निविदा / Tender

INSURANCE REGULATORY AND DEVELOPMENT AUTHORITY OF INDIA Sy No. 115/1, Financial District, Nanakramguda, Gachibowli, Hyderabad – 500032

Phone : (040) 20204266, email: administration@irdai.gov.in Ref. No. IRDAI/GA&HR/TNDR/MISC/126/9/2026 29.09.2026 Request for Quotation for Insurance cover for IRDAI Building, properties and other Assets

Section A – General Information

1. Purpose Insurance Regulatory and Development Authority of India (IRDAI) requests sealed quotations for insuring the following Properties/assets as per details given

in the Appendix: - I. Office Premises and various assets located at:

Insurance Regulatory and Development Authority of India, Sy No. 115/1, Financial District, Nanakramguda, Gachibowli, Hyderabad – 500032 II. 10 flats at four locations

2. List of Coverage(s) As per attached Annexure i. Standard Fire and Special Perils ii. Burglary & House-Breaking iii. All Risk - Portable Electronic Equipment Insurance iv. Electronic Equipment Insurance v. Breakdown of Office Equipment/Appliances vi. Money Insurance vii. Fixed Glass and Sanitary Fittings viii. Neon Signs / Glow Signs ix. Public Liability x. Fidelity Guarantee Insurance- Fidelity Guarantee Insurance of INR 1 crore per employee covering Senior, Middle and Lower Management personnel of the Authority. This includes 15 officers of Administration, Accounts, Estates and IT departments. (Separate quotation may be submitted) 1 | P age3. Schedule

IRDAI will follow the following schedule:

Sr. Particulars Date (dd/mm/yyyy) No.

1 Date of issue of Request for Quotation 29/09/2026 2 Last date and Time of submission of 12/10/2026 (14:00 hrs) quotation 3 Opening of Quotations 12/10/2026 (16:00 Hrs)

4. Instructions to bidders i. Quotation, strictly as per Appendix, shall be directly submitted by General Insurance Companies. Any quotation which is not as per Appendix will not be considered. ii. Separate quotation shall be submitted for Fidelity Guarantee clause mentioned under Section A (2)(x).

iii. Quotations must be received on or before 15:30 hrs on 13/10/2025 only via GEM portal. Quotations received after the due date shall not be considered. iv. The quotations will be opened on 12/10/2026 (16:00 Hrs) at IRDAI Head Office of the above address.

v. All pages of the quotation and ‘Request for Quotation’ must be duly signed with proper seal/stamp. vi. In addition to premiums and pricing, broken down by coverage line and rates,

the following information must be included in all proposals: a. Identification of the service team in-charge of providing all services including customer service, claims, etc. (i.e. Manager, supervisor).

b. Description, philosophy and schedule of account servicing and deliverables. c. Premium payment options. vii. All materials submitted in response to this quotation shall become the property of IRDAI, upon delivery, and are to be appended to any formal documentation that would further define or expand any resulting contract.

viii. Submitted quotations will be considered public information. If proprietary information is included to support the proposal, it must be packaged separately and labelled “CONFIDENTIAL.” ix. Confidentiality and Non-Disclosure of Information: All the information

provided herewith is for the purpose of seeking insurance and insurer will maintain all confidentiality of this information and will not disclose to any party. x. For any queries, the prospective bidder(s) may write to IRDAI at chittibabu.k@irdai.gov.in with a copy to administration@irdai.gov.in or may contact at 040-20204266.

5. Selection Criteria i. IRDAI reserves the right to accept or reject any or all proposals, which in its opinion, best serves the interests of IRDAI.

2 | P ageii. IRDAI prefers one / single package policy for coverage of its property; for example; Office Umbrella Policy, Office Protection Policy, Office Protector Policy, etc. However, in case if any insurer is submitting quotation by covering the risk in multiple policies, the inter alia criteria for evaluation of quotation will be the total premium amount quoted by that particular insurer for all coverages.

iii. IRDAI will evaluate all information provided in the proposal documents to determine the compliance and adherence to the requirements set forth in the quotation. The final decision will be based on all the information submitted in the quotation and not simply on the premium quoted.

iv. Incomplete or selective quotations will be rejected. v. Quotations will be evaluated based on the following criteria:  Adequacy and completeness  Services offered  Pricing  Any other terms and conditions deemed to be in the best interest of IRDAI.

vi. IRDAI may reject those quotations which are not offering complete/full coverage. vii. The quotations must be submitted only through GEM portal, no physical or mail quotations shall be accepted.

Section B – Terms and Conditions

1. IRDAI reserves its right to i. Re-advertise for proposals, or take any other actions including an award of contract pursuant to this quotation that may be deemed to be in the best interest of IRDAI. IRDAI shall be the sole judge of the submittal that is in the best interest of IRDAI and its decision shall be final;

ii. Request clarification of information submitted and to request additional information from the Insurer, on quoting terms and conditions; iii. Sole discretion to reject any response or proposal if a response is non- responsive to the conditions of the quotation, is incomplete or irregular in any way, or is not in the best interest of IRDAI;

iv. Modify the frequency and/or scope of services within the Quotation; v. Consider and rely upon factors other than pricing in its selection process.

2. IRDAI shall not be responsible for any costs incurred by the insurer in preparing, submitting or presenting its response to this quotation.

3 | P age3. Every insurer must submit Name, Designation and Contact No. of point of Contact.

Date: Signature of the Authorised Official

Place: Stamp of the Company 4 | P age