## Report on the Reconstitution of Auroville Unity Fund
**1. Executive Summary:**
This report analyzes a Standing Order issued by the Auroville Foundation's Governing Board regarding the reconstitution of the Auroville Unity Fund. This order supersedes a previous standing order (012009 dated 16092009). The core purpose of this reconstitution is to establish a primary channel for managing donations, grants, contributions, and internal income generation related to the Auroville Foundation, under the oversight of the Funds and Assets Management Committee (FAMC). Key findings include the establishment of an Executive Committee to manage the fund, defined terms of office and eligibility criteria for committee members, and detailed procedures for financial transactions and reporting.
**2. Introduction:**
This report provides an informative overview of the Auroville Foundation's Standing Order No. 0012022, concerning the reconstitution of the Auroville Unity Fund. The analysis is based solely on the text of the provided document and aims to inform stakeholders about the purpose, provisions, and expected impact of this policy change.
**3. Policy Overview:**
* This is an amendment to the Auroville Foundation's policies related to fund management. The previous standing orders that are superseded by this new standing order are: Standing Order 0012007 dated 25092007 and Standing Order 012009 dated 16092009.
* **Core Objective:** The primary objective, as stated in Section 1.1, is for the Auroville Unity Fund to serve as the primary channel for receipts and payments relating to donations, grants, contributions to Auroville and the Auroville Foundation, as well as Auroville’s internal income generation. This is to be managed under the Funds and Assets Management Committee (FAMC) of the Auroville Foundation.
**4. Background and Rationale:**
This Standing Order is not a new policy, but rather a reconstitution of the Auroville Unity Fund. The provided text highlights that the Governing Board decided to reconstitute the fund. This suggests a need to revise or update the existing framework for managing the Foundation's financial resources, potentially to improve efficiency, accountability, or alignment with current operational needs. The specific reasons for the reconstitution are not explicitly stated but can be inferred as addressing potential shortcomings in the previous Standing Order 012009 dated 16092009.
**5. Key Provisions / Changes:**
This Standing Order primarily focuses on changes relating to the reconstitution of the Auroville Unity Fund. The key changes introduced are as follows:
* **Supersession of Previous Order:** The new Standing Order explicitly supersedes Standing Order 012009 dated 16092009. This indicates that the previous order is no longer in effect, and the new provisions outlined in this document now govern the Auroville Unity Fund.
* **Executive Committee Management:** Establishes an Executive Committee of five members to manage the Auroville Unity Fund (Section 2.1). Members are to be appointed by the FAMC from the residents listed in the register maintained by the Secretary of the Auroville Foundation (Section 2.2).
* **Term of Office:** Defines the term of office for Executive Committee members as five years (Section 3.1), with provisions for induction, transition, and potential reappointment, subject to eligibility criteria (Sections 3.2-3.4). Reappointment is limited to a maximum of one successive term, followed by a mandatory lapse of at least one term.
* **Financial Procedures:** All monies received are to be deposited in Auroville Foundation bank accounts, and all disbursals must be made via direct bank transfer or cheque, signed by members of the Executive Committee following a "Manual of Working Procedure" (Sections 4.1-4.2).
* **Accountability and Reporting:** The Executive Committee is required to provide quarterly statements of receipts and payments to the FAMC and Secretary of the Auroville Foundation (Section 5.1). The Executive Committee must operate in accordance with an approved Manual of Working Procedure (Section 5.2). They are also responsible for maintaining financial records, submitting timely statements, and presenting accounts for review (Section 5.3), and for ensuring statutory compliance (Section 5.5).
**6. Target Audience and Stakeholders:**
Based on the text, the primary target audience and stakeholders include:
* **Residents of Auroville:** Specifically, those listed in the Register of Residents, as they are eligible to be appointed to the Executive Committee.
* **Funds and Assets Management Committee (FAMC):** Responsible for appointing members to the Executive Committee and receiving quarterly reports.
* **Secretary, Auroville Foundation:** Responsible for maintaining the Register of Residents, authorizing bank accounts, receiving quarterly reports, and reviewing accounts.
* **Governing Board, Auroville Foundation:** Responsible for approving the Manual of Working Procedure.
* **Finance Committee, Auroville Foundation:** Consulted in approving the Manual of Working Procedure.
