**Executive Summary**
This document, published in the Tamil Nadu Government Gazette, is a notification from the Heads of Departments regarding amendments to "The Madras High Court Technical Manpower (Appointment & Conditions of Service) Rules, 2017". The amendments involve substituting Annexure "A" which details the duties and responsibilities for technical manpower and Annexure "B" which lists the distribution of vacancies for various roles. The changes come into effect from 01-05-2023.
**Key Points / Main Content**
* **Amendment of Annexures:**
* Annexure "A" of "The Madras High Court Technical Manpower (Appointment & Conditions of Service) Rules, 2017" is replaced with a new version detailing duties and responsibilities of technical manpower.
* Annexure "B" of "The Madras High Court Technical Manpower (Appointment & Conditions of Service) Rules, 2017" is replaced with a new version which lists the distribution of vacancies for various roles.
* **Duties and Responsibilities (Annexure A):**
* Senior Systems Manager (High Court Madras): outlined responsibilities include reporting, assisting registrars, interacting with system analysts, providing guidance, monitoring queries, and maintaining ICT infrastructure.
* Systems Analyst (High Court Madras): responsibilities include assisting registrars, monitoring the official website, providing ICT support, and ensuring replication of CIS data.
* Systems Analyst (Subordinate Courts): responsibilities include reporting, assisting in e-Courts projects, submitting reports, maintaining ICT infrastructure, implementing CIS, and coordinating with PWD.
* Programmer (High Court, Madras): responsibilities include reporting, assisting in e-Courts projects, developing software tools, maintaining the CIS, and preparing training modules.
* Assistant Programmer (High Court Madras): responsibilities include reporting, assisting in e-Courts projects, installing applications, ensuring functionality of ICT infrastructure, and assisting programmers.
* Assistant Programmer (Subordinate Courts): responsibilities include reporting, assisting in e-Courts projects, submitting monitoring reports, assisting programmers, maintaining CIS, and assisting in training.
* **Distribution of Vacancies (Annexure B):**
* Senior Systems Manager: High Court Principal Seat: 1 post.
* System Analyst:
* High Court Principal Seat: 1 post, Madurai Bench: 1 post
* Subordinate Courts: 32 Districts (1 post each), Chennai City Civil Courts: 2 posts
* Programmer: High Court Principal Seat: 3 posts, Madurai Bench: 1 post.
* Assistant Programmer:
* High Court Principal Seat: 3 posts, Madurai Bench: 1 posts
* Subordinate Courts: 32 Districts (2 posts each), Chennai City Civil Courts: 2 posts
* **Effective Date:**
* The amendments come into force with effect from 01-05-2023.
**Impact Analysis**
**Registrar (IT-cum-Statistics) and related authorities:**
* **Impact:** Responsible for overseeing the implementation of the new rules and ensuring technical manpower adhere to the outlined duties and responsibilities.
* **Action Required:** Familiarize themselves with the amended annexures and direct technical staff accordingly.
**Senior Systems Managers, Systems Analysts, Programmers, Assistant Programmers**
* **Impact:** The changes affect the understanding of their individual duties, responsibilities and allocation.
* **Action Required:** Familiarize themselves with the new annexure outlining their new/changed duties and responsibilities.
**Hon'ble Judges and Judicial Officers:**
* **Impact:** Changes affect their access to well trained manpower and support and the proper functioning of ICT.
* **Action Required:** Understand the changes in Annexure A, particularly as it affects the quality of ICT support to the Judiciary.
**District and Subordinate Courts, High Court of Madras, subordinate Judiciary, Government Departments**
* **Impact:** Better maintenance of the ICT infrastructure and its availability.
* **Action Required:** Understand the changes in Annexure A, and work with staff to ensure proper maintenance.
Key Entities Referenced
The Madras High Court Technical Manpower (Appointment & Conditions of Service) Rules, 2017 : Rules governing the appointment and service conditions of technical manpower in the Madras High Court and subordinate courts, which are being amended by this notification.
Madras High Court : The primary court affected by the changes to the rules governing technical staff.
