Guidelines and infrastructure required for conduct of EXIT Exam

**Executive Summary** This document is DGS Circular No. 21 of 2022, issued on September 16, 2022, by the Directorate General of Shipping, Mumbai. It provides updated guidelines and infrastructure requirements for conducting exit exams for DGS-approved modular courses. The circular clarifies expectations regarding computer labs, camera arrangements, and record-keeping for Marine Training Institutes (MTIs). **Key Points / Main Content** * **Reference to Previous Circulars:** * Refers to DGS Circular No. 17 of 2020 regarding online exit exams and associated procedures for MTIs and candidates. * Refers to DGS Order 20 of 2020 which specified Standard Operating Procedures (SOP) and Instructions for MTI and Candidate on EXIT Examination. * Refers to DGS Order No. 11 of 2022 stating that it is expected that the MTIs are having dedicated computer labs and required infrastructure. * **System Requirements for Candidates:** * Minimum RAM: 1 GB * Minimum Hard Disk: 250 GB * Processor: Dual Core or Higher (preferably Intel i3/i5) * Operating System: Windows 7/8/10 or Higher (preferably 64-bit) * IP Camera/Web Camera: Minimum resolution 640x480 px with audio mic option * **Examination Hall and Camera Arrangements:** * MTIs must arrange examination halls with sufficient computers/laptops with IP cameras. * Camera arrangements must avoid multiple face detentions during the exam. * Examination rooms/computer labs should be well-illuminated with one or two CCTV cameras for continuous recording. * Candidates must appear for the online exit exam from MTI premises on the last date of theory. If a candidate fails, they must reappear from the same MTI for the next attempt. * MTIs must arrange computers with inbuilt cameras only. Movable or detachable cameras are not allowed. * MTIs must install high-resolution CCTV cameras to capture the entire examination hall, ensuring a clear view of all examinees. * **Record Keeping:** * Recordings of the entire examination period must be maintained for a minimum of three years from the date of examination. * These videos may be verified by Surveyors during inspections. * **Consequences of Non-Compliance:** * Non-observance or deviations from instructions in paragraphs 5 to 7 will be treated as a "Major non-conformity" and "Major deficiency." * Necessary action will be initiated against MTIs as per DGS Order 5 and DGS Order 7 of 2016. **Impact Analysis** **Marine Training Institutes (MTIs)** * **Impact:** MTIs must comply with the updated guidelines and infrastructure requirements for conducting exit exams. * **Action Required:** MTIs must ensure their computer labs, camera arrangements, and record-keeping practices meet the standards outlined in the circular. They need to equip computers with inbuilt cameras, install high-resolution CCTV cameras, and maintain recordings for at least three years. **Candidates** * **Impact:** Candidates appearing for exit exams must use MTIs as their exam premise. * **Action Required:** Candidates must ensure that their systems meet the requirements specified in the circular, they have to appear for the online exit exam from MTI premises on the last date of theory. If a candidate fails, they must reappear from the same MTI for the next attempt. **Surveyors** * **Impact:** Surveyors must verify that MTIs are adhering to the provisions outlined in the circular during inspections. * **Action Required:** Surveyors must review the CCTV recordings and assess the infrastructure to ensure compliance.

Key Entities Referenced