**Executive Summary**
This document is a Civil Aviation Requirement (CAR) issued by the Directorate General of Civil Aviation, India, concerning log book maintenance for Air Traffic Services (ATS) personnel. Effective forthwith, it outlines the requirements and procedures for logging watch periods and other relevant information. This CAR is applicable to all Air Traffic Controllers engaged in providing air traffic services and air navigation service provider.
**Key Points / Main Content**
* **General Requirements:**
* Every Air Traffic Controller license holder must maintain a personal log book.
* Log books must be maintained according to the appendices specified in this document.
* **Format and Entries:**
* Log entries must be made in ink or electronically.
* Entries must be chronological, clear, and without erasures or alterations.
* If a physical logbook is used, corrections are made by striking through errors with a single line and initialing the change.
* Logbooks should contain the instructions for maintenance as the first page.
* Appendices contain formats for personal details, training courses, rating details, and experience logging.
* **Maintenance and Submission:**
* Assessment and proficiency checks of an ATCO must be recorded.
* License holders must submit their current logbooks when applying for license renewal or endorsement.
* Air Navigation Service Providers must establish a mechanism to check logbook entries for accuracy.
* Log books must be certified quarterly by the unit in-charge or Watch Supervisory Officer (WSO).
* When filled, new logbooks should be opened immediately, and a summary of the previous log book must be carried forward.
* Electronic logbooks must be protected from unauthorized alteration and traceable.
* **Preservation:**
* Air traffic controllers must preserve their logbooks for at least five years after the last entry date.
**Impact Analysis**
**Stakeholder: Air Traffic Controllers (ATCOs)**
* **Impact:**
* Must adhere to the specified log book maintenance procedures to comply with Civil Aviation Requirements.
* Must ensure accurate, chronological, and unaltered recording of all relevant duty periods and training.
* Subject to periodic review and certification of logbooks by supervisory personnel.
* **Action Required:**
* Maintain personal log books in updated condition as specified in the Appendices I, II, III and IV.
* Preserve logbooks for at least five years after the date of the last entry.
* Submit logbooks for license renewal, endorsements, or training.
**Stakeholder: Air Navigation Service Providers (ANSPs)**
* **Impact:**
* Must establish a process to verify the correctness of entries in the log books.
* Responsible for certifying logbook entries for accuracy.
* **Action Required:**
* Formulate a mechanism to check the correctness of entries in the log books.
**Stakeholder: Watch Supervisory Officers (WSOs) / Unit In-Charge**
* **Impact:**
* Responsible for certifying the correctness of entries in the log books.
* Ensuring the security and integrity of electronic logbooks.
* **Action Required:**
* Certify the log books for correctness of entries therein by the in-charge of the air traffic services unit or by the Watch Supervisory Officer (WSO).
* Authorise any error correction required for electronic logbooks.
Key Entities Referenced
Civil Aviation Requirements (CAR): Document outlining requirements and procedures for maintaining a log book for personnel of Air Traffic Services, issued under the Aircraft Rules, 1937.
Aircraft Rules, 1937: The legal foundation under which the Civil Aviation Requirement (CAR) for log books of Air Traffic Services personnel is issued.
Director General of Civil Aviation: The issuing authority of the Civil Aviation Requirements document related to log books of Air Traffic Services personnel.
Air Traffic Services: The field of activity to which the policy on maintaining log books applies; the providers are regulated by this policy.
GOVERNMENT OF INDIA
OFFICE OF DIRECTOR GENERAL OF CIVIL AVIATION
TECHNICAL CENTRE, OPP-SAFDARJANG AIRPORT, NEW DELHI
CIVIL AVIATION REQUIREMENTS
SECTION 9 – AIR SPACE AND AIR
NAVIGATION SERVICES STANDARDS
AIR TRAFFIC CONTROLLERS LICENSING DIRECTORATE
SERIES L PART VI
ISSUE I, 2ND JANUARY 2019
(Yet to be Decided)
EFFECTIVE: FORTHWITH
F. No. DGCA-21048/9/2018-ANSS
21035(11)/27/2025-ATCO
Subject: Log book – Personnel of Air Traffic Services.
1. Introduction
Every license holder shall maintain a personal log book in accordance with rule
115 of Aircraft Rules, 1937. This Civil Aviation Requirement (CAR) lays down
requirements and procedure to log the actual watch period during which he has
performed any duty for exercising the privileges of his licence or ratings, or for
on-the-job training.
The CAR is issued under the provisions of Rule 133A and Rule 115 of the
Aircraft Rules, 1937.
2. Applicability
This CAR is applicable to the holder of a licence, engaged in provision of Air
Traffic Services and Air Navigation Service Provider.
3. Format of log book and principle of making log entries
3.1 Every Air Traffic Controller license holder shall maintain a personal log
book in updated condition as specified in the Appendices I, II, III and IV
of this CAR, clearly indicating the purpose of duty while providing Air
Traffic Services in unit(s), including OJT.
3.2 Parts of log book
3.2.1 Instructions for maintenance of log book (Appendix-I) shall be first
page of log book.
Revision 1 Dated ---CIVIL AVIATION REQUIREMENTS SECTION 9
SERIES L PART VI 13TH DECEMBER 2018
3.2.2 Personal details of air traffic controller (Appendix-II) shall be next
to as mentioned in para 3.2.1.
3.2.3 Training courses at approved training centre and details of rating
and related examination etc. (Appendix-III) shall be next to as
mentioned in para 3.2.2
3.2.4 Record of experience and logging of on-watch period shall be in
the format of Appendix-IV.