* **Donors, Grantors, and Contributors:** Individuals, corporate bodies, NGOs, governments, and government agencies, both in India and abroad, who provide funds to Auroville.
**7. Implementation Aspects (Inferred):**
* **Responsible Agency/Bodies:** The Auroville Foundation, the Governing Board, the Funds and Assets Management Committee (FAMC), the Secretary of the Auroville Foundation, and the Executive Committee of the Auroville Unity Fund.
* **Timelines and Procedures:** The Standing Order takes effect immediately upon issuance. The Executive Committee is required to furnish quarterly statements within fifteen days of the end of each quarter. The new Executive Committee members should be nominated and inducted 3-6 months before the expiry of the 5-year term of the current committee.
* **Changes Related to Implementation:** The key change impacting implementation is the reconstituted management structure of the Auroville Unity Fund through the Executive Committee. This requires the FAMC to appoint members, establish the Manual of Working Procedure, and ensure the Executive Committee adheres to the reporting requirements and financial procedures.
**8. Expected Outcomes / Impact of Changes:**
The intended outcome of these changes is likely to improve the management and oversight of the Auroville Unity Fund. The establishment of an Executive Committee with defined terms and responsibilities aims to enhance accountability and transparency. The specified financial procedures and reporting requirements seek to ensure proper handling of funds and compliance with relevant regulations. Specifically, the changes likely aim to:
* Streamline the receipt and disbursement of funds.
* Ensure better financial accountability and transparency.
* Provide a more structured and efficient mechanism for managing donations, grants, and internal income generation.
**9. Conclusion:**
The reconstitution of the Auroville Unity Fund represents a significant step in formalizing and streamlining the management of the Auroville Foundation's financial resources. This order clarifies the roles and responsibilities of the involved parties, especially the Executive Committee, and establishes a framework for transparent and accountable financial operations. The amended provisions are likely to have a positive impact on the effectiveness and efficiency of the fund's management, ultimately benefiting the Auroville community.
Key Entities Referenced
NEW DELHI: The city where the gazette notification was published.
Auroville: A township in Tamil Nadu, India; a project of Auroville Foundation.
Auroville Foundation: An autonomous body under the Ministry of Education, Government of India, that manages Auroville.
Auroville Foundation Act, 1988: The act governing the Auroville Foundation.
Auroville Unity Fund: A fund managed by an Executive Committee within the Auroville Foundation, primarily for receipts and payments related to donations, grants, and contributions to Auroville.
Governing Board: The governing body of the Auroville Foundation.
Funds and Assets Management Committee (FAMC): A committee of the Auroville Foundation involved in managing funds and assets.
