Remarks & assigned ble Head Details to courses Institute Comments & Credit Points claimed Credit No. Credit Points Credit for Points Points Officer Rating Points Remarks Points Remarks 1. Adequacy of faculty / instructors need to be assessed based on the ‘Master Plan’ of Lecture Schedule of all Courses combined. 1 Adequacy 2. Subject expertise of the faculty and his total 0 0 220 working hours to be given due consideration. 3. Any one non-compliance will make the credit ‘0’. 1.1 Principal Y Y 10 * Ref DGS Order 5 of 2013, Additionally, respective Course Guidelines and UGC /AICTE norms may also be referred as applicable. Participation in Head of Departments / industry forums. Contribution to DGS/MMD/IMU 1.2 Y Y 10 * Course In Charge by way of membership of committees, participation in development of guidelines, syllabus, exam papers etc. Number per batch of 40 Students, Faculty/ Student Marine Faculty (M, C/E, 1.3 Ratio as per DGS Order 5/2013 and Individual Y Y 50 * C/O, 2/E, E/O) DGS course guidelines. Number per batch of 40 Students, Faculty/ Student 1.4 Non-Marine Faculty Ratio as per DGS Order 5/2013 and Individual Y Y 20 * DGS course guidelines. Instructors (merchant marine background) Number per batch of 40 Students, Instructor 1.5 Y Y 30 * Petty officers / ratings from Student Ratio. merchant navy Instructors (non-merchant Number per batch of 40 Students, Faculty/ Student 1.6 marine) Y Y 20 * Ratio. From Indian Navy, ITI etc Full time / Visiting Faculty 100% = 60 ≥ 70% = 30 1.7 % ratio (as per DGS Order ≥ 90% = 50 ≥ 60% = 20 Y Y 60 5/2013) ≥ 80% = 40 ≥ 50% = 10 Compliance with teaching 1.8 As per DGS Order 5 of 2013 Y Y 20 hours requirements1. Compliance with minimum requirement will get full credit points as mentioned in column 2 Qualification ‘7’. 0 0 175 2. Any one non-compliance will make the credit ‘0’. Ex Master/Ch. Eng or M/Ch. Eng + MSC / MBA, Doctorate = 25 Master/Ch. Eng + Additional relevant qualifications, State universities / central 2.1 Principal Y Y 25 universities / other UGC approved universities eg. Diploma in shipping from reputed institutes like NMIS, Bajaj, MICS, AIII,ACIT, etc = 20 Master/Ch. Eng = 15 Ex Master/Ch. Eng or M/Ch. Eng + MSC / MBA, Doctorate = 20 Master/Ch. Eng + Additional relevant qualifications, State universities / central 2.2 Course In Charge Y Y 20 universities / other UGC approved universities eg. Diploma in shipping from reputed institutes like NMIS, Bajaj, MICS, AIII,ACIT etc= 15 Master/Ch. Eng = 10 2.3 Marine Faculty M / CE / CM / 2E / ETO / RO Y Y 15 As per DGS norms Higher qualifications to be 2.4 Instructors Y Y 10 * rewarded. Any relevant additional qualification such as Extra Master / First Class, MSc (Malmo), PGDMOM Superior Qualification of (IIT, KGP ), Doctorates / MBA from State 2.5 Y Y 50 Marine Faculty universities / central universities / other UGC approved universities etc will get additional score 10 each faculty to maximum of 50 Pts 2.6 Non-marine faculty As per DGS order 5 of 2013 Y Y 15 Any additional qualification such as Phd, M. Phil, Superior qualification Non- 2.7 M.Tech will get 5 Pts each to maximum of 25 Y Y 25 Marine Faculty points 2.8 Lab / Kitchen assistants As per DGS norms Y Y 5 Compliance with TOTA 2.9 Ref DGS Order 5 of 2013 Y Y 10 requirements. Each year of experience will get respective award point as mentioned in column ‘3’ to a 3 Experience 0 0 170 max limit of credit points mentioned on column '7' in each of such category. Each year of sea service will get an award of ‘1.0’ Marine Faculty Seafaring 3.1 point with a maximum of 10 points for each faculty. Y Y 40 Experience (SeaTime as per CDC)Each year of experience will get an award of ‘2.0’ point for each faculty with a maximum of 20 points Marine Faculty Teaching for each faculty. From joining date (previous 3.2 Y Y 70 Experience similar employments to be considered) Industry experience relavant to marine - other than teaching and sailing Each year of experience will get an award of 1.0 Marine Faculty Industrial 3.3 point for each faculty with a maximum of 5 pts for Y Y , 20 Experience each faculty. Each year of experience will get an award of '1.0' pt Instructors with Marine for each instructor with a maximum of 10 pts for 3.4 Y Y 30 background each instructor. Only Merchant Navy Background to be considered. Each year of experience will get an award of '0.5' pt Instructors with Naval / for each instructor with a maximum of 3 pts for 3.5 Y Y 10 Industrial background each instructor, from Naval / ITI relavant experience 1. Compliance with minimum requirement will get full credit points as mentioned in column ‘7’. 2. Any one non-compliance will make the 4 Fitness credit ‘0’. 0 0 60 3. Any additional non-compliance will get negative (- ve) credits, in each of such cases, to the same magnitude of base point as mentioned in column ‘7’. Age Limit (Full time 4.1 Ref DGS Order 5 of 2013. Y Y 10 Faculty) Encouragement to young full 4.2 Any faculty < 50 years age will get 2 points Y Y 10 time faculty 4.3 Age Limit (Visiting Faculty) Y Y 10 Ref DGS Order 5 of 2013. 4.4 Age limit (Instructors) Y Y 10 4.5 Medical fitness Y Y 10 Fitness for conducting classroom / workshop R.O. to observe 2 classrooms, 1 workshop 4.6 sessions Y Y 10 training • Communication Skills • Pedagogy skills. 1. Compliance with minimum requirement will get full credit points as mentioned in column 5 Teaching Hours ‘7'. 0 0 80 2. Any one non-compliance will make the credit ‘0’. 5.1 Principal Y Y 10 5.2 Vice Principal Y Y 10 5.3 Faculty members Ref DGS Order 5 of 2013 Y Y 205.4 Visiting Faculty Y Y 20 5.5 Instructors. Y Y 20 1. Any one non-compliance will make the 6 HR Processes 0 0 345 credit ‘0’. Faculty student ratio - 6.1 Ref: para 3.1 of DGS Order 7 of 2016 Y Y 25 Practicals Lab / Kitchen assistant 6.2 Ref: para 3.1 of DGS Order 7 of 2016 Y Y 15 student ratio - Labs Instructor - student ratio - 6.3 Y Y 35 practicals Attrition rate of marine ≤ 0 -10% - 50 pts faculty (Ratio of the number ≤ 11-25% - 40 pts of full time faculty members 6.4 ≤ 26-50% - 30 pts Y Y 50 left the institute to the ≤ 51-75% - 20 pts average number of full time ≤ 76-85% - 10 pts faculty in a calendar year) Attrition rate of non-marine faculty. (Ratio of the number ≤ 0 -10% - 30 pts of full time non-marine ≤ 11-25% - 25 pts faculty members left the 6.5 ≤ 26-50% - 20 pts Y Y 30 institute to the average ≤ 51-75% - 15 pts number of non-marine full ≤ 76-85% - 10 pts time faculty in a calendar year) Attrition rate of visiting ≤ 0 -10% - 50 pts faculty. (Ratio of the number ≤ 11-25% - 40 pts of visiting faculty members 6.6 ≤ 26-50% - 30 pts Y Y 50 left the institute to the ≤ 51-75% - 20 pts average number of visiting ≤ 76-85% - 10 pts faculty in a calendar year) Established system for 6.7 selection & recruitment of As per QMS. Y Y 10 faculty Average retention period of full time faculty (Total number of years of service 6.8 of full time faculty members 5 points for each year Y Y 30 currently with the institute, divided by the total number of full time faculty)Relevant Training & Induction training for faculty and instructors 6.9 Orientation Programmes for Y Y 25 relevant to the course faculty and instructors 6.10' Career Growth of faculty Feedback from faculty Y Y 10 Specify (e.g: Attending seminars conducted by professional bodies, technical courses, soft skill Professional development courses etc) 6.11 Y Y 50 programmes of faculty Faculty Development Program conducted by DGS to be attend by faculty. 5 point for each faculty to maximum 50 points for all faculty Duty officer(s) staying DGS Order 7/2016, Para 3.8. Rotation number of 6.12 Y Y 15 within the campus duty personnel, medical facility at night. Pedagogy / Teaching 7 0 0 330 process By means of (i) Independent assessment of classes by RO (ii) Realistic records of internal assessment by 7.1 General Effectiveness HODs Y Y 20 (iii) Verification of video recordings of class room proceedings etc. (iv) Trainee Feedback Holistic development of Trainee. Student- faculty/instructor ratio considered. Additional Curriculum planning & 7.2 training beyond DGS course curriculum. Eg. Soft Y Y 40 development skills, Skill training, simulators, models and equipment. Frequency of updates, latest regulations Updating of Course 7.3 incorporated. Source of update and subsequent Y Y 30 Contents update reflected in Lesson plan In Classroom discipline / 7.4 eg: CCTV Monitoring Y Y 20 monitoring Effectiveness of lesseon Lesson plan to be verified for each session of the 7.5 Y Y 30 planning teaching. 