Simplification of procedure and standardization of formats of documents for transmission of securities pursuant to amendments to the Securities and Exchange Board of India (Listing Obligations and Disclosure Requirements) Regulations, 2015

CIRCULAR SEBI/HO/MIRSD/MIRSD_RTAMB/P/CIR/2022/65 May 18, 2022 To All registered Registrars to an Issue and Share Transfer Agents (RTAs) All Recognized Stock Exchanges All Listed Companies through Recognized Stock Exchanges All Recognized Depositories All Depository Participants (DPs) through Depositories All Investors’ Associations Dear Sir / Madam, Subject: Simplification of procedure and standardization of formats of documents for transmission of securities 1. SEBI has reviewed the process being followed by the Registrars to an Issue and Share Transfer Agents (“RTAs”) and the Depositories/ Issuer companies for effecting transmission of securities. 2. As an on-going measure to enhance ease of dealing in securities markets and with a view to make the transmission process more efficient and investor friendly, the procedure for transmission of securities has been further simplified vide the Securities and Exchange Board of India (Listing Obligations and Disclosure Requirements) (Fourth Amendment) Regulations, 2022 (“LODR Amendment Regulations”) Gazette Notification no. SEBI/LAD-NRO/GN/2022/80 dated April 25th, 2022). 3. The LODR Amendment Regulations has inter alia enhanced the monetary limits for simplified documentation for transmission of securities, allowed ‘Legal Heirship Certificate or equivalent certificate’ as one of the acceptable documents for transmission and provided clarification regarding acceptability of Will as one of the valid documents for transmission of securities. Pursuant to the notification of the LODR Amendment Regulations, this Circular is being issued to specify the formats of various documents which are required to be furnished for the processing of transmission of securities. 4. For ease of reference, a ready reckoner listing out the documents required for transmission of securities, in case of demise of the sole holder, is provided in Annexure – A to this Circular. The Operational Guidelines for processing investor’s service request for the purpose of transmission of securities are provided in Annexure – B to this Circular. 5. The format of the form to be filed by nominee/claimant/legal heir while requesting transmission of securities is provided in Annexure – C to this Circular. Page 1 of 196. The revised documentation requirements in case of transmission of securities are specified below : 6.1 Where the securities are held in a single name with a nomination, nominee shall be informed about the procedure to be followed for the claim on the receipt of the intimation of death of the security holder. 6.2 Where the securities are held in single name with a nomination, the following documents shall be submitted: (a) duly signed transmission request form by the nominee; (b) original death certificate or copy of death certificate attested by the nominee subject to verification with the original or copy of death certificate duly attested by a notary public or by a gazetted officer; (c) self-attested copy of the Permanent Account Number card of the nominee, issued by the Income Tax Department. 6.3 where the securities are held in single name without nomination, the following documents shall be submitted: (a) duly signed transmission request form by the legal heir(s)/claimant(s); (b) original death certificate or copy of death certificate attested by the legal heir(s)/claimant(s) subject to verification with the original or copy of death certificate duly attested by a notary public or by a gazetted officer; (c) self-attested copy of the Permanent Account Number card of the legal heir(s)/claimant(s), issued by the Income Tax Department; (d) a notarized affidavit, in the format provided in Annexure – D to this Circular from all legal heir(s) made on non-judicial stamp paper of appropriate value, to the effect of identification and claim of legal ownership to the securities. However, in case the legal heir(s)/claimant(s) are named in any of the documents for transmission of securities as mentioned in serial number 8 in Annexure – A to this Circular, an affidavit from such legal heir(s)/claimant(s) alone shall be sufficient; (e) a copy of other requisite documents for transmission of securities as may be applicable as per Annexure – A to this Circular, attested by the legal heir(s)/claimant(s) subject to verification with the original or duly attested by a notary public or by a gazetted officer: Page 2 of 196.4 In cases where a copy of Will is submitted as may be applicable in terms of Indian Succession Act,1925 (39 of 1925) the same shall be accompanied with a notarized indemnity bond from the claimant (appropriate beneficiary of the Will) to whom the securities are transmitted, in the format provided in Annexure – E to this Circular. 