**Executive Summary**
Training Circular No. 04 of 2018, issued by the Directorate General of Shipping on January 23, 2018, addresses the uploading of batch details through the e-samudra module, biometric attendance, payment of fees through Bharat Kosh, and requirements for maritime training institutes. Key action items include compliance with biometric attendance requirements and timely uploading of batch details with deadlines of February 15th, 2018, and March 15th, 2018.
**Key Points / Main Content**
* **E-Samudra Batch Details Submission:**
* Deadlines for uploading batch details in the e-samudra module are defined for different types of courses:
* Pre-sea courses: 15 days from commencement.
* Post-sea, modular, and basic STCW courses: Till 1000 hrs on the same day of commencement.
* Competency courses: 7 days from commencement.
* Certificate details must be uploaded within three days after course completion in the e-governance module.
* **Biometric Attendance:**
* Maritime training institutes must install biometric attendance devices by February 15th, 2018.
* All faculty and students must mandatorily mark their attendance through biometric devices.
* Compliance report must be submitted to the Directorate by February 15th, 2018.
* **Course Conduct:**
* Institutes cannot conduct partial courses where students attend different batches.
* Courses cannot be conducted if the batch strength is less than 25% of the approved intake capacity.
* **Swimming Pool Requirements:**
* Pre-Sea courses require a swimming pool within the institute's premises.
* PST Courses must have swimming pools within their premises or tie-ups with other Maritime Training Institutes. Tie-ups with clubs/gymkhana will not be allowed effective March 15th, 2018.
* The dimensions of the swimming pool should be in length 100 feet, width 50 feet and depth 3 feet to 18 feet. The distance between the springboard and the upper surface of the swimming pool should not be less than 4.5m.
* **MEO Class I & II Preparatory Courses:**
* Institutes should not admit candidates in between a batch.
* MEO Class I Preparatory Course duration is two months with six batches per year.
* MEO Class I & II Preparatory Course duration is four months with three batches per year.
* **Fee Payment:**
* All maritime training institutes must pay processing fees, annual fees, and fees towards opening of new pre-sea and post-sea institutes through Bharat Kosh only.
* Demand drafts/cheques for fees will not be accepted.
**Impact Analysis**
**Maritime Training Institutes**
* **Impact:** Institutes must comply with new regulations for biometric attendance, batch details submission, course conduct, swimming pool requirements, and fee payment. They also need to ensure candidates are not admitted between batches.
* **Action Required:** Install biometric devices, adhere to batch details submission deadlines, comply with minimum batch size requirements, ensure appropriate swimming pool facilities (or approved tie-ups) are in place, pay fees through Bharat Kosh, and adjust course schedules for MEO preparatory courses. Submit the compliance report by February 15th, 2018.
**Students**
* **Impact:** Students must mark attendance through biometric devices and complete courses in a single batch.
* **Action Required:** Adhere to biometric attendance requirements.
**Principal Officers / MMD's & Regional Officers**
* **Impact:** These bodies are responsible for enforcing the new regulations.
* **Action Required:** Verify biometric attendance device installation and compliance during inspections.
Key Entities Referenced
Directorate General of Shipping: The primary issuing authority of the circulars, responsible for maritime training and related regulations.
Training Circular No.04 of 2018: An addendum to earlier DGS orders, specifically concerning the introduction of biometric attendance and Bharat Kosh payment for maritime training institutes.
e-samudra module: Online module for maritime training institutes to upload batch details.
Maritime Training Institutes: Entities regulated by the circular, required to comply with directives related to biometric attendance, fee payments, course structure, and infrastructure (swimming pools).
DGS Order No. 5 of 2016: Issuing guidelines and procedures for conduct of post-sea courses and pre-sea courses respectively.
DIRTCTORATE GENERAL O[' SHIPPING. IS/ISO Clause
GOVT.OF'INDIA. MUMBAI No.7.1
Ref.: QMS - SubJect:- Introduction of Bio-metric F. No.
7.O attendance, payment of fees through Bharat TRlCirl6(1)/2018
Kosh etc.- reg.
Page 1-5
:
Approved by Date 23.O1.2O18
the Director
General of
Training Circular No.O4 of 2018
Shlpping & (Addendum to DGS Order No.5 of 2016 and
Special
of 2016- reg).
Secretary to
the Govt. of
India.
2}ll
Attention is invited to this office Training Circular No.3 of dated
22.3.2011, TR/Misc/9(9) 12014 dated 8.12.2015, 6. L.2OL6 for the uploading of
batch details through the e-samudra module. It has been observed that the
submission of batch details on e-samudra by the maritime training institutes is
far from satisfactory.
