Standard Operating Procedure (SOP) For certification of vessels for Carriage of Livestock, as per Merchant Shipping (Conditions for Carriage of Livestock) Rules 2020

r".:'67 i * -* ! qEf, vr6R / GOVERNMENT OF lNDl,A - \ =a--\- -.- ttl -d _ Z trfrq, qtf, qPaddq 'fr( q-dqrt {Tlelq =-ts siY=5f IITINISTRY OF PORTS, SHIPPING AND WATERYTAYS ft-df,{ rrf,rRtqTrf,q, :H DIRECTORATE GENERAL OF SHIPPING, MUMBAI F. N o zt-zt0tLl 21 2:O2:O'COASTAI-DGS Dated: 25.OL.2O21 Procedure (SOPI For certification of vessels for Carriage of Livestock 1. Background: The Central Govemment, in exercise of the powers conferred by clause (w) of section 262 and clause (s) of sub-section iz) or section 435 read with section 457 of the Merchant Shipping Act, 1g5g (44 of 1958), vide Notifications No. G.S.R.453(E) &, 5.O.2378(E) dated lTth Julv 2020 has notified the Merchant Shipping (Conditions for Carriage of Livestock) Rules, 2020, speciffing the requirements to be ."rrrpriei ,ruitr, ro. the loading and carriage of livestock by sea being exported or imported or on the coasi of India from or to an Indian port on any merchant vessel' This standard operating procedure (SoP) is issued as supplementa_rl to the Merchant Shipping (Conditions for cariiagZ of Livestoce Rufes, 2020 for the-ienefit of the owners / Masters of the vessels inteiding to beiertifiedfor the carriage of livestock accordingly' 2, Conditions for carriage of livestock by sea The said Rule details the conditions mr tne carriage of livestock by sea and the duties and r re es qp uo iren msib ei nli tt sie , s p o ef n nth ine g M oa fs lt ie vr e s& to c cr ke ,w C o af r es u oc fh l ic va er sr tie or cs k, i on nte r b- oa alia rd, , th Pe ro w vie sa ioth ne ar nc do n sd toit wio an gs e, L oo f a fd ei en dg ' Provision and maintenance of water, Stowage of tools, equipment & medicines, Livestock loading densities etc. T ifh fe r S ilc fh fe id ;u "le J t ;o , 'th ile . 'R i;u ;le ; ,e xp illa ;i fn fs it lh ie i yde sign and constr Duc et .sio ign n f e oa ft u pr ee ns s ,o f s tv ae llss as ne dl s p; ai s:: s^ a1 geX w. aT vs. :" ro7 r cattle, Strength of pen, stalls and purrug.' *J uq yr sir g fm ore cn ats tt, l e, At'*g"*ent of pens and stalls for cattle' Unenclosed decks, Portable .q.,ip*erit, IUI..* of access foi livestock and crew' Ventilation' Lighting, Drainage, Eire ngnting upptiar.es, Fresh water services, Veterinary equipment etc 3. Approval of vessels for carriage of livestock The Rule expressly mandates that no pttton tttutt .utty livestock by sea except in accordance with an approval, to be called "Livestock Vessef Approvai', granted for the purpose of these ru1es and ,p..ifi., the inspection, certification and approval required thereof' (i) Application (Ref. rule.4(2)):An application may be made to the Principal officer of the M".iffi j t u [ r 'is l jd ' i i c lt "io . n * u *l -;';il;il; a r ii in re " rD t "ep lx a rt pm ra e nn t & ( M otM heD r ) d' oi: c: u * m: e ni t sT lis: t: e* d" f th e"r'e"i:n',i :blvl 't;hiei *$*i ,rrq ts, (xt) S:. oooo42 -j9 ]th : ,F Jloo Yr, $BE ;T fA f B #u Hildin ;g ;, I l :-T .h Iin "k . ,T ,e 'c ;h -;n _;o _; C r-a ;.m ;;p ,u s' xa {-n ii iu *,r *-v ,uitt ia sg s? h ipT {g? s' @1 n- iY c i] nI i: (rH q{AS r/e= bL sit* e:: w:* wwT d: gsf h: ippins sov in frqn"r r ,f Page 1 SOP for Approval of Livestock Vessels 6ilfollowing entities: a. Owner / Master of a vesselregistered under the Merchant Shipping Act, 1958; or b. Owner / Master of a foreign flag vessel holding all valid Statutory Certificates as applicable and certified by the Classification Society as "Livestock Carrier". (ii) Livestock vessel Plan: A Livestock Vessel Plan should include all the elements listed therein, either in individual plans or combined into one plan such as a general plan, safety plan, water system plan, drainage system plan, contingency plan, ventilation plan and a lighting plan. (iii) Vessel Inspection (Ref. rule 6(l)): On satisfactory scrutiny of the application along with the livestock vessel plan and other documents listed therein, the owner/master of the vessel may apply to the