Tamil Nadu: The state in India where Auroville is located; mentioned in the context of the notification date.
Auroville Foundation Rules, 1997: Rules pertaining to the Auroville Foundation.
Finance Committee: A committee within the Auroville Foundation, consulted regarding the Auroville Unity Fund Manual of Working Procedure.
Jayanti S. Ravi: Secretary of the Auroville Foundation.
रजिस्ट्री स.ं डी.एल.- 33004/99 REGD. No. D. L.-33004/99
सी.जी.-टी.एन.-अ.-05082022-237969
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असाधारण
EXTRAORDINARY
भाग III—खण् ड 4
PART III—Section 4
प्राजधकार स ेप्रकाजित
PUBLISHED BY AUTHORITY
स.ं 398] नई कदल्ली, िुक्रिार, अगस्ट्त 5, 2022/श्रािण 14, 1944
No. 398] NEW DELHI, FRIDAY, AUGUST 5, 2022/SHRAVANA 14, 1944
ऑरोजिले फाउंडेिन
स्ट्थायी आदेि
तजमलनाडु, 22 िलु ाई, 2022
ऑरोजिल े यजू नटी फंड का पनु गठग न
स.ं 001/2022.—िबकक ऑरोजिले फाउंडेिन अजधजनयम, 1988 की धारा 17 (एफ) ऑरोजिले फाउंडेिन की
प्राजियों और जनजधयों के जितरण के जलए उजित व्यिस्ट्था से सबं ंजधत है;
िबकक िासी बोडग ने कदनांक 25-09-2007 के स्ट्थायी आदिे 001/2007 के अनुसार ऑरोजिले यूजनटी फंड का
गठन करन े का जनणगय जलया था, जिसे कदनांक 16-09-2009 के स्ट्थायी आदेि 01/2009 द्वारा प्रजतस्ट्थाजपत ककया गया था;
िबकक िासी बोडग ने ऑरोजिल ेयूजनटी फंड का पुनगगठन करन ेका फैसला ककया है;
इसजलए, अब कदनांक 16-09-2009 के स्ट्थायी आदेि 01/2009 के सुपरसेिन में िासी बोडग इस स्ट्थायी आदेि के
िारी होने की तारीख से जनम्नजलजखत उपबंधों के अध्यधीन ऑरोजिले यूजनटी फंड का पनु गठग न करता ह:ै
1.0 उद्देश्य:
1.1. ऑरोजिल े यूजनटी फंड का उद्देश्य ऑरोजिले फाउंडेिन की फंड्स एंड एसेट्स मैनेिमेंट कमेटी (एफएएमसी)
के तहत ऑरोजिले / ऑरोजिल े फाउंडेिन और ऑरोजिले-आंतररक आय-पीढी के जलए दान, अनुदान और
योगदान से संबंजधत रसीदों और भुगतानों के जलए एक प्राथजमक िैनल होना ह।ै
2.0 कायकग ारी सजमजत:
2.1. ऑरोजिले यूजनटी फंड पांि सदस्ट्यों की ताकत के साथ एक कायगकारी सजमजत द्वारा प्रबंजधत ककया िाएगा।
2.2. कायगकारी सजमजत के सदस्ट्यों को फंड एंड एसेट्स मैनेिमेंट कमेटी (एफएएमसी) द्वारा उन जनिाजसयों के
बीि से जनयुक्त ककया िाएगा, जिनके नाम आि की तारीख म,ें ऑरोजिले फाउंडेिन अजधजनयम, 1988 की
5353 GI/2022 (1)2 THE GAZETTE OF INDIA : EXTRAORDINARY [PART III—SEC.4]
धारा 18 (2) के तहत सजिि, ऑरोजिले फाउंडेिन द्वारा बनाए गए जनिाजसयों के रजिस्ट्टर में दिग ककए
गए ह।ैं
2.3. यकद ककसी भी कारण से कायगकारी सजमजत में ररजक्तयों को पंिीकृत जनिाजसयों में से नहीं भरा िा सकता है,
तो FAMC दसू रों को जनयक्तु कर सकता ह।ै
3.0 कायालग य की अिजध:
3.1. ककसी सदस्ट्य के पद की अिजध पांि िर्ग की होगी।
3.2. प्रत्येक पांि साल के कायगकाल की समाजि से तीन स े छह महीने पहले, कायगकारी सजमजत के नए सदस्ट्यों को
नाजमत ककया िा सकता ह ै और एक सुिारू संक्रमण सुजनजित करन े के जलए तत्कालीन मौिूदा कायगकारी
सजमजत के सदस्ट्यों के साथ एक प्रेरण और संक्रमण प्रकक्रया में भाग जलया िा सकता ह।ै
3.3. मौिूदा सदस्ट्यों को नई सफल कायगकारी सजमजत में कफर से जनयुक्त ककया िा सकता है, ताकक काम की
जनरंतरता सुजनजित की िा सके। कायगकारी सजमजत के सदस्ट्यों की पुन जनयुजक्त इस स्ट्थायी आदेि के खंड 34
34 के अनुसार पात्रता मानदंड के अध्यधीन होगी।
3.4. एक सदस्ट्य उत्तराजधकार में अजधकतम एक कायगकाल के जलए कफर से नामांकन के जलए पात्र होगा और
जपछल ेएक से कम से कम एक कायगकाल के अतं राल के बाद बाद के नामांकन के जलए।
4.0 बकैं खात:े
4.1. प्राि सभी धन Auroville फाउंडेिन या Auroville Unity Fund के नाम पर Auroville Foundation के