3.3 It shall be ensured by the license holder that entries in the log book are:
3.3.1 made in ink or electronically;
3.3.2 made in chronological order;
3.3.3 without erasure, defacement, or obliteration; and
3.3.4 if required physical logbook is maintained, entries can be
corrected by striking out the erroneous entries by drawing a
single line and putting the initials at the end.
3.4 The assessment, proficiency checks of an ATCO shall also be recorded
in the personal log book.
3.5 The license holder shall submit his current personal logbook(s) in support
of any application for obtaining a license/renewal of license/endorsement
of rating or authorization to the training in-charge of the ATS centre.
3.6 The Air Navigation Service Provider shall formulate a mechanism to
check the correctness of entries in the log books. At the end of every
quarter, the log books shall be certified for correctness of entries therein
by the in-charge of the air traffic services unit or by the Watch
Supervisory Officer (WSO).
3.7 When the existing log book has been filled completely, a new log book
shall be opened immediately and summary of the previous log book shall
be carried forward to new log book, and same should be informed to ATS-
in-charge in writing.
3.8 Wherever the log books are maintained in an electronic format,
measures shall be taken to ensure that all entries made in the log are
traceable and protected. Unless authorised by the in-charge of the air
traffic services unit or by the watch supervisory officer (WSO) for
correction of inadvertent error in entries, the electronic format shall not
permit entries to be subsequently altered or tampered with in any way.
4. Preservation of logbooks
The air traffic controller shall preserve the log books for not less than five years
after the date of the last entry therein.
(Faiz Ahmed Kidwai)
Director General of Civil Aviation
Revision 1 Dated ---APPENDIX I
INSTRUCTIONS TO FILL UP AND MAINTAIN LOG BOOKS
(1) Every licence holder shall maintain a personal log book in the format specified in Appendix II, III, IV of the Civil Aviation
Requirements Section 9 Series L Part VI and log the actual watch period during which he has performed any duty for exercising
the privileges of his licence or ratings, or for on-the-job-training.
(2) All entries in log books shall be made either in ink or logged electronically.
(3) Log books shall be preserved for not less than five years after the date of the last entry therein.
(4) (a) Every licence holder shall certify the accuracy of the entries in his log book with respect to the watch period at least at the
end of each calendar month.
(b) At the end of every quarter, the log books shall be certified for correctness of entries therein by the in-charge of the air traffic
services unit or by the Watch Supervisory Officer (WSO).
(5) The watch time during which a licence holder is under on-the-job training shall be entered in his log book as “on the job training”
and the instructor shall also countersign the entries in the log book of the licence holder indicating the nature of the training
given.
(6) The instructor shall log as watch period in his log book the period during which he acts as an Instructor and the log entries
shall indicate in the remarks column that the time was logged for instructional purpose.
Abbreviations:
ACC Area Control Centre OCC Oceanic Control Centre
ACC(P) Area Control Procedural ATS Air Traffic Services Service
ACC(S) Area Control Surveillance (RADAR) OJT On-the-Job Training
ADC Aerodrome Control
OJTI On-the-Job Training Instructor
ADS-C Automatic Dependence Surveillance - Contac
SMC Surface Movement Control
APP Approach Control Unit
UTC Universal Time Coordinated
APP(P) Approach Control Procedural
APP(S) Approach Control Surveillance (RADAR) WSO Watch Supervisor Officer
Revision 1 Dated ---ATC Air Traffic Control
ATCO Air Traffic Control Officer
ADC & APP (P) Combined Aerodrome Control and
Approach Control Procedural
APP(S) & APP(P) Combined Approach Control
Surveillance and Approach Control Procedural
ACC (S) & ACC(P) Combined Area Control Surveillance
and Area Control Procedural
Revision 1 Dated ---APPENDIX II
AIR TRAFFIC CONTROLLER’S LOGBOOK
Name…………….…………………………………………………………………………………………...………
Date of birth………………………………..Telephone/Mobile ………………………………………………...
Affix passport
size
Address….………………………………...………….……...……………………………………………………...
photo
E-mail ID……………………………………………………………………………………………………………..
Employee Organization ……….…………………………………………..……………………………………...
Employee No ……………………………….……………………….………………………………………………
License Details
Type of license held License number Issuing authority Date of issue Date of expiry Date of renewal
Student
Air traffic
Controller
Air traffic
Controller
Revision 1 Dated ---Endorsement of Rating on License
Sl. No. Name of Unit/Rating Date of Endorsement
Revision 1 Dated ---APPENDIX III
TRAINING COURSES AT APPROVED TRAINING CENTRE
S. No. Name of Training Name of the Course Duration Result Signature of
Centre Course From To Training In-Charge
DETAILS OF RATING AND RELATED EXAMINATION etc.
S. Name of Rating Station Date(s) of written Date of Date of first
No. ( 4 Letter ICAO Examination Assessment/Board Independent Duty
Indicator)
Revision 1 Dated ---APPENDIX IV
YEAR STATION ATS UNIT TYPE OF OJT DETAILS TIME(UTC) TOTAL Remarks/
DUTY (IF APPLICABLE HH:MM DURATIO OJTI Signatur
MONTH DATE (ICAO-4 ADC/APP(P)/APP(S Control/ Operational Name of From To HH:MM
letter ACC(P)/ACC(S)/OCC Instruction/ Environmen OJTI
Indicator or any other ATS OJT Simulation
Unit
Duration
I Certify that the information on this page is accurate. ATCO’s of the page
Signature……………………………………………………………………………. Duration from pre page
Total Duration
Revision 1 Dated ---