**Executive Summary**
This document is a circular from the Directorate General of Shipping, Mumbai, dated 05.08.2020, regarding the Standard Operating Procedure (SOP) for issuing Identity Cards to Sailing Vessel Crew. The circular redefines and firms up the online process for Seamen Identity Card (Sails) issuance, effective immediately. The SOP includes instructions for online application, document upload, fee payment, and card processing.
**Key Points / Main Content**
* **Online Application Process:**
* Applications must be made online via the DG Shipping website in the coastal module.
* Instructions for new/renewal I-cards are available in the e-module and Annexure I of the SOP.
* **Required Documentation:**
* Documents must be uploaded online as per the checklist in Annexure II, including a photograph, signature, payment receipt, police verification, passport copies, and address proof.
* **Fee Payment:**
* A fee of ₹500 can be paid through the e-payment gateway or Bharatkosh.
* **RO Sails Role:**
* RO Sails will review applications and forward them to the Directorate with recommendations.
* Deficient applications may be queried or rejected.
* **Directorate Processing:**
* Approved applications will be printed on securitized booklets at the Directorate.
* I-cards will be signed and forwarded to the RO Sails office.
* **Card Handling and Validity:**
* RO Sails will endorse and laminate the I-cards upon receipt from the Directorate.
* Laminated I-cards will be dispatched to the applicant by speed post.
* I-cards are valid for 5 years from the date of issue and are subject to renewal.
* **Other Provisions:**
* Offline applications, documents, or fees are no longer accepted.
* Deficient applications may be rejected.
* I-cards can be canceled if information is found to be fake or compromised.
**Impact Analysis**
**Impact**
* Sailing vessel crew members now have a redefined and firmed-up online process for obtaining Seamen Identity Cards.
* The SOP clarifies the application procedure, required documents, and fee payment methods.
**Action Required**
* Seamen must apply for their I-cards through the online module and follow the prescribed steps.
* Ensure they upload all the required documents as per Annexure II.
* Pay the required fee through the e-payment gateway or Bharatkosh.
**Impact: Regional Offices (RO Sails)**
**Action Required**
* Regional Offices must adapt to the new procedure.
* ROs must review applications, forward applications with recommendations, endorse and laminate I-cards, and then dispatch them to the applicants.
**Impact: Directorate General of Shipping**
**Action Required**
* The Directorate is required to process approved applications and print I-cards on securitized booklets.
* Concerned officials need to sign the last page of the I-card before forwarding it to the RO Sails office.
Key Entities Referenced
Directorate General of Shipping, Mumbai: The primary regulatory body overseeing the issuance of seaman identity cards and related maritime affairs.
Seamen Identity Card (Sails): The identification document issued to crew members of sailing vessels, the issuance of which is the subject of this Standard Operating Procedure.
MS Sailing Vessel Rules, 1997: The regulatory framework under which the issuance of Seamen Identity Cards is governed, particularly concerning cancellation or forfeiture.
F.No. 21-12011/1/2020-COASTAL-DGS Date: 05.08.2020
DGS Coastal Branch Circular No. 30 of 2020
Subject: Standard Operating Procedure (SOP) for issuance of Identity Card to Sailing Vessel
Crew - reg.
1. The process for issue of Seamen Identity Card (Sails) to crew members of sailing vessels through
online module has been redefined and firmed up as below:
1.1 An application for new seamen’s I-card through online module system shall be made only
through on-line prescribed mode in the form available in the coastal module in the DG Shipping official
website www.dgshipping.gov.in
1.2 The instructions for applicants applying for such I-cards new / renewal online are made available
in the said e-module itself. For flexibility, the steps are also indicated in the Annexure - I appended
with this SOP.
1.3 The documents required to be uploaded with application for on-line shall be as per check list
(Annexure - II) appended with this SOP.
1.4 The supportive documents of the application can be scanned and uploaded along with application
form.
1.5 The applicant shall ensure that he submits a complete and final application following the
instructions in the said e-module.
1.6 Payment of specified official fee 500/- (Five Hundred only) can be made through e-payment
gateway facilities provided in the said e-module or Bharatkosh (receipt must be enclosed).
1.7 On receipt of an application under the RO Sails shall, after conducting such inquiry, as he may
consider necessary, forward the application online to the Directorate with recommendations for issuance
of seamen’s I-card.
1.8 If the application received is deficient, the RO Sails may query back / reject the application as
the case may be.
1.9 Once the application is approved, the same may be printed on securitized booklet at the
Directorate.
1.10 On completion of printed I-cards, the concerned official at the Directorate may sign the last page
of the I-card and forward the same to the concerned RO Sails office.