6.5 In cases where a copy of Legal Heirship Certificate or its equivalent certificate issued by a competent Government Authority is submitted, the same shall be accompanied with: i. a notarized indemnity bond from the legal heir(s) /claimant(s) to whom the securities are transmitted, in the format provided in Annexure – E to this Circular. ii. No Objection from all non-claimants (remaining legal heirs), stating that they have relinquished their rights to the claim for transmission of securities, duly attested by a notary public or by a gazetted officer, in the format provided in Annexure – F to this Circular. 6.6 For value of securities up to rupees five lakhs per listed entity in case of securities held in physical mode, and up to rupees fifteen lakhs per beneficial owner in case of securities held in dematerialized mode, as on date of application by the claimant, and where the documents mentioned in serial number 9 in Annexure – A, are not available, the legal heir(s) /claimant(s) may submit the following documents: (i) a notarized indemnity bond made on non-judicial stamp paper of appropriate value in the format provided in Annexure – E to this Circular, indemnifying the Share Transfer Agent/ listed entity: (ii) no objection certificate from all legal heir(s) stating that they do not object to such transmission in the format provided in Annexure – F to this Circular or copy of family settlement deed executed by all the legal heirs, duly attested by a notary public or by a gazetted officer; and The listed entity may, at its discretion, enhance the value of securities from the threshold limit of rupees five lakhs, in case of securities held in physical mode. 7. For transmission of securities to the surviving joint holder(s), RTAs shall comply with clause 23 of Table F in Schedule 1 read with Section 56(2) & 56(4)(c) of the Companies Act, 2013, and transmit securities in favour of surviving Joint holder(s), in the event of demise of one or more joint holder(s), provided that there is nothing contrary in the Articles of Association of the company. 8. The common norms stipulated in SEBI Circular SEBI/HO/MIRSD/MIRSD_RTAMB/P/CIR/2021/655 dated November 03, 2021 and SEBI Circular SEBI/HO/MIRSD/MIRSD_RTAMB/P/CIR/2021/687 dated December 14, 2021 shall be applicable for transmission service requests. Page 3 of 199. In case the securities were held by the deceased holder in a single name and in physical mode, then after verifying and processing the documents submitted for transmission of securities, the RTAs/ Issuer companies shall intimate the claimant(s) about its execution as may be applicable, within 30 days of the receipt of such request, by way of issuing a Letter of Confirmation in the format provided in Annexure – G to this Circular. 10. The provisions of this Circular shall come into force with immediate effect in supersession of the following circulars: a) Circular No. CIR/MIRSD/10/2013 dated October 28, 2013, b) Circular No. SEBI/HO/MIRSD3/CIR/P/2016/0000000085 dated September 15, 2016, c) Circular No. SEBI/HO/MIRSD/DOP/CIR/P/2019/05 dated January 4, 2019, and d) Circular No. SEBI/HO/MIRSD/MIRSD_RTAMB/P/CIR/2021/644 dated October 18, 2021. 11. Stock Exchanges and Depositories are advised to: a) make necessary amendments to the relevant bye-laws, rules and regulations, operational instructions, as the case may be, for the implementation of the above Circular; and b) to bring the provisions of this Circular to the notice of their constituents and also disseminate the same on their websites. 12. The RTAs/ listed issuers/ Depositories shall strictly adhere to the formats and documentation specified through this Circular for all transmission matters including requirement of Will. 13. This Circular is being issued to protect the interests of investors in securities and to promote the development of, and to regulate the securities market read in exercise of powers conferred under Section 11 (1) of the Securities and Exchange Board of India Act, 1992 read with Regulation 101 of the Securities and Exchange Board of India (Listing Obligations and Disclosure Requirements), 2015. This Circular is available on SEBI website at www.sebi.gov.in under the categories “Legal Framework -> Circulars”. Yours faithfully, Aradhana Verma Deputy General Manager Market Intermediaries Regulation and Supervision Department