2. A1l the DGS approved maritime training institutes are hereby directed
that the deadline for uploading batch details in the e-samudra module shall be
as per the table below:
Sr. No. Ilpe of course(pre-sea or post-sea) Time allowed upto
01 A11 pre-sea course 15 days from the date of
of
commencement the
course
02 Post sea courses, modular courses, and TilI 1000 hrs on the
same of
basic STCW courses EFA, PST, FPFF, day the
of
PSSR, STSDSD. commencement the
course.
03 Competency courses 7 days from the date of
of
commencement the
course.
llPageThe institutes are directed to upload certiflcate details of candidates within
three days after the compietion of the course in e-governance module.
3. Attention is invited to the DGS Order No. 5 of 2016 and DGS Order No. 7
of 2016 issuing guidelines and procedures for conduct of post-sea courses and
pre-sea courses respectivelY.
1 in order to streamline the procedure with regard to attendance in the
3.
DGS approved maritime training institutes, the competent authority has
directed that all the regular faculty, visiting faculty and the students who
attend the courses in the institute should mandatorily mark their attendance
through bio-metric device. Hence, all the maritime training institutes should
install the bio-metric attendance device in their premises latest by 15tt'
February, 2018. The same will be verified during CIP, inspection for granting
approval of courses or during comprehensive or surprise inspections carried
out by Principal Officer, MMD/DGS officials. A11 the institutes should
invariably install the bio-metric device and send their compliance report to this
Directorate by 15th February' 2O18.
4. It has come to the notice of the Directorate that some students are
attending course for few days in one batch and attending the remaining days in
some other batch. This breaks the sequence in which the course material is
required to be studied. Institutes sha1l not be allowed to conduct partial
course for students/candidates. It has been decided that from now onwards
the candidates must complete their course during the same batch.
5. It is also observed that many of the training institutes are conducting
DGS maritime courses with hardly any students, in some cases 1 or 2
candidates. Henceforth, the training institutes are directed not to conduct arty
batch of a course, if the batch strength is less than 25%o of the approved intake
capacity granted by this Directorate.
6. All the Maritime Training lnstitutes conducting Pre-Sea Course are
required to have a swimming pool within their own premises. A11 the Maritime
Trainlng Institutes (other than Pre-Sea Institute) conducting the PST Course
are required to have a swimming pool within their own premises or where it is
not feasible to have their own swimming pool within their premises, then they
have a tie-up with swimming pool from approved Maritime Training Institutes
having a swimming pool. It has been decided that the Maritime Training
Institutes having tie up arrangements with clubs / Szmkhana, etc or with any
other organization other than the maritime training institutes will not be
allowed to conduct courses for which swimming pool is required. This is
effective from 15th March,2018. The dimensions of the swimming pool should
be in length 100 feet, width 50 feet and depth 3 feet to 18 feet and springboard
facilities. The distance bet"veen the springboard and the upper surface of the
swimming pool should not be less than 4.5m.
2lPage7. Conduct of MEO Class I & MEO Class II Preparatorv Courses - res.
7.1 It has come to the notice of the Directorate that the candidates
desiring to undertake MEO C1ass I & Class II Preparatory Courses join
the Maritime Training Institutes at any point during the conduct of the
course. MTI's approved for conducting these courses also allow candidate
to join at certain point of time.
7.2 The MTIs are advised not to admit any candidates in between a
batch.
.3 Please be informed that the following is applicable for all MTI
7
conducting Preparatory Course for competency exam'
7.3a The duration of MEO Class I Preparatory Course is two months
and the frequency is six batches per year.
.3b The duration of Preparatory Courses for MEO Class I & MEO
7
Class II is 4 months and the frequency is 3 batches per year.
8. As per the Govt. of India's orders, al1 the maritime training institutes
shall pay the necessary processing fees, annual fees and fees towards
opening of new pre-sea and post sea institutes through Bharat kosh -
Shippingl. The generated receipt should be forwarded
IPAO-DDO-DG
atong with the concerned proposal. Henceforth, all the MTIs are hereby
directed to comply with the Government orders and should not submit
demand drafts/cheques towards any fees which will not k accepte
DZ"$
1?\
_.
(DeependrfSiilgh Bisen)
Asstt. Director General of Shipping
To
1. A1l DGS approved Maritime Training Institutes
2. A11 Principal Officer / MMD's
3. A1l ROs
3lPage