jurisdictional Mercantile Marine Department in Form-3for the physical inspection of the vessel in accordance with the Rules. (iv) Certificate of Approval (CoA) (Ref. rule 5(1)): On satisfactory completion of the vessel inspection by the nominated Surveyor, as per ru1e.6, the Principal Officer of the jurisdictional MMD shall issue the Certificate of Approval for the carriage of Livestock to the vessel in Form-2 in accordance with ru1e.5 of the Merchant Shipping (Conditions for Carriage of lir.rto.t) Rules, 2020, with a maximum validity of 5years. A certificate of approval so issued shall be retained and prominently displayed on board the vessel to which it relates and be made available for inspection on request by an authorised officer. The process Jlow for the application, inspection and issuance of Certificate of Approval is illustrated as Flow Chart-l for the easy reference of the prospective applicant. (v) Notice of Loadine (ref rule.l2): No person shall load or cause or permit another person to load livestock on a vessel unless a voyage plan in respect of the intended voyage has been submitted to and approved by the jurisdictional Mercantile Marine Department. For the purpose of approvaiof tn. Voyage Plan, the owner/master shall issue'Notice of loading of livestock into a vessel' to the Principal Officer of the jurisdictional MMD in Form-4 along with intended passage plan, Weather forecasts & other documents listed therein. The voyage plan referred above-shall show the intended route from the port of departure to the port of destination and shall include a list of ports or harbours of refuge capable of accommodating the vessel during its intended voyage and the distances between those ports or harbours. (vi) Approval of Vovage plan & Sailinq Permission (Ref ruIe.11): The jurisdictionalMercantile lufuri* Department rnuff no*inate-the Surveyor next working day oonn rreecceeiipptt ooff nnoottiiccee ooff loading foithe physical inspection of the loading conditions of the vessel in accordance with ru1e.12. On satisfactory completion of the inspection which may include weather report, stowage area, loading iacilities, number and relevant experience of the crew and such other ,rpporting plans & documents require therein, the attending Surveyor shall endorse the Voyug. plan and convey the same to the Principal Offrcer towards the issuance of final permission for sailing. The process flow for the Notice of loading, inspection, approval of Voyage plan and grant of sailing periission is illu-strated as Flow Ch.art-i"for the easy reference of the prospective applicant. S0P for Approval of Livestock Vessels4, Master's Report In respect of each voyage, the master of a vessel shall submit a report in Form 5 to the Mercantile Marine Department from where the Voyage Plan was approved, u..orrrp*Tf'Uy a log abstract for such voyage which shall include a daily record of the vessel's position,.ourr. and speid, and wind and sea conditions and any other information that the Principal Officer of the jurisdictional Mercantile Marine Departmentmay require. The report referred herein shall be submitted to the Mercantile Marine Department concemed, within seven days after the completion of discharge of the livestock at destination or on a date prior to the retum of the vessel to an Indian port, whichever is the earlier. Notwithstanding above, *ir.r., mortalities have occurred during the voyage or at discharge, the report referred above shall be furnished to the Mercantile Marine Department concerned, immediately after completion of discharge of the livestock at destination, by the most expedient means of communication available. 5. Investigation Where, in the opinion of the Principal Oflicer of the jurisdictional Mercantile Marine Department, the report contains an unacceptable number of injuries or moralities may order for an Investigation into the case and may, until the investigation so ordered has been carripd out, suspend or, as the case may be, revoke the certificate of approval of the vessel for the carriage of livestock in accordance with the provisions of rule 4. 