Tamil Nadu : Location where the policy is applicable; specifically the High Court and subordinate courts within the state.
e-Courts Project : A project that these rules affect. This is being managed under the Hon'ble e-Committee, Supreme Court of India.
See Full Document Text
© [Regd. No. TN/CCN/467/2012-14.
GOVERNMENT OF TAMIL NADU [R. Dis. No. 197/2009.
2023 [Price: Rs. 3.20 Paise
TAMIL NADU
GOVERNMENT GAZETTE
PUBLISHED BY AUTHORITY
No. 42] CHENNAI, WEDNESDAY, OCTOBER 18, 2023
Aippasi 1, Sobakiruthu, Thiruvalluvar Aandu–2054
Part III—Section 2
Statutory Notifications and Orders issued by
Heads of Departments.
NOTIFICATIONS BY HEADS OF DEPARTMENTS, ETC.
CONTENTS
JUDICIAL NOTIFICATION Pages
The Madras High Court Technical Manpower (Appointment & Conditions of Service) Rules, 2017. .. 130-135
[129]
DTP—III-2 (42)130 TAMIL NADU GOVERNMENT GAZETTE [Part III—Sec. 2
NOTIFICATIONS BY HEADS OF DEPARTMENTS, ETC.
JUDICIAL NOTIFICATION
“The Madras High Court Technical Manpower (Appointment & Conditions of Service) Rules, 2017".
(Roc. No.768000B/2016/Comp.3)
No. SRO C-19/2023.
In exercise of the powers conferred by Articles 229 (1) and (2) of the Constitution of India, and of all
other powers connected thereto, the Hon'ble The Chief Justice is pleased to make the following amendments to
Annexures in Rule 6 and Rule 7 of "The Madras High Court Technical Manpower (Appointment and Conditions
of Service) Rules, 2017"
Amendment - I
In "The Madras High Court Technical Manpower (Appointment and Conditions of Service) Rules, 2017"
Annexure "A" shall be substituted by the following:
Annexure "A"
(See Rule 6)
Duties and Responsibilities of Technical Manpower Deployed in High Court Madras
and Subordinate Courts in the State of Tamil Nadu
1. Senior Systems Manager (High Court Madras):
1. Senior Systems Manager shall report to the Registrar (IT-cum-Statistics)/ (Central Project Co-ordinator), High
Court, Madras for the day to day activities.
2. To assist Registrar (IT-cum-Statistics) / (Central Project Co-ordinator), High Court, Madras and Officer on
Special Duty (e-Courts) / Assistant Registrar (e-Courts), High Court, Madras in e-Courts Project related activities.
3. To interact with the System Analysts and Assistant Programmers deployed in High Court and Subordinate
Courts for compilation of various reports as directed by the Hon'ble e-Committee, Supreme Court of India.
4. To provide all necessary help and guidance to the System Analyst and Assistant Programmers posted in
the Subordinate Judiciary in implementing, maintain & resolve any problems related to Case Information System
(CIS) Software, National Service and Tracking of Electronic Processes (NSTEP) SMS Application Software, e-filing
Process, Virtual Court Process and various intranet application software(s) of High Court, Madras and any other
software modules as and when implemented by the Hon'ble e-Committee, Supreme Court of India & Hon 'ble
Computer Committee, High Court, Madras.
5. To provide all necessary help and guidance to the System Analyst and Assistant Programmers posted in
the Subordinate Judiciary in resolving any problems related to e-filing Portal, e-Pay Portal, Virtual Court Portal
etc.
6. To monitor the queries related to the functionalities of citizen centric services such as e-Courts Portal,
e-Courts Mobile App, e-filing Portal, e-Pay Portal, Virtual Court Portal Chargeback Queries of the litigant etc.
7. To provide all necessary help and guidance to the System Analyst and Assistant Programmers posted
in the Subordinate Judiciary in resolving issues related to the functionalities of Just IS Mobile App, AIJ e-Mail
Activation / Mobile Number Updation, Kavach Installation etc., and also to scale and report the performance of
them to the Registrar (IT-cum-Statistics).