Tel. No. 022-2644 9633 Email id - aradhanad@sebi.gov.in Page 4 of 19List of Annexures: 1. Annexure – A (Pdf) : Ready Reckoner: Documents Required for Transmission of Securities 2. Annexure – B (Pdf): Operational guidelines for processing investor’s service request for the purpose of Transmission of securities 3. Annexure – C (Word / Pdf): Format of the form to be filed by nominee/claimant(s)/legal heir(s) while requesting transmission of securities 4. Annexure – D (Word / Pdf): Format of affidavit to be given by all Legal Heirs or Legal Heirs named in Succession Certificate/ Probate of Will/ Will/ Letter of Administration/ Legal Heirship Certificate/Court Decree 5. Annexure – E (Word / Pdf): Format of Bond of Indemnity to be furnished jointly by all Legal Heir(s) including the Claimant(s) 6. Annexure – F (Word / Pdf): Format of NOC from other Legal Heir(s) for transmission of securities in favour of the Claimant(s)/legal heir(a) 7. Annexure – G (Word / Pdf): Format of the Letter of Confirmation to be issued by RTAs/ Issuer Companies Page 5 of 19Annexure A READY RECKONER: DOCUMENTS REQUIRED FOR TRANSMISSION OF SECURITIES Sr. Documents required for transmission Sole holder deceased & Sole holder deceased & No. nomination registered nomination not registered 1. Transmission Request Form Annexure C Annexure C 2. Original death certificate or Copy of death ✓ ✓ certificate attested by a notary public/gazette officer or copy of the death certificate attested by the nominee(s)/claimant(s)/legal heir(s), subject to verification with original by the RTA/Listed Issuer 3. Self-attested copy of Permanent Account ✓ ✓ Number Card of the nominee(s)/claimant(s)/legal heir(s) issued by the Income Tax Department 4. Copy of Birth Certificate (in case the ✓ ✓ nominee/claimant/legal heir is a minor) 5. KYC* of the Claimant Guardian (in case of ✓ ✓ nominee /claimant being a minor / of unsound mind). 6. Original security certificate(s) ✓ ✓ *If not KYC compliant 7. Notarized affidavit from all legal heir(s) NA ✓ made on non-judicial stamp paper of appropriate value on identity and claim of ownership, as per the format provided in Annexure D. 8. In case the legal heir(s)/claimant(s) are NA ✓ named in the Succession Certificate or Probate of Will or Will or Letter of Administration or Legal Heirship Certificate(or its equivalent certificate), instead of the document mentioned in point 7 above, an Affidavit from such legal heir(s)/claimant(s), duly Notarised and as per the format provided in Annexure D, shall be sufficient. 9. Copy of any of the following documents: NA ✓ (a) Succession certificate; or (b) Probate of Will; or (c) Will, along with a notarized indemnity bond from the legal heir(s)/claimant(s) to whom the securities are transmitted, as per the format specified provided in Annexure E; or Page 6 of 19(d) Letter of Administration; or (e) Court Decree; or (f) Legal Heirship Certificate or its equivalent, along with (i) a notarized indemnity bond from the legal heir (s)/claimant(s) to whom the securities are transmitted, as per the format specified provided in Annexure E; and (ii) No Objection from all the non-claimants, duly attested by a notary public or by a gazetted officer as per the format provided in Annexure F. The document should be Attested by the legal heir(s)/claimant(s) subject to verification with the original or duly attested by a notary public or by a Gazetted officer. 10. For cases where the value of securities is NA ✓ up to rupees five lakhs per listed entity as on the date of submission of complete documentation in case of securities held in physical mode and up to rupees fifteen lakhs per beneficial owner in case of securities held in dematerialized mode, instead of and where the documents mentioned in point 9 above are not available, the following documents may be submitted; (i) no objection certificate from all legal heirs(s), as per the format provided in Annexure F, or copy of family settlement deed executed by all the legal heirs, duly attested by a notary public or by a gazetted officer; and (ii) notarized indemnity bond made on non-judicial stamp paper of appropriate value, indemnifying the Share Transfer Agent/listed entity, in as per the format provided in Annexure E. Page 7 of 19Annexure B Operational Guidelines for processing investor’s service request for the purpose of Transmission of securities 1. The operational guidelines for processing of investor service requests for the purpose of transmission of securities are as under: a. The RTA/Issuer Companies shall use the format for: (i) Transmission Request Form (“TRF”) – (Annexure C), (ii) Affidavit made on non-judicial stamp