6. Fees: Every application for issuance of Certificate of Approval and inspection thereto and every Notice of Loading and inspection thereto shall be accompanied by the Fees as prescribed. The current Schedule of fees w.e.f from l't January 2021 is provided Anpendix-I to this SOP. S0P for Approval of Livestock VesselsFlgw Chartl For issuance of "CERTIFICATE OF APPROVAL(COAI"as Livestock Vessel as Per Merchant Shippins Conditions for Carriaeg of Livestock Rutes 2020 . rule.4 1. Whether the vessel is registered under the Merchant Shipping Act, 1958, and is holding all valid Statutory Certificates as applicable 2. Whether the foreign flagged vessel is certlfied by the Classiflcation Society as "Livestock Carrie/, and is holding all valid Statutory Certificates as applicable Approach respective YES I Documents NO Recognized Orga n ization (RO) for suitable Certification. 1. Statement from the Company 2. Masters report Livestock Plgn 5 livestock shipment 3. Profile oflivestock Apply to the Principal Officer of jurisdictional 1. handling crew. Mercantile Marine Department in Form-l 2. GA plan 4, Safery plans Description of planned along with Livestock Plan, other documents water system trade listed therein and aoolicable fees. 5. plan Copies ofapplicable 4. Stafutory certificates Drainage System 6. plan Any other relevant 5. document 5 working Contingencyplan Ventilation Plan days 7. Lighting Plan Approved Stabiliry Booklet, MMD verifies all the documents and if all in order, with examples of owners informed for physical verification of vessel similar loading I oeficiencies? Owner applies to the jurisdictional l= I the Owner advised to rectify MMD for physicalinspection of LD with deficiencies within 15days, vesselin Form 3long i< NC fees I \f- failing which the application aoplicable l\ is deemed to be rejected. I ro., L \'/ Surveyor carries out physical inspection of MMD nominates \ Owner arranges for \ the vessel including stowage area, Surveyor(s) for vessel vessel inspection. / supporting plans & documents and issues inspection. / Report of Inspection to the Master Deficiency? carriage of livestock issued to the Owner advised to rectify vessel in Form 2 on the next working deficiencies and present the vessel for re-inspection, day, with maximum validity for 5 years. S0P for Approval of Livestock VesselsFlow Chart 2 roval of V Plan nt Shi rule .__:T%[ |whethertheshipisholdingvalidCertificatesofApproval(coA)(for.,,,,.,ffiffil t ::xxtil,*ffi ; Documents ii 1. Valid Certificate of ; . ,,,|,A1ppr"ov,a#l fohr c"a.rr,ia*ge" o \.f ',j,.Y-...",issues,Noticeofloadingof]@ ):j 3z[,'{#;"::,::::-.-,r:#**ru ] Publications. g I f \ f-o'r:c,e'" s:h-a'"ll :b'e:" le"s.s' -th'"a n I | "".""'"""'"""".....".""""""**/d X,:ffiiffiH'i[3:,; ' \1,, ;:,i:,::lT:ffif I seaarea'. I --".".*^' w dor ak yin sg \' ' ;;';;;;;;;r;;, i 5' with is I Updated crew list I *-\--- unui* | rorr p"riou t.rs tian their profile. i -,/'o I r.. - Wind of force shall I | t" lqss than 6 on the I i ,-*g**- G;;;.;;;, , \ -**---}! on^n*,,o..ion ,n. ",, i vruonominatesSurveyor(s)\ \ I vessel including stowage area, preparations for . for. vessel inspection. ,4 )l loading, profile of crew, weather information and i i-* ...- -_._*-_-**-*./" i-** / i ', surveyor. the attending " V h,. I a"n.i.ncies and present the ) .") Y::::l:::::::::.'ff3:::: _- ../ *o ]rq ' ;:;::,'ilTil:::::;;;';;" X/ Y I rrrr."r to stop the toadins i i on completion of loading to the satisfaction the I forthwith until such deficiencies Master, vessel permitted to sail out under intimation I are rectified to the satisfaction of I surveyor' I to the princioal officer of the iurisdictional MMD. \ the attending J '-....-..,..."...."...".""j..:."..;..:""-"".".. ..."...."._.***._*.