___________________________________________________________________________________________________________________
बीटा (cid:466)ब(cid:227) डीगं , 9वी मंिजल, आई (cid:876)थकं टे(cid:200) नो कै(cid:224) पस, कांजुर गौव रोड, काजं ूर माग (cid:91) (पूव)(cid:91), मंबई – 400042
9th Floor, BETA Building, I-Think Techno Campus, Kanjur Village Road Kanjurmarg (E) / Mumbai –400042
फोन/Tel.: 91-22-25752040/1/2/3, फै(cid:200) स/Fax.: 91-22-25752029/35 ई-मले /E-mail: dgship-dgs@nic.in वेबसाईट /Website: www.dgshipping.gov.in- 2 -
1.11 On receipt of I-cards from the Directorate, the RO Sails shall endorse / stamp the I-card and
process it for lamination.
1.12 On completion of lamination, the I-cards shall be dispatched by speed post to the given address
of applicant.
1.13 The same processes as listed in paragraphs 1.1 - 1.12 would be applicable for Renewal,
Replacement and duplicate I-cards.
2.1 Henceforth, no application, documents, fee shall be accepted in offline mode.
2.2 Any application with deficiency shall be rejected without any prejudice and fee paid therefore
may be fortified.
2.3 I-card shall stand cancelled and forfeited if any information or document found fake or
compromised at any later time/point of time under Section 46 of MS Sailing Vessel Rules, 1997.
2.4 I-card would be issued for a validity of 5 years from date of issue and hence renewal of the same
would be applicable.
3. This issues with the approval of Director General of Shipping & Additional Secretary to the
Govt. of India.
[Capt. (Dr.) Daniel J Joseph]
Dy. Director General of Shipping (Coastal Shipping)
Enclosure(s): As above
___________________________________________________________________________________________________________________
बीटा (cid:466)ब(cid:227) डीगं , 9वी मंिजल, आई (cid:876)थकं टे(cid:200) नो कै(cid:224) पस, कांजुर गौव रोड, काजं ूर माग (cid:91) (पूव)(cid:91), मंबई – 400042
9th Floor, BETA Building, I-Think Techno Campus, Kanjur Village Road Kanjurmarg (E) / Mumbai –400042
फोन/Tel.: 91-22-25752040/1/2/3, फै(cid:200) स/Fax.: 91-22-25752029/35 ई-मले /E-mail: dgship-dgs@nic.in वेबसाईट /Website: www.dgshipping.gov.inAnnexure-I
Process fow for Coastal I-card Module
Registration of seafarer
The user needs to click on https://www.dgshitptping.go:.in and then go to ‘’eGo:ernance’’ link.
Select Sailing vessel identtt card
click on GO.Click on Registration of I card
Click on the link
registraton or I-card
Enter the details asked in the applicationn all felds marked with * are mandatory.Enter the details & click on
contnue
Enter Personal details; If you have old Identity card details kindly enter the same.
Enter the details & click on
contnueEnter the details & click on
contnue
Enter the Address detailsEnter the details & click on
contnue
Enter Next of Kin Details
Enter the details & click on
Submit
After Clicking on ‘’Submit’’ the system will display an alert message and your login details will be
send to the registered email ID.Log in to eGo:ernance System using the details sent to email id to Submit Atptplicatons or;
a. New Identty Card
b. Renewal o Identty Card
c. Dutplicate Identty Card
d. Retplacement o Identty CardInstructons:
1. Go to www.dgshitptping.go:.in
2. Click the eGo:ernance Link.
3. Enter User ID and Password.
4. System will ask to change the tpassword.
5. Change the tpassword.
6. Login with User ID and new Password.Enter the details & click on
Login
Enter old and new tpassword and Click “I Accetpt” buton to reset the tpasswordPassword Success ully reset.
Log in with User Id and new Password.
Click the link Sailing Vessel Identity CardApplication for New Identity Card
Fill the orm and submit the data
Enter the details & click on
contnue
Enter address detailsEnter the details & click on
contnue
Enter the Next oF kin
Enter the details & click on
contnue
Enter Payment details made through Bharatkosh.Enter the details & click on
contnue
List o Document to be utploaded afer submission o data.
Acknowledgement page – Afer suumission the system will generate an application numuer.Click the link “Clik to Upload documents” to
utpload the required document.
Click the link “Utpload Now “
Click the link “Utpload Now “
Select required fle to utpload and click “Utpload File” buton to comtplete the atptplicaton submission
tprocess.Click the link “Utpload fles “
You can e:en re-utpload any document i required.
To :iew the Atptplicaton Status, go to Others=>Utpload Documents and View Atptplicaton StatusAtptplicaton Status
User can :iew the atptplicaton status.
THE ENDNOTE: The process fow remains same for all other transactions.Annexure - II
Check list:
The following list of documents to be uploaded with application:
1. Passport size (3.5cm x 3.5cm) photograph with clear white background face covering 70%
2. Scanned Signature
3. Scanned copy of Bharatkosh Payment Receipt
4. Scanned copy of Police Verification Certificate
5. Coloured scanned copy of original Passport (Pages where personal details, photo, address details
and signature of passport authority are displayed)
6. Coloured scanned copy of Address Proof