एक या एक से अजधक बैंक खातों में सजिि, ऑरोजिल े फाउंडेिन द्वारा इस संबंध म ें अजधकृत एक या अजधक
बैंकों के साथ और ऑरोजिल ेफाउंडेिन जनयम, 1997 के खंड 10 (2) (i) के अनपु ालन में िमा ककए िाएंगे।
4.2. ऑरोजिल े यूजनटी फंड के ककसी भी बैंक खातों से कोई संजितरण नहीं ककया िाएगा, जसिाय सीधे बैंक
हस्ट्तांतरण या बैंक खाते पर आहररत िेक और ऑरोजिल े यूजनटी फंड की कायगकारी सजमजत के सदस्ट्यों द्वारा
हस्ट्ताक्षररत प्राजधकाररयों द्वारा हस्ट्ताक्षररत अजधकाररयों के अनुसार, िैसा कक खंड 5.2 में प्रािधान ककया
गया ह,ै कायग प्रकक्रया के मैनुअल में िाजमल ककया िाना ह.ै इस स्ट्थायी आदेि के अनुसार और ऑरोजिल े
फाउंडेिन जनयम, 1997 के खडं 10 (2) (ii) के अनुपालन में।
5.0 ििाबदेही और ररपोर्टटग:
5.1. कायगकारी सजमजत प्रत्येक जतमाही के अंत से पंद्रह कदनों के भीतर फंड और संपजत्त प्रबंधन सजमजत (FAMC)
और सजिि, ऑरोजिले फाउंडेिन को ऑरोजिले यूजनटी फंड के खातों से सभी प्राजियों और भुगतानों के
त्रैमाजसक जििरण प्रस्ट्तुत करेगी।
5.2. कायगकारी सजमजत एक "ऑरोजिल ेयूजनटी फंड: मन्ैयुअल ऑफ िर्ककग प्रोसीिर" के प्रािधानों के अनुसार काय ग
करेगी, जिसे िासी बोडग द्वारा जित्त सजमजत और ऑरोजिले फाउंडेिन की जनजध और संपजत्त प्रबंधन सजमजत
(एफएएमसी) के परामिग स ेअनुमोकदत ककया िाएगा।
5.3. कायगकारी सजमजत के जलए जिम्मेदार होगा: (1) ऑरोजिले यूजनटी फंड के खातों म ें धन और उनकी उजित
प्राजि और जितरण के जलए; (2) सभी प्रासंजगक दस्ट्तािेिों के साथ लेखाओं की जनधागररत पुस्ट्तकों को बनाए
रखना; (3) सजिि, ऑरोजिले फाउंडेिन को रसीदों और भुगतानों के समय पर प्रस्ट्तुत जििरण; और (4)
ऐसी लेखा पुस्ट्तकों और /या अन्य दस्ट्तािेिों को समीक्षा के जलए सजिि के समक्ष प्रस्ट्तुत करना और िब भी
ऐसा करने के जलए जनदेजित ककया िाता ह।ै
5.4. कायगकारी सजमजत जिजधित अनुमोकदत कायग प्रकक्रया के मैनुअल के प्रािधानों के अनुसार भारत और जिदेिों
में व्यजक्तयों, कॉपोरेट जनकायों, गैर-सरकारी संगठनों, सरकारों और सरकारी एिेंजसयों स े बंदोबस्ट्ती, दान,
योगदान या अनुदान स्ट्िीकार कर सकती ह।ै
5.5. कायगकारी सजमजत उन प्राजियों और भुगतानों पर लाग ू सभी िैधाजनक अनपु ालनों के जलए जिम्मेदार होगी
िो ऑरोजिल ेयूजनटी फंड के माध्यम से रूट ककए िात े ह।ैं
यह स्ट्थायी आदेि ऑरोजिले फाउंडेिन के अध्यक्ष के अनुमोदन स े िारी ककया गया ह ैऔर तत्काल प्रभाि से लाग ू होगा।
ियंती एस रजि, सजिि
[जिज्ञापन III/4/असा./220/2022-23][भाग III—खण् ड 4] भारत का रािपत्र : असाधारण 3
AUROVILLE FOUNDATION
STANDING ORDER
Tamil Nadu, the 22nd July, 2022
RE-CONSTITUTION OF AUROVILLE UNITY FUND
No. 001/2022.—Whereas section 17(f) of the Auroville Foundation Act, 1988 deals with proper
arrangements for receipts and disbursement of funds of Auroville Foundation;
Whereas the Governing Board had decided to constitute the Auroville Unity Fund as per Standing
Order 001/2007 dated 25-09-2007, which was superseded by Standing Order 01/2009 dated 16-09-2009;
Whereas the Governing Board has decided to reconstitute the Auroville Unity Fund;
Now, therefore, in supersession of Standing Order 01/2009 dated 16-09-2009, the Governing Board
reconstitutes the Auroville Unity Fund with effect from the date of issue of this Standing Order subject to
the following provisions:
1.0 Objective:
1.1. The objective of the Auroville Unity Fund is to be a primary channel for receipts and payments
relating to donations, grants and contributions to Auroville / Auroville Foundation and
Auroville-internal income-generation under the Funds and Assets Management Committee
(FAMC) of the Auroville Foundation.
