**Executive Summary**
This document, Civil Aviation Requirements, Section 2, Series 'X' Part VII, issued by the Office of the Director General of Civil Aviation (DGCA), outlines the mandatory documents to be carried on board Indian Registered Aircraft. It is effective forthwith and was initially issued on August 22nd, 1984. It is currently at Revision 9 which will expire in April 2025.
**Key Points / Main Content**
* **General Requirements:**
* All aircraft registered in India must carry valid documents as stipulated in the Aircraft Rules, 1937 (Sub Rule 2 of Rule 7).
* This CAR lists valid documents for onboard carriage according to Rule 133A of the Aircraft Rules, 1937, but does not absolve the operator from carrying other documents required by any other authority in India.
* **Required Documents:**
* No aircraft shall be flown without the following valid documents, as applicable:
* Certificate of Registration.
* Certificate of Airworthiness.
* Airworthiness Review Certificate (ARC).
* Noise Certification document for the aeroplane/helicopter.
* Air Operator Certificate/Permit.
* Appropriate Licenses for each flight crew member.
* Aeromobile Radio operation License for Radio Communication apparatus.
* Journey Log Book or equivalent (DGCA approved).
* Operations Manual.
* Minimum Equipment List.
* Flight Manual.
* Cabin Crew Manual.
* Cockpit and Emergency Check List (unless part of Flight Manual).
* Aeroplane search procedure checklist, including least risk bomb location.
* Maintenance Release/Certificate to Release to Service.
* LOPA (Layout of Passenger Arrangement).
* Emergency and Safety Equipment Layout.
* Route guides.
* Current and suitable navigation charts/maps.
* Weight Schedule.
* Load and Trim Sheet.
* Passenger list (names, embarkation and destination).
* Cargo manifest (detailed declarations).
* Dangerous goods list (if applicable), to be specifically brought to the notice of Pilot-in-Command before the flight.
* Current comprehensive insurance policy (passengers, baggage, crew, third-party risks, hull loss).
* Passenger safety information briefing card at every passenger seat.
* Note: Hull loss coverage is optional for aircraft operated exclusively for flying training.
* **Document Formats:**
* Physical copies of the required documents must be carried unless they are part of a DGCA-approved Electronic Flight Bag (EFB).
* Certificates/Permits issued by DGCA must be carried in original or a copy duly attested by a DGCA officer.
* **Document Submission for Renewal:**
* If a document is submitted for renewal or action, it is a valid excuse for not carrying it onboard. In such cases, a document issued by the operator must be carried, stating that the required document has been submitted to the authority.
**Impact Analysis**
**Aircraft Operators:**
* **Impact:** Aircraft operators must ensure that all Indian-registered aircraft carry the specified valid documents onboard at all times. Failure to do so may result in non-compliance with aviation regulations.
* **Action Required:** Review the list of required documents and ensure that they are all present and valid on each aircraft. Establish procedures for tracking document validity and renewal. If using an EFB, ensure it is DGCA-approved and contains all required documents.
**Flight Crew:**
* **Impact:** Flight crew members are responsible for verifying that all required documents are onboard before commencing a flight.
* **Action Required:** Familiarize themselves with the list of required documents and check for their presence and validity before each flight.
**Director General of Civil Aviation (DGCA):**
* **Impact:** The DGCA is responsible for enforcing these requirements and ensuring compliance by aircraft operators.
* **Action Required:** Continue to issue and oversee the validity of certificates and permits. Continue to oversee the use of and approve EFB.
Key Entities Referenced
Aircraft Rules, 1937: National aviation regulations establishing documentation requirements for aircraft registered in India.
Civil Aviation Requirements (CAR): Aviation regulations issued by the DGCA, Series X Part VII specifies documents to be carried on Indian registered aircraft.
Directorate General of Civil Aviation (DGCA): The aviation regulatory body in India that issues the CAR and enforces aviation rules.