8. To provide all necessary help and guidance to the System Analyst and Assistant Programmers posted in
the Subordinate Judiciary in white listing the IP address of Court Complexes to access the firewall of National
Judicial Data Grid (NJDG) Servers and SMS Gateway Platform.
9. To monitor the replication of data from the District & Subordinate Courts of High Court, Madras to the
National Judicial Data Grid (NJDG).
10. To conduct periodical analysis of the NJDG Administrative Portal, monitor reports and provide necessary
guidance to the System Analyst and Assistant Programmers posted in the Subordinate Judiciary in resolving any
discrepancy found in the monitoring reports.Oct. 18, 2023] TAMIL NADU GOVERNMENT GAZETTE 131
11. To coordinate with the authorities of National Informatics Centre (NIC), High Court Centre and National
Informatics Centre (NIC), e-Courts Division, Hon 'ble Supreme Court of India to ensure the smooth functioning of
Case Information System (CIS) Software, National Service and Tracking of Electronic Processes (NSTEP), JustIS
Mobile Application, SMS Application Software, e-filing Portal, e-Pay Portal, Virtual Court Intranet Portal, Virtual
Court Internet Portal etc.
12. To Monitor National Judicial Data Grid Portal and generation of reports as and when directed by the
Registrar (IT -cum-Statistics) / Central Project Co-ordinator, High Court, Madras.
13. To coordinate with the technical division of the Government Department during the integration of Case
Information System (CIS) Software with the respective department, to consume the data in CIS Software.
14. To provide all necessary help and guidance to the System Analyst and Assistant Programmers posted in the
Subordinate Judiciary in resolving any problems related to the function of TNSWAN Connection, MPLS Connection
etc. with the concerned service providers.
15. Ownership of problem resolution for addressing the complaints of District & Subordinate Courts for smooth
operation of ICT infrastructure
16. To monitor District Court Websites for regular updation of content in the website.
17. Responsible for maintaining and implementation of the Case Information System (CIS) running in the High
Court, regular backup of the databases etc., training of court staff with various modules and facilities of CIS in
Subordinate Courts
18. To monitor and manage the video-conferencing facility through which the Hon'ble High Court will be
connected to the Hon'ble Madurai Bench and Subordinate Courts.
19. To maintain and upkeep VC Software License and to coordinate with the concerned service provider in
resolving any issues related to the VC Software License.
20. Assistance to the Hon'ble Judges for effective utilization of I.T. Resources.
21. To prepare the technical evaluation report and all other standard operating modules for the implementation
of application software.
22. To maintain proper inventory and records of ICT equipments provided under the e-Courts project to the
High Court and Subordinate judiciary.
23. To keep a close eye on new innovation and responsible for suggesting new technology as per the
requirement.
24. To conduct periodical review of the entire setup to make sure that all legal procedures are being followed
in all the steps and submit the reports to the Registrar (IT-cum-Statistics)
25. To provide all necessary help and guidance to the System Analyst and Assistant Programmers posted in
the Subordinate Judiciary in resolving any problems that may arise. in ICT related works in the district concerned.
If required, Senior Systems Manager may also visit the District concerned to sort out any problem after taking
proper approval from the Registrar (IT-cum-Statistics).
26. Such other technical support duties as assigned by the Registrar (IT -cum- Statistics) from time to time
and other circulars, orders issued by the Hon 'ble High Court, Madras.
2. Systems Analyst (High Court Madras):
1. System Analyst shall report to the Registrar (IT -cum-Statistics) (Central Project Co-ordinator) High Court
Madras for the day to day activities.
2. To assist Registrar (IT -cum-Statistics) / (Central Project Co-ordinator), High Court, Madras, Officer on Special
Duty (e-Courts), High Court, Madras, Assistant Registrar (e-Courts), High Court, Madras and Senior Systems
Manager, High Court, Madras in e-Courts Project related activities, as and when required.
3. To Monitor the Official Website of High Court for regular updation of content in the website.
4. To assist the High Court in lCT System administration and management and to provide all necessary help
and guidance to the Programmer and Assistant Programmers posted in the High Court in resolving any problems
that may arise in lCT related works.132 TAMIL NADU GOVERNMENT GAZETTE [Part III—Sec. 2
5. To maintain and upkeep ICT infrastructure such as Hardware, UPS, VC equipment, Information Kiosk,
Bio-metric machine, etc. with the concerned service providers.
