Notice - Procurement of Customized Stationary for the Secretariat of the Director General of Shipping, Mumbai.

DIRECTORATE GENERAL OF SHIPPING, MUMBAI DG SHIPPING SECRETARIAT INVITATION FOR QUOTATIONS SUPPLY OF OFFICE STATIONERY (Rate Contract – Per Item Basis) File No: DG_SEC/3/2026-O/o DGS_DGS Date: 21/01/2026 1. About the Directorate The Directorate General of Shipping (DGS) is an attached office under the Ministry of Ports, Shipping and Waterways, Government of India, and serves as the apex maritime regulatory authority of the country. Headquartered at Mumbai, the Directorate is entrusted with the responsibility of formulating and implementing national shipping policies and ensuring effective enforcement of maritime laws and regulations in accordance with the Merchant Shipping Act, 1958 and other applicable legislations. The DGS regulates all matters relating to merchant shipping, including registration and certification of ships, safety and security of vessels, certification and welfare of Indian seafarers, and prevention and control of marine pollution. It also plays a crucial role in promoting maritime education and training through oversight of maritime training institutes and ensuring compliance with international conventions and protocols adopted under the aegis of the International Maritime Organization (IMO). Through its regulatory, developmental, and enforcement functions, the Directorate General of Shipping contributes significantly to ensuring maritime safety, security, environmental protection, and the sustainable growth of the Indian shipping and maritime sector. 2. Requirement The Office of the Directorate General of Shipping, Mumbai, requires various customized office stationery items for its day-to-day administrative, official, and functional use. Accordingly, it is proposed to engage a suitable agency for the supply of customized stationery items on a rate contract basis for a period of one (01) year, as per the specifications and terms laid down in this document.3. Invitation Sealed single-cover competitive quotations are hereby invited under the Local Purchase Committee (LPC) Procedure, in accordance with applicable Government procurement rules, from eligible and experienced firms for designing, printing/manufacturing, and supply of customized stationery items. The details of the items required are provided in Annexure-I, and the bidders are required to quote per- item unit rates for all listed items. 4. Scope of Work The selected agency shall be responsible for the following: a. Designing, printing/manufacturing, and supplying customized stationery items strictly in accordance with the list and specifications provided in Annexure-I. b. Ensuring accurate and uniform printing or inscription of the official DGS logo, name, and other approved text, strictly as per the branding and design instructions issued or approved by the Directorate. c. Using good quality raw materials, ensuring proper finishing, durability, legibility, and consistency in colour, print quality, and overall appearance of the stationery items. d. Submitting designs, proofs, or physical samples, wherever required, and obtaining prior approval from DGS before undertaking bulk production. e. Delivering the required stationery items at the designated office of DGS, Mumbai, within the stipulated delivery timeline mentioned in the supply order. The quantities indicated in Annexure-I are tentative and indicative only, and may increase or decrease during the contract period based on actual requirement of the Directorate. The Directorate shall not be bound to procure the entire indicated quantity. 5. Bid Price / Financial Terms a. The bidder shall quote unit rates for each individual item listed in Annexure-I. The quotation shall form the basis of a rate contract. b. The quoted unit rates shall be inclusive of all costs and charges, including but not limited to designing, printing/customization, materials, packing, handling, transportation, loading/unloading, and delivery at the DGS office, Mumbai.c. Goods and Services Tax (GST) shall be quoted separately and shall be paid as applicable, subject to submission of a valid tax invoice. d. The quoted unit rates shall remain firm, fixed, and valid for the entire contract period and any extension thereof and shall not be subject to any escalation on any account. e. All prices shall be quoted only in Indian Rupees (INR). f. Any overwriting or correction in the quotation must be duly signed and stamped by the authorized signatory of the bidder; otherwise, the quotation may be rejected. 6. Eligibility Criteria The bidder must meet the following minimum eligibility conditions: a. The firm should be a legally constituted entity such as a Proprietorship, Partnership Firm, LLP, Private Limited Company, or Limited Company. b. The firm should have prior experience in the supply of office stationery items to Central Government or State Government Departments, Public Sector Undertakings (PSUs), Autonomous Bodies, Local Bodies, or reputed public/private organizations. c. The firm should have a functional office or establishment in Mumbai, Maharashtra, to ensure timely supply and coordination. d. The firm must be registered under the Goods and Services Tax Act, 2017, and possess a valid GST registration number. e. The bidder must submit a self-declaration on its letterhead, duly signed and stamped by the authorized signatory, stating that the firm has not been blacklisted, debarred, banned, or suspended by any Ministry/Department of the Government of India, any State Government, Autonomous Body, PSU, or statutory authority, as on the date of submission of the quotation; and 7. Documents to be submitted The quotation must be accompanied by self-attested copies of the following documents: a. Registration certificate of the firm issued by the appropriate authority b. Valid GST Registration Certificate c. At least one work order and/or completion certificate evidencing prior experience in supply of office stationery Non-submission of the above documents may render the quotation liable to rejection.8. Conditional Quotations Conditional, incomplete, or ambiguous quotations, or quotations not conforming to the terms and conditions of this RFQ, shall be rejected summarily without any further consideration. 