2.0 Executive Committee:
2.1. Auroville Unity Fund shall be managed by an Executive Committee with a strength of five
members.
2.2. Members of the Executive Committee shall be appointed by the Funds and Assets Management
Committee (FAMC) from among the residents whose names are recorded, as on date, in the
Register of Residents maintained by Secretary, Auroville Foundation under Section 18(2) of
the Auroville Foundation Act, 1988.
2.3. If for any reason vacancies in the executive committee cannot be filled from amongst the
Registered Residents, the FAMC may appoint others.
3.0 Term of Office:
3.1. The term of office of a member shall be five years.
3.2. Three to six months before the expiry of each five-year term, the new members of the
Executive Committee may be nominated and take part in an induction and transition process
with the then existing Executive Committee members to ensure a smooth transition.
3.3. Existing members may be re-appointed to the new succeeding Executive Committee, so as to
ensure continuity of work. The re-appointment of Executive Committee members will be
subject to the eligibility criterion as per clause 3.43.4 of this Standing Order.
3.4. A member shall be eligible for re-nomination for a maximum of one term in succession and for
subsequent nomination after a lapse of at least one term from the last one.
4.0 Bank Accounts:
4.1. All monies received shall be deposited in one or more bank accounts of the Auroville
Foundation in the name of Auroville Foundation or Auroville Unity Fund with one or more
banks authorised in this behalf by the Secretary, Auroville Foundation and in compliance with
clause 10(2)(i) of the Auroville Foundation Rules, 1997.
4.2. No disbursal shall be made from any of the bank accounts of the Auroville Unity Fund except
by direct bank transfer or a cheque drawn on the bank account and signed by members of the
Auroville Unity Fund’s Executive Committee as per signing authorities to be included in the
Manual of Working Procedure as provided for in clause 5.2. of this Standing Order and in
compliance with clause 10(2)(ii) of the Auroville Foundation Rules, 1997.4 THE GAZETTE OF INDIA : EXTRAORDINARY [PART III—SEC.4]
5.0 Accountability and Reporting:
5.1. The Executive Committee shall furnish quarterly statements of all receipts and payments from
the accounts of Auroville Unity Fund to the Funds and Assets Management Committee
(FAMC) and Secretary, Auroville Foundation within fifteen days from the end of each quarter.
5.2. The Executive Committee shall function in accordance with the provisions of an “Auroville
Unity Fund: Manual of Working Procedure”, which shall be approved by the Governing Board
in consultation with the Finance Committee and the Funds and Assets Management Committee
(FAMC) of the Auroville Foundation.
5.3. The Executive Committee shall be responsible for: (1) the funds in the accounts of Auroville
Unity Fund and for their proper receipt and disbursal; (2) maintaining the prescribed books of
accounts along with all the relevant documents; (3) timely submission statements of receipts
and payments to Secretary, Auroville Foundation; and (4) presenting such books of accounts
and/or other documents to the Secretary for review as and when directed to do so.
5.4. The Executive Committee may accept endowments, donations, contributions or grants from
individuals, corporate bodies, non-governmental organisations, governments and government
agencies in India and abroad in accordance with the provisions of the duly approved Manual of
Working Procedure.
5.5. The Executive Committee shall be responsible for all statutory compliances applicable to the
receipts and payments that are routed through the Auroville Unity Fund.
This Standing Order is issued with the approval of Chairman, Auroville Foundation and shall come into
force with immediate effect.
JAYANTI S. RAVI, Secy.
[ADVT.-III/4/Exty./220/2022-23]
Uploaded by Dte. of Printing at Government of India Press, Ring Road, Mayapuri, New Delhi-110064
and Published by the Controller of Publications, Delhi-110054.