*/ **_*--*/ ln case of mortalities during In case of unacceptable number of Master submits Report of Voyage voyage or discharge, Report injuries or mortalities, DGS may in Form-5 to the MMD concerned (Form5) to be submitted order for investigation and may immediately on completion of even consider revoking of the CoA discharge S0P for Approval of Livestock Vessels Page 5FORM - I (See rule 4(2)) APPLICATION FOR APPROVAL OF LIVESTOCK VESSEL To The Principal Officer, Mercantile Marine Department. Sir, I hereby apply for approval for the vessel to carry livestock described below. this...... Date day of... ... ......20. ... Yours faithfully, Owner or Master/Tindal PARTICULARS OF VESSEL a. Name and contact details of applicant b. Vessel IMO number c. Current name of vessel d. Previous known names of vessel e. Flag state f. Operating company g. Operating company IMO number h. Port of registry i. Date of build j. Date ofconversion to livestock vessel (ifappropriate) k. Classification society l. Approval requested for which species m. Inspection Certificate of the vessel 2. A statement from the company attesting that the vessel is not the subject of an application submitted to another Member State and that vessel does not already have an approval. If the livestock vessel is the subject of an outstanding approval request or already approved, the vessel cannot be the subject of another concurrent approval process and the application will be refused. 3. A statement fiom the company that any modifications or refitting of the vessel which affect the welfare of the animals should be immediately notified to the authority issuing the certificate of approval. 4. Livestock Vessel Plans which should include all the elements listed hereafter, either in individual plans or combined into one plan: a general plan, safety plan, water system plan, drainage system plan, contingency plan, ventilation plan and a lighting plan. 5. Copies of Master's reports of the last 5 livestock shipments including details of mortalities. A description of the planned trade in livestock including main ports ofloading and landing and expected frequency ofvoyages. 6. A profile of the vessel's crew including their individual experience with livestock. 7. A stability booklet accepted by a classification society or any other society approved by the Competent Authority of theMember State that issues the certificate of approval. The stability requirements of a vessel must be met throughout any voyage taking into account the effects of moving of livestock, wind, feed and manure etc. It is the responsibility of the Master to ensure that these requirements are met and a statement to this eflect should be requested from the Master. 8. Copies of the vessel's classification society certificates: a. Classification certificate as livestock carrier and b. Certifrcates of class for hull and machinery. 9. International Convention Certificates required: a. Load line b. Safety of Life at Sea c. Marine Pollution. S0P for Approval of Livestock Vessels Page 6FORM-2 (See rule 5(l)) CERTIFICATE OF APPROVAL R CARRIAGE OF L I.VESSEL APPROVAL CERTIFICATE NUMBER: 2. IDENTIFICATION OF VESSEL 2. l. Vessel IMO-number: 2.2. Cunent Name of Vessel: 2.3. Flag: 2.4. Operating company: 2.5. Company IMO-number: 2.6. Port of Registry: 2.7.Date of Build: 2.8. Date of conversion to livestock vessel (if applicable): 2.9. Classifi cation Society: 2.10. FormerName(s) of Vessel 3. SPECIES APPROVED FOR TRANSPORT 4. SURFACE AREA OF LMSTOCK PENS (m2 Tot:rls: 5. CONDITIONS OF APPROVAL 5.1. Date of Approval: 5.2. APPROVAL EXPIRY DATE (valid for up to maximum five years): 5.3. Conditions attached to approval, if any: 5.3.1 Excluded areas for certain categories of animals, if any Excluded Pens Reler':rnt Deck No. C':rttle (crrtegorp') Sheep Others 5.3.2 If the vessel is modified or refitted in a way that affects the welfare of the animals this certificate becomes invalid. 5.3.3 Other conditions 5.3.4 Documentation submitted for approval and that must be kept annexed to this certificate: general plan, safety plan, contingency plan, ventilation plan, lighting plan, stability booklet. 