**Executive Summary**
This document presents the Ministry of Parliamentary Affairs' response to Unstarred Question No. 2920 regarding the digital systems implemented for efficiency and paperless operations. The Ministry details the platforms used, the benefits realized, and its best practices identified during Special Campaign 5.0. The response was answered on December 17, 2025, outlining the ministry's future roadmap for digital integration.
**Key Points / Main Content**
* **Digital Platforms:**
* The Ministry has transitioned to a paperless ecosystem by leveraging seven key digital platforms.
* e-Office is used for file movement and approvals.
* e-HRMS is used for HR matters.
* Consultative Committee Management System is used for consultative committee meetings.
* Claims and Inventory Management System is used for procurement and asset tracking.
* National e-Vidhan Application (NeVA) is used for legislative digital workflows in State/UT Legislatures.
* Online Assurance Monitoring System (OAMS) is used for tracking parliamentary assurances.
* The National Youth Parliament Scheme portal is also used.
* **Benefits of Digital Adoption:**
* Elimination of pendency.
* Reduction in administrative delays.
* Reduced paper consumption.
* Instantaneous visibility and audit trails.
* Improved transparency.
* Fool-proof and easily retrievable electronic records.
* Reduced processing time.
* **Special Campaign 5.0:**
* The Ministry achieved "zero-pendency and zero-paper."
* 100% of pending references were cleared.
* Intensive cleanliness and waste-segregation drives were conducted.
* NeVA was promoted as a model of green governance.
* All officers and staff took the Swachhta pledge.
* **Future Roadmap:**
* Transforming NeVA for State/UT Legislatures into an AI-powered platform.
* Integrating real-time multilingual machine translation capabilities (text-to-text, speech-to-text, text-to-speech and speech to speech).
* Generation of House proceedings, AI-driven live transcription, searchable archives, and intelligent multilingual chatbots will be added.
**Impact Analysis**
**Stakeholder: Ministry of Parliamentary Affairs**
* **Impact:** Increased efficiency, transparency, and reduced administrative burden.
* **Action Required:** Continue leveraging and improving the existing digital platforms.
**Stakeholder: State/UT Legislatures**
* **Impact:** Opportunity to adopt NeVA and digitize legislative workflows, move towards near-zero paper usage.
* **Action Required:** Adopt NeVA for digitization, and legacy records, and prepare for future integration with the AI-powered platform.
**Stakeholder: Citizens**
* **Impact:** Enhanced access to information in regional languages and improved transparency of parliamentary processes.
* **Action Required:** Utilize the enhanced features of NeVA once implemented, including multilingual support and real-time information.
Key Entities Referenced
Ministry of Parliamentary Affairs: The primary subject of the document, responsible for promoting digital and sustainable governance.
National e-Vidhan Application (NeVA): A key digital platform for legislative digital workflows in State/UT Legislatures, aimed at achieving zero-paper usage.
e-Office: A digital platform for file movement and approvals.
Digital India: Referenced initiative as framework for integration of new technologies.
Swachh Bharat Mission: Referenced initiative in context of digitization efforts.
GOVERNMENT OF INDIA
MINISTRY OF PARLIAMENTARY AFFAIRS
LOK SABHA
UNSTARRED QUESTION NO - 2920
ANSWERED ON – 17/12/2025
DIGITAL SYSTEM AND EFFICIENCY
2920. Shri Amar Sharadrao Kale:
Will the Minister of PARLIAMENTARY AFFAIRS be pleased to state:
(a) the details of the major digital systems currently being used by Ministry to ensure
efficient and paperless operations in the office;
(b) the benefits derived from adopting these platforms in terms of transparency,
records management and reduction in administrative delays;
(c) the best practices identified by the Ministry during Special Campaign 5.0 in
promoting digital and sustainable governance; and
(d) the future roadmaps determined for integration of new technologies and enhancing
inter-institutional coordination within the framework of Digital India and the
Swachh Bharat Mission?
ANSWER
MINISTER OF STATE IN THE MINISTRY OF LAW AND JUSTICE (I/C); AND
MINISTER OF STATE IN THE MINISTRY OF PARLIAMENTARY AFFAIRS
(SHRI ARJUN RAM MEGHWAL)
(a)&(b) The Ministry of Parliamentary Affairs has transformed its functioning into a
paperless ecosystem by fully leveraging seven key digital platforms: e-Office as the
backbone for all file movement and approvals, e-HRMS for seamless handling of all
service and HR matters, Consultative Committee Management System for end-to- end
digital management of consultative committee meetings, Claims and Inventory
Management System for transparent procurement and asset tracking, National e- Vidhan
Application (NeVA) for legislative digital workflows in State/UT Legislatures, Online
Assurance Monitoring System (OAMS) for real-time tracking of parliamentary assurances,
and the dedicated National Youth Parliament Scheme portal.The direct benefits of this comprehensive digital adoptions are evident in the
complete elimination of pendency (clearance of all references and files), drastic reduction
in administrative delays like physical file movement and paper consumption, instantaneous
visibility and audit trail of every transaction leading to unprecedented levels of
transparency, fool-proof and easily retrievable electronic record-keeping, and a sharp drop
in processing time.
(c)&(d) During Special Campaign 5.0 (2nd–31st October 2025), the Ministry of
Parliamentary Affairs achieved “zero-pendency and zero-paper” by clearing 100% of pending
references, conducting intensive cleanliness and waste-segregation drives, and promoting
NeVA as a model of green governance that saves lakhs of trees annually. All officers & staff
of the Ministry took the Swacchta pledge. Under Swachh Bharat, the Ministry aims for near-
zero paper usage in all State/UT Legislatures through complete NeVA adoption and
digitisation of legacy records.
The Ministry’s future roadmap focuses on transforming NeVA for State/UT
Legislatures into an AI-powered platform by integrating real-time multilingual machine
translation capabilities (text-to-text, speech-to–text, text-to-speech and speech to speech) in
various official languages for enabling users to access their content in their preferred regional
language, generation of the House proceedings, AI-driven live transcription, searchable
archives and intelligent multilingual chatbots. These features will drastically reduce printed
material and enhance linguistic inclusivity.
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