6. To maintain and implement In-House Application Software running in the High Court, regular backup of the
databases etc. and train the court staff in operating the respective software modules.
7. To administer the network firewall device and also to ensure the smooth functioning of network connections
such as Local Area Network (LAN) and Internet Connection provided in the High Court.
8. To ensure the replication of CIS data to the National Judicial Data Grid (NJDG) and all other intermediate
application servers / backup servers deployed by the High Court.
9. To provide all necessary guidance to the Assistant Programmers posted in the High Court in managing
the video-conferencing facility and the live streaming facility to web cast the functions / events conducted by the
High Court.
10. Assistance to the Hon 'ble Judges for effective utilization of I.T. Resources.
11. To keep a close eye on new innovation and responsible for suggesting new technology as per the
requirement.
12. Such other technical support duties as assigned by the Registrar (IT -cum- Statistics) from time to time
and by other circulars, orders issued by the Hon 'ble High Court, Madras.
3. Systems Analyst (Subordinate Courts):
1. System Analyst shall report to the Registrar (IT-cum-Statistics) / (Central Project Co-ordinator), High Court,
Madras as and when required and to the Principal District Judge of the respective District for the day to day
activities.
2. To assist Registrar (IT-cum-Statistics) / (Central Project Co-ordinator), High Court, Madras, Officer on Special
Duty (e-Courts), High Court, Madras, Assistant Registrar (e-Courts), High Court, Madras and Senior Systems
Manager, High Court, Madras in e-Courts Project related activities, as and when required.
3. To submit periodic reports related to the e-Court Project related activities to the Registrar (IT-cum-Statistics) /
(Central Project Co-ordinator), High Court, Madras.
4. To Monitor the District Court Website for regular updation of contents.
5. To maintain and upkeep ICT infrastructure such as Hardware, LAN, UPS, VC equipment, Information Kiosk,
Bio-metric machine, NSTEP Smart Phones etc., with the concerned service providers.
6. To maintain and upkeep network connections such as TNSWAN Connection, MPLS Connection, FTTH
Connections (provided in Office & Judicial Officer(s) Residence), with the concerned service providers.
7. To maintain and upkeep Hardware & CCTV inventory records in the e-Court Maintenance System Portal
and to ensure the accuracy of data fed in the respective portal.
8. To implement Case Information System (CIS) and maintain CIS running in the District and Taluka
Court (s), regular backup of the databases etc. and train the court staff with various modules and facilities of
CIS in Subordinate Courts.
9. To ensure the smooth functioning of data replication process in all District and Taluk Courts.
10. To monitor the functionality of CIS Establishments mapped under the e- filing Portal, NSTEP Portal, e-Pay
Portal, NJDG Portal etc. pertaining to the respective District.
11. To implement In-House Application Softwares and training of court staff in operating respective software
modules.
12. To maintain and upkeep CCTV equipments such as Camera, NVR, etc. with the concerned service providers.
13. To assist the Principal District Judge in the preservation of CCTV backup and storage of preserved backup
in the external hard drive as and when required.
14. To convene District Computer Committee Meetings periodically, after obtaining necessary approval from
the Principal District Judge of the respective District and implement the directions issued by such committee after
obtaining necessary approval from the Principal District Judge.
15. To coordinate with the Public Works Department (PWD) in site survey process of ICT implementation and
also to ensure the smooth functioning of ICT Infrastructure.Oct. 18, 2023] TAMIL NADU GOVERNMENT GAZETTE 133
16. To provide all necessary guidance to the Assistant Programmers posted in the respective District in
managing the Video-Conferencing facility.
17. To provide all necessary help and guidance to the Assistant Programmers posted in the respective District
Court in resolving any problems that may arise in ICT related works.
18. Assistance to the Judicial Officers for effective utilization of I.T. Resources and to attend the hardware
issues that may arise in the Laptop etc., supplied to the Judicial Officers.