paper, to the effect of identification and claim of legal ownership to the securities (“Affidavit”) – (Annexure D), (iii) Indemnity Bond made on appropriate non-judicial stamp paper of appropriate value (“Indemnity Bond”) – (Annexure E), and (iv) No objection certificate from all legal heirs who do not object to such transmission (“NOC”) – (Annexure F). b. After verifying and processing the request, the RTA / Issuer Companies shall intimate the claimant(s) about its execution as may be applicable, by way of issuing a Letter of Confirmation (Format at Annexure G). c. The RTA shall retain the physical securities as per the existing procedure and deface the certificate with a stamp “Letter of Confirmation Issued” on the face / reverse of the certificate, subsequent to processing of service request d. The Letter of Confirmation shall, inter-alia, contain details of folio and demat account number (if available) of the claimant(s). e. The Letter of Confirmation shall be sent by the RTA / Issuer Companies through Registered / Speed Post to the claimant(s) and a digitally signed copy of the Letter of Confirmation shall be sent by the RTA/Issuer Companies to the claimant(s) through e-mail. f. Within 120 days of issue of the Letter of Confirmation, the claimant(s) shall submit the demat request, along with the original Letter of Confirmation or the digitally signed copy of the Letter of Confirmation, to the Depository Participant (“DP”). Page 8 of 19g. DP shall generate the demat request on the basis of the Letter of Confirmation and forward the same to the Issuer Company / RTA for processing the demat request. h. In case of the securities which are required to be locked in, the RTA while approving / confirming the demat request, shall incorporate / intimate the Depository about the lock-in and its period. i. The RTA / Issuer Companies shall issue a reminder after the end of 45 days and 90 days from the date of issuance of the Letter of Confirmation, informing the claimant(s) to submit the demat request as above, in case no such request has been received by the RTA / Issuer Company. j. In case of non-receipt of demat request from the claimant(s) within 120 days of the date of issue of the Letter of Confirmation, the securities shall be credited to Suspense Escrow Demat Account of the Issuer Company. Page 9 of 19Request for Transmission of Securities by Nominee or Legal Heir Annexure C (For Transmission of securities on death of the Sole holder) ISR - 5 To: The Listed Issuer/RTA, (Address) ______________________________________ (Name of the Listed Issuer/RTA) Name of the Claimant(s) Mr./Ms. Name of the Guardian in case the claimant is a minor → Date of Birth of the minor* Mr./Ms.________________________________________________________________________ Relationship with Minor: Father Mother Court Appointed Guardian* [Multiple PAN may be entered] PAN (Claimant(s)/Guardian): | | | | | | | | | | | KYC Acknowledgment attached KYC form attached Tax Status: Resident Individual Resident Minor (through Guardian) NRI PIO Others (please specify) *Please attach relevant proof I/We, the claimant(s) named hereinabove, hereby inform you about the demise of the below mentioned Securities Holder(s) and request you to transmit the securities held by the deceased holder(s) in my/our favour in my/our capacity as – Nominee Legal Heir Successor to the Estate of the deceased Administrator of the Estate of the deceased Name of the deceased holder(s) Date of demise** 1) DD / MM / YYYY 2) DD / MM / YYYY 3) DD / MM / YYYY **Please attach certified copy of Death Certificate. Securities(s) & Folio(s) in respect of which Transmission of securities is being requested No. of % of Name of the Company Folio No. Securities Claim@ 1) 2) 3) 4) @As per Nomination OR as per the Will/Probate/Succession Certificate/Letter of Administration/ Legal Heirship Certificate (or its equivalent certificate)/ Court Decree, if applicable. Contact details of the Claimant (s) [Provision for multiple entries may be made] Mobile No.+91| | | | | | | | | | Tel. No. STD - Email Address Page 10 of 19Address (Please note that address will be updated as per address on KYC form / KYC Registration Agency records) Address Line 1 Address Line 2 City: State PIN | | | | | | Bank Account Details of the Claimant Bank Name Account No. |11-digit IFSC | | | | | | | | | | | A/c. Type ( ) SB Current NRO NRE FCNR | 9-digit MICR No.