9. Quotation Format The quotation shall be submitted strictly in the prescribed format enclosed with this Request for Quotation (RFQ). Any deviation from the prescribed format may lead to rejection of the quotation. 10. Number of Quotations Each bidder shall submit only one quotation. Submission of multiple quotations by the same bidder shall result in rejection of all such quotations. 11. Validity of Quotation The quotation shall remain valid for a minimum period of 120 days from the last date prescribed for submission of quotations. 12. Evaluation of Quotations a. The quotations shall be examined to determine whether they are substantially responsive, complete, properly signed, and in compliance with the terms and conditions of this RFQ. b. Evaluation shall be carried out on the basis of the total amount on per unit cost of each item. c. GST shall not be considered for the purpose of price evaluation. d. The bidder offering the lowest evaluated total cost (L1) for the complete list of items shall be considered for award of the rate contract. 13. Contract Period The rate contract shall be valid for a period of one (01) year from the date of issue of the work order. The contract may be extended for a further period of up to six (06) months, on the same terms and approved rates, subject to satisfactory performance of the supplier and requirement of the Directorate. 14. Award of Contract a. The contract shall be awarded to the lowest responsive bidder (L1) whose quotation has been found to be technically and commercially acceptable. b. The Directorate General of Shipping reserves the right to accept or reject any or all quotations, wholly or partly, without assigning any reason thereof.c. Acceptance of the quotation shall be communicated to the successful bidder through a Supply Order / Work Order, which shall constitute a binding contract. 15. Terms & Conditions a. Supply orders shall be issued as and when required during the contract period, depending upon the actual requirement of the Directorate. b. The supplier shall deliver the ordered items within two (02) working days from the date of receipt of the supply order, unless otherwise specified. c. The approved unit rates shall remain valid for the entire duration of the contract. d. Quoting rates for all items listed in Annexure-I is mandatory. Partial or selective quoting shall result in rejection of the quotation. e. Applicable GST shall be paid against submission of a valid tax invoice. f. Statutory deductions, including Tax Deducted at Source (TDS), shall be made as per prevailing Government rules and regulations 16. Payment Terms Payment shall be released within fifteen (15) working days from the date of submission of:  Original tax invoice duly raised in the name of Directorate General of Shipping  Delivery acknowledgment duly signed by the authorized officer of DGS after deduction of applicable statutory taxes and deductions, as per Government norms. 17. Submission of Quotation a. Service Provider should submit only one quotation in a sealed envelope boldly superscript as “Quotation for supply of office stationery to Directorate General of Shipping” b. You are requested to provide your offer latest by 1730 Hrs. on 11/02/2026 to Directorate General of Shipping, 9th floor, Beta Building, I-Think Techno Campus, Kanjurmarg East, Mumbai, 400042c. Contact details of the concerned DGS official: Shri Kuldeep Singh, UDC, Mobile: 7415603132 Mail ID: singh.kuldeep53@gov.in d. Quotations received after due date and time for whatever reason shall not be considered and shall be rejected. e. Please quote the lowest possible rate. No negotiations will be entertained 18. Opening of Quotation Quotations shall be opened on 12/02/2026 at the above address, in the presence of the Local Purchase Committee.ANNEXURE-I LIST OF STATIONERY ITEMS (TENTATIVE – ONE YEAR) Estimated List of stationery required during the period of one year Sr. Customized Items Quantity Unit No. 1 Customized Pen 150-200 Nos 2 Customized Dairy 100-150 Nos 3 Customized Plastic Folder 2500 - 3000 Nos 4 Customized Pen Stand 03 - 05 Nos 5 Customized Cup 12 Nos 6 Customized Mouse Pad 15-20 Nos 7 1500 - 2000 Nos Customized Visiting Cards-Dual Side 8 Customized Visiting Cards Holders 15- 20 Nos 9 100 - 150 Nos Customized Presentation Folders 10 Note Book 100 - 150 Nos 11 Office Bag 15 - 20 Nos 12 Air Fresheners - Godrej 100 - 120 Nos 13 Tissue Wooden Box 03-05 Nos 14 Customized High Ball Glass 12 Nos 15 Cutlery 2 Set 16 Washroom Hand Towel 10-15 Nos 17 Tie 15 - 20 Nos 18 Tie Pin 15 - 20 Nos 19 Emblem Crest 15 - 20 Nos *The quantity mentioned is an approximate requirement for a period of one year and is intended for evaluation purposes; it may change during actual implementation.FORMAT OF QUOTATION (On Letter Head of the Agency) To Date: - Assistant Director General, Directorate General of Shipping, Mumbai. Subject: - Regarding submission of Quotation for supply of office stationery Ref: - Your Request for Quotation DGS/Office Stationery / / 2025-26 dated XX/01.2026 Dear Sir, As per your requirement, we are glad to submit you our most reasonable and competitive rates as under Sr. Customized Items Unit Unit Rate GST Rate GST Amount Total Unit Rate No. (₹) Excl. (%) (₹) (₹) Incl. GST GST 1 Customized Pen Nos 2 Customized Dairy Nos 3 Customized Plastic Nos Folder 4 Customized Pen Nos Stand 5 Customized Cup Nos 6 Customized Mouse Nos Pad 7 Customized Visiting Nos Cards-Dual Side 8 Customized Visiting Nos Cards Holders 9 Customized Nos Presentation Folders 10 Note Book Nos 11 Office Bag Nos 12 Air Freshener-Godrej Nos 13 Tissue Wooden Box Nos 14 Customized High Nos Ball Glass 15 Cutlery Set 16 Washroom Hand Nos Towel 17 Tie Nos 18 Tie Pin Nos 19 Emblem Crest Nos*quantity mentioned is approximate requirement for the period of one year which may change during the period We agree to supply above mentioned stationery as and when required in accordance with the specifications and terms and conditions mentioned in the invitation for quotations. We hereby certify that we have taken steps to ensure that no person acting for us or on our behalf will engage in bribery or collusive agreements with competitors. Signature Name: _________________________ Office Stamp/Seal of Agency