6. COMPETENT AUTHORITY ISSUING THE CERTIFICATE 6.1. Name and Address of the Competent Authority issuing the Certificate: 6.2. Date of issue: 6.3. Place of issue: 6.4. Name and Signature: 6.5. Official stamp: for Approval of Livestock VesselsFORM -3 [See rule 6(l)] APPLICATION FOR CERTIFICATE OF INSPECTIONFOR VESSEL (FOR CARRTAGE OF LTyESTOCK) To The Principal Officer, MMD Sir, I hereby apply for inspection of the vessel to carry livestock described below. The Rs. necessary fee of .... is enclosed. this.. of.... Date ...... day 20.... Yours faithfully, PARTICULARS OF VESSEL a. Name and contact details of applicant b. Vessel IMO number c. Current name of vessel d. Previous known names of vessel e. Flag state f. Operating company g. Operating company IMO number h. Port of registry i. Date of build j. Date of conversion to livestock vessel (if appropriate) k. Classification society l. Approval requested for which species SOP for Approval of Livestock VesselsFORM -4 (See rule 12(1)) Nq!!g. for Loading of Livestock onto a Vessel Name of vessel: IMO No: Name and contact details of organiser Shipping agent: Intended port of berth: Intended arrival date/hour at port ofberth: Intended departure date: Intended date and time of start of loading: Intendedcountry and port of discharge: Estimated durationof intended journey: -A.vernge Tolal space Stockirrg Acceptnble u.eight :rvailable m densitl'nr 2 YesAio for /nnirnal official use only Any changes to crew members since approval of vessel or last voyage with livestock: Yes/ No If Yes. nlease attach the names of new crew members and details of their exoerience with livestock. For official use only: Names and details of experience attached: Yes/ No Changes to vessel relevant for the carriage of livestock since approval or last voyage with livestock: Yes No (If Yes, please attach details and plans of the changes.) Details of changes attached: Yes/ No This form must be submitted to Principal Officer of the jurisdictional Mercantile Marine Department at least 5 days in advance ofthe planned loading date. SOP for Approval of Livestock Vessels Page 9FORM -5 (See rule 20(l)) MASTER'S REPORT MASTERIS REPORT Name of vessel: IMO No: Port of registry: ------- Offi cial Annroval Nrrmher' Name and Address of Owner/Manager of Vessel: Loading Port(s) Date(s) of Loading No. Livestock loaded Discharge Port(s) Date(s) of Discharge No. Livestock discharged Voyage Report Name of Master: Signature: Date: S0P for Approval of Livestock VesselsAPPENDIX.I SCHEDULE OF FEES sR. ITEMS CATEGORY FEES NO. 1. Application for Certificate of (i) Vessels up to 1000 GT Rs.15,000/-. Approval (CoA) (ii) Vessels above 1000 GT Rs.15,000/- plus Rs.500/-for every 100 GT or part thereof subject to a maximum of Rs.50,000/- 2. Inspection of vessel for issuance a) Initial Inspection of Ceftificate of Approval (CoA) (i) Vessel's up to 500 GT Rs.8,000/- (ii) Vessel's Between 501 to Rs.10,000/- 1000 GT (iii) Vessel's above 1000 GT Rs. 10,000/- Plus Rs. 1,000/- for every additional 500 GT or part thereof subject to maximum of Rs.40,000/- b) Renewal Inspection (i) Vessel's up to 500 GT Rs.7,000/- (ii) Vessel's Between 500 to Rs.8,000/- 1000 GT (iii) Vessel's above 1000 GT Rs.8,000/- plus Rs.5,00/- for every additional 500 GT or Part thereof subject to maximum of Rs.35,000/- c) Additional Inspection 75o/o of renewal suruey fees subject to a min of Rs.6,500/- 3. Inspection for approval of Voyage (i) Vessels up to 500 GT Rs.3,000/- Plan (ii) Vessels above 500 GT Rs.3,500/- plus Rs.500/- for every additional 500 GT or paft thereof subject to a maximum of Rs.8,000/-. 4. Any miscellaneous surveys / Rs.3,000/- per visit, inspections not otherwise covered in this SoP or rules. 5. For all the items of surveys/audit/ inspection for which no fees has been prescribed in the rules /SOP, the fees shall be governed by the applicable DGS Orders in this regard. S0P for Approval of Livestock VesselsThis issues with the approval of the Director General of Shipping & Additional Secretary, GoI ffi,"t r (Dr. Raut Pandurang K) Deputy Director General of Shipping (Coastal) To 1. All stakeholders/State Maritime Boards/Sailing Vessel Associations/INSA/ICCSAIpOSUe/UASSA through DGS Website. 2. ThePrincipal Officer, Mercantile Marine Department, Mumbai/ Chennai/ Kolkata/ Kochi/Kandla. Copy for kind information to: 1. CS, DGS, GoI, Mumbai 2. NA (i/c), DGS, GoI, Mumbai 3. CSS (i/c), DGS, GoI, Mumbai Page 12 S0P for Approval of Livestock Vessels