GOVERNMENT OF INDIA
OFFICE OF DIRECTOR GENERAL OF CIVIL AVIATION
TECHNICAL CENTRE, OPP SAFDARJANG AIRPORT, NEW DELHI
CIVIL AVIATION REQUIREMENTS
SECTION 2 - AIRWORTHINESS
SERIES 'X' PART VII
22ND AUGUST 1984 EFFECTIVE: FORTHWITH
F. No. DGCA-25012(07)/3/2020-AW
Subject: Documents to be carried on board by Indian Registered Aircraft.
1. General
1.1 Sub Rule 2 of Rule 7 of the Aircraft Rules, 1937 stipulates that all aircraft
registered in India shall carry on board valid documents as required by these
Rules.
1.2 This CAR details the list of the valid documents required to be carried on
board and is issued under the provision of Rule 133A of the Aircraft Rules,
1937. This, however, does not absolve an operator from the responsibility
of carriage of any other document that is required by any other authority in
India.
2. Requirement
2.1 No person in charge of any aircraft shall allow such aircraft to be flown
unless the following valid documents, as applicable, are carried on board the
aircraft:
i. Certificate of Registration;
ii. Certificate of Airworthiness;
iii. Airworthiness Review Certificate (ARC);
iv. A document attesting Noise Certification of the aeroplane/
helicopter;
v. Air Operator Certificate/ Permit;
vi. Appropriate Licences for each member of the flight crew;
vii. Aeromobile Radio operation Licence for Radio
Rev 9, __April 2025 1CIVIL AVIATION REQUIREMENTS SECTION 2
SERIES X PART VII 22ND AUGUST 1984
Communication apparatus;
viii. Journey Log Book or equivalent documents approved by the
DGCA;
ix. Operations Manual;
x. Minimum Equipment List;
xi. Flight Manual ;
xii. Cabin Crew Manual;
xiii. Cockpit and Emergency Check List unless these form part of
Flight Manual, carried on board;
Note: Checklists for takeoff, cruise and landing phases shall
be displayed in the cockpit unless the lists form a part of the
Flight Manual, carried on board.
xiv. Aeroplane search procedure checklist along with information
about least risk bomb location;
xv. Maintenance Release/Certificate to release to service;
xvi. LOPA (Layout of Passenger Arrangement);
xvii. Emergency and Safety Equipment Layout;
xviii. Route guides
xix. Current and suitable navigation charts/maps for the planned
flight route and all other routes along which it is reasonable to
expect that the flight may be diverted;
xx. Weight Schedule;
xxi. Load and Trim Sheet;
xxii. If carrying passengers, a list of their names and places of
embarkation and destination;
xxiii. If carrying cargo, a manifest and detailed declarations of the
cargo;
xxiv. If carrying dangerous goods, a list of such goods. This list must
be specifically brought to the notice of Pilot-in-Command,
before the flight; and
xxv. Current comprehensive insurance policy covering passengers
and their baggage, crew, third party risks, hull loss.
Note: Notwithstanding anything contained in para 2.1 (xxv),
hull loss coverage is optional for aircraft exclusively operated
for flying training purpose.
xxvi. Passenger safety information briefing card at every passenger
seat location in respect of passenger aircraft.
Note 1: Physical copies of the above documents shall be carried on board
unless they form part of Electronic Flight Bag (EFB) and have been
specifically approved by DGCA.
Note 2: Certificates/ Permits issued by DGCA and required to be carried on
board shall be carried in original or a copy duly attested by a DGCA
officer.
Rev 9, ___April 2025 2CIVIL AVIATION REQUIREMENTS SECTION 2
SERIES X PART VII 22ND AUGUST 1984
3. In case a document has been submitted to a competent authority for
renewal or for any other action, that fact shall be deemed as valid excuse
for its not being carried on board an aircraft. In such a case a document
issued by the operator shall be carried stating that the required document
has been submitted to the authority.
(Faiz Ahmed Kidwai)
Director General of Civil Aviation
Rev 9, ___April 2025 3