**Executive Summary**
Training Circular No. 10 of 2018, issued on April 6, 2018, outlines the procedure for online reporting of the Comprehensive Inspection Programme (CIP) for Maritime Training Institutes (MTI) within the e-governance system. This circular applies to MTIs, CIP reporting Recognized Organizations (ROs), and the Mercantile Marine Department (MMD). All stakeholders are advised to take note of the new procedures.
**Key Points / Main Content**
* **Online Reporting of CIP:**
* An online module has been developed to streamline and expedite the reporting of CIP grading for MTIs.
* MTIs and ROs/MMD are required to follow the online procedure.
* **MTI Self-Assessment Reporting Steps:**
* Step 1: Go to the DGS website (dgshipping.gov.in).
* Step 2: Click on the e-governance tab and select the e-governance section using the user ID and password.
* Step 3: Click on the 'Training' module from the home page.
* Step 4: In the training module, select the 'Submit Details' menu, then 'CIP Reporting', and fill in the assessment details. (RO/MMD is selected at this step).
* The system will display a confirmation message upon submission.
* **Inspection Authority (RO/MMD) Assessment Reporting Steps:**
* Step 1: Go to the DGS website (dgshipping.gov.in).
* Step 2: Click on the e-governance tab and select the e-governance section using the user ID and password.
* Step 3: Click on the 'CIP Reporting' module from the home page.
* Step 4: In the CIP reporting section, select the 'Submit Inspections' menu and then 'CIP - Institute Inspection'.
* Step 5: Select the Institute from the drop-down menu and click 'Submit'. Fill in assessment details and submit the form.
* The system will display a confirmation message upon submission.
* Once the assessment is submitted online, the institute or RO/MMD can click the link on the main page to view the assessed record.
* **General Information:**
* Recognized Organizations (ROs) must collect their user ID and password from the Directorate General of Shipping.
* The circular is effective from the date of issuance.
**Impact Analysis**
**All DGS Approved MTIs**
* **Impact:** MTIs must now use the online module for CIP reporting and self-assessment. They will also be able to view their assessed record online.
* **Action Required:** Follow the outlined steps for submitting self-assessment ratings and familiarize themselves with the online system.
**Recognized Organizations (ROs) / Mercantile Marine Department (MMD)**
* **Impact:** ROs and MMD must use the online module for CIP reporting and assessment of MTIs. They will also be able to view the assessed record online.
* **Action Required:** Follow the outlined steps for reporting MTI assessment ratings and collect their user ID and password from the Directorate General of Shipping.
**Engg. branch**
* **Impact:** Monitor DGS Approved MTIs in relation to their CIP grading.
* **Action Required:** Review any changes to the DGS approved MTIs under the Engg. branch.
**Nautical Branch**
* **Impact:** Monitor DGS Approved MTIs in relation to their CIP grading.
* **Action Required:** Review any changes to the DGS approved MTIs under the Nautical branch.
Key Entities Referenced
Comprehensive Inspection Programme (CIP): A program for the inspection of Maritime Training Institutes (MTI), which is the main subject of this circular.
Maritime Training Institute (MTI): The training institute to which the Comprehensive Inspection Programme (CIP) applies.
Directorate General of Shipping: The issuing authority and regulator related to the policy described in the document.
Mercantile Marine Department (MMD): An entity involved in the inspection process, along with Recognized Organizations (RO), under the CIP framework.
Recognized Organization (RO): An entity involved in the inspection process, along with MMD, under the CIP framework.
DIRECTORATE GENERAL OF SHIPPING. IS/ISO Clause
GOVT.OF INDIA. MT'IIBAI No.7' 1
Ref.:QMS - Subject: Procedure for online reporting No.TRlCitl6(5ll2or7
of Comprehensive InsPection
7.O
Programme (CIP) for maritime training
Page 1 institute (MTI).
Date: 06.04.2018
Tralning Clrcular No. 10 of 2018
In continuation of DGS Order No'23 of 2014 & DGS Order No'4 of 2016,
the Directorate in its endeavour to simplify and expedite the reporting of
comprehensive Inspection Programme (clP) of Maritime Training Institute
(MTI), has developed an online module in the e-governance system to report
the cIP grading of MTI. The following online procedure may be followed by
MTI & CIP reporting Recognized organization (Ro) /Mercantile Marine
Department (MMD).
2. Procedure for onllne reporting ofCIP.
2.1 The tnstitute may follow the steps as glven below for submltting
the self-asseasment ratlngs:
Steps - 1: Go to DGS website - dgshipping.gov.in
Steps - 2: Click on e-governance tab and select e-governance section using
the user id and Password'
Steps - 3: Click on Training'Module from home page.
Steoa - 4: In the training module select the top menu 'submit Details'and
go to sub menu 'CIP Reporting'. Fill in the assessment details and submit
the form.(Note: The RO / MMD is selected at this step)Note:- System shows the confrrmation message as an acknowledgement of
CIp seti assessment data has been submitted to RO / MMD for their
Inspection.
2.2 Tbe Inspection Authority (RO / MMDI may follow the steps glvea
below for reporting the assessment ratitrgs for the MTI:
Step - 1: Go to DGS website - dgshipping.gov.in
Steo - 2: Click on e-governance tab and select e-governance section using
the user id and Password.
Step - 3: Click on 'CIP Reporting' module from home page'
Step - 4: In the CIP reporting section select the top menu 'Submit
Inspections' and go to sub menu 'CIP - Institute Inspection'.
Step - 5: Select the Institute from the drop down menu and click on
'submit' button. Fill in the assessment details and submit the form.
Note:- System shows the conlirmation message as an acknowledgement of
CIP assessment. - Once the assessment report is submitted on-line, the
institute or RO/MMD can click view link on the main page to see the
assessed record.
3. All the Recognized Organisations (RO) are advised to collect their
user id and Password from the Directorate General of Shipping.
4.
This Circular will be effective from the date of issuance.
5. This issues with the approval of the Director General Shipping
o
Special Secretary to the Government of India.
(Deependra
Asstt.Director General of Shipping
To
1. All DGS approved MTIs
2. Engg. branch
c. Nautical branch
4. A11 MMDs
5. All Recognized Organizations.