7.6 Use of teaching aids 7.6.1 LCD Projectors No. of projectors in proportion to No. of classroom Y Y 20 IMO / allied Training E-learning, on-line digital videos and CBTs 7.6.2 Y Y 30 * Videos / CBTs acceptable Charts & similar teaching 7.6.3 Charts, posters, electronic display boards etc. Y Y 10 * aids Working / Scaled down eg cut sections of boilers, turbines, 7.6.4 Y Y 30 * models / cutsections fireextinguishers, ship construction etc. 7.6.5 Electronic Smart boards Number in proportion to classrooms. Y Y 40 Simulators, PC based simulators for part- task Use of Modern techniques / 7.7 learning, blended learning, animation, multimedia, Y Y 30 information Technology. web applicationsAny additional facility worth Eg: Audience Response System, laptops/ tablets for 7.8 Y Y 30 awarding bonus points. students. Research & 8 0 0 120 Development Activities No of papers submitted in marine journals by faculty of 2 points for each such case with a max of 10 points 8.1 Y 40 the institute in the preceding per faculty 3 yrs. No. of faculty who participated in development or revision of 8.2 curriculam / syllabus of Max 5 points per faculty Y Y 45 courses, writing of model courses, trainee record books. No of marine related presentations made by faculty of the institute in international / 1 point for each such case with a max of 5 points 8.3 Y 20 national / regional seminars / per faculty conferences in the preceding 3 yrs. No of marine related projects undertaken by the 8.4 5 points for each such case Y 15 institute in the preceding 3 yrs. Total Credit Points 0 0 1500 Total Percentage 0.00% 0.00% Credits Individual GradeIV. STUDENT DEVELOPMENT PROGRAMMES (PERSONALITY & ACADEMIC) (Maximum Credit Points : 1000 ) 1 2 3 4 5 6 7 8 Base Applicable Applic Credi Sr. Institute Comments & Credit Points RO's assigned Credit able Head Details to courses t No. clamed Points Credit for Point Points s Officer Rating Points Remarks Points Remarks 1 ACADEMICS 0 0 475 Overall Performance in Final Average percentage x 100 (rounded University / Board off to nearest whole number) Examination (last 5 years) (No of candidates appearing for 1.1 Y Y 100 (Average first attempt Pass % final examination (T) in last 5 years of students in final exam as minus number of candidates who applicable) failed) / T Annual Performance in Final Number of trainees who appeared University / Board and passed the examination - last 1.2 Examinations (Pass % of batch Y Y 100 students in the last batch If 100% passed - 100 marks passed out) If nil passed - 0 marks % of Students Obtained Grade A: Distinction (≥75%) x 1.5 pts % marks scored by students % of Students Obtained Grade B: I 1.3 from item 1.2 (% of students - Y Y 150 Class (≥60%) x 1.0 pts gradewise) % of Students Obtained Grade C: II Class (≥50%) x 0.6 ptsComparison of internal assessments Efficiency of periodical 1.4 scores and referrals to find exit Y Y 50 internal assessments examination scores Efficacy of Development Extra coaching, retest, monitoring 1.5 programmes for Y Y 50 progress underperforming students. 1.6 Gender sensitisation training For all trainees Y Y 25 Mental Health & wellbeing 1.7 For all trainees Y Y 25 Training 2 Grooming & Discipline 0 0 195 General grooming of Trainees Eg. Clean and ironed uniform, 2.1 in Class rooms / workshops / overalls, polished shoes, name tags, Y Y 30 labs etc. Various clothing / PPE gear Eg, uniform, overalls, shoes, safety provided by institute shoes, working gloves, sports gear, 2.2 Y Y 25 * (0 points if not provided by blues, winter clothing, etc. Ref 4.19 institute) of DGS order 7/2016 2.3 Physical Training sessions Daily routine, record to be observed Y Y 10 Use of safety norms / eg: helmet, goggles, facemask, 2.4 Personnel protection gears in gloves, safety shoes, nose mask, Y Y 10 practical classes apron etc. Disciplinary committee & 2.5 records of punitive actions, if As per QMS Y Y 20 anyTrainees have regular access to Anti-ragging measures, qualified councellor to address their 2.6 Y Y 20 councelling sessions personal issues on one-to-one sessions Grievance redressal RO to observe the effectiveness of 2.7 Y Y 30 mechanisms the redressals. Effectiveness of ban on Drug / Ref. Para 1.15 of DGS Order 7 of 2.8 Y Y 10 Alcohol / Tobacco 2016 Eg. Fall-ins, clean-ship, periodical 2.9 Regimented Training Y Y 10 inspection of hostel facilities etc. Regular participation of Trainees in 3 Sports Activity outdoor / indoor games Sports clubs, Y Y 30 grounds / clubs / sports schedule Personality Development 3 0 0 220 programmes Active students participation and lead taken in institute activities. Eg: Mess Committee, Sports Committee, 3.1 Student lead committees Y Y 30 Cultural Committee, Clean Ship Committee, Discipline Committee, Literary club, etc. Inter-college Technical Seminars/ techno fest, Technical Paper Technical Talent promotion of 3.2 presentation organised by the Inst. Y 20 Trainees annually & performance of Trainees thereof.Regular participation of Trainees in outdoor / indoor games, organisation of Ex-curricular & co–curricular various intra-institute cultural events 3.3 Y Y 15 grooming programmes. like quiz, Debates and other programmes like swimming. boating, band practices, parade etc. Participation of Trainees in External competitions like Sports, Drama, External Event Participation Cultural events, Debates, Public 3.4 Y Y 20 Programmes speaking, Celebration Parade and prize winners there of arranged by external agencies. Prizes / incentives instituted in the MTI for Trainees excelling in leadership, organising ability, 3.5 Prizes & scholarships. Y Y 15 dedication to duty, displaying officer- like-qualities or if in any like wise activities. Personality Development Classes. Management Excellence and HR and Soft skills training by 3.6 Personality Development qualified trainers, experts / Y Y 50 programmes luminaries invited for talks for motivation of trainees etc. Various job oriented skill training Other Pro-active skill initiated by the Institute Viz. 3.7 development programme by Specialised welding, Computer Y Y 50 the Institute training, Safety training, Project work, Specific skill training etc. In house Magazines / Student 3.8 Y 10 Publications, Newsletters, etc.Eg. Participation of students in Red- Cross, illiteracy eradication campaigns, Institute organised Participation of students in Group activities like Blood 3.9 Y Y 10 social activities. Donation Camp, Spastic Society Visits, Swatch Bharat Campaign, Health camps for surrounding villages etc. 4 Skill Evaluation (by RO) 0 0 110 Assorted tasks accorded to trainees Task Proficiency by the Inspecting Body for subject 4.1 Y Y 25 Demonstration (Academic) presentation in class room on random basis Assorted tasks on hands - on -skill Task Proficiency related work like welding / 4.2 Demonstration machining, Overhauling etc. Y Y 30 (Practical) accorded to trainees by R.O. on random basis Assorted tasks accorded as per Task Proficiency Random selection like March Past, 4.3 Demonstration Y Y 20 Guard of honour, Band (Team work) demonstration, etc. Team exercise by Trainees in fire Demonstration of exigency 4.4 fighting, saving unconscious person, Y Y 35 handling proficiency Emergency Drill etc. Total Credit Points 0 0 1000 Total Percentage Credits 0.00% 0.0% Individual GradeV. PLACEMENT RECORDS (Maximum Credit Points : 6000 ) 1 2 3 4 5 6 7 7 Applicabl Base Applicab Sr. Institute Comments & Credit Points RO's Remarks & assigned Credit Head Details e to Credit le Credit No. clamed Points courses Points Points Office Ratin Points Remarks Points Remarks r g 1 Placement Effectiveness Ref DGS Order 7 of 2016 0 0 500 No. of persons in the team and their activity record including updating on DGS website. Ability to show the placement records on web site. Contact made with various companies 1.1 Dedicated Placement Cell / officer Y Y 100 * and correspondence with them for placement, taking feedback from companies where past cadets joined ,etc (Ref. 1.20 of DGC order 2 of 2007) Sea-berth tie-up with Shipping companies MOU with shipping companies. Letters of in the current batch. Comparison of sponsorship from companies mentioning the 1.2 Y Y 200 placement of previous batch by the same trainees names. R.O.'s to observe letters over sponsors last three batches. 100% = 200 pts ≥ 50% = 100 pts ≥ 90% = 180 pts ≥ 40% = 80 pts Campus selection from shipping 1.3 ≥ 80% = 160 pts ≥ 30% = 60 pts Y Y 200 companies in the immediate past batch ≥ 70% = 140 pts ≥ 20% = 40 pts ≥ 60% = 120 pts ≥ 10% = 20 pts Ref DGS letter No. TR/POL/8(9)/2010 2 Placement Record dated 10.04.2013, including the GP rating 0 0 5500 and CCMC courses Alumni Association website and Active contact with alumni. Contribution and 2.1 interaction with past students and patronizing by alumni (Ref. 1.20 of DGS Y Y 100 * activity building order 7 of 2016) Tracking of trainees for full training 100% = 400 pts ≥ 50% = 150 pts period including on board training ≥ 90% = 360 pts ≥ 40% = 100 pts 2.2 (record of complete data of passed out ≥ 80% = 320 pts ≥ 30% = 80 pts Y Y 400 trainees for last 5 years until completion ≥ 70% = 280 pts ≥ 20% = 40 pts of their SSTP) ≥ 60% = 200 pts 100% = 4000 pts 50% = 900 pts % of passed out trainees who are 90% = 3600 pts 40% = 750 pts successfully placed for onboard training 80% = 3200 pts 30% = 600 pts 2.3 Y Y 4000 within 12 months of passing the final 70% = 2800 pts 20% = 300 pts exam (last two batches prior 12 months)60% = 1200 pts 10% = 100 pts < 10% = nil pts100% = 1000 pts 50% = 400 pts % of passed out trainees who are 90% = 900 pts 40% = 300 pts successfully placed for onboard training 2.4 80% = 800 pts 30% = 200 pts Y Y 1000 between 12 to 24 months (last two 70% = 700 pts 20% =100 pts batches prior 24 months) 60% = 500 pts < 20% = nil pts No of trainees that have opted for Max 5% of batch size - for each presea 2.5 alternate career. Y Y 0 course. For batches considered under 2.3 only Total Credit Points 0 0 6000 Total Percentage Credits 0.0% 0.0% Individual Grade Note item 2.3 and 2.4 1. It is expected that all trainees must be placed onboard for their onboard training within 12 months of their passing the final (exit) exam of the course. 