| | ✓ | | | | | | | Name of bank branch City PIN | | | | | | Please attach & tick✓ Cancelled cheque with claimant’s name printed OR Claimant’s Bank Statement/Passbook (duly attested by the Bank Manager) I also request you to pay the UNCLAIMED amounts, if any, in respect of the deceased securities holder(s) by direct credit to the bank account mentioned above. Additional KYC information (Please tick✓ whichever is applicable) Occupation Private Sector Service Public Sector Service Government Service Business Professional Agriculturist Retired Home Maker Student Forex Dealer Others _________________________________ (Please specify) The Claimant is a Politically Exposed Person Related to a Politically Exposed Person Neither (Not applicable) Gross Annual Income (₹) Below 1 Lac 1-5 Lacs 5-10 Lacs 10-25 Lacs 25 Lacs-1crore >1 crore FATCA and CRS information Country of Birth __________________________________Place of Birth _____________ Nationality _____________ Are you a tax resident of any country other than India? Yes No If Yes, please mention all the countries in which you are resident for tax purposes and the associated Taxpayer Identification Number and its identification type in the column below Country Tax-Payer Identification Number Identification Type Page 11 of 19Nomination@ (Please ✓ one of the options below) I/We DO NOT wish to make a nomination. (Please tick ✓ if you do not wish to nominate anyone) I/We wish to make a nomination and hereby nominate the person/s more particularly described in the attached Nomination Form to receive the securities held in my/our folio in the event of my / our death. @ Guardian of a minor is not allowed to make a nomination on behalf of the minor Declaration and Signature of the Claimant(s) I/We have attached herewith all the relevant / required documents as indicated in the attached Ready Reckoner as per Annexure A. I/We confirm that the information provided above is true and correct to the best of my knowledge and belief. I/We undertake to keep ________________________________________________________ (Name of the Company) / its RTA informed about any changes/modification to the above information in future and also undertake to provide any other additional information as may be required by the RTAs. I/We hereby authorize ________________________________________________________ (Name of the Company) and its RTA to provide/ share any of the information provided by me/us including my holdings in the (Name of the Company) to any governmental or statutory or judicial authorities/agencies as required by law without any obligation of informing me/us of the same. Place___________________________ Date Signature of Claimant (S) Documents Attached  Copy of Death Certificate of the deceased holder  Copy of Birth Certificate (in case the Claimant is a minor)  Copy of PAN Card of Claimant / Guardian  KYC Acknowledgment OR  KYC form of Claimant  Cancelled cheque with claimant’s name printed OR Claimant’s Bank Statement/Passbook Nomination Form duly completed  Annexure D - Individual Affidavits given EACH Legal Heir  Original security certificate(s)  Annexure E - Bond of Indemnity furnished by Legal Heirs  Annexure F - NOC from other Legal Heirs *Note: For transmission service requests, Form ISR-4 as per SEBI circular SEBI/HO/MIRSD/MIRSD_RTAMB/P/CIR/2022/8 dated January 25, 2022 will not be required. Page 12 of 19Annexure D Individual Affidavits to be given by ALL the Legal Heirs OR Legal Heirs named in Succession Certificate*/ Probate of Will*/ Will*/ Letter of Administration*/ Legal Heirship Certificate*(or its equivalent certificate)*/Court Decree* (For Transmission of securities on death of Sole Holder where NO NOMINATION has been registered) Each Deponent (legal heir) shall sign separate Affidavits. (To be executed on a non-judicial stamp of appropriate value and Notarized) I,____________________________________________________Son / daughter of __________________________________________________________ residing at _____________________________________________________________ _______________________ do hereby solemnly affirm and state on oath as follows. That Mr. /Mrs _________________________________________@ (“the deceased holder”) held the following securities in his / her name as single holder: Company Name Folio No. No. of securities held 1) 2) 3)  That the aforesaid deceased holder died intestate leaving behind him/her, the following persons as the only surviving heirs as per the Succession Certificate/ Legal Heirship Certificate(or its equivalent certificate)/Court Decree dated _______________ / according to the Law of Intestate Succession by which he/she was governed at the time of his/her death and without registering any nominee. * OR  That the aforesaid deceased holder died leaving behind the following persons as the legatees as per the Will/ Probated Will/ Letter of Administration dated ________ and without registering any nominee. * A copy of the Succession Certificate*/ Probate of Will*/ Will*/ Letter of Administration*/ Legal Heirship Certificate*(or its equivalent certificate)*/ Court Decree* is attached herewith. Page 13 of 19Name of the Legal Address and contact details Age Relation Heir(s) with the Deceased 1) 2) 3) That among the aforesaid legal heirs, Master/ Kum._________________________________aged _____ years is a minor and is being represented by Mr./Ms. ________________________$ being his / her father / mother / legal guardian. Signature of the Deponent: X________________ VERIFICATION I hereby solemnly affirm and state that what is stated herein above is true and correct and nothing has been concealed therein and that we I am competent to contract and entitled to rights and benefits of the abovementioned securities of the deceased. Solemnly affirmed at Signature of the Deponent: X ____________________________ Signed before me Place: __________________________ Date : ___________________________ X -------------------------------------------------- Signature of Notary with Official Seal of Notary& Regn. No. * strikeout whichever is not applicable # = Name of the legal heir @ = Name of the deceased security holder $ = Name of the Guardian Page 14 of 19Annexure E Note: To be executed in the presence of a Public Notary / Gazetted Officer Bond of Indemnity to be furnished jointly by all Legal Heir(s) including the Claimant(s) (To be submitted on Non-judicial Stamp Paper of appropriate value) [For Transmission of Securities on death of Sole Securities’ Holder, where no nomination has been registered] I/We do hereby solemnly affirm and state on oath as follows: That Mr. /Ms. Name of the deceased holder________ was holding the following securities: Name of the Certificate No. Distinctive No. Folio No. No. of Company securities held 1 2 3 4 That the aforesaid deceased holder died intestate on ________________, without registering any nominee, leaving behind him/her the following persons as the only surviving legal heirs, according to the laws of intestate succession applicable to him/her by which he/she was governed at the time of his/her death. Name of the Legal Address and Age Relationship with the Heir(s)/Claimant(s) contact details Deceased 1 2 3 4 OR That the aforesaid deceased holder died on ________________, without registering any nominee, leaving behind him/her the following persons as the only surviving legal heirs, according to the laws of testamentary succession. Name of the Legal Address and Age Relationship with the Heir(s)/Claimant(s) contact details Deceased 1 2 3 Page 15 of 19Therefore, I/We, the Legal Heir(s)/Claimant(s) and deponent(s) herein has/have, approached _____________________________ (Name of the Company/RTA) with a request to transmit the aforesaid securities in the name of the undersigned Mr. /Ms. [Name(s) of the legal heir(s)/claimant(s)]_____________________________________________#, on my/our behalf, without insisting on production of a Succession Certificate/ Probate of Will / Letter of Administration or any Court order, for which we execute an indemnity as is herein contained and on relying on the information herein given by us, believing the same to be true. In consideration therefore of my/our request to transfer/transmit the above said securities to the name of the undersigned Mr. /Ms. [Name(s) of the legal heir(s)/claimant(s) ] #, I/We hereby jointly and severely agree and undertake to indemnify and keep indemnified, saved, defended, harmless, [Name of the Company/ Issuer and any RTA] and its successors and assigns for all time hereafter against all losses, costs, claims, actions, demands, risks, charges, expenses, damages, etc., whatsoever which they may suffer and/or incur by reason of transferring the said securities as herein above mentioned, at my/our request to the undersigned Mr./Ms. [Name(s) of the legal heir(s)/claimant(s)]________________________________________________#, without insisting on production of a Succession Certificate / Probate of Will / Letter of Administration or any Court order. IN WITNESS WHEREOF the said 1) Mr. /Ms. _______ (Name and signature of the witness) ____________ And 2) Mr. /Ms. ______________ Name and signature of the witness ______ #, have hereunto set their respective hands and seals this day of _____________________________. Signed and delivered by the said legal heir/s. Name the Legal Heirs Signature of the Legal Heirs 1 X 2 X 3 X (*) = Name of the deceased security holder (#) = Name of the claimant/s Signed before me at: __________________________ on: ___________________________ Signature of Notary