Extension of Validity of Ships Statutory Surveys and Audits.

ffi ffi E-dtsqqi q[{fr (t({'T{' GOVERNMENT OF INDIA qtr{, cl-d qftsE1 etr wdqr{ {irftq T,IINISTRY OF PORTS, SHIPPING A D WAIERWAYS lH +q-fi a6ffiqTmq, DIRECTORATE GENERAL OF SHIPPING, MUMBAI File No: 26-11/6912020-NA - DGS Date t 22.01.2021 DGS Order No. 04 of 2021 Subiect: Extension of Validitv of Ships Statutorv Su rveys and Audits whereas vide DGS order 23 of 2020 dated, 19.08.2020, the Directorate has permitted extension ofShip's statutory surveys, due to the covlD-l9 global pandemic, after fulfilment of certain requirements. 2. Whereas the applicability of the aforesaid DGS Order was extended by the Directorate vide DGS Order 34 of 2020 dated 03.11.2020 but was restricted only to those ships and to Companies whose Audits / Surveys / Inspections were getting overdue on/prior to 3l December 2020, either because of expiry of window period or validity period or the I't extension period arising due to COVID- I 9 pandemic circumstances. 3. whereas the Directorate has granted 2nd extension, even though the grant of l.t extension was based on firm commitment from Docks, as the Dock could not meet its commitment, after having satisfactorily complying with the stiputated conditions / inspections by the Recognised Organisation (RO). 4. Noting that, the Directorate is still receiving a number of requests for extension of Docking Surveys due in January 2021 or beyond either due to non-availability of Docks / postponement of committed docking date by dry docks or stating reasons such as extra time required by supplier to supply of Ballast water Management system in compliance with Regulation D-2 of the BWM Convention. 5. Taking all the above into consideration, it is urged that the ship-owners shall exercise due diligence and put best effort to complete the statutory surveys / audits / inspections of ship / company by the due dates, and avoid submitting requests for extensions ofdue dates. Nevertheless, in exceptional circumstances, the Directorate may grant extension to the DGS order 23 of 2020 till3l't March 2021 upon fulfilling following additionat conditions: efr riBf,, *er tsE r, srd Ri6 2ffi Aq{, 6igr.fq &, oigffi'f ($) $*{- rooo+z 9th Ftoor, BETA Building, l-Think Techno Campus, Kanjur Village Road, Kanjurmarg (E), Mumbai400042 dr{rtel No.: +91-22-2 s7sZ}4ot1t2.l3 ftfi/Fax.: +91-22-2575 2029/35 {-l-f,/Email: dgship{gs@nic.in Aq{t{z/Website: www.dgshipping.gov.in(i) Docking Survey (DS) extension shalt only be granted upon submission of a firm Stemming Agreement with the dry dock, other conditions shall remain the same as per DGS order 23 of 2020.It may be noted that no further extension can be granted if the dock fails to adhere to the ageed / commitment date as per the stemming agreement. (ii) In-case of all those vessels where an extension has already been obtained alter submission of firm stemming agreement, no further extension will be considered unless valid reasons are fumished by the applicant towards the change in the stemming date. Also, the period of further extension sought shall be within the maximum period considered undbr DCS Order 23 of2020. (iii) Owners sighting non-availability of Ballast Water Management (BWM) system complying with D-2 standard or delay in receiving from the supplier as the reason for getting DS extension shall not be considered. In such circumstances of detay in receiving the BWM system, the owners must complete the dry-docking surveys of the vessel and will be permitted to operate the vessel on Indian coast only with compliance of D-l standard of BWM system. (iv) No extension shall be granted for Annual Surveys and Intermediate / Renewal SMC Audits / MLC Inspections unless the mail correspondence between the owner and Ro can demonstrate that due-diligence was carried out to complete these surveys / audits / inspections well in advance, that is, atJeast 3-months prior to expiry date / window-range date and that no RO Surveyor could board due to lock-down / travel restriction- (v) Any request for extension beyond the maximum period indicated in DGS Order 23 of 2020 will only be considered under exceptional circumstances on a case to case basis, and shall be based upon a satisfactory inspections I trials / structural assessment with regard to the type and age ofthe vessel, as decided between the RO and Directorate. In-case of any request under this clause the owner shall undertake that the vessel will operate only in Indian coast. Page 2 of 36. In case of prevailing travel restrictions and non-availability of surveyor of Ro, which has a prior contract for statutory Surveys with the owner, all Ros shall cooperate as far as possible for completion of Annual surveys / sMC Audits / MLC Inspections by allowing another RO having presence in a particular port to complete the same. laa:* (Amitabh Kumar) I Director General of Shipping & Additional Secretary to the Govt. of India Page 3 of 3