19. Such other technical support duties as assigned by the Registrar (IT-cum-Statistics) (Central Project
Co-ordinator), High Court, Madras and Principal District Judge of the respective District from time to time and
other circulars, orders issued by the Hon 'ble High Court, Madras.
4. Programmer (High Court, Madras):
1. Programmer shall report to the Registrar (IT-cum-Statistics) / (Central Project Co-ordinator) High Court,
Madras for the day to day activities.
2. To assist Registrar (IT-cum-Statistics) / (Central Project Co-ordinator), High Court, Madras, Officer on Special
Duty (e-Courts), High Court, Madras, Assistant Registrar (e-Courts), High Court, Madras and Senior Systems
Manager, High Court, Madras in e-Courts Project related activities, as and when required.
3. To analyze the functionality and needs of various sections and to develop software tools and packages for
the High Court and Subordinate Judiciary.
4. Responsible for maintaining Case Information System / CIS Periphery Application and In-House Application
Software running in the High Court, regular backup of the databases etc.
5. Responsible to prepare the training module related to the In-House Application Software and training of
court staff in operating respective software modules.
6. Installation and maintenance of Operating System, Office tools, customized application, etc.
7. To provide all necessary guidance to the Assistant Programmers posted in the High Court in developing
software tools and packages for the High Court and Subordinate Judiciary
8. Assistance to the Hon'ble Judges for effective utilization of I.T Resources.
9. To keep a close eye on new innovation and responsible for suggesting new technology as per the requirement.
10. Such other technical support duties as assigned by the Registrar (IT -cum- Statistics) from time to time
and by other circulars, orders issued by the Hon 'ble High Court, Madras.
5. Assistant Programmer (High Court Madras):
1. Assistant Programmer shall report to the Registrar (IT-cum-Statistics) (Central Project Co-ordinator) High
Court Madras for the day to day activities.
2. To assist Registrar (IT-cum-Statistics) / (Central Project Co-ordinator), High Court of Madras, Officer on
Special Duty (e-Courts), High Court, Madras, Assistant Registrar (e-Courts), High Court, Madras and Senior Systems
Manager, High Court, Madras in e-Courts Project related activities, as and when required.
3. Installation and maintenance of Operating System, Office tools, customized application, etc.
4. To ensure the functionality of ICT infrastructure such as Hardware, UPS, VC equipment, Information Kiosk,
Bio-metric machine, etc., with the concerned service providers.
5. To assist the Programmers in developing software tools and packages for the High Court and Subordinate
Judiciary.
6. To assist the System Analyst in managing the video-conferencing facility and the live streaming facility to
web cast the functions / events conducted by the High Court.
7. To ensure the smooth functioning of ICT Peripherals installed in the Chambers & Residence of the Hori'ble
Judges.
8. Assistance to the Hon'ble Judges for effective utilization of I.T Resources.
9. To provide all necessary assistance to the System Analyst in resolving any problems that may arise in
ICT related works.134 TAMIL NADU GOVERNMENT GAZETTE [Part III—Sec. 2
10. Such other technical support duties as assigned by the Registrar (IT -cum- Statistics) from time to time
and other circulars, orders issued by the Hon'ble High Court, Madras.
6. Assistant Programmer (Subordinate Courts):
1. Assistant Programmer shall report to the Registrar (IT -cum-Statistics) / (Central Project Co-ordinator),
High Court, Madras and the Principal District Judge of the respective District for the day to day activities.
2. To assist Registrar (IT-cum-Statistics) / (Central Project Co-ordinator), High Court, Madras, Officer on
Special Duty (e-Courts), High Court, Madras, Assistant Registrar (e-Courts), High Court, Madras and Senior Systems
Manager, High Court; Madras in e-Courts Project related activities, as and when required.
3. To submit the periodic monitoring report to the Principal District Judge in respect of CIS Software (Undated
Cases, Delay Reasons, Data Health Card etc.) and NJDG Portal, as and when required.
4. To assist the Programmer to develop software tools and packages for the High Court and Subordinate
Judiciary.