Official stamp & seal of the Notary & Regn. No.: Page 16 of 19Annexure F Note: To be executed in the presence of a Public Notary / Gazetted Officer [To be submitted in non-judicial stamp paper of appropriate value] No-Objection Certificate from the Legal Heir(s) Format of NOC from other Legal Heir(s) for Transmission of Securities in favour of the Claimant(s) wherein the Sole Holder is deceased and NO NOMINATION has been registered DECLARATION I/We, the legal heir(s) of late Mr. / Ms (name of the deceased holder) declare as follows – (i) That the above named deceased holder was holding the following securities in his / her name as single holder: Name of the Company Folio No. No. of securities held 1) 2) 3) (ii) That the deceased had died intestate on D D / M M / Y Y Y Y .and without registering any nominee. (iii) That the following Claimant(s) has/have applied for the transmission of the aforesaid securities: Name of the Address and contact details Age Relationship Claimant(s) with the deceased 1) 2) 3) (iv) That I / We are the legal heir(s) of the deceased holder, apart from the Claimant(s)who has/ have applied for transmission of the aforesaid securities and our details are as follows: Page 17 of 19Name of the Legal Address and contact details Age Relationship Heir(s) with the deceased 1) 2) 3) (v) I / we hereby declare that, I / we do not desire to make any claim in respect of the title to the aforesaid securities held by the deceased and I / we hereby wilfully relinquish & renounce all my /our rights in respect of the aforesaid securities and shall have no legal claim upon said securities in future. (vi) Accordingly, I / we declare that I / we have NO OBJECTION WHATSOEVER in _________ (Name of the Company) transmitting the aforesaid securities in favour of the Claimant(s) Mr. / Ms. ______________________________. (vii) I / we hereby state that whatever is stated herein above are true to the best of my/our knowledge and nothing has been concealed therein. Name(s) and Signature(s) of Legal Heir(s) who are Non – Claimant(s): 1) _________________________________ 2) _________________________________ 3) _________________________________ VERIFICATION We hereby solemnly affirm and state that what is stated herein above is true to our knowledge and nothing has been concealed therein and that we are competent to contract and entitled to rights and benefits of the above mentioned securities. Solemnly affirmed at ________________________________ Deponent(s) (1) ____________(2) __________________(3) ____________________ Page 18 of 19Annexure G (to circular no. SEBI/HO/MIRSD/MIRSD_RTAMB/P/CIR/2022/8dated January 25, 2022 on Issuance of Securities in dematerialized form in case of Investor Service Requests) RTA / ISSUER COMPANY NAME AND ADDRESS Name: Date: Address: Dear Sir/Madam, LETTER OF CONFIRMATION Sub: Issuance of Securities in dematerialized form in case of Investor Service Requests Name of the Company: We refer to the request received from you for issuance of securities in your name. We would like to inform you that the request has been approved as detailed below: Name of first holder & PAN Joint holder 1 & PAN Joint holder 2 & PAN Number of securities Folio Number Certificate numbers Distinctive numbers Lock-In Yes or No. If yes, lock-in from ___/___/______ till ___/___/____ (DD/MM/YYYY) As you may be aware, SEBI vide Gazette Notification no. SEBI/LAD-NRO/GN/2022/66 dated January 24, 2022, has mandated that the securities that are issued pursuant to investor service request shall henceforth be issued in demat mode only and hence the security certificates (wherever applicable) are retained at our end. Accordingly, within 120 days of this letter, please request your Depository Participant (DP) to demat these securities using the Dematerialization Request Form (DRF). Please fill the DRF with the details mentioned in this letter, sign it and present this letter in original to your DP along with the DRF for enabling your DP to raise a Demat Request Number (DRN). In case you do not have a demat account, kindly open one with any DP. Please note that you can open Basic Service Demat Account at minimal / nil charges. Please note that this letter is valid only for a period of 120 days from the date of its issue within which you have to raise demat request with the DP as above. Any request for processing demat after the expiry of aforesaid 120 days will not be entertained and as per the operating guidelines issued by SEBI, the subject securities shall be transferred to a Suspense Escrow Demat Account of the Company. Thanking you, Yours faithfully, For ABCD Limited (RTA) Authorised Signatory Page 19 of 19