2. If all trainees are placed onboard within 12 months of their passing the course, only 2.3 shall apply and a max of 4000 points shall be accorded (Item 2.4 shall not apply in such cases). 3. Item 2.4 shall only apply when some pecentage of trainees could not be placed onboard within 12 months of their passing out and were instead placed between 12-24 months of their passing the final exam. This percentage of candidate placed between 12-24 months of passing shall be scored as per 2.4. 4. Example : There were 100 trainees (in 2 batches) who passed final exam on 10 August 2023. 75 trainees were placed onboard between 10 August 2023 and 10 August 2024 (Percentage placed = 75% Score = 3000 as per 2.3 interpolated value between 2800 and 3200). For placement between 12 to 24 months, if the trainees placed within 12 months for those 2 batches = 70 out of 100. And 20 trainees were placed onboard between 11 August 2024 and 10 August 2025 (Percentage placed = 20 / (100 – 70) x 100 viz 67% Score = 634 as per 2.4 interpolated value between 500 and 700). 10 trainees were placed onboard after 11 August 2016 or not placed at all (Score = Zero) 5. Placement Record data: R.Os to use data from DGS eGovernance. Institute can take records from their eGovernance login to substantiate their placement claim. R.O.'s to also check MTI placement record by accessing their eGovernance login, for any discrepancy.VI. OVERALL PERFORMANCE & MANAGEMENT (Total Credit Points : 500 ) 1 2 3 4 5 6 7 8 Applica Applicable Base Sr. Institute Comments & Credit Points RO's Comments & assigned ble Head Details to Courses Credit No. claimed Credit Points Credit for Points Points Office Rating Points Remarks Points Remarks r 1 Quality Management System 0 0 50 Valid Quality Certification as per ISO 9001 1.1 Ref 1.17 of DGS Order 07 of 2016 Y Y 10 ISO Certificate from NABCB - QCI accredited body only. 1.2 Overall maintenance of Quality system Y Y 5 1.3 Management Review & Follow-up Y Y 5 Thorough and effective internal audits done by 1.4 Internal audits & Corrective Actions qualified internal auditor and corrective actions Y Y 10 monitored for its effectiveness. Non-confirmity records & corrective This should include both a running defect list 1.5 Y Y 10 action and a process Non-Confirmity list. 1.6 Customer feedback & follow-up Y Y 10 2 Feed Back Analysis 0 0 200 1. Excellent, Very good- 5 Pts for every 10% 2.1 Student feedback on Faculty 2. Good, Satisfactory- 3 Pts for every 10% Y Y 50 3. Poor/ Unsatisfactory-(-5) Pts for every 10% 1. Excelllent, Very good-5 Pts for every 10% Student feed-back on learning 2. Good, Satisfactory- 3 Pts for every 10% 2.2 environment and teaching facility Y Y 50 3. Poor/ Uns+C6:G15atisfactory-(-5) Pts for infrastructure every 10% 1. Excelllent, Very good-5 Pts for every 10% Student feedback on accomodations, 2.3 2. Good, Satisfactory- 3 Pts for every 10% Y Y 50 catering, campus facility 3. Poor/ Unsatisfactory-(-5) Pts for every 10% Recruiter’s feedback on ex-Trainees. 1. Excelllent, Very good-3 Pts for every 10% (For last two academic year, feed back 2.4 2. Good, Satisfactory- 2 Pts for every 10% Y Y 50 should be received on 50% of the 3. Poor/ Unsatisfactory-(-3) Pts for every 10% students placed on board)3 Documentation 0 0 90 3.1 Maintenance of Daily Log Ref. Para 4.14 of DGS Order 07 of 2016 Y Y 10 * Maintenance of Records of Certificates 3.2 Traceability, authenticity confirmation etc. Y Y 5 issued Attendance Registers of students / 3.3 CAS Attendance Y Y 10 Faculty Retention of answer sheets, Internal assessment 3.4 Examination Records Y Y 10 records etc., as per the procedures. Master Timetable & Lecture hours of 3.5 Y Y 10 faculty Records of Fees Collected. 3.6 Ref para 4.20 of DGS Order 07 of 2016 Y Y 10 Transparency in fees collections Regular payment of fee share to the 3.7 Ref para 4.23 of DGS Order 07 of 2016 Y Y 5 Government (1%) Promptness of intimation admission 3.8 details to DGS / INDOS / Shipping Ref Para. 4.15.1 of DGS Order 07 of 2016 Y Y 5 Master Promptness of information uploaded on 3.9 Ref Para. 4.15.2 of DGS Order 07 of 2016 Y Y 5 Esamundra 3.10 Periodical returns to DGS Ref Para 1.18 of DGS Order 07 of 2016 Y Y 5 Individual trainee file containing personal details of 3.11 Trainee/Student’s File Y Y 5 the trainee, his progress report in the MTI Whether implemented through internal circulars 3.12 DGS Orders/ Circulars /Instructions Y Y 5 / instruction on the curricular / co- curricular Overall record keeping & Traceability 3.13 Y Y 5 of documents 1. In case of ‘YES/NO’ choice, ‘YES’ will award the equivalent Base point mentioned in column’7’. 2. In case of general queries, where only Max Base point indicated in column ‘7’, the credit 4 Management 0 0 105 points may be assigned in proportion to the extent of compliance, in that scale to the max indicated point. (Eg. If max point mentioned is 10, points may be assigned from 1 to 10 depending upon the grading).Profile of board, frequency of meetings, 4.1 Quality of management board attendance of meetings, process of review & Y Y 5 assessment etc. Years of experience in training & education, Significance of maritime training in overall business portfolios, structure of ownership etc. Experience & track record of 4.2 Master (FG) CoC / Ch Eng (FG) CoC in top Y Y 25 management & promoter management - 25 Other CoC holders in the board - 10 Else - 5 maximum No. of years in maritime training, number of batches, geographical spread etc. No of years >= 15 years is 15 points 4.3 Track record of Institute Y Y 15 No of years <15 years but > 2 years - interpolated value No of years <= 2 years is zero points Income composition, Profitability, surplus cash 4.4 Financial performance & sustainability Y Y 10 generated & its utilisation etc. Whether all employees permanent or on contract 4.5 Employee welfare measures Y Y 10 basis, PF, Gratuity, Medical, Insurance etc. Corporate Social Responsility (CSR) Other than the activities directly related with the 4.6 Y Y 10 Activities development of the institute. Training Institute associated with any Promoted / Managed by ship owning / ship shipyard / promoted by any shipping 4.7 management company / MoU with Shipyard Y Y 30 companies with the company as its with representive in MTI board. founding member 5 Process Quality 0 0 25 Stratigic alliances with other training 5.1 Alliance with other maritime training institutes Y Y 10 colleges (National & International) Association with international bodies or 5.2 NAAC // NBA // NABCB // AICTE // IAMI Y Y 10 other accreditatrion organizations Institute affiliated with any central / 5.3 Y 5 state University Participation in improvement of 6 0 0 30 M.E.T. Participation as Member of training committee(s) of DGS/IMU/Interaction 6.1 Y Y 10 with DGS on Notices kept for comments on website.Institute faculty Participation in MMD Oral Examinations as External Faculty 6.2 Y 20 from institutes within 150 km distance from MMDs. Total Credit Points 0 0 500 Total Percentage Credits 0.00% 0.00% Individual GradeVII. TOTAL CREDIT POINTS & GRADATION OF EACH COURSE Sr.No. Details of Category Max Credit Points Course : Accured Percentage Base Applicable % GRADE Remarks Credit Points Credit Infrastructure facility maintenance & I 1500 1500 15.00% 0 0.00% ambience II Student Intake Quality 500 500 5.00% 0 0.00% Facility & Human Resource III 1500 1500 15.00% 0 0.00% Department Student Development Programmes IV 1000 1000 10.00% 0 0.00% (Personality & Academics) V Placement Records 6000 6000 50.00% 0 0.00% VI Overall Performance & Management 500 500 5.00% 0 0.00% TOTAL 11000 11000 100.00% 0 0.00% 1. Each Course is to be assigned Total Marks and Grading individually, after assessing the applicable areas separately. 2. The Total of 6 sections are grouped into: A. Infrastructure and Management (Section I, II, VI) - total 2500 points B. Quality of Education and Training (Section III, IV) - total 2500 points C. Placement for Shipboard Training (Section V) - total 6000 points 3. Heads (column 2) which are not applicable to the course consideration shall be marked "NA" and Max Credit Points (column 7) to be reduced by the mentioned points from the total. 4. Certificate issued by R. O. shall give Grade and Percentage score for each of the Groups A, B, C. This grading and percentage score shall be given separately for each course conducted with a final Overall grading and total score.Annexure III Sr.No. Compliance requirement References DGS Order 5 of 2016 as applicable to competency courses, and as per DGS Guidelines for the specific 1 Infrastructure courses, or general guidelines for competency courses, as may be issued from time to time. 2 Faculty Requirements DGS Order 5 of 2013 as may be amended. As per DGS Guidelines and IMO Model courses as 3 Course Curriculum applicable DGS Guidelines and IMO Model Courses as 4 Course Guidelines applicableGENERAL PARTICULARS (To be filled in by the Institute) : 1 Name of the Institute 2 INDOS No. of the Institute 3 Address with Pin Code 4 Landline Ph. No / Contact Mobile No 5 Fax No. 6 E-Mail address of Institute 7 Web Site 8 Promoted by Category of Promoter (shipping companies/ ship & maritime related management 9 companies/Government Institute/ship building companies/private institute) Name of the non profit making registered public 10 trust/section 25 company/ society PAN No. of Institute / Trust/ Society/ Sec.25 11 Company 12 Primary Bank details (Bank/Branch/IFSC No) Name of Head of Institute / Designation /Tel no 13 /E mail 14 Name of Authorised signatory(ies) Designation & contact details of Authorised 15 signatories (Designation/Ph. No/ Mobile/Fax No/E-mail Date of formal approval to start institute/ 16 Courses ISO Certification (Approving Body / Approval 17 No & validity ) Details of courses conducted for any other flag 18 administration 19 Any ongoing legal cases (provide full details)SPECIFIC INFORMATION RELATED TO COURSES CONDUCTED 1 CIP gradation as per last inspection by MMD / RO (ref no & date) 2 Whether batch details are submitted to e-samudra regularly? 3 Details of DGS Approved Competency Courses Conducted Date & Date of Approved Intake No of candidates Sr Name of Courses Approval No & Commencement of (Intake Capacity x No admitted in last Remarks No Approved Validitiy (if last batch & admitted of batches) Calendar Year applicable) intake 4 Details of DGS Approved Modular Courses Conducted Date & Date of Approved Intake No of candidates Sr Name of Courses Approval No & Commencement of (Intake Capacity x No admitted in last Remarks No Approved Validity (if last batch & admitted of batches) Calendar Year applicable) intake 5 Details of DGS Approved Simulator Courses Conducted Date & Date of Approved Intake No of candidates Sr Name of Courses Approval No & Commencement of (Intake Capacity x No admitted in last Remarks No Approved Validitiy (if last batch & admitted of batches) Calendar Year applicable) intakeI. INFRASTRUCTURE SET-UP & MAINTENANCE : (Maximum Credit Points : 950 ) 1 2 3 4 4a 5 5a 6 RO’s Institute Institute Assigned Base Credit Sr No Head Details Credit Points RO’s comments Comments Credit Points claimed Points Premises maintenance and 0 0 185 1 Ambience 1.1 Cleanliness & Hygiene 15 Area plan uploaded in 1.2 Area adequacy eGovernance 10 Area to be mentioned in sq m If Owned, 80 points, 1.3 Premises(Owned / Leased) 80 If rented or leased, 40 points Local Body permission / 1.4 Statutory clearances 25 educational use mentioned. 1.5 Location/ accessibility Ease of access and escape routes 15 Construction quality of the 1.6 20 buildings. Quality of Interior furnishing 1.7 20 & maintenance Class Room, Chartroom / (Maintenance of Teaching Aids / 2 Engineering Drawing Room, furniture /fixtures / furnishings & 0 0 180 maintenance and Ambience general maintenance) Area plan uploaded in eGovernance showing all 2.1 Area 20 classrooms Area to be mentioned in sq m Smart Board all of classrooms - 100 points Teaching aids(Projector, Smart board in 50% of classroom - 2.2 Whiteboard, Screen, Flip 0 100 50 points Chart, PC, Video Player,etc) Projector + Whiteboard + PC etc - 20 only Furniture, Furnishing & 2.3 20 maintenance 2.4 Ventilation / lighting 20 2.5 Temperature control. AC/ Temp control/ Ventillated 20 General maintenance of allied offices, 3 Administrative facilities 0 0 170 and other facilities1 2 3 4 4a 5 5a 6 RO’s Institute Institute Assigned Base Credit Sr No Head Details Credit Points RO’s comments Comments Credit Points claimed Points Reception & Administrative 3.1 20 area 3.2 Visitor’s Lounge 10 3.3 Principal’s room 30 3.4 Faculty rooms/ Space 30 3.5 Staff rooms/Space 10 3.6 Conference room 10 Utilities such as photocopying, Printing, data 3.7 10 storage and sharing, data backup Dedicated for staff /students = 25 points; Washroom facilities If sharing with other companies = 3.8 As per Training Manual 50 0; 2.13.3 Separate for ladies & gents = +25 points1 2 3 4 4a 5 5a 6 RO’s Institute Institute Assigned Base Credit Sr No Head Details Credit Points RO’s comments Comments Credit Points claimed Points (Adequateness and annual supplementation of ,nos. of titles &Copies, Book Bank, 4 Library Facilities late evening facility,nos. of librarians, 0 0 160 Training Videos, cassettes,Journals Internet facilities, Computerised Library Management System etc). Minimum specified in course guidelines at 36 sq.mts. 4.1 Area of Library 25 Floor plan to be displayed with area Adequacy of Academic book 4.2 bank including Reference books 30 and e-books Availability of Current 4.3 30 Journals /Publishing Digital mandatory publications to include - All IMO and / or all 4.4 Digital library mandatory books or reference 35 books / Industry publication in digital subscription 4.5 Designated librarian 5 4.6 Library Software 10 Updated books & For all books mentioned in the 4.7 15 publications. DGS course guidelines. Free Internet and Wi-Fi 4.8 10 facility available for students. (Purified Water & Emergency Power, medical facilities, 5 General Amenities 0 0 120 communication , Dedicated Transport, etc ) First Aid & Access to 5.1 Medical facilities- ready 10 availability 5.2 Purified Drinking Water 20 Back-up power generator/ Depending the frequency of power 5.3 20 UPS/ Inverter outage in that area1 2 3 4 4a 5 5a 6 RO’s Institute Institute Assigned Base Credit Sr No Head Details Credit Points RO’s comments Comments Credit Points claimed Points Quality of lunch/ tea/ snacks 5.4 20 provided Approved fire plan to be uploaded Fire Extinguishers (Ready –to- 5.5 in Egovernance and displayed in 10 use ) & Fire detection Alarms corridor Whether Grievance Redressal available - 10 points 5.6 Complaint / Suggestion box 20 Electronic means also available = add 10 points Transport facilities provided, 5.7 For Staff / Trainees 20 if any Environmental preservation initiatives from the institutes may 6 Environment Activities 135 be given additional credits to the extent of initiatives. Eg: Solar Panels / Motion sensor lights / 5 Energy Conservation 6.1 star rating equipments for classroom 30 Practices (proportionate marks to be alotted) If Net metering is > 15 % = Full marks Solar Power Grid 6.2 If Net metering is 10% - 15 % = 20 marks 35 connectivity Else 5 points Solar panels / use of Green energy by Dependence on MTI / other non-conventional energy 6.3 30 nonconventional energy sources (proportionate marks to be alotted) Waste Management plan under quality system - 50 marks 6.4 Waste Management 25 Garbage segregation by MTI within premises - 20 marks No paper publication, tree plantation Any additional initiative drive, awareness programs on 6.5 worth awarding environment conservation, plastic ban 15 bonus points, (with details). drive (proportionate marks to be alloted) Total Points 0 0 950 Total Percentage Credits 0.00% 0.00%1 2 3 4 4a 5 5a 6 RO’s Institute Institute Assigned Base Credit Sr No Head Details Credit Points RO’s comments Comments Credit Points claimed Points Individual GradeII. FACULTY & HUMAN RESOURCE DEVELOPMENT: (Maximum Credit points: 1000) 1 2 3 4 4a 5 5a 6 Institute RO’s Base Credit Institute Assigned RO’s Sr No Head Details Credit Points Comments Credit comments Points claimed Points 1. Adequacy of faculty/ Instructors needs to be assessed based on the 'Master Plan' of Lecture Schedule of all Courses combined. 2. Subject expertise of the faculty and 1.0 Adequacy 0 0 150 his total working hours to be given due consideration. 3. Compliance with minimum requirement will get full credit points as mentioned in column ‘6’. 1.1 Vice- Principal 10 Ref DGS Order 5 of 2013. 1.2 Head of Departments / Course In Charge Additionally, respective Course 20 Guidelines may also be referred as 1.3 Marine Faculty applicable. 35 Non- Marine Faculty including Instructors, if 1.4 10 any Adherence to norms of DGS Order Adequacy in respect of numbers of Full time & 5/2013 will fetch full marks. 1.5 Visiting Faculty for the courses in adherence to 25 Non- adherence to norms will fetch DGS norms nil marks.Percentage of Classes taken by Full-time (%age classes taken by full-time faculty) 1.6 50 Faculty x 50 / 100 Compliance with minimum requirement will get full credit points as mentioned in column ‘6’. Apart from DGS Order 5 of 2013, 2.0 Qualification & Teaching Experience respective Course Guidelines may also 0 0 200 be referred as applicable. Proportionate marks will be deducted for non- compliance, to the total number of faculty employed. 2.1 Principal & Vice- Principal Ref: 20 Section A-I/6 of STCW Code. 2.2 Head of Departments/ Course In Charge Part-III of DGS Order 5 of 2013. 40 and DGS Course guidelines. 2.3 Marine Faculty. 70 Non- Marine Faculty (Academic/ Engineering) 2.4 As per DGS order 5 of 2013 20 & Instructors (if required) Compliance with TOTA / VICT requirements 2.5 Ref DGS order 5/2013 50 and Conduct of classes as per DGS Guidelines. 1. Compliance with minimum requirement will get full credit points as mentioned in column ‘6’. 3.0 Fitness (of teaching faculty) 0 0 503.0 Fitness (of teaching faculty) 0 0 50 2. Proportionate reduction marks to be made for each instance of non- compliance. 3.1 Age limit (Full time Faculty) Ref DGS Order 5 of 2013 10 3.2 Age limit ( Instructors) if requirement Ref DGS Order 5 of 2013 10 3.3 Age limit (Visiting faculty) Ref DGS Order 5 of 2013 10 3.4 Medical Fitness Ref DGS Order 5 of 2013 10 3.5 Communication skills Ref DGS Order 5 of 2013 10 1. Compliance with minimum requirement will get full credit points as mentioned in column ‘6’. Teaching Hours 0 0 40 2. Proportionate reduction marks to be made for each instance of non- compliance. 4.0 4.1 Principal Ref DGS Order 5 of 2013 10 4.2 Vice Principal Ref DGS Order 5 of 2013 10 4.3 Permanent Faculty Ref DGS Order 5 of 2013 104.4 Visiting Faculty & Instructors (if required) Ref DGS Order 5 of 2013 10 The assigning of marks by RO will be proportionate to the achievements 5 HR Processes 0 0 270 indicated in Col. 3. unless otherwise expressly specified. A = No. of faculty who left in last 12 months with less than one year continuous service / Total faculty strength x 30 + B = No. of faculty who left in last 12 Retention of faculty for competency courses. months with between one year and two (Depending on the number of full-time faculty years continuous service / Total faculty members for competency courses who left the strength x 40 5.1 50 institute within the last 12 months out of the + total number of full-time faculty strength of C = No. of faculty who left in last 12 competency courses at the time of inspection) months with between two years and three years’ continuous service / Total faculty strength x 50. The aggregate of the above (A+B+C) shall be reduced from the Base Credit Point in Column 6 to arrive at the Credit Points to be awarded. Established system for selection & 5.2 As per QMS 10 recruitment of faculty Relevant induction and Orientation Training 5.3 Whether conducted as per QMS? 10 for the courses faculty is teachingProportionate marks for either of the following, during the calendar year: 1. Publishing paper/ books. Continuous Professional development 2. Project work programmes of faculty (Training / Project work 5.4 3. Training Program. 40 done in the last 1 year relevant to the teaching 4. Sailing Experience programmes undertaken in the Institute) ( Documentary evidence to be provided for verification) - above being arranged by MTI Proportionate marks for attending maritime seminars during the calendar year. Each faculty to attend professional Maritime seminars attended by faculty in last 1 5.5 development program conducted by DGS. 50 year ( Documentary evidence to be provided for verification) Each faculty 1 mark for each seminar to a maxium of 5 marks. Proportionate marks for presentations given by faculty in seminars during the Presentation given by faculty at established at calendar year. Documentary proof of 5.6 maritime seminars and conferences in the last 5 50 seminar programme and brochure to be years. provide. Each faculty 1 mark for each presentation to a maximum of 5 marks By means of checking of records, in Are the classes/ Practicals actually being camera discussions with faculty and 5.7 conducted as per the course curriculum/ time 10 trainees, attendance of students & table for the course(s)? faculty etc.(% of Full time faculty out of Total faculty) * 50/100 5.8 No of full time faculty to other faculty To ascertain full time faculty - 50 continuous tenure of 1 year or more with the same MTI to be considered. The assigning of marks by RO will be Pedagogy / Teaching process proportionate to the achievements 0 0 180 indicated in Col. 3 6.0 By means of : (i) independent assessment of classes by RO by interviewing students, and 6.1 General Effectiveness of Teaching Process (ii) Realistic records of internal 45 assessment by HODs, and (iii) Assessment of Feedback Forms Curriculum planning & development of 6.2 Whether in place 20 teaching materials Whether the contents being taught is as 6.3 Updating of Course Contents 10 per latest prescribed syllabus. 6.4 Classroom Notes taken by students By review of Students’ Note Books 25 Is there a Lesson plan prepared for each 6.5 Effectiveness of lesson planning 10 lecture?How effectively is the teaching aid used Use of teaching aids (Use of various teaching in the classroom? Are the faculty trained 6.6 40 aids including modern teaching aids) and adept at using the teaching aids? Students’ feedback to be checked. How effective is the model or Working / Scaled down models Equipment equipment in helping trainee to 6.7 5 for demonstration understand the concept and / or its functionality Whether reference publications are 6.8 Refrence material used in the class readily available and used for classroom 25 demonstration. Preparation of students for oral examinations and participation of the Development Activities. 0 0 160 institute for DGS written and Oral examination 7.0 Conduct of mock oral sessions in the Preparation of the students for Oral 7.1 classroom, Students Feedback on the 50 Examination of DGS/MMD. same. Documentary evidence of submission of questions/ question papers for written exams to Chief Examiners. Submitted for all the competency Submission of Question Papers/ Questions to courses conducted by the MTI - 75 7.2 75 DGS by Institute marks Not submitted for any competency course = 0 marks Else proportionate marks (evidence based within last 12 months)How many faculty members are approved examiners (writtens); Records of participation as external in Participation by Faculty members as external Oral examination; 7.3 35 examiner for DGS/MMD oral examination Ratio of faculty participating to total no. of regular faculty. Documentary evidence of such participation; Total Credit Points 0 0 1000 Total Percentage Credits 0 0 Individual GradeIII. Student Performance and Sustainability of Institute (Maximum Credit points: 500) 1 2 3 4 5 6 Course-wise Details to be Institute Credit RO’s assigned Base Credit Sr No Head Institute Comments RO’s comments filled in by the Institute Points claimed Credit Points Points 1 Academics 0 0 450 Average pass percentage of students (in all subjects) in mid- Percentage for all courses 1.1 tem internal test in last 12 months to be filled in 50 for all Nautical and Engineering Competency Courses Average pass percentage of students (in all subjects) in final Percentage for all courses internal test (including 1.2 to be filled in 100 reassessment) in last 12 months for all Nautical and Engineering Competency Courses Average pass percentage of students in the first (in all subjects) MMD Written 1.3 100 Examinations in last 12 months for all Nautical and Engineering Competency Courses Difference in percentage between Final Internal Test and MMD 1.4 Written Examination in last 12 100 months for all Nautical and Engineering Competency Courses1. Identification of weak students through mid-term internal test. 2. Additional training Efficacy of Development given to under-performing 1.5 programmes for under-performing 50 students. students. 3. Additional assistance given to such students even after completion of course. 2 Sustainability 0 0 50 Sustainability of Operations & Surplus Income , and use 2. 1 Resources and use of Surplus Cash of such income in maritime 50 generated in Maritime Training training Total Credit Points 0 0 500 Total Percentage Credits 0.00% 0.00% Individual GradeIV. OVERALL PERFORMANCE & MANAGEMENT (Total Credit Points: 550) 1 2 3 4 5 6 Institute Credit RO’s Assigned Base Credit Sr No Head Details Institute Comments RO’s comments Points claimed Credit Points Points 1 Quality Management System 0 0 100 Valid Quality Certification as per ISO 9001. 1.1 20 Certificate from NABCB - QCI accredited body only Overall maintenance of Quality 1.2 20 System 1.3 Management Review & Follow-up 20 1.4 Internal audits & Corrective Actions 20 Non-conformity records & 1.5 20 Corrective Action Proportionate marks to be 2 Feed Back Analysis 0 0 100 awarded by RO Proportionate marks to be 2.1 Student Feed-back on faculty awarded based on students’ 50 feedback Student feed-back on Class Room, Proportionate marks to be Simulator, Teaching Aids, Learing 2.2 awarded based on students’ 30 Environment, Course Material, other feedback institute facilities1 2 3 4 5 6 Institute Credit RO’s Assigned Base Credit Sr No Head Details Institute Comments RO’s comments Points claimed Credit Points Points 1.How are the student informed of grievance reporting procedure 2. Accessibility to grievance Grievance Reporting & Redressal 2.3 form/registers 3.How are 20 Mechanism grievance / Complaints rectified 4. How is the corrective action informed to the students Proportionate marks to be 3 Documentation 0 0 150 awarded by RO Traceability, authenticity and Maintenance of Records of 3.1 confirmation of certificates 15 Certificates issued issued. Whether attendance Attendance Registers of students / registers/ logs maintained on 3.2 20 Faculty daily basis along with CAS records Retention of answer sheets, Internal assessment records 3.3 Examination Records 15 etc., as per laid down procedures of institute. Master Time table & Lecture hours Whether in place & 3.4 15 of faculty maintained 3.5 Records of Fees Collected. DGS Tr Cir 9/2013 10 Regular payment of fee share to the Ref para DGS Order and Tr. 3.6 20 Government Cir. 9/2013. Promptness of intimation admission Ref DGS Orders, 3.7 15 details to DGS E-Samundra instructions on the subject Wether Implemented through inernal circulars/ 3.8 DGS Orders/ Circulars/ Instructions instructions on the 15 curricular/ co-curricular activities1 2 3 4 5 6 Institute Credit RO’s Assigned Base Credit Sr No Head Details Institute Comments RO’s comments Points claimed Credit Points Points Overall record keeping & Whether records are 3.9 Traceability of documents at Institute maintained and available in 25 permises the institute. Documentary evidences to 4 Management be verified, and marks to be 0 0 120 awarded by RO Profile of board, frequency of meetings, attendance of 4.1 Quality of management Board 10 meetings, process of review & assessment etc. Years of experience in training & education, Significance of maritime training in overall business portfolios, Experience & track record of structure of ownership etc. 4.2 50 management & promoter Master (FG) CoC / Ch Eng (FG) CoC in top management - 50 Other CoC holders in the board - 25 Else - 10 maximum No. of years in maritime training, number of batches, Conducted No of years >= 15 years is 25 points 4.3 Track record of Institute 25 No of years <15 years but > 2 years - interpolated value No of years <= 2 years is zero points Whether documentary evidences of PF, Gratuity, 4.4 Employee welfare measures medical, insurance etc. 35 available and maintained in the institute. 5 Student Admission Process 0 0 80 5.1 Transparency in fees collection DGS Order as specified 10 Adherence to Code of ethics in 5.2 DGS Order as specified 10 advertisement 5.3 Adherence to Admission standards. DGS Order as specified 101 2 3 4 5 6 Institute Credit RO’s Assigned Base Credit Sr No Head Details Institute Comments RO’s comments Points claimed Credit Points Points % average occupancy in the courses Percentage Average taking into account the approved Occupancy in last Calendar 5.4 capacity and approved frequency of year for all competency 50 the courses courses conducted x Base Credit Point / 100 Total Credit Points 0 0 550 Total Percentage Credits 0 0 Individual GradeV. TOTAL CREDIT POINTS & FINAL GRADATION* (see Note) Assigned Percentage Max Credit Claimed Sr No. Details of Category Credit Credit GRADE Points Credit Points Points (Assigned) I Infrastructure facility maintenance & ambience 950 0 0 0.00% Faculty & Human Resource II 1000 0 0 0.00% Development * ( See Note) Students Performance * (See Note) and III 500 0 0 0.00% Sustainability of Institute IV Overall Performance & Management 550 0 0 0.00% V Total 3000 0 0 0.00% * NOTE- For Section II & III - each Course is to be assigned Total Marks and Grading individually, after assessing the applicable areas. However for ‘Overall Grading’, average of these points need to be considered.Annexure IV GENERAL PARTIULARS (To be filled in by the Institte): 1 Name of the Institute 2 MTI No. of the Institute 3 Address with Pin Code 4 Landline Ph. No / Contrct Mobile No 5 Fax No. 6 E-Mail address of Institute 7 Web Site 8 Promoted by Category of Promoter (shipping companies/ 9 ship & maritime related management companies/Government Institute/ship building companies/private institute) Name of the non profit making registered 10 public trust/section 25 company/ society PAN No. of Instittue / Trust / Society / 11 Sec.25 Company Primary Bank details (Bank/Branch/IFSC 12 No) Name of Head of Institute / Designation/ 13 Tel no/ E mail 14 Name of Authorised signatory (ies) Designation & contact details of Authorised signatories (Designation/Ph. No/ Mobile/FX 15 No/E-mailDate of formal approval to start institute/ 16 Courses ISO Certification (Approving Body / 17 Approval No & validity) Details of courses conducted for any other 18 flag administration Any ongoing legal cases (provide full 19 details) Note: The above information is available in MTI profileSPECIFIC INFORMATION RELATED TO THE COURSE CONDUCTED 1 CIP Graduation as per last inspection by MMD / RO (also Ref No & date) Yes / No 2 Whether batch details are submitted in e-governance regularly Yes / No 3 Whether institute is conducting other type of pre sea or post sea courses? Yes / No 4 Whether the institute is conducting any type of non-DG approved courses? Yes / No Details of DGS Approved modular courses conducted Approved intake [No No of candidates of candidated in a Capacity No of course batches conducted and % admitted in the S. No Name of courses approved Date and approval No and validity batch (A) * utilisation capacity utilised last calendar year Frequency(B)] A*B = C D D/C * 100% Nos % Details of DGS Approved simulator courses conductedApproved intake No of candidates [No of candidated in a Capacity No of course batches conducted and % S. No Name of courses approved Date and approval No and validity (if batch (A) * admitted in the last utilisation capacity utilised applicable) calendar year Frequency(B)] A*B = C D D/C * 100% Nos % 1 2 3 4 5 6 7 8 9 10 NOTE: This section to be generated from E-Governance MTI profile and verifiedI. INFRASTRUCTURE SET-UP & MAINTENANCE (Maximum credit marks : 1200 ) 1 2 3 4 5 6 7 Credit Assigned Base Applica Sr No Head Details marks Institue remarks Credit RO's Remarks credit ble claimed marks marks marks Premises maintenance 1 0 0 340 340 and Ambience Commercial operations license and non agricultural. Mandatory Govt./Local body 1.1 Statutory clearances license / registered establishment 50 50 Local Body permission / educational use mentioned Registered land / lease document verified and 1.2 Registered area 25 25 uploaded onto MTI profile If Owned, 80 points, 1.3 Pemises (Owned/ Leased) 80 80 If rented or leased, 40 pointsIn case of operation from shared Building Institute classrooms and Centralised contiguous classrooms; 50 points 1.4 50 50 office space centralised Split classrooms in same flroor: 10 points Classrooms split in different floors: 0 Building and classroom exculsivity for maritime Incase classrooms are in an exclusive maritime activity. activity related building = 75 points 1.5 75 75 Maritime activity Classroom and entire floor of building for pertaining to training - maritime related = 50 points DGS Approved MTI 1.6 Location/ accessibility Ease of access and escape routes 50 50 1.7 Cleanliness/ Hygiene 10 10 Class room, Chartroom / (Maintenance of teaching aids/ furniture/ Engineering drawing 2 fixtures/ furnishings & general 0 0 260 260 room, maintenace and maintenance) ambience Minimum as per DGS norms = 10 points + 2.1 Area L/B or B/L ratio 1.5-2 = 10 points 20 20 Floor plan to be displayed in corridor Teaching aids (Projector, Smart Board all of classrooms - 100 points whiteboard, screen, PC, 2.2 Smart board in 50% of classroom - 50 points 100 100 Video player, TV, Projector + Whiteboard + PC etc - 20 only Smartboard etc) Construction quality, Sound proof with brick walls - 50 points 2.3 50 50 furniture & maintenance Other material partioning - 20 points 2.4 Lighting/ Noise Adequate Lights / No Noise / Interference 20 20 Ambience / Temperature 2.5 AC/ Temp control/ Ventillated 20 20 control Lay out of classroom, NO BLIND SECTORS / 2.6 Class layout OBSTRUCTIONS / view of trainer and screen 50 50 / RAISED PLATFORM / table chair for faculty General maintenance of allied offices and 3 Administrative facilities 0 0 90 90 other faciliies3.1 Reception & Admin. Area Administrative area dedicated in sq m 10 10 Visitors louge/ conference 3.2 waiting/ seating areas/ conference areas 10 10 room 3.3 Principal's room 30 30 3.4 Faculty rooms/ space 30 30 3.5 Staff room / space For working staff 5 5 3.6 Office utility Photocopying, printing, data storage & backup 5 5 Adequateness and annual supplementation of no of titles & copies, book bank, late Library & Exit Exam 4 evening faciliy, No of librarians, Trainig 0 0 140 140 facilities videos, internet facilties, Computerised library management etc Minimum specified in course guidelines at 4.1 Area of library 20sq.mts for modular course 10 10 Floor plan to be displayed with area Adequacy of academic The reference books must be available as per book banks including 4.2 the list of IMO or DGS Model course 20 20 reference books and e- guidelines book Availablity or adequacy of The institute must subscribe to leading safety/ 4.3 current journals/ technical/ industry related magazines / 10 10 Publishing publishings/ E- journals The institute must have computers with access to digital library Digital mandatory publications to include - All 4.4 Digital library 20 20 IMO and / or all mandatory books or reference books / Industry publication in digital subscription Free Internet and WifI 4.5 Facilities available for Wifi facilty in library for E-learning 20 20 students. A responsible person who maintains the 4.6 Designated librarian 5 5 inventory, updates the booksLibrary software to be already in use for 4.7 Library software For inventory management & tracking all required publications as per DGS 15 15 guidelines Working computers registered for Exit Exam > 20 computers = Full Marks 4.8 Exit Exam Computers 40 40 10 - 20 computers = 50% of the marks Else 5 marks (Purified water & Emergency power, 5 General amenities 0 0 175 175 medical facility, communication, transport) First aid & access to 5.1 medical facilties- ready 10 10 availability 5.2 Purified drinking water 10 10 Back up power gererator/ Depending on the freq. of power outage in the 5.3 10 10 UPS/ Invertor area Cafeteria- quality of lunch Cafeteria = 10 points quality 5.4 20 20 /tea/ snacks of food provided = 10 points Fire extinguishers ( ready Signages and systems must be incorporated to to use) / fire detection create a ship atmosphere and onboard 5.5 25 25 alarms/ Fire exits/ safety ambience wherever possible. signs Approved fire plan to be displayed Complaint and suggestion Online/ digitised feedback = 10 points Paper 5.6 10 10 registers / facility based feedback = 5 points Washroom facilty Dedicated for staff /students = 25 points; 5.7 As per Training Manual If sharing with other companies = 0; 50 50 2.13.3 Separate for ladies & gents = +25 points Solar Panels / Motion sensor lights / Garbage 5.8 Environmental friendliness seggregation / 5 star rating equipments 35 35 (proportionate marks to be alotted) Institute is certified for any ISO standard other 5.9 ISO 140001 0 0 5 5 than 9001 Training / Course If applicable then relevant course guidelines 6 0 0 195 195 specific infrastructure of DGS/IMO to be referred to If the institute owns the required infrastructure Training / Course specific for the course. 6.1 50 50 infrastructure Swimming pool - 25 if owned else NIL points Fire Mockup - 25 if owned else Nil pointsAll facility within main MTI premises = 25 6.2 Location/ accessibility Different location with transport = 15 25 25 Difeerent location with no transport = 0 If the set up is operational throughout the year ( Eg: water & depth availability for lifeboat 6.3 All weather operaions 25 25 launching / PSCRB/ FRB / FPFF & ability to conduct FPFF course in monsoon) CAS Attendance The ideal ratio of man to machine is 50:1 ( for 50 students 1 CAS machine) for full marks. The captured CAS attendance 6.4 attendance must be fool proof and monitored 20 20 management and must have backup UPS. At the time of registering for CAS, the person ID must be checked and must be a part of QMS. Where applicable courses are conducted, the Video recording of recording must cover the entire duration of 6.5 practical training as practical training and at no time lesser than 15 25 25 required by DGS circular min. To be verified by RO. Preceding 12 months to be available CCTV monitoring/ CCTV monitoring = 25 marks 6.6 recording of Classrom + video recording = 15marks 50 50 activities + Audio recording = 10 marks Total points 0 0 1200 1200 Total percentage credits 0 0.00% Individual GradeII. Faculty and Students and Course Performance (Maximum credit points : 1500 ) 1 2 3 4 5 6 7 Credit Base Applica Sr Assigned Credit Head Details points Institue remarks RO's Remarks credit ble No points claimed points points Adequacy of faculty needs to be assessed based on Master plan of Lecture schedule of all Courses combined 1 Adequacy & Result Subject expertise of the faculty and his total 0 0 270 270 working hors to be given due consideration Compliance with minimum requirement will get full credit points as mentioned in Col. 6 1.1 Vice principal/ Dean Ref DGS order 5 of 2013. Additionally, 5 5 respective course guidelines may also be referred as applicable and if details and signatures are uploaded in DGS MTI profile 1.2 Course in charges 5 5 The details must be uploaded in E-governane. Course incharge to be permanent faculty. Course 1.3 Dedicated course in charge in charge of not more than 3 courses held 40 40 simultaneously = 40 points. More than 3 courses held simultaneously = 20 points Adherence to norms of DGS Order 5/2013 will Adequacy in respect of fetch full marks. Faculty details uploaded. 100% numbers of Full time & of the approved /listed faculty as per course 1.4 Visiting Faculty for the 20 20 matrix submitted for approvals must be available courses in adherence to throughout the year.Non adherence to norms will DGS norms. fetch nil marks. Percentage of students who have appeared and cleared the exit exam (last 12 months). 1.5 Exit Exam Results 100 100 Marks to be assigned is = 100 - percentage of failures(% classes taken by full-time faculty)*50/100. Percentage of classes taken by 1.6 Less than 50% is non compliance and will be 100 100 full time faculty awarded 0 points 1. Compliance with minimum requirement will get full credit points as mentioned in column ‘6’. Qualification Fitness & 2. Apart from DGS Order 5 of 2013, respective Course 2 Teaching 0 0 230 230 Guidelines may also be referred as applicable. Experience 3. Proportionate marks will be deducted for noncompliance, to the total number of faculty employed. Course in charge, faculty and Ref: Section A-1/6 of STCW code part iii of DGS 2.1 instructor complying with DGS, order 5/2013 and DGS Course guidelines 80 80 IMO requiremnets Any noncompliance will be awarded 0 pointsCompliance with TOTA/ VICT/TOTI/TSTA / AECS Ref: DGS order 5/2013 - 100 points for 100% 2.2 requirements and Conduct 100 100 compliance. Non compliance will fetch 0 points. of classes as per TOTA/TOTI Guidelines Participation by faculty members Documentary evidence of such participation; as external examiner for DGS How many faculty members are approved /MMD oral examination or examiners (written / oral); 2.3 50 50 participation of the institute Ratio of faculty participating to total no of faculty. representative in committee of If its more than 50% than - 50 marks else NIL DGS points 1. Compliance with minimum requirement will get full credit points as mentioned in column ‘6’. 3 Attendance 0 0 CAS Attendance 150 150 2. Proportionate marks will be deducted for noncompliance CAS attendance of all students : 25 point Ech AM & PM session 3.1 Attendance for students 50 50 If additional Biometric attendance is being mantained classroom wise = + 25 points Faculty CAS maintained on daily basis in or out time : 25 points 3.2 Attendance for faculty 50 50 If additional Biometric attendance is being mantained classroom wise = + 25 points The QMS must address the procedure to deal with absent candidate/partially absent candidate 5 System of dealing with absentees 50 50 and documentary evidence maintained of such cases 1. Compliance with minimum requirement will get full 4 Teaching Hours credit points as mentioned in column ‘6’. 0 0 100 100 2. No points in anyinstance of non compliance Principal / Vice-Principal 4.1 Ref DGS order 5 of 2013. 50 50 Faculty4.2 Visiting faculty & instructors Ref DGS order 5 of 2013. 50 50 The assigning of marks by RO will be proportionate to the 5 HR Processes 0 0 240 240 achievements indicated in Col. 3, unless otherwise expressly specified. A = No. of faculty left in last 12 months with less than one year continuous service / Total faculty strength x 30 Retention of faculty for Modular + courses. B = No. of faculty left in last 12 months with (Depending on the number of between one year and two years continuous full-time faculty members for service / Total faculty strength x 40 Modular courses who left the 5.1 + 50 50 institute within the last 12 C = No. of faculty left in last 12 months with months out of the total number between two years and three years’ continuous of full-time faculty strength of service / Total faculty strength x 50 Modular courses at the time of inspection) The aggregate of the above (A+B+C) shall be reduced from the Base Credit Point in Column 6 to arrive at the Credit Points to be awarded. Established system for 5.2 selection & recruitment of As per QMS. 20 20 faculty Relevant induction and Whether conducted as per 5.3 orientation training for the 20 20 QMS? courses faculty is teachingProportionate marks for either of the following, during the calendar Continuous Professional year: development programmes of 1. Publishing paper / books. faculty (training / project work 2. Project work 5.4 done / sailing in the last 1 year, 40 40 3. Training Program. relevant to the teaching 4. Sailing Experience programmes undertaken in the ( Documentary evidence to be institute) provided for verification) - above being arranged by MTI Proportionate marks for attending maritime seminars during the calendar year. Each faculty to attend professional development Maritime Seminars attended by 5.5 program conducted by DGS. 50 50 faculty in last 1 year ( Documentary evidence to be provided for verification). Each faculty 1 mark for each seminar to a maxium of 5 marks. Proportionate marks for presentations given by Presentations given by faculty at faculty in seminars during the calendar year. established maritime seminars Each faculty 1 mark for each 5.6 Documentary proof of seminar programme and 50 50 and conferences in the last 5 presentation to a maxium of 5 marks brochure to be provided. Each faculty 1 mark for years each seminar to a maxium of 5 marks. Are the classes actually being By means of checking of records, in camera conducted as per the course 5.7 discussions with faculty and trainees, attendance 10 10 curriculum/ time table for the of students & faculty etc. course(s) ? The assigning of marks by RO will be 6 Pedagogy/ Teaching process proportionate to the achievements indicated in 0 0 410 410 Col. 3 By means of : (i) independent assessment of classes by RO by interviewing students, and General Effectiveness of 6.1 (ii) Realistic records of internal assessment by 100 100 Teaching Process HODs, and (iii) Assessment of Feedback FormsWeather in place and in compliance with latest Curriculum planning & 6.2 IMO Model course / DGS guidelines with 50 50 development of teaching material periodic reviiew 1.Whether the contents being taught is as per Course contents and reference latest prescribed syllabus. 6.3 50 50 material 2.Update in course manual as per feedback and international rules 1. Quality of content Classroom Handouts and notes 2. Detailed content. 6.4 25 25 for students 3. Updated and reviewd through feedback 4. Online accesss to handouts 1. Incase of online or computer based assessment with question being generated random from a Internal evauation of trainees, pool of question set= 25 points. 6.5 effectiveness and method of 50 50 2. Independent assessment and documentary assessment evidence and procedure to identify and deal with failure or low performer=25 points How effectively is the teaching aid used in the Use of teaching aids classroom? Are the faculty trained and adept at 6.6 (use of various teaching 35 35 usingthe teaching aids? aids including modern aids) Students’ feedback to be checked. Working / Scaled down How effective is the model or equipment in models, equipment / reference 6.7 helping trainee to understand the concept and/or 25 25 material for its functionality. demonstration Modern teaching methodology Student seminar/ presentation/ CBT/ Modern 6.8 50 50 and E- learning classroom/ Use of E- learningConfidentiality/ Electronic forms/ Feedback analysis Method of evaluaion and and action by management / continual improvement 6.9 25 25 feedback from trainees Electronic Feedback - 25 Paper based feedback - 10 The assigning of marks by RO will be 7 Courses proportionate to the achievements indicated in 0 0 100 100 Col. 3 A. Basic 5 STCW courses : 25 points The types and ranges of B. For each modular courses other than basic Modular/ Simulator courses and STCW = +5 points 7.1 100 100 other DGS courses the MTI C. For each Pre sea/ Post sea competency = 10 offers points Total = A+B+C (Max: 100points) Total Credit points 0 0 1500 1500 Total percentage credits 0 0.00% Individual GradeIII. Overall Performance & Management (Maximum credit points : 800 ) 1 2 3 4 5 6 7 Appl Credit Assigned Base icabl points Sr No Head Details Institue remarks Credit RO's Remarks credit e claime points points point d s Quality Management 1 0 0 50 50 System Valid Quality Certification as per ISO 9001 Valid certificate = 10 points. Else 0 1.1 10 10 Certificate from NABCB - QCI points accredited body only Overall maintenance of Quality Any NC in external audit = 0 poins. 1.2 10 10 System For each observation = -2 marks Management Review & Follow-Effective and releavant to the conduct 1.3 10 10 up of modular courses Internal audits & Corrective 1.4 Well documented process 10 10 Actions Non-conformity records & 1.5 Corrective and preventive actions 10 10 Corrective Action Proportionate marks to be awarded by 2 Feedback analysis 0 0 300 300 RO Proportionate marks to be awarded based on students result in exit exam Analysis of students exit exam Pass ratio is more than 90 % = 200 2.1 200 200 result points Pass ratio is 85% - 90% -=100 points Else NIL Student feed-back on Faculty, classroom, teaching aids, Proportionate marks to be awarded 2.2 learning environment, course 50 50 based on students’ feedback material, other institute facilities1. How are the student informed of Grievance reporting procedures. 2. Accessibility to Grievance form/ Grievance Reporting & registers 2.3 50 50 Redressal Mechanism 3. How are grievances / complaints rectified 4. How is the corrective action informed to the student Proportionate marks to be awarded by 3 Documentation 0 0 250 250 RO1. Traceability, authenticity and confirmation of certificates issued = 30 Maintenance of Records of 3.1 points 50 50 Certificates issued 2.Certiifcate being issued DGS only after online exit exam = 20 points Whether biometric / attendance logs maintained on daily basis for a period Attendance Registers of of 1 year and how absentees are dealt 3.2 students / Faculty matching 30 30 with as per QMS. Evidence that with time table attendance is checked prior issue of certificate. CAS Attendance records Retention of answer sheets, Internal 3.3 Examination Records assessment records etc., as per laid 25 25 down procedures of institute. Master Time table & Lecture Records to be mantained and 3.4 20 20 hours of faculty available for verification 3.5 Records of Fees Collected. DGS Tr. Cir. 9/2013, transparent 10 10 Regular payment of 1% fee 3.6 share to the Government by Ref DGS Orders and Tr. Cir. 9/2013 50 50 due date. Promptness of intimation Ref DGs Orders, instructions on the 3.7 admission details to DGS E- 25 25 subject governance Whether implemented through DGS Orders/ Circulars / 3.8 Internal circulars / instructions on the 15 15 Instructions curricular / co-curricular activitiesOverall record keeping & Whether records are maintained and 3.9 Traceability of documents at 25 25 available in the institute. Institute premises Documentary evidence to be verified 4 Management 0 0 100 100 and marks awarded by RO Profile of board, frequency of 4.1 Quality of management Board meetings, attendance of meetings, 10 10 process of review & assessment etc. Years of experience in training & education, Significance of maritime training in overall business portfolios, Experience & track record of structure of ownership etc. 4.2 30 30 management & promoter Master (FG) CoC / Ch Eng (FG) CoC in top management - 30 Other CoC holders in the board - 15 Else - 10 maximum No. of years in maritime training, number of batches conducted. No of years >= 15 years is 15 points 4.3 Track record of Institute 15 15 No of years <15 years but > 2 years - interpolated value No of years <= 2 years is zero points Whether documentary evidences of PF, Gratuity, medical, insurance etc. 4.4 Employee welfare measures 15 15 available and maintained in the institute. Institute's participation in CSR 4.5 Company social responsibility activities, 10 point awarded for each 30 30 such activity in preceding 2 years 5 Student Admission process 0 0 100 1005.1 Admission booking process Online/ ease/ transparent 10 10 Adherence to Code of ethics in 5.2 DGS order as specified 20 20 advertisement Adherence to Admission 5.3 DGS order as specified 20 20 standards. % average occupancy in the Percentage Average Occupancy in courses taking into account the last Calendar year for all Modular 5.4 approved capacity and 50 50 courses conducted x Base Credit approved frequency of the Point / 100 courses Total Credit points 0 0 800 800 Total percentage credits 0 0.00% Individual GradeIV. TOTAL CREDIT POINTS & FINAL GRADATION Assigned Credit Claimed Percentage Sr No. Details of Category Credit GRADE Remark Points credit points Credit Points Infrastructure Set-Up & I 1200 0 0 0.00% Maintenance Faculty, students and course II 1500 0 0 0.00% performance Overall Performance & III 800 0 0 0.00% Management IV Total 3500 0 0 0.00% *NOTE 1- For Section II & III - each Course is to be assigned Total Marks and Grading individually, after assessing the applicable areas. However for ‘Overall Grading’, average of these points need to be considered. NOTE 2- In case of any non-compliance to DGS or statutory requirements, the grading to be with held till the NC is closedAnnexure-V Fees payable for CIP Inspection Initial / Renewal 1. MTI conducting with Pre - RS. 75,000 Sea Course or Competency courses or Post – Sea Modular course ( any one course) 2. MTI conducting Pre Sea RS. 1,00,000 courses and either of Competency courses or Post – Sea Modular course 3. MTI conducting Pre Sea RS. Rs1,25,000 course , Competency courses and Post – Sea Modular course ( All courses) Annual Inspection 1. Irrespective of number and 75,000 type of courses conducted, annual fees Appeal Rs 50,000 Appeal as per Para 12