5. To assist the System Analyst in maintaining the Case Information System (CIS) in District and Taluka Courts,
regular backup of the databases, replication of data to the National Judicial Data Grid (NJDG) etc.
6. To ensure the functionality of Judicial Service Center (JSC), Touch Screen Information Kiosk, Dispiay Board
for the dissemination of case related information to the Advocates / Litigants.
7. Installation and maintenance of Operating System, Office tools, customized application, etc.
8. To prepare all necessary reports for the periodic District Computer Committee Meetings.
9. To assist Judicial Officers and Court Staff in managing the Video- Conferencing facility provided in District
and Taluka Courts.
10. To assist the System Analyst in the training of court staff with various modules and facilities of CIS,
In-House Application Software in District and Taluka Courts.
11. To provide all necessary assistance to the System Analyst posted in the respective District Court in resolving
any problems that may arise in ICT related works.
12. Assistance to the Judicial Officers for effective utilization of I.T. Resources.
13. Such other technical support duties as assigned by the Registrar (IT -cum- Statistics) (Central Project
Co-ordinator), High Court, Madras and Principal District Judge of the respective District from time to time and by
other circulars, orders issued by the Hon'ble High Court, Madras.
Amendment-2
In "The Madras High Court Technical Manpower (Appointment and Conditions of Service) Rules, 2017"
Annexure "B" shall be substituted by the following:
ANNEXURE - “B’’
(See Rule 7)
Category Distribution of Total Number
Name of the Post Scale of Pay
No. Vacancies of Posts
Senior Systems Manager
High Court:
1. G.O. Ms.No. 694, Home (Cts-III) Rs. 59300-217600 1
Principal Seat - 1
Dept., dt.30-09-2016—1 Post
System Analyst High Court:
G.O.Ms.No.694, Home (Cts-III) Principal Seat - 1 + 1
Dept., dt.30-09-2016 - 34 posts Madurai Bench - 1
Subordinate Courts:
G.O.Ms.No.143, Home (Cts-III) 32 Districts - 1
2 Rs. 56100 - 205700 2+1+34=37
Dept., dt.17 -02-2017 - 2 posts +
(one in each District)
Chennai City Civil
G.O.Ms.No.2121 Home (Cts-I)
Courts-2
Dept., dated 25.10.2018 - 1 postOct. 18, 2023] TAMIL NADU GOVERNMENT GAZETTE 135
Category Distribution of Total Number
Name of the Post Scale of Pay
No. Vacancies of Posts
Programmer High Court:
G.O.Ms.No.685, Home (Cts-III) Principal Seat - 3+ 1
Dept., dt. 05-10-2015 - 3 posts Madurai Bench - 1
3 G.O.Ms.No.2121 Home (Cts-I) Rs.36400 - 134200 4+1
Dept., dated 25.10.2018 - 1 post
G.O. Ms.No.75 Home (Cts-IlI)
Dept., dated 05.02.2020 - 1 post
Assistant Programmer High Court:
G.O.Ms.No.685, Home (Cts-lII) Principal Seat -
Dept., dt. 05-10-2015 - 3 posts 3+2+2+1 8+2+64+2=76
Madurai Bench - 1 + 1
G.O.Ms.No.694, Home (Cts-lII)
Subordinate Courts:
Dept., dt, 30-09-2016 - 67 posts
32 Districts - 64
(two in each District)
4 G.O.Ms.No.143, Home (Cts-III) Rs.35900 - 131500
+
Dept., dt. 17-02-2017 - 4 posts
Chennai City Civil
Courts - 2
G.O..Ms.No.2121 Home (Cts-I)
Dept., dated 25.10.2018 - 1 post
G.O.Ms.No.75 Home (Cts-III)
Dept., dated 05.02.2020 - 1 post
Total 119
The above amendments shall come into force with effect from 01-05-2023.
High Court, Madras-104, P. DHANABAL,
25th April 2023. Registrar General.
PRINTED AND PUBLISHED BY THE DIRECTOR OF STATIONERY AND PRINTING, CHENNAI
ON BEHALF OF THE